PROJECT SARJANA MUDA (Undergraduate Final Year Project)

SCR/SCJ/SCV/SCD/SCB

PSM Presentation &

Submission Briefing

By : Dr. Siti Hajar Othman

Session : 20142015-2

N28a Seminar Hall,

18-19 May 2015

Today’s Briefing Agenda

A) PSM Presentation - i) Schedule, ii) Report Draft

- ii) What to include in Your Presentation

- iii) Final Report Submission

B) PSM Evaluation Scheme

C) What to do After Presentation - Thesis

Submission

PSM IMPORTANT DATE

!!! IMPORTANT (always alert with new info from PSM 2 Coordinator)

Task Date

Demo 1 (30 % project finish) 30 March 2015

Deadline DROP Subject 22 April 2015

Demo 2 (70 % project finish) 4 May 2015

Submit draft to supervisor 17 May 2015

Submission for Presentation (Final report, Log Book,

Forms)

3 June 2015

PSM 2 PRESENTATION 10-11 June 2015

(study leave week)

Student submit Report correction & Resubmission form 18 June 2015

Thesis binding Submission 22 June 2015

IDEA Competition 25 June 2015

PSM 1 2 June (Tue)

Submission Place: (as set by department

coordinator)

Time: (as set by department

coordinator)

REPORT SUBMISSION DATE

for presentation

PSM 2 3 June (Wed)

Submission Place: (as set by department

coordinator)

Time: (as set by department

coordinator)

!!! IMPORTANT (always alert with new info from PSM 1/2 Coordinator)

A) PSM PRESENTATION

HAVE YOU FULFILL MET YOUR SUPERVISOR WITH

6 TIMES MEETING REGULARLY ??

PSM 1

7-8 June 2015

(Sun-Mon) Week 16 (study week)

PSM PRESENTATION DATE**

PSM 2

9-10 June 2015

(Tue-Wed) Week 16 (study week)

** Regarding PSM schedule, please always refer to your PSM department/course

coordinator. They are in charge on this.

- Schedule will be published through e-Learning, PSM Board or emailed by PSM 1 or

2 department coordinator

During report

submission: This for is

COMPULSORY to be

submitted !!!

Not allowed to present -> FAIL

Presentation Time Duration

PSM 1

(20 minutes)

Oral: 15 minutes

Q&A: 5 minutes

PSM 2

(30 minutes)

Oral: 15 minutes

Q&A & Demo:

15 minutes

or

Oral + Demo:

20 minutes

Q&A: 10 minutes

- Reserves time for a Question and

Answer (Q&A) session is tremendously

IMPORTANT

- Prepare your slide accordingly to the

times given. Don’t exceed as it will

PSM 2 DEMO It’s TIME

2 LABs for DEMO (PSM) (you may book your workstation)

302-01, N28 (PSM Lab 1)

- Technician: Halila

419-01,N28 (PSM Lab 2) - Technician: Azmi

11

Tips and Advice

Limit the use of text in your slides.

Include more figures, pictures, charts, etc.

Present your work to the audience, not the wall

Dress well

Speak clearly. Do not mumbling.

Control the time. If you presented your slides too long

and missed the Q&A session, you won’t get mark for that.

So practice beforehand.

Make sure there is no spelling error in your slides

Do not forget to thank the audience for listening

And the most important thing is, arrive early for your

presentation and know your presentation place.

Front Cover Report PSM 1 & PSM 2

(for Presentation Submission)

Undergraduate Final Year Project 1

Proposal Report

PROJECT TITLE

STUDENT

FAKULTI KOMPUTERAN

UNIVERSITI TEKNOLOGI MALAYSIA

SEMESTER/SESI

Supervisor :

Examiner 1:

Examiner 2:

Undergraduate Final Year Project 2

Final Report

PROJECT TITLE

STUDENT

FAKULTI KOMPUTERAN

UNIVERSITI TEKNOLOGI MALAYSIA

SEMESTER/SESI

Supervisor :

Examiner 1:

Examiner 2:

PSM 1 PSM 2

SUBMISSION FOR PRESENTATION

PSM 1

3 copies of Project Proposal

Report

Two for Examiners

One for Supervisor

1 copy of Project Proposal Report

Submission Form - (PSM.CI.05)

1 copy of PSM1 Evaluation Form -

(PSM.BI.01) for Supervisor

2 copies of PSM1 Evaluation Form

-(PSM.BI.01) for Examiners

1 copy of Chairperson Comment

Form – (PSM.CI.06)

1 copy of PSM Log Book –

(PSM.CU.01) for Supervisor

PSM 2

3 copies of Project Final Report

Two for Examiners

One for Supervisor

1 copy of Report Submission

Form - (PSM.CII.05)

1 copy of PSM2 Evaluation Form -

(PSM.AII.03) for Supervisor

2 copies of PSM2 Evaluation Form

-(PSM.AII.03) (for each examiner)

1 copy of Chairperson Comment

Form - (PSM.CII.06)

1 copy of the PSM Log Book

(PSM.CU.01) (for supervisor)

THESIS copy 1

(SUPERVISOR)

a) 1 PSM Evaluation

Form

b) 1 Student Log Book

WHAT TO SUBMIT ?

THESIS copy 2

(Examiner 1)

a) 1 PSM Evaluation

Form

b) 1 Chairperson

Comment Form

THESIS copy 3

(Examiner 2)

a) 1 PSM Evaluation

Form

For PSM 1 Coordinator during submission: 1) 1 copy of the Report Review and Approval Form (PSM.AI.02)

2) 1 copy of the Project Proposal Report Submission Form (PSM.CI.05)

Supervisor : Dr. A [√]

Examiner 1: Dr. B

Examiner 2: Dr. C

Supervisor : Dr. A

Examiner 1: Dr. B [√]

Examiner 2: Dr. C

Supervisor : Dr. A

Examiner 1: Dr. B

Examiner 2: Dr. C [√]

For PSM 2 Coordinator during submission: 1) 1 copy of Report Review and Approval Form (PSM.AII.02)

2) 1 copy of Report Submission Form (PSM.CII.05)

Correct Format

2.5 cm

4 cm

Abstract

2.5 cm

Abstract

4 line

spacing

Writing Style

Font: Times New Roman size 12

Spacing: 1.5

New paragraph start: 1.27 cm or 0.5 inch

Print your draft/proposal by using Laser printer or any printer with a same quality

For Binding

◦ Ring bind with Frontpage using PINK colour paper

Undergraduate Final Year Project 2

Final Report

PROJECT TITLE

STUDENT

FAKULTI KOMPUTERAN

UNIVERSITI TEKNOLOGI MALAYSIA

SEMESTER/SESI

Supervisor :

Examiner 1:

Examiner 2:

Gaya penulisan

Nama jadual/rajah/lampiran bermula dengan

Huruf Besar sama ada pada teks atau tajuk

◦ Contoh Jadual 2.1, Rajah 3.2

◦ Nombor sebelum titik perpuluhan adalah

menunjukkan bab

◦ Nombor selepas titik perpuluhan adalah jujukan

nombor bermula dari 1 bagi setiap bab.

Nama jadual ditempatkan di atas jadual

Nama rajah ditempatkan di bawah rajah

Bind Thesis Structure Muka kosong

Borang pengesahan Status Tesis (tiada m/s)

Surat mengenai status klasifikasi Tesis (tiada m/s) - optional

Pengakuan Penyelia (tiada m/s)

Pengakuan kerjasama – optional (tiada m/s)

Muka tajuk (tiada m/s tetapi dikira m/s roman)

Pengakuan keaslian dan sulit (m/s roman)

Dedikasi – optional (m/s roman sambung)

Abstract (English) (m/s roman sambung - (i,ii,iii,iv,v,vi…)

Abstrak (Bahasa Melayu) (m/s roman sambung)

Isi Kandungan (m/s roman sambung)

Senarai jadual (m/s roman sambung)

Senarai rajah (m/s roman sambung)

Senarai simbol/singkatan/notasi/terminologi (m/s roman sambung)

Senarai lampiran (jika ada m/s roman sambung)

Teks (m/s arabic)

Rujukan (m/s arabic sambung)

Lampiran (m/s arabic sambung)

CHAPTER 1: Introduction

CHAPTER 2: Literature Review

CHAPTER 3: System/Research Methodology

CHAPTER 4:

(S) PSM 2 - System Development

(R) PSM 2 - Experimental Result

CHAPTER 5:

(S) PSM 2 - System Testing & Discussion

(R) PSM 2 - Result/ Testing & Discussion

CHAPTER 6:

(S) PSM 2 - Conclusion

(R) PSM 2 - Conclusion

REFERENCES

APPENDIXES

* (S) - System development-based project

* (R) - Research-based project

Report Draft:

Thesis Content Structure

What to include in your Presentation:

Powerpoint Slide

1. Introduction

Title of the project

Student Name

Supervisor Name

2. Structure of the presentation

Presentation Slide

3. Problem statements that cover

main points in your Chapter 1

The problem statement

The aim of the project

The objectives to achieve

The scope of the project

The importance of your project

Presentation Slide

4. Literature Review

Tell the audience what have you done in

order to come out with better system

specifications

Literature review on the problem domain

Literature review on the existing

methods/systems

Literature review on the techniques that

you proposed to develop the system

Presentation Slide

5. Collecting/Gathering user

requirements

Tell the audience if you have visited

organizations, conducted interviews, etc.

to gather the user requirements of your

proposed system

Presentation Slide

6. Research Methodology

Describe your research methodology

Mention how each step in the chosen

research methodology is applied in your

research, not describing the phases as in

the text books.

Present summary of your research plan.

What you have done in PSM 1 and what

you are planning to do in your PSM 2

Presentation Slide

7. Hardware and Software

Requirements / Research Techniques

Briefly discuss hardware and software that

are required in your system development or

your research

Summarize the basic requirements such as

PC and the operating system but focus on

the important hardware and software that

make your system differs than the existing

(system)

Presentation Slide

8. Initial Design (PSM 1) Discuss everything you have achieved/designed so

far, which might include:

System requirements that you have identified

(based on literature review, existing system

investigation, and user requirements)

System design

Flow chart of the system processes/work flow

Use case diagram

Sequential diagram

Early interface design

Database design

Presentation Slide

8. Detailed Design (PSM 2) Discuss everything you have achieved/designed so

far, which might include:

System requirements that you have identified

(based on literature review, existing system

investigation, and user requirements)

System design

Flow chart of the system processes/work flow

Use case diagram

Sequential diagram

Real interface design

Database design

Presentation Slide

What to Include in Your

Presentation …

10.Conclusion & Future Works

Summarize what you have discussed in the

presentation

Again, mention why your project is

important

For PSM 2 – What you have achieved

based on the objectives as mentioned in

Chapter 1

9. Appendixes (Gantt Chart)

Gantt Chart PSM 1 and PSM 2

Manual User (System)

Forms (study domain)

All other related materials

Presentation Slide

B) PSM EVALUATION

What we evaluate ??

For PSM 1, there are 6 criteria:

1) Supervision

2) Progress Report Phase 1

3) Progress Report Phase 2

4) Final Report

5) System Design (System development

based project) or Problem

Formulation and Research Design

(Research based project)

6) Presentation

10% - Lecturer PSM 1 & AJK , 90% - Supervisor + Examiners

What we evaluate ??

For PSM2, there are 7 criteria:

1) Supervision

2) Progress Report

3) Demo 1

4) Demo 2

5) Final Report (System Development-

based project / Research-based

project)

6) System or Research Output

7) Presentation

100% - Supervisor + Examiners

Make sure - use the updated form !!!

Section A - Student fills it !!!!!

PSM Log Book

C) WHAT TO DO AFTER

PRESENTATION

After correction (PSM 1)

a) Student submits to the PSM 1 Coordinator:

ONE copy of Report Correction and

Resubmission Form – (PSM.CI.07)

Collects the certified PSM Log Book –

(PSM.CU.01) from a supervisor and continues use the

same log book to report your future PSM 2 progress

by 21 June 2015

After correction (PSM 2)

a) Student submits to the PSM 2 Coordinator:

ONE copy of Report Correction and

Resubmission Form – (PSM.CII.07)

By 18 June 2015

Prepare your FINAL THESIS SUBMISSION

D) PSM 2 – FINAL THESIS

SUBMISSION

a) Submission to the Academic

Office:

1) ONE Hardbound Thesis

2) ONE copy of CD

b) Submission to the

Department Coordinator

1) ONE Hardbound Thesis

2) ONE copy of CD

c) Submission to the Supervisor

1) ONE Hardbound Thesis

2) ONE copy of CD

d) Student copy (Optional)

1) ONE Hardbound Thesis

2) ONE copy of CD

PSM 2 FINAL SUBMISSION

(4 Thesis, 4 CDs)

THESIS BINDING

PSM GRADE RELEASE for senate

meeting PSM 1

a) Grade from Supervisor – Examiners

b) ONE copy of Report Correction and Resubmission

Form – (PSM.CI.07) for PSM 1 Coordinator

PSM 2

a) Grade from Supervisor – Examiners

b) ONE copy of Report Correction and Resubmission

Form – (PSM.CII.07) for PSM 2 Coordinator

c) Thesis Hard Bind to Academic, Faculty, Coordinator

d) CD Burn consist of FYP_Template

If not Grade receive TS (Tak Selesai) !!!!

FYP_One Page synopsis - University Requirement (Compulsory)

- Burn in CD for thesis submission