PSAR Templates.doc

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TemplatesProject Search and Rescue!

Tools and Templates

High-Level Work Breakdown Structure for PSAR Review

Template X.1

www.prodevia.com2003-2005 Prodevia Learning

PSAR Review Project

1.0The PSAR

Project Plan

2.0Listing of Projects

To Review

3.0Interviews

4.0ProcessReview

5.0Project

val!ation

3.1Project "anager#o$$!nication

3.2Project Partici%ant

Interviews

3.3

Project "anagerInterview

&.0PSAR Re%ort


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Project Participant Interview Outline

Te$%late '.2

Project Participant Questionnaire

Interview QuestionsEmotions, Attitudes,

and BehaviorsParticipant's Understanding of Why the Project Eists

(hat is )o!r !n*erstan*ing of the client+s strategic vision for this %roject,

Participant's Understanding Project !"jectives

(hat is )o!r !n*erstan*ing of the c!rrent o-jectives aro!n* sco%e ti$ean* -!*get,

(hat is )o!r !n*erstan*ing of wh) these o-jectives have -een set as the)are,

(hat constraints were i$%ose* on the tea$ -) the client or -)s%onsorshi%, /o )o! !n*erstan* wh),

/o )o! -elieve o-jectives are achieva-le, If not wh),

(hat is )o!r !n*erstan*ing of the sco%e of the %roject, ote tointerviewer watch for signs of $eansen*s inversion

Are )o! aware of the c!rrent sche*!le for the %roject, Is it achieva-le, Ifnot wh),

(hat is )o!r !n*erstan*ing of the -!*get co$%onents of the %roject, owwas the -!*get arrive* at, /o )o! -elieve it is achieva-le, If not wh),

ote to interviewer not all %artici%ants $a) -e %riv) to -!*getinfor$ation. Si% this section when a%%ro%riate


and Behaviors


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Participant#s Understanding of Project $is%

/o )o! -elieve that the %roject tea$ !n*erstan*s the ris %resent, If notwh),

Are riss -eing co$$!nicate* an* *oc!$ente*, If not wh),

/o )o! -elieve that the riss have -een given a%%ro%riate res%onse %lans,If not wh),

Project Participant's &iew of Project Progress

Adherence to the Plan

ow well is wor on the %roject effort a*hering to the original %lan, Ifchallenge* wh),

Project Changes

(hat are )o!r views on an) changes that are occ!rring within the %rojecteffort,

Is a change control %rocess -eing !se* to $anage change in the %roject,If not wh) *o )o! thin this is,

/o )o! fin* that changes are -eing i$%le$ente* witho!t s!%%orting*oc!$entation,

/o )o! -elieve that %roject change is jeo%ar*i6ing the tea$+s a-ilit) to*eliver the sol!tion, 7%lain wh) )o! -elieve this to -e tr!e.

Project Issues

(hat are so$e of the %roject iss!es that )o! are concerne* a-o!t, (h),

/o )o! -elieve that the c!rrent iss!es can -e a**resse*,


and BehaviorsProject Issues (continued)


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(hat is the %rocess that the tea$ is !sing to *oc!$ent an* $anage%roject iss!es, /o )o! -elieve the %rocess is woring,

/o )o! -elieve that the c!rrent iss!es are an overall threat to the s!ccessof the %roject, (h),

Project Plan pdates

ow is )o!r act!al wor -eing logge* an* %rovi*e* to the %roject$anager,

Are )o! %rovi*ing revise* esti$ates to co$%lete wor that is in %rogress,

/i* the %roject $anager %rovi*e )o! a $etho* for re%orting *ata to hi$ orher,

/oes the %roject $anager reg!larl) initiate conversations aro!n* risiss!es change sche*!le -!*get an* sco%e,


and Behaviors!ealth of the Project "n#ironment


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ow *oes the tea$ wor together,

/o )o! -elieve that the tea$ shares a co$$on goal of what is to -e

achieve*, If not wh) *o )o! thin this is the case,

/o )o! -elieve that the $e$-ershi% of the tea$ is res%ectf!l towar* oneanother, If not what s%ecific %ro-le$s *o )o! see,

The Influence of the %arger &rgani'ation

/o )o! see challenges on the %roject that are create* -) factors o!tsi*e of

the %roject tea$+s control, If so what are the),

PA *isco#er+ eport #ersion 1.,Project a$e /ate*


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Project anager Interview OutlineTe$%late '.3

Project anager Questionnaire

Interview Questions Emotions, Attitudes,and BehaviorsProject anager's Understanding of Why the Project Eists

(hat is )o!r !n*erstan*ing of the client+s strategic vision for this %roject,

Project anager's Understanding Project !"jectives

(hat is )o!r !n*erstan*ing of the c!rrent o-jectives aro!n* sco%e ti$ean* -!*get, Is there %roject *oc!$entation that *efines these o-jectives,

(hat is )o!r !n*erstan*ing of wh) these o-jectives have -een set as the)are,

(hat constraints were i$%ose* on the tea$ -) the client or -)s%onsorshi%, /o )o! !n*erstan* wh),

/o )o! -elieve o-jectives are achieva-le, If not wh),

ow is sco%e *efine* for the %roject, ote to interviewer watch for signsof $eansen*s inversion

(hat is the c!rrent sche*!le for the %roject, ow were esti$atesgenerate*, Is it achieva-le, If not wh),

/o )o! have a *oc!$ente* -!*get of the %roject, ow was the -!*getarrive* at, /o )o! -elieve it is achieva-le, If not wh),


and Behaviors


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Project anager's Understanding Project $is%

/o )o! have a ris %lan, ow is ris -eing con*!cte* on the %roject,ow were res%onse %lans -!ilt, /o )o! -elieve that the %roject tea$!n*erstan*s the ris %resent, If not wh),

Are riss -eing co$$!nicate*, If not wh),

(hat are the c!rrent ass!$%tions that )o!r %roject $aes, Are there ris%lans -acing !% ass!$%tions that create high ris, ote to PSARInterviewer 8 Loo for /angling lse S)n*ro$e.

Project anager's &iew of Project Progress

Adherence to the Planow well is wor on the %roject effort a*hering to the original %lan, Ifchallenge* wh),

Project Changes

(hat are )o!r views on an) changes that are occ!rring within the %rojecteffort, #an )o! %resent recent *oc!$ente* changes,

Is a change control %rocess -eing !se* to $anage change in the %roject,If not wh) *o )o! thin this is,

/o )o! fin* that changes are reg!larl) -eing i$%le$ente* witho!ts!%%orting *oc!$entation,

/o )o! -elieve that %roject change is jeo%ar*i6ing the tea$+s a-ilit) to

*eliver the sol!tion, 7%lain wh) )o! -elieve this to -e tr!e.


and BehaviorsProject Issues


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(hat are so$e of the %roject iss!es that )o! are concerne* a-o!t, (h),

/o )o! -elieve that the c!rrent iss!es can -e a**resse*,

(hat is the %rocess that )o! are !sing to *oc!$ent an* $anage %rojectiss!es, /o )o! -elieve the %rocess is woring,

/o )o! -elieve that the c!rrent iss!es are an overall threat to the s!ccessof the %roject, (h),

Project Plan pdates

ow is the tea$9s act!al wor -eing logge* an* %rovi*e* to )o!,

Is the tea$ %rovi*ing revise* esti$ates to co$%lete wor that is in%rogress,

/i* )o! %rovi*e the tea$ a $etho* for re%orting *ata,

/o )o! reg!larl) initiate conversations with the tea$ aro!n* ris iss!eschange sche*!le -!*get an* sco%e,


and Behaviors!ealth of the Project "n#ironment


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ow *oes the tea$ wor together,

/o )o! -elieve that the tea$ shares a co$$on goal of what is to -e

achieve*, If not wh) *o )o! thin this is the case,

/o )o! -elieve that the $e$-ershi% of the tea$ is res%ectf!l towar* oneanother, If not what s%ecific %ro-le$s *o )o! see,

The Influence of the %arger &rgani'ation

/o )o! see challenges on the %roject that are create* -) factors o!tsi*e of)o!r control, If so what are the),

Project Processes $eview

Project charter

Sco%e *oc!$entationSche*!le

:!*get

Ris %lan

Iss!es $anage$ent

#hange $anage$ent

PA *isco#er+ eport #ersion 1.,

Project a$e /ate*


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PSAR !i"cover# Report $e%plate

Te$%late '.4

P(A$ )iscovery $eport

/ate; Project; Project "anger;

PSAR Tea$ "e$-ers;

Eecutive (ummary

Recover) ffort as soon as reso!rces can -e $a*e

availa-le to con*!ct this effort. The PSAR tea$ reco$$en*s the following

*elivera-les as *isc!sse* -elow in the reco$$en*ations section of this re%ort.

. It is not clear that this %roject is a lost effort. The PSAR tea$ reco$$en*s f!rther

review of the %roject.

/ This %roject effort see$s to -e on the %ath with $ini$al concerns. The PSAR tea$

reco$$en*s that fin*ings -e share* with the tea$ along with s!ggeste*

reco$$en*ations.

0 This %roject effort is on the %ath. The PSAR tea$ reco$$en*s no f!rther action at

this ti$e.P(A$ *eam $ecommendations


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P(A$ *eam 1indings

Consistent Themes (listed in descending order from highest num/er of consistentresponses recei#ed)

Inconsistent Themes

Positi#e 0indings

PA *isco#er+ eport #ersion 1.,

Project -ame *ated Page 2 of 2



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High-Level Work Breakdown Structure for PSAR Re"cue & Recover#

Project

Te$%late '.5


PSAR Resc!e > Recover)

Project

1.0The R>R

Project Plan

2.0?-jectives

I*entification

3.0val!ations

4.0Sco%e

#larification

5.0#o$$!nication

Plan

3.1Ris

val!ation

3.2Ti$e an* #ost

val!ation

&.0Steering

#o$$ittee#reate*

@.0Project Review

@.1Review

Sche*!lesta-lishe*

@.2Project

Reviews#on*!cte*

Documents

PSAR Templates.doc