PSM Report Writing Format 2010

PSM REPORT WRITING FORMAT

TABLE OF CONTENT

1. REPORT CONTENT 1

1.1 Hard Bound Face and Spine 1

1.2 Title Page 1

1.3 “Borang Pengesahan Status Laporan PSM” 1

1.4 Declaration 2

1.5 Approval 2

1.6 Abstract 2

1.7 Acknowledgement 2

1.8 Table of Content 3

1.9 Lists of Tables and Figures (Illustrations / Photographs) 3

1.10 Lists of Abbreviations, Symbols and Specialized Nomenclature 3

1.11 Main Text of the Report 3

2. REPORT FORMAT 5

2.1 Language 5

2.2 Font 5

2.3 Title and Subtitle 6

2.4 Numbering 6

2.5 Line / Body Text Spacing 7

2.6 Tables, Figures and Captions

7 2.7 Margins 7

2.8 Pagination 8

2.9 Printing Paper 9

2.10 Others 9

3. REFERENCE STYLE 10

3.1 Citation and Referencing 10

3.2 Reference Writing 12

3.2.1. Journal 12

3.2.2. Book 12

3.2.3. Patent 12

3.2.4. Conference Paper 13

3.2.5. Research / Final Year Project 13

3.2.6. Website 13

APPENDICES

A Hard Bound Face

B Hard Bound Spine

C Title Page

D Borang Pengesahan Status PSM

E Surat Laporan Sulit / Terhad (Conditional)

F Declaration

G Approval Form for One Supervisor

H Approval Form for Two Supervisors

I Abstrak

J Abstract

K Acknowledgement

L Table of Content

M List of Tables

N List of Figures

O List of Abbreviations, Symbols and Nomenclature

P Font / Title and Subtitle / Numbering / Line / Body Text Spacing / Margins

Q References

CHAPTER 1

REPORT CONTENT

This section basically guides the author in preparing the entire report content

including the graphical illustrations which can be found in appendices. The REPORT

CONTENT should be divided into appropriate chapters and they are show here.

1.1 Hard Bound Face and Spine

The colour of the hard bound report face (cover) must be CHILLI RED (colour code:

Red-530). Refer to Appendix A and Appendix B for details.

1.2 Title Page

The title page is put inside the report with UTeM logo. See Appendix C for the

format of the title page.

1.3 “Borang Pengesahan Status Laporan PSM”

See Appendix D and Appendix E.

1.4 Declaration

See Appendix F.

1.5 Approval

See Appendix G and Appendix H.

1.6 Abstract

The abstract should be written in Malay in one paragraph within a page with its

translation in English on another page. See Appendix I and Appendix J.

1.7 Acknowledgement

Most reports will include a brief statement of thanks in recognition of special

assistance (including financial) and guidance given by individuals, institutions or

government bodies. See Appendix K.

1.8 Table of Content

See Appendix L.

1.9 Lists of Tables and Figures (Illustrations / Photographs)

These lists consist of the exact titles (including numbering) of all tables and figures

that appear in the report. See Appendix M and Appendix N.

1.10 List of Abbreviations, Symbols and Nomenclature

This list is non-compulsory, depending on the subject of the report. All scientific

symbols and Nomenclature should follow the standard of SI-system. All symbols or

abbreviations, notations or terminology found in the text should be listed on this

page. They are listed in the alphabetical order. See Appendix O.

1.11 Main Text of the Report

The main body of the report is usually arranged into consecutively numbered

chapters or sections. The internal organization of the report is the responsibility of

the student in consultation with the Supervisor(s). The report will often include the

following chapters, but students need to consult their respective supervisors as the

contents of the report will differ based on the majoring/nature of the project. Please

refer table below or the detailed section.

Table 1.1: The general and specific criteria of report content according to departments/majoring.

CHAPTER 2

REPORT FORMAT

This Report Format section contains the guideline for the entire report writing

including the font type, texts, paragraph and figures including the illustrations in the

appendices.

2.1 Language

The report must be written in UK English. The language used should be simple and

direct to the subject.

2.2 Font

Refer to Appendix P for the details.

2.3 Title and Subtitle

All titles and subtitles must be clearly numbered and bold. The chapters are

numbered numerically, i.e. Chapter 1, Chapter 2, Chapter 3, and so on. The Subtitles

should be indented and arranged in a structured manner not more than four levels as

follow:

1.1 Second level (Title of the subtopic) – level 1

1.1.1 Third level (Title of the sub-subtopic) – level 2

1.1.1.1 Fourth level (Title of the sub-sub-subtopic) – level 3

Sub-topics beyond level three are not allowed. Hence, should be labeled using

alphabets and Romans. Refer to section 2.4 below for details.

2.4 Numbering

An example of numbering is shown in Appendix P.

Note:

(a) Numbering using alphabet (a, b, c, …) is only allowed after sub-sub-sub-title.

(b) Numbering using Roman style (i, ii, iii, ….) is only allowed after the alphabets

have been used.

Example:-

1.1.1.1 ......

(a) ......

(i) .......

(ii) ……

(b) ……

2.5 Line / Body Text Spacing

Use JUSTIFY alignment with 1.5 spacing for the entire body text throughout the

report. The gap between the subtitles to text should be closer as compared to the

distance from text end of the previous subtitle to the current subtitle. Please refer to

Appendix P. For the body text, hit the enter key twice before stating the following

new paragraph. The introductory text for each chapter should be in one paragraph

without heading. There should be no indent for each paragraph.

2.6 Tables, Figures and Captions

Use CENTRE alignment with SINGLE SPACING for legends, captions of figures

and tables with Times New Roman font, size 10. The captions for tables should be on

top and at the bottom for the figures to the width of the entire margin and prevent

more than a line caption (set it justified if it exceeds more than a line – refer Figure

2.1). The source of the table / figure is to be included in the caption. The caption

should be very little spaced from the table and figure. The full word of Figure and

Table need to be typed at the beginning of the caption. The figures and tables are to

be placed horizontally centre of the page and no text is allowed on their left and right

sides. Sample of caption for table is shown by Table 1.1 at Chapter 1.1.1.

Figure 2.1: Parts of an arbor with nut is clearly shown together with the milling tool attached for the use of pneumatic clamping on CNC machine (Hasley 2007).

2.7 Margins

Please refer to Appendix P.

2.8 Pagination

The preliminary pages should carry page numbers in small Roman numerals (i, ii, iii,

etc.) followed by the Arabic page number 1 which only begin with the first page of

Chapter 1. Pages should be numbered consecutively throughout the report, including

pages of figures and tables.

Table 2.1: Arrangement of preliminary pages for PSM report.

No Subject Example Page Number

a. Title Page Appendix C without page number

b. Borang Pengesahan Status PSM Appendix D without page number

c. Surat Laporan Sulit / Terhad (Conditional) Appendix E without page number

d. Declaration Appendix F without page number

e. Approval Form for ONE SUPERVISOR Appendix G without page number

f. Approval Form for TWO SUPERVISORS Appendix H without page number

g. Abstrak Appendix I i

h. Abstract Appendix J ii

i. Acknowledgement Appendix K Roman numeric (if any)

j. Table of Content Appendix L Roman numeric

k. List of Tables Appendix M Roman numeric

l. List of Figures Appendix N Roman numeric

m. List of Abbreviations, Symbols & Nomenclature Appendix O Roman numeric

Note:

The item c: Is only to be attached if the report is classified as Sulit / Terhad in

Borang Pengesahan Status PSM.

The item e or f: Only one of the forms to be attached based on number of

supervisor(s) guiding the PSM.

Page numbers should be at the bottom right of the page (even for landscape page

layout) and the page numbers should appear by themselves and are not to be

enclosed in parentheses, hyphens, etc.

Each appendix should be identified in sequence separately in alphabetical order

(Appendix A, Appendix B, …. etc.). Do not provide page number for the appendices

and they should be placed at the end part of report.

2.9 Printing Paper

(a) PLAIN white A4 (210mm x 297mm) PAPER

(b) Good-quality with at least 80 gms.

(c) Photographic illustration must be printed in good quality and high-resolution

mode.

2.10 Others

All figures (picture, chart, diagram, etc.) must be clear. Scanned figures are allowed,

but, must be in high resolution mode with fine cropping.

CHAPTER 3

REFERENCE STYLE

Any report which makes use of other’s work, either in direct quotation or by

reference, must contains a bibliography listing of all the sources. Only work directly

cited or quoted in the text should be included in the bibliography.

3.1 Citation and Referencing

UTeM follows the Harvard System for literature citation and referencing style. This

style must be used consistently throughout the report. References are made by giving

the author's surname together with the year of publication.

In the text, the year of publication appears within parentheses after the author's

surname if the latter forms as part of a sentence. Examples are as follows:-

(a) If the name of an author is written as part of a sentence, the year published should

be written in parentheses, for example: Masterson (1985) classifies robots into two

main categories that are servos and non-servo robots.

(b) If there are two authors cited as a part of a sentence, use for example: Azis and

Harrison (1987) classify robots into two main categories that are servos and non-

servo robots.

(c) For more than two authors for a cited reference, use et al. after the name of the

first author, for example: Chandra et al. (1986) classify robots into two main

categories that are servos and non-servo robots.

(d) If several papers by the same author(s) and from the same year are cited, the

letters a, b, c, etc. should be put after the year of publication; for example Chazdon

and Ibrahim (1988a).

(e) Reference from authorless articles is not allowed.

(f) Reference from official publications of international bodies/agencies should be

written as thus: WHO (1984)

(g) References from internet:

Robots are classified into two main categories that are servos and non-servo robots as

viewed in Robot Magazine website at <http://www.botmag.com/articles/issue22.shtml>

Or

Robots are classified into two main categories that are servos and non-servo robots (Robot

Magazine 2009)

(h) In referencing, the publications should be cited in chronological order from the

most past to the current years, so that, the development of the related work can be

tracked down.

At the end of the report, all the references cited are listed in alphabetical order of

the principal author. See Appendix Q.

http://www.botmag.com/articles/issue22.shtml

Kalotas, T.M. and Lee, A.R. (1990). “A Simple Device to Illustrate Angular

Momentum Conservation and Instability.” American Journal of Physics. vol. 5,

no. 2, pp. 80 – 81.

Bloggs, J. (2004). “Having Fun with Harvard Referencing.” London: Nosuch

Press, pp. 21-25.

3.2 Reference Writing

This section shows how to write the references at the end of the report. The

following bibliographic style is to be followed:

3.2.1 Journal

The author’s last name, comma, followed by initials then followed by the year of

publication (in brackets) and full stop (dot). “full title of the work” in inverted

commas and dot. Journal Name in italic and dot. volume, article number and page

number. The entire bibliography has to be title case except for vol., no. pp. Sample is

shown below.

3.2.2 Book

The author’s name, year in bracket. “Title” in inverted comma and dot. Published

place: Publisher, page number. Sample is shown below.

3.2.3 Patent

Inventor’s name, year in bracket. “Title” in inverted comma and dot. Patent number-

italic. Sample is shown below.

Gammack and David, P. (2004). “Apparatus for Separating Particles from Fluid

Flow.” U. S. Pat. 6,835,222.

3.2.4 Conference Paper

Author of paper (Year of publication). “Title of Paper.” Title of Conference, date and

place in bracket, page number. Sample is shown below.

3.2.5 Research / Final Year Project

Author (Year of submission). “Title of Thesis.” Degree statement, Degree-awarding

body. Sample is shown below.

3.2.6 Website

Author (Year of publication). “Title of Book.” Name of e-book supplier [Online].

Available at: URL (Date accessed).

Singh, K. (2007). “Artificial Intelligence Modeling of Kerf Edge Quality in Laser

Machining by Adaptive Neuro-Fuzzy Inference System.” International

Conference on Intelligent & Advanced Systems - ICIAS2007 (25-28 November

2007 – Kuala Lumpur Convention Centre), pp. 87-92.

Hounsome, I. W. (2001). “Factors Affecting the Design and Performance of

Flexible Ducts in Trench Reinstatements.” Unpublished Ph.D. Thesis, Napier

University.

Krug, B and White, S. E. (2004). “EBay Secrets: How to Create Internet Auction

Listings that Make 30% More Money While Selling Every Item You List.”

Amazon [Online]. Available at: http://www.amazon.com/exec/obidos/tg/detail/

(Accessed: 16 August 2004).

http://www.amazon.com/exec/obidos/tg/detail/

QUALITY AND PERFORMANCE INVESTIGATION OF

TiAlN COATED DRILL TOOLS

ARJIT SINGH

B050810026

UNIVERSITI TEKNIKAL MALAYSIA MELAKA

2008

3 Rows; font 121.5 Spacing

X Rows; font 121.5 Spacing

X Rows; font 121.5 Spacing


Font 14; Arial, Engraved: Gold colour



APPENDIX A

B050

810026

BA

CH

ELO

R O

F M

AN

UF

AC

TU

RIN

G E

NG

INE

ER

ING

(MA

NU

FAC

TU

RIN

G P

RO

CE

SS

) 2008

UTeM

X cm

X cm

APPENDIX B

BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING PROCESS)

BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING DESIGN)

BACHELOR OF MANUFACTURING ENGINEERING (ROBOTIC & AUTOMATION)

BACHELOR OF MANUFACTURING ENGINEERING (ENGINEERING MATERIALS)

BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING MANAGEMENT)

Matrix Number

Publishing Year

Majoring / Pengkhususan

Witten As

Font size 14; Arial, Engraved: Gold colour


PSM TITLE (font size, 14; Times New Roman; Bold)

This report submitted in accordance with requirement of the Universiti Teknikal

Malaysia Melaka (UTeM) for the Bachelor Degree of Manufacturing Engineering

(Type your Department’s name here)

by

STUDENT NAME (Font Size, 12; Times New Roman; Bold)

MATRIX NUMBER (Font Size, 12; Times New Roman; Bold)

FACULTY OF MANUFACTURING ENGINEERING

2008

APPENDIX C

3 Rows; Font 121.5 Spacing

X rows

X rows





2.5 cm

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3 cm


BORANG PENGESAHAN STATUS LAPORAN PROJEK SARJANA MUDA

TAJUK: Quality and Performance Investigation of TiAlN Coated Drill Tools

SESI PENGAJIAN: 2007/08 Semester 2

Saya ARJIT SINGH

mengaku membenarkan Laporan PSM ini disimpan di Perpustakaan Universiti Teknikal Malaysia Melaka (UTeM) dengan syarat-syarat kegunaan seperti berikut:

1. Laporan PSM adalah hak milik Universiti Teknikal Malaysia Melaka dan penulis.

2. Perpustakaan Universiti Teknikal Malaysia Melaka dibenarkan membuat salinan untuk tujuan pengajian sahaja dengan izin penulis.

3. Perpustakaan dibenarkan membuat salinan laporan PSM ini sebagai bahan pertukaran antara institusi pengajian tinggi.

4. **Sila tandakan (√)

SULIT

TERHAD

TIDAK TERHAD

(Mengandungi maklumat yang berdarjah keselamatan atau kepentingan Malaysia yang termaktub di dalam AKTA RAHSIA RASMI 1972)

(Mengandungi maklumat TERHAD yang telah ditentukan oleh organisasi/badan di mana penyelidikan dijalankan)

(TANDATANGAN PENULIS)

Alamat Tetap:

NO. 1 Jalan 2, Lorong 3/4

Kampung Atap Genting

Cameron Highlands, Pahang

Tarikh: _________________________

Disahkan oleh:

(TANDATANGAN PENYELIA)

Cop Rasmi:

Tarikh: _______________________

** Jika Laporan PSM ini SULIT atau TERHAD, sila lampirkan surat daripada pihak berkuasa/organisasi berkenaan dengan menyatakan sekali sebab dan tempoh laporan PSM ini perlu dikelaskan sebagai SULIT atau TERHAD.

APPENDIX D

FAKULTI KEJURUTERAAN PEMBUATAN

Rujukan Kami (Our Ref) : Rujukan Tuan (Your Ref):

Pustakawan 17 Jun 2008Perpustakaan UTeMUniversiti Teknikal Malaysia MelakaHang Tuah Jaya, 75450, Melaka

Saudara,

PENGKELASAN LAPORAN PSM SEBAGAI SULIT/TERHAD LAPORAN PROJEK SARJANA MUDA KEJURUTERAAN PEMBUATAN (MANUFACTURING PROCESS): ARJIT SINGH

Sukacita dimaklumkan bahawa Laporan PSM yang tersebut di atas bertajuk “Quality and Performance Investigation of TiAlN Coated Drill Tools” mohon dikelaskan sebagai SULIT / TERHAD untuk tempoh LIMA tahun dari tarikh surat ini.

2. Hal ini adalah kerana IANYA MERUPAKAN PROJEK YANG DITAJA OLEH SYARIKAT LUAR DAN HASIL KAJIANNYA ADALAH SULIT.

Sekian dimaklumkan. Terima kasih.

Yang benar,

________________NAMA PENYELIAPensyarah, Fakulti Kejuruteraan Pembuatan 06-233 XXXX

NOTA: BORANG INI HANYA DIISI JIKA DIKLASIFIKASIKAN SEBAGAI

SULIT DAN TERHAD. JIKA LAPORAN DIKELASKAN SEBAGAI TIDAK

UNIVERSITI TEKNIKAL MALAYSIA MELAKAKarung Berkunci 1200, Ayer Keroh, 75450 MelakaTel : 06-233 2421, Faks : 06 233 2414 Email : [email protected]

APPENDIX E

TERHAD , MAKA BORANG INI TIDAK PERLU DISERTAKAN DALAM

LAPORAN PSM.

DECLARATION

I hereby, declared this report entitled “PSM Title” is the results of my own research

except as cited in references.

Signature : ………………………………………….

Author’s Name : …………………………………………

Date : …………………………………………




APPENDIX F2.5 cm

4 cm 2.5 cm

3 cm

APPROVAL

This report is submitted to the Faculty of Manufacturing Engineering of UTeM

as a partial fulfillment of the requirements for the degree of Bachelor of

Manufacturing Engineering (Type your department’s name here). The member

of the supervisory committee is as follow:

………………………………

(Official Stamp of Supervisor)



APPENDIX G2.5 cm

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APPROVAL

This report is submitted to the Faculty of Manufacturing Engineering of

UTeM as a partial fulfillment of the requirements for the degree of Bachelor

of Manufacturing Engineering (Type your department’s name here). The

members of the supervisory committee are as follow:

………………………………

(Official Stamp of Principal Supervisor)

………………………………

(Official Stamp of Co-Supervisor)



APPENDIX H2.5 cm

4 cm

2.5 cm

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ABSTRAK

Tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis

tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis






tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis.tulis tulis tulis tulis tulis tulis




tulis …

APPENDIX J



APPENDIX I2.5 cm

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ABSTRACT

Text text text text text text text text text text text text text text text text text text text

text text text text text text text text text text text text text text text text text text text



text text text text text text text text text text text texttext text text text text text text






text text text text text text text text text text text text text text text text text texttext

text……..



4 cm2.5 cm

3 cm

ACKNOWLEDGEMENT

I would like to thank for….


3 Rows; 1.5 Spacing

APPENDIX K2.5 cm

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3 cm

TABLE OF CONTENT

Abstrak i

Abstract ii

Acknowledgement iii

Table of Content iv

List of Tables v

List of Figures vi

List Abbreviations vii

1. TITLE 1

1.1 Subtitle 2

1.2 Subtitle 3

1.2.1 Sub-Subtitle 4

1.2.1.1 Sub-Sub-Subtitle 5

1.3 Subtitle 6

2. TITLE 7

2.1 Subtitle 8

2.2 Subtitle 9

REFERENCES 12

APPENDICES

A List of Respondents



APPENDIX L

1 Row; font 121.5 Spacing



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LIST OF TABLES

1.1 Text Text Text Text Text Text Text Text 3

2.1 Text Text Text Text Text Text 9


3.2 Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text Text Text

15


Text Text Text Text

21

3.4 Text Text Text Text Text Text 23

3.5a Text Text Text Text Text Text Text 26

3.5b Text Text Text Text Text Text Text Text Text Text Text Text

Text Text

28

3.6a Text Text Text Text Text Text Text 29

3.6b Text Text Text Text Text 30

3 cm


4 cm

APPENDIX M



2.5 cm

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Separate by chapter

LIST OF FIGURES

1.1 Text Text Text Text Text Text Text 18

1.2 Text Text Text Text Text Text Text

19

2.1 Text Text Text Text Text Text Text 21


Text Text Text

22


Text Text Text Text Text Text Text Text Text Text Text Text

Text Text Text

23


Text Text Text

31

3.2a Text Text Text Text 33

3.2b Text Text Text Text Text 34



Separate by chapter

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APPENDIX N



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LIST OF ABBREVIATIONS

ANOVA - Analysis of Variance

ASEAN - Association of Southeast Asian Nations

AT - Annual Turnover

F - F Test (ANOVA)

FMM - Federation of Malaysian Manufacturers

H - H Test (Kruskal Wallis Test)

HU - Highly Used

IT - Information Technology

LU - Least Used

M - Million

MU - Moderately Used

NOYP - Number of Years in Operations

NOE - Number of Employees

NU - Not Used

MITC - Melaka International Trade Centre

MNC - Multinational Company

RM - Malaysian Ringgit

SD - Standard Deviations

SME - Small Medium Enterprise

U - U Test (Mann Whitney Test)

3 cm


APPENDIX O2.5 cm

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3 cm

CHAPTER 1

TITLE

Introductory Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1 Sub-Title (font 13; Times New Roman; Bold; Indent Left 1.14 cm)

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1.1 Sub-Sub Title (font 12; Times New Roman; Bold; Indent Left 1.91 cm)

Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)

1.1.2 Sub-Sub-Title (font 12; Times New Roman; Bold; Indent Left 1.91 cm)

1.1.2.1 Sub-Sub-Sub-Title (font 12; Times New Roman; Bold; Indent Left

2.54 cm)

(a) …………(font 12; Times New Roman; Bold; Indent Left 3.18 cm)

(i) ……(font 12; Times New Roman; Bold; Indent Left 3.81 cm)

(ii) ……(font 12; Times New Roman; Bold; Indent Left 3.81 cm)

(iii) ……(font 12; Times New Roman; Bold; Indent Left 3.81 cm)

(b) …………(font 12; Times New Roman; Bold; Indent Left 3.18 cm)



1 Row; font 12 1.5 Spacing





APPENDIX P

Font 14, Times New Roman; Bold

Font 16, Times New Roman; Bold



2.5 cm

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3 cm

REFERENCES

Campbell, W.G. (1986). “Form and Style: Thesis, Reports, Term Papers.” Boston,

Mass: Houghton Mifflin.

Reynolds, M.M. (1985). “Guide to Thesis and Dissertations: An International

Bibliography of Bibliographies.” Phoenix, Ariz.: Onyx Press.

Turabian, K.L. (1982). “A Manual for Writers of Tom Papers, Thesis, and

Dissertations.” London: Longman.

Bakar, Z.A. (1983). “Teknik Menulis Tesis.” Kuala Lumpur: Eastview Production.


APPENDIX Q



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3 cm

Documents

PSM Report Writing Format 2010