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Contents

Page The Psion WorkAbout Pro EID Reader 3 Psion WorkAbout Pro Buttons/Controls 4 Turning Bluetooth On/Off 5 Setting Date and Time 5 Air Wedge 6 Select Sheepware Pocket Edition Introduction 7 Animal Details 9 Breeding 11 Service, Scanning 11 Weaning 12 Flock Register 13 Add Animal/Retag 13 Births 15 Purchases, Sale/Death 16 Lost, Temporary Movement 17 Management 18 Comment, Condition Score, Hand Reared 18 Tick, Weighing 19 Health/Feeding 20 Health Treatment (single/multiple) 20 Drug Purchase, Feed Purchase 21 Group Events 22 Create/Edit Groups 22 Add/Remove from groups 23 View Groups Report 24 Record Group Events 25 Reports 26 Flock Report, Weights Report 26 Condition Score Report, Cull Report, Due to Report 27 Bluetooth Weighing 28 Setting up Psion for Bluetooth Weighing 29 Start Weight Wedge Application 31 Synchronising with Select Sheepware 32 Guide to using TGM Remote Control Support 34 Contact 36

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The Psion WorkAbout Pro Electronic Tag Reader and PDA

The Psion WorkAbout Pro is an easy to use handheld, robust, Electronic Tag reader with

Windows Mobile Operating System, designed for use in harsh environments. It can withstand

multiple 1.2m drops to concrete, dust and rain. As well as reading EID Tags, it can also be

simultaneously linked to a Weigh Scale using Bluetooth for rapid weighing of groups of animals.

TGM Software Solutions Select Sheepware program runs on the Psion, giving the user instant

access to animal records and the ability to record management events.

There is an optional extension wand available for the Psion models with a screw in connector on

the top. This is useful for reading tags out of arms length.

Select Sheepware Pocket Edition allows you easy access to your information when you need it most, on the farm, in the field and on the move!

The software features an intuitive interface with large clearly labeled buttons and icons, coupled with a simple menu and navigation system.

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Psion WorkAbout Pro Buttons/Controls

There are a few different versions of the Psion WorkAbout Pro. The one shown below is the G1 short model. However operation of other models will be basically the same. Some models may have a full keyboard and the newest G3 has the two main buttons on the side rather than the front. The Main features you will need are detailed below.

Turning off: Press the Blue button followed by the Red button *** Warm Reset: If the Psion freezes, hold the Blue and Red button for 10 seconds. ***

Number Pad

EID Read Head

Right Yellow Button – normally used to read an EID Tag

Left Yellow Button – normally used to request a weight from a Bluetooth Weigh Scale

Arrow Pad

On Button

Pen for tapping Touch Screen goes here

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Turning Bluetooth On/Off If you are not currently using a Bluetooth Weight Scale linked to your Psion, turning off the Bluetooth function will increase the battery life, allowing you to use the Psion for longer periods before recharging is needed. Tap Start then Settings. Tap Connections then Tap the Bluetooth icon. Tick the box to turn Bluetooth on/off

Setting Date and Time Tap Start then Settings. Tap System then Tap the Clock/Alarms icon Set the Time zone, Time and Date as appropriate by tapping the up/down arrow buttons

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Air Wedge Air Wedge is the software which makes the EID trigger button work (the right yellow button). TGM will configure your Psion so that Air Wedge starts automatically every time it is turned on. If your EID trigger button is not working in the sheep program, follow the steps below.

Start Air Wedge

1. Tap Start

2. Tap Programs (depending on Psion version)

3. Tap Air Wedge

4. Tap Menu

5. Tap Hotkey assignment

6. Tap Change Hotkey

7. Press the Right Yellow Button

8. Tap Assign

9. Tap Menu

10. Tap Prefix/Suffix

11. Make sure Suffix is set to 13

12. Depending on the version of Windows on your

Psion you may or may not have a minimize button.

If you do, Press the Minimize Button so that it

continues to run in the background. If you don’t,

Press the X button and Air Wedge will continue to

run.

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Select Sheepware Pocket Edition

1. Introduction To start Select Sheepware either:

Tap Start, Programs, Kingswood Sheep or

Double Tap the Kingswood Sheep Icon on the screen. (Depending on Psion

model).

The program will open as below. If you have more than one flock, choose it from the drop

down menu.

Choose from the buttons on the screen which option you wish to enter. The Reports option displays a list of available reports

Cancel (returns to main menu) Flock Report Weights Report Condition Score Cull Report Due to Reports

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The Animal Details (Sheep picture) option is an animal browser which displays various items of data. The Breeding option displays a list of available events:

Cancel (returns to main menu) Service (allows user to record Service Events, Ram used etc) Scanning (allows user to record Scanning information, No. of Lambs etc) Weaning (allows the user to record Weaning information, Weights, age etc)

The Flock Register option displays a list of available events: Cancel (returns to main menu) Add Animal/Retag

o Add Animal o Add Animal (slaughter Tags) o Retag – Both Tags Lost o Retag/Update to EID correlate

Births Purchase Sales/Death Lost Temporary Movement

The Management option displays a list of available events: Cancel (returns to main menu) Comment (allows the user to enter a comment) Condition Score (allows the user to record a condition score and comment) Hand Reared (allows the user to record a hand reared event) Tick (allows the user to tick an individual or group of animals) Weighing (allows the user to record an animal weight) Bluetooth Weighing (Palm Devices only)

The Health/Feeding option displays a list of available events: Cancel (returns to main menu) Health Treatments (allows the user to enter a Single/Multiple Treatment) Drug Purchases (allows the user to enter a Medicine Purchase) Feed Purchases (allows the user to enter a feed purchase)

Group Events option displays the Group Event Menu:

Create/Edit Groups (allows the user to Create/Edit a Batch or Feed group) Add/Remove from Groups (allows the user to add/remove animals to groups) View Group Report (allows the user to view Batch or feed group reports) Record Group Events (allows the user to record events for set-up groups of animals)

(Note: EXIT in the top left of any screen returns to the main menu.)

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2. Animal Details Choose Animal Details and the animal record browser will be shown (below): 2a. How to use the animal browser: ¦<< button goes to the first record << button goes to the previous record >> button goes to the next record >>¦ button goes to the last record EXIT button returns to main menu ▼ button gives a drop down list. User can

choose to display: o Record Card o Lambing Performance o Lambs History o Fertility o Weights o Health o Comments

(The lower portion of the screen changes) (These are displayed on the next page.) To search for an animal tap the Search button (magnifying glass). Enter the number and then choose whether it’s the Farm tag, Left Ear Tag or Right Ear Tag. The animals Dam Number is displayed by default, otherwise you can tap Dam and the EID will be displayed. You can display an animal’s details instantly if it is electronically tagged by pressing the EID trigger button on the Psion. (Usually the right yellow button)

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3. Breeding 3a. Service – The Range is the number of Days the ram was in with a group of ewes. You must choose if the date is the date the ram went in or the date the ram came out by ticking the appropriate box. Either use the EID trigger button to read a tag or search for the tag (magnifying glass). The Lamb Crop Number will be displayed. Enter the Ram or Rams used by picking them from the drop down list/s. If you are only entering information for one animal, at this stage you would usually tap save and exit. However it is more likely that you will be entering the same information for a group of ewes. This is where the Auto save function is useful and efficient. After entering the range and date, tick the Auto Save box and read the first tag of the ewe in that group. You will notice the Auto Save counter becomes 1. Now simply read each EID tag of the remaining ewes in that group and the Auto Save counter will increase by one each time, saving the information automatically. 3b. Scanning – Either search for an animal or use the EID trigger button to read the tag. Lamb crop number will be displayed. Enter the number of lambs using the drop down menu and enter a comment if you wish. You can also enter either a Cull event or a Condition Score Event at this time by tapping Cull/CS. Tap Save and Exit.

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3c. Weaning - Either search for an animal or use the EID trigger button to read the tag. To enter a weight tap the scales button, enter the weaning weight and tap enter. If the animal has a birth weight and date, the weight gain, age and weight gain per day will be calculated. You can set a filter so that for example, animals over 18 and under 21kg are highlighted. If a weight is outside this range, the message Invalid Weight is displayed with an audible beep to alert the user. If you have a Bluetooth enabled weigh scale you can use the weight trigger button on the Psion to request the weight rather than typing the weight in. (see Bluetooth Weighing towards the end of manual) Tap Save and Exit

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4. Flock Register 4a. Add Animal/Retag 4a (i) Add Animal This option is to add an animal not already in the PC software. If it is a lamb, it will be automatically added into the Flock Register as Add Homebred Animal. If it is a ewe/ram, it will be added to the flock register. Upgrade to EID is entered as the Flock Register comment. Use the EID trigger to read the tag and fill in the rest of the details as appropriate. Tap Save and Exit 4a (ii) Add Animal (slaughter Tags) This option is for tagging lambs immediately before slaughter. Tags are not unique, individual animals are not created and there are no EIDs associated. An entry in the flock register is created with the Number of Lambs. Enter the number of animals, a comment and the year of birth. Tap Save and Exit

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4a (iii) Retag – Both Tags Lost This is the same screen as Add Animal, however when saved, both Tags lost is entered as the Flock Register Comment.

4a (iv) Retag/Update to EID correlate

This option is for when the EID is lost but one tag remains so the animal can be identified. If joining a lamb which only had a farm tag, then entry in register is Birth (B or T). If joining anything which already has an old Dept Tag, then Flock Register entry is Update to EID (R or RT depending on country) If joining anything which already has an EID tag, then Flock Register entry is Retag (R or RT depending on country

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4b. Births Firstly, either search for a ewe or read its EID tag. Pick the number of alive lambs and number of dead lambs. Choose the breed from the drop down list. You can also enter More details such as Problems (Teats, Colostrum or Prolapse), the Ram’s details if known, Helped status and reason why helped (Management, oversized, malpresented), enter a comment and choose its mothering ability. To enter the lamb’s details, tap 1 to open the lamb form. Enter the tagging information and choose to use EID as Dept tag if you wish. Choose the colour of each tag from the down list. If the lamb is Hand Reared tick the box. Enter its sex and weight if known. Choose its viability from the drop down list. If it has been fostered tick the box and choose its foster mother. Tap Save and Exit. If there was more than one lamb, do the same for the second lamb by tapping 2. Once the lambing details have been saved, you will notice the 1 and 2 become ticked. You can enter a Cull or condition score at this time if you wish. Finally, tap Save on the main Births screen.

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4c. Purchases Fill in the details as appropriate. Let’s say you buy 20 Blackface ewe lambs from the same supplier. Using Auto Save, leave Farm tag blank (this can be filled in afterwards in the PC software). Each animal can be added with one press of the EID trigger button which makes the process much faster. *Note – Suppliers will have to be added in the PC Software then synchronised so that they are available in the PDA. 4d (i). Sale Use the calendar button to enter the date of sale. Either search for an animal or use the EID trigger button to read the tag. Tick either Sold Live or Slaughtered Choose a Sale Place from the drop down list *Note – Sale Places will have to be added in the PC Software then synchronised so that they are available in the PDA. Enter further sale information if known Tap Save and Exit

4d (ii) Death Use the calendar button to enter the date of death. Either search for an animal or use the EID trigger button to read the tag. Choose a Death Reason and Disposal Place from the drop down lists *Note – Disposal Places will have to be added in the PC Software then synchronised so that they are available in the PDA. Tap Save and Exit

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4e. Lost Use the calendar button to enter the date animal/s was/were lost Enter a comment Tap Save and Exit 4f (i) Temporary Movement Off with No Movement Document Enter the date, number of animals and a comment Enter an entry which will go into the flock register e.g. Name of common grazing 4f (ii) Temporary Movement On with No Movement Document Same as above 4f (iii) Temporary Movement Off with Movement Document Enter the date, number of animals and a comment Choose where moved to from the drop down list *Note – Customers will have to be added in the PC Software then synchronised so that they are available in the PDA. Enter the Serial Number of Movement Doc 4f (iv) Temporary Movement On with Movement Document Same as above

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5. Management 5a. Comment Either search for an animal or use the EID trigger button to read the tag. Enter a date and comment You can also enter either a Cull event or a Condition Score Event at this time by tapping Cull/CS. Tap Save and Exit 5b. Condition Score Either search for an animal or use the EID trigger button to read the tag. Enter a date, condition score and comment You can also enter either a Cull event or a Condition Score Event at this time by tapping Cull/CS. Tap Save and Exit 5c. Hand Reared Either search for an animal or use the EID trigger button to read the tag. You can also enter either a Cull event or a Condition Score Event at this time by tapping Cull/CS. Tap Save and Exit

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5d. Tick This function is used when you want to apply a management event or treatment to a group of animals. When you synchronise with the PC, the animals will be ticked and you can for example add a comment, a condition score or health treatment to that group of ticked animals. Either search for an animal or use the EID trigger button to read the tag You will be asked if you want to tick this animal. Tap yes and then read the next tag, tap yes and so on. To un-tick and animal read the tag again and the tick will be removed. 5e. Weighing Either search for an animal or use the EID trigger button to read the tag Enter the date of weighing Tap the scales icon to add the weight. If the animal has a previous weight and date recorded, the gain, days since last weighing and weight gain per day will be calculated. You can set a filter so that for example, animals over 18 and under 21kg are highlighted. If a weight is outside this range, the message Invalid Weight is displayed with an audible beep to alert the user. You can also enter either a Cull event or a Condition Score Event at this time by tapping Cull/CS. If you have a Bluetooth enabled weigh scale you can use the weight trigger button on the Psion to request the weight rather than typing the weight in. (see Bluetooth weighing towards the end of the manual). Tap Save and Exit.

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6. Health/Feeding 6a (i) Health Treatments – Single Treatment Either search for an animal or use the EID trigger button to read the tag If you wish to apply the same treatment for a batch of animals, tick the box Fill in the details as appropriate including date Tap Save. For a batch, simply read each tag and the treatment will be saved automatically. Tap Exit when finished. 6a (ii) Health Treatments – Multiple Treatment Either search for an animal using the Add Animal Button or use the EID trigger button to read the tag. Each animal is added to the list and the Animal count gives the total animals in that treatment group When all animals are added, tap Add treatment Enter the details as appropriate including date Tap Save and you are returned to the first screen with the drug you chose in the bottom box. You can add a second treatment or more if you wish by tapping Add treatment again. Tap Save and Exit *Note – Batches of medicine will have to be added in either the PC Software and then synchronised or added in the PDA (see 6b) so that they are available for selection.

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6b. Drug Purchase Enter the date of the drug purchase and add the rest of the details as appropriate Tap Save and Exit *Note – Suppliers will have to be added in the PC Software then synchronised so that they are available in the PDA. 6c. feed Purchase Enter the date of the feed purchase and add the rest of the details as appropriate Tap Save and Exit *Note – Feed Types, Suppliers and Manufacturers will have to be added in the PC Software then synchronised so that they are available in the PDA.

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7. Group Events It is possible to create groups, add animals or remove animals from a group, view a group report and record an event for a whole group of animals within the PDA program. The main group events screen looks like this. 7a (i). Create/edit Groups - Batch To create a batch group simply tap Create/Edit groups and choose batch. Then tap the Add button, followed by the pencil icon to enter a name for the group and tap Save. You can change the name of a group by tapping Edit or Remove a group by tapping Delete. Use the Arrow buttons at the top of the screen to scroll through each group you have created. 7a (ii). Create/edit Groups – Feed Groups To create a batch group simply tap Create/Edit groups and choose Feed groups. Follow the instructions as above for Batch groups.

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7b. (i) Add Remove from Groups – Batch To add animals to a batch group tap Add/Remove from groups, then tap Batch and choose which batch you wish to add animals to e.g. Ewe Lambs. Now search for animals by tapping the search button, locating the animal, tapping it once and a Y will appear beside it in the group column. Alternatively read each tag with the yellow button and the animals will be added to the group.

You can also narrow your search by using the filter option which allows you to filter by sex, feed group, Left Ear Tag (from, to), one of (from, to), Lamb Crop Number (from, to), Birth Date (from, to) Batch and Breed.

Tap Apply Filter when you have made your choices. To see the animals you have added to the group, tick the box shown below

If you have added an animal into a group by mistake, either tap it or read its tag again and you will be asked if you want to remove it from the group and the Y will be removed. Tap the Exit Button when you have added all the animals you wish (any with a Y in the group column) 7b. (ii) Add Remove from Groups – Feed Groups To add animals to a feed group tap Add/Remove from groups, then tap Feed groups and choose which batch you wish to add animals to e.g. Rams. Follow the instructions as above for Batch groups.

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7c. (i) View Group Report – Batch To view a report of any batches you have created tap View group report then Batch and choose the batch to view. You can display either the animals Farm tag or Left ear tag by ticking the appropriate box. A list of the animals with their tag number, Lamb Crop Number, Sex, and Date added to group is displayed. A record count is displayed at the top right (i.e. the number of animals in the group) 7c. (ii) View Group Report – Feed Groups To view a report of any feed groups you have created tap View group report then Feed Group and choose the group to view. You can display either the animals Farm tag or Left ear tag by ticking the appropriate box. A list of the animals with their tag number, Lamb Crop Number, Sex, and Date added to group is displayed. A record count is displayed at the top right (i.e. the number of animals in the group)

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7d. (i) Record Group Events – Batch You have the option to apply an event such as a Health Treatment or a Batch service to a group of animals. Tap record group events and choose batch. Pick which batch to apply the event to. Health Treatment – Choose the Drug and its batch number from the drop down lists. Enter the number of days given and quantity given. Choose the Application method, illness and operator from the drop down lists as appropriate. Tap Save and Exit.

Batch Service - The Range is the number of Days the ram was in with a group of ewes. You must choose if the date is the date the ram went in or the date the ram came out by ticking the appropriate box. Enter the Ram or Rams used by picking them from the drop down list/s. You can enter a Cull/CS at this time if you wish. Enter a comment if you wish. Tap Save. 7d. (ii) Record Group Events – Feed Groups You have the option to apply an event such as a Health Treatment or a Batch service to a group of animals. Tap record group events and choose feed groups. Pick which feed group to apply the event to. Follow the instructions as above for Batch groups.

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8. Reports Choose Reports and a list of reports will be shown 8a. Flock Report – displays a list of animals currently in the flock with Farm Tag, Dept Tag and Type. Use the scroll bar to move up or down the list. To view Own Birth Details or Last Lambing Details tick the relevant box. You can filter the flock report by tapping the Filter button. This allows you to filter by sex, feed group, Left Ear Tag Number (from, to), One of (from, to), Lamb Crop Number (from, to), Birth Date (from, to), Batch and Breed. Once you have made your selection tap Apply Filter. To clear the filter Tap Clear. 8b. Weights Report – displays the date, weight and Tag Number of any weight recording events. You can also filter weights in a similar way to the flock report (see above)

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8c. Condition Score Report – displays the Tag, Date and Score of any condition score recordings, sorted either by Farm tag or Dept Tag. If a comment has been recorded tick the Show Comments box to display. 8d. Cull Report – displays the Farm Tag and Dept Tag of any animals which have been culled. Tap each animal to see the comment entered. 8e. Due to Report – displays the Farm Tag, Lamb From and Lamb to for Due to Lamb ewes or the Farm Tag for ewes not pregnant. Tap the calendar button to change the date ewes are due to lamb before. You can also filter action lists in a similar way to the flock report (see above).

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9. Bluetooth Weighing - Basic Principle of Operation

2 1

3 1. Agrident read head reads EID Tag into Psion 2. Weigh Scale sends weight to Psion via Bluetooth 3. All saved weights can then be sent to the main PC software for analysis

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10a. Setting up Psion for Bluetooth Weighing You will need 3 items of software running on your Psion

1. Air Wedge Application (see start) 2. Weight Wedge Application 3. Select Sheepware PDA

The Air Wedge Application must be running in the background in order that the yellow button on the reader will scan a tag properly. The Weight Wedge Application uses Bluetooth to connect the Weigh Scale to the Psion. (Make sure Bluetooth is turned on, on Psion). Animal Weights can then be sent to the Psion without having to type any information. Kingswood Sheep PDA Program, running on any Windows Mobile Device, save all the weights recorded, which can then be synchronised with the main PC software with one mouse click. Flock analysis can then be carried out using the extensive reports section.

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10b. Examples of Weigh Scales

(e.g. Tru-Test XR3000)

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10c. Start Weight Wedge

1 Tap Start

2 Tap Programs (depending on

Psion model)

3 Tap Weight Wedge App

4 Tap Search Devices

5 Pick the correct device from the

drop down list

6 Pick the Type of Weigh

Controller

7 Tap Connect

8 Tap Set Button to get

Weights, tap the Left Yellow Button, tap Save.

NOTE: You can use the same button to read the tag and request the

weight if you wish. If doing so, set the delay to the same length as Air

Wedge e.g. 5 seconds. If you find the weigh scale cannot get a stable

weight within 5 seconds, increase the delay to e.g. 8 or 10 seconds. If

adding animals for the 1st time we recommend using separate buttons.

Tap Save

9 Tap Go to Select Sheep

Sheep Program

10. Tap Management, Tap Weighing

11. Press the Right Yellow Button on the Psion

12. The EID will pop into the Psion and the animal it is linked to will be located

13. Press the Left Yellow Button (or Right if you have set it up to use

the same button)

14. The Weight from the weigh scale will pop into the Psion

15. Tap Save

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11. Synchronizing with Kingswood Select Sheep Software

Select Sheepware.exe

Connect the Psion to the computer using the docking station and cable Click the Select Sheepware icon on your Desktop, click Start program. Click on System, Default Settings, Electronic ID Tags and set Tag Reader Model to Psion.

Click on EID Tab, then Sync Handheld When you see “Synchronizing data, please wait” and it appears for more than 5 seconds you can be sure that the process is working correctly.

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Click Save PDA Events

Wait until synchronizing completes…..

When complete you will get a confirmation Changes have now been saved.

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12. Guide to using TGM Remote Control Support Many computer problems are easily repaired by adjusting the software settings. This could sometimes be done over the phone, or it sometimes required an onsite visit by a TGM technician. Since 2005, TGM Software Solutions has been able to offer customers an alternative service! We now have the option of utilising Remote Desktop, a tool which can allow us to operate our customers’ computer systems over the internet from our office. Please note: this system is secure, we can gain access only when a customer permits us and, whenever remote control is established, the customer can disconnect us at any time. To allow us to connect to your PC to resolve technical issues: Connect to the internet Open Microsoft Internet Explorer, or similar Go to the TGM website – www.tgmsoftware.com – by entering it into the Address

bar (Note, if the address bar is not shown, right-click in the grey area and ensure that Address Bar is ticked)

On the TGM website, click on Support

At the bottom of the section Product Support, click on the Click Here link This link takes you to a new secure website.

By this stage, we should have supplied you with a 6-digit PIN code over the phone. Please enter this code in this box (such as ‘123456’)

Click Connect to technician

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The Applet Download box should appear Click the Download button The File Download box should appear

Click on Run as shown Click on Run again, as shown Click on OK

This will give TGM control of your desktop. A dialogue box will open (see right). This allows messages to be typed and sent. For example, we could use it to ask the customer to insert a CD, or to tell them the problem is fixed. If the dialogue box is not shown: Along the Task Bar at the bottom of your screen you

will see an item with a red cross with ‘tgm software solution…’ beside it.

Click on this to bring up the dialogue box. To Disconnect TGM To break the connection, either: Click on Disconnect (Red Cross) at the top of the dialogue box, or Press the End button on the keyboard (found between Delete and Page Down)

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You can read and save this manual online at:

www.tgmsoftware.com/pdfs/PsionWorkAboutProInstructionManual.pdf

TGM Software Solutions Ltd 31 St John’s Road Hillsborough Co Down BT26 6ED

Telephone (028) 9268 9681 email: info@tgmsoftware.com Web: www.tgmsoftware.com