Letters Application

Solicited Letter

It is written when a former employer, professor or person you've had a

business relationship is asked by you if they will write you a letter of

reference sometime in the future. Normally if they assent to do so, you

should assume they will write you a good letter which highlights all of your

sterling qualities and glosses over any imperfections you may have.

Unsolicited Letter

If the job was not announced, the person sends an unsolicited letter hoping

there might be an open position within the company. Most companies will

not accept an unsolicited letter of reference. An unsolicited letter should

also include some company information, such as an interesting fact and

must also take action by the writer stating his intentions to call the company

for a follow-up discussion regarding the application.

April 23, 2012

Mr. Ronald Reegis

General Manager

Penelco Electric Company

Balete Drive, Quezon City

Dear Mr. Reegis:

In response to your advertisement which appeared in Today's Issue of Philippine

Star, please consider this letter of application.

I recently graduated from Instituto Guatemalteco Americano as Bilingual

Secretary. I realized my practices in Flowers Company. For a more comprehensive

appraisal of my qualifications, please see my attach data sheet.

Should my qualifications merit your consideration, I shall be glad to discuss with you

personally any further details you may require. Please contact me at my cell

phone number 1154578.

Very truly yours,

Andrea Galindo

Bilingual Secretary

FOLLOW UP LETTER

(APPLICATION LETTER)

Follow-up letters are usually sent for two reasons: First, follow-up letters serve

as an opportunity for additional contact after an initial meeting., career fair,

or networking meetings; second, follow-up letters can effectively revive a

job search by reconnecting a contact with whom yu have not spoken in a

while.

April 24, 2012

Jack Richardson

HR Manager, Fabrikam, Inc.

323 South Avon Drive

Milton, NY 10945

Dear Ms. Richardson:

Thank you for gave me the chance to discuss my qualifications

in person.

I sincerely hope I will have the opportunity to put my

training to work for you.

I am enclosing the letters of reference you requested. I can

be reached at (752) 464894 to 9 a.m. from 5 p.m.

Sincerely yours,

Andrea Galindo

Bilingual Secretary

Enclosure

REFERENCE LETTER

It is sending to:

Obtain a new job, perhaps to relocate, to start a new career, or to obtain a promotion

with a new employer;

Go back to undergrad or grad school;

Obtain a loan from a bank or credit union;

Serve on a Board of Directors for a school, church, or nonprofit organization;

Volunteer to work with children or the elderly; and

Move into a new home or condominium.

April 28, 2012

Communications Systems Specialist

Chad Peterson

Human Resources Manager

PO Box 480091

Coon Rapids, MN 55448

Dear Mr. Peterson:

I confirm that I have known Jackeline Mariela Vasquez for three

years. We worked together in Delphax Company for seven years and

she is a good worker.

At all times I have found her dependable, reliable, hard-working,

conscientious, honest, peace-loving and courteous to be as

helpful as possible .

I'm happy to provide further information if required.

Yours truly,

Andrea Paola Galindo Monzón

Bilingual Secretary

LETTERS OF RECOMENDATION

For those new to the working world and with few contacts, a letter of recommendation can be very helpful. If you have little or no work experience, teachers that you have worked closely with are good prospects to write a recommendation.

Letters of recommendation can open the doors for people, especially those without a network of business contacts. If you are the beneficiary of a recommendation, be sure to take the time to support others as you become more experienced.

April 28, 2012

Communications Systems Specialist

Chad Peterson

Human Resource Manager

PO Box 480091

Coon Rapids, MN 55448

Dear Mr. Peterson:

I am very please to recommend to Andrea Paola Galindo Monzón who

was employed as Bilingual Secretary in this organization from

April 15, 2000 to March 15, 2012 and was paid a salary of $1200

plus bonus and benefits as applicable.

Her job of Bilingual Secretary carried the following

responsibilities: received calls, take notes in shorthand and send

correspondence to the clients. She is dependable, reliable, hard-

working, conscientious, honest, courteous and a good communicator.

I consider that she was a valuable member of the team, who

consistently achieved good results and delivers all expectations,

Sincerely yours,

Jackeline Vasquez

General Manager

Copy: File

Mackenzie W.

JOB REJECTING LETTER

How you treat candidates for your jobs really matters. Sending a candidate

rejection letter to the applicants who were not selected for the job is an extra, but

positive step, your company can take to build good will with candidates and

establish yourself as an employer of choice.

Your reputation, built one candidate at a time, is critical to your ongoing ability to

attract the best and most skilled talent to your firm. Candidates make decisions

about your company based on their treatment and officially notifying them about

your employment decisions is a point in your favor.

Tips for Writing Candidate Rejection Letters

Also known as a "thanks, but no thanks letter," candidate rejection letters tell the

candidate that he or she was not selected for the position.

If you believe that the candidate would qualify for other roles in your company,

and that he or she appeared to also fit your culture, you can also encourage

the person to apply again in the future. Always end your candidate rejection

letters on a positive note and wish the person success. Make sure you thank your

candidate for the time invested in the application and interview process.

Personalize your candidate rejection letters with the candidate's name, the

position, and possibly a remark about the interview time. You don't want your

candidate to feel as if he or she received a form rejection letter - even if it

basically, is.

Get straight to the point in your rejection letters. But, especially if you have

called, the candidate already knows what to expect in the rejection letter.

Make your candidate rejection letter business-like, but gracious. After all, you

are puncturing a person's hopes and dreams. Do so with respect and

consideration.

Never say anything in the candidate rejection letter that you don't mean. For

example, don't suggest that the candidate apply for openings in the future if

you know the candidate will not fit successfully in your organization.

Remember, the candidate rejection letter is your last opportunity to build a

relationship with the candidate that will cause him or her to think favorably of

your company. Your reputation as an employer is affected by this candidate

and the people affected by this candidate's opinions and treatment at your

hands. Don't ever believe this is unimportant for your reputation as a potential

employer.

Flowers Company

123 St. Paul Drive

Rockingham, KS 12345

123-555-1234

rsmith@bamboo.com

May 7, 2012

Leonard Adelman

Legal Recruitment Services

123 Sixth Avenue

Rockingham, KS 12345

Dear Mr. Adelman:

We appreciate your interest in our company and the position of

Bilingual Secretary for which you applied. After reviewing the

applications received by the deadline, yours was not selected for

further consideration.

The selection committee appreciates the time you invested in your

application. We encourage you to apply for posted and advertised

positions in our company, for which you qualify, in the future.

We wish you every personal and professional success with your job

search and in the future. Thank you, again, for your interest in

our company.

Sincerely yours,

David White

General Manager

Andrea G.

Copy: File

LETTER OF INTRODUCTION

A letter of introduction is used to write to a connection to refer a candidate

for employment or to request career assistance. In many cases, the letter

can be sent via email, because that's the quickest and easiest way to

connect.

Another type of letter of introduction is used to write to someone

introducing yourself and asking them to refer you to a job opportunity or

requesting assistance with a job search. It is similar of a referral letter.

7 Shawnee Road

Short Hills, NJ 07078

201-555-0303

April 2, 2012

Mrs. Walter Mellish

Greenley Corp., Inc.

1010 Madison Avenue

New York, NY

Dear Mr. Mellish:

I'm writing to introduce you to Andrea Galindo Monzón. I know

her through the Brandon Theater Group, where, as you know, I

am the technical director. Janice and I worked together on

several local theater projects.

Andrea Galindo is interested in relocating to the San

Francisco area in the near future and would appreciate any

recommendations you could offer her for conducting a job

search for a theater position and any help you can provide

with the logistics of relocating to California.

I've attached her resume for your review and you can contact

her at anicedolan@email.com or 555-555-5555. Thank you in

advance for any assistance you can provide.

Sincerely,

Jackeline Vasquez

Technical Director

RESUME

When writing a resume, some job seekers choose to state an

objective on their resume, rather than including it in the

body of their cover letter.

Stating an objective can convince employers that you know

what you want to do and are familiar with the field. While

stating your objective on your resume is optional, having an

objective for your resume is not - you need to be clear about

your employment goals.

Customize Your Resume Objective

If you include an objective on your resume, it's important to

customize the resume objective to match the position you are

applying for. The more specific your resume objective is the

better chance you have of being considered for the job.

Resume

Personal Data

Name:

Leung Kwok Keung, Kelvin

Gender: Male

H.K. I.D. Number:

K644763(5)

Date of Birth: 3 January 1991

Place of Birth:

Hong Kong

Nationality: British

Address:

14C, Block 5

415, Electric Road

North Point

Hong Kong

Telephone:

26947384 (Home)

93882854 (Mobile)

E-mail:

kkleung999@hotmail.com

Fax: 26482845

Education and Qualifications 2009 - Present

B.Sc. Computing

The Hong Kong Polytechnic University

Hung Hom

Kowloon

Second Year Courses

Foundations of Software Engineering - B+

System Programming - C

Computer Communications Networks - B+

System Modelling & Simulation - B

Foundations of Chinese Computing - C

English in the Workplace - B

First Year Courses

Principles of Programming - B

Computer Systems Architecture I - C

Data Models and Analysis - B+

English for Academic Purposes - C+

Discrete Structures - C

Computer Systems Architecture II - C

Discrete Structures and Data Models - B

2004 - 2009

St Michael's College

567, Kings Road

North Point

Hong Kong

HK Advanced Level Examinations

Computing - B

Physics - D

Use of English - D

Maths - B

Chemistry - D

Chinese - D

HK Certificate of Education

Computing - A

Physics - C

English - D

History - C

Maths - B

Religious Studies - D

Chinese - D

Chinese History - C

Employment Record 2011

(Summer)

Hing Fat Delivery Services

Office Assistant

• Computing - setting up a customer database system

• Filing and transferring information to the database

• Administration - general administrative duties

Extracurricular Activities 2011 - Present

Computing Society Executive - Organizing events such as O-

camps for fresher’s week

Special Skills Languages:

English: Fluent

Cantonese: Native-speaker

Putonghua: Good

Written Chinese: Good

Computers:

Proficient in C++, Java, SQL, UNIX, Windows NT and web

authoring

References

Mr. P Kwan

Lecturer

Dept of Computing

Hong Kong Polytechnic University

Kowloon

Hong Kong

2766 1234

Mr L Wong

Principal

St Michael's College

567, Kings Road

North Point

Hong Kong

25897623

Declining a Job Offer

Plan Your Message

Take the time to think about and perhaps write several drafts of what you

will say to the employer before sending the message or calling the

employer. A well-thought out message will leave a more positive impact on

the employer and it will also give you one final chance to sort through why

you are declining the offer.

Be Prompt

Once you have decided what you are going to assay when you contact

the employer, tell him/her right away that you are declining the offer. The

organization will need to offer the position to someone else, and you don't

want to hold up the process. If you call the employer, we recommend that

you follow up with an email or formal letter to document your decision.

Be Courteous

No matter how you communicate your decision, you must be professional

and courteous. You may be turning down this position, but you might want

to be considered for future opportunities. Savvy job seekers use every

possible chance to network, so thank each person with whom you

interviewed and wish them and their company continued success.

Be Diplomatic

If you've received another, more generous offer, avoid mentioning the

details of the position you're accepting. Let the employer know that you

were impressed by the organization and carefully considered the offer, but

you are accepting a position that better suits your career objectivesYou

could just cite that this opportunity was not the best fit for you at this time.

Be Concise

This is not the place to tout your credentials and career accomplishments.

The company already realizes your value, so keep your message short and

sweet. When you are declining an offer via telephone, it is always more

difficult to be concise but doing so will show your conviction. The same

messages detailed in the letters below carry that same message you will

portray when declining over the phone.

May 1, 2012

Mary Lyon

Founder and Director

ABC Company

50 Wooley Lane

Boston, MA 01234

Dear Ms. Lyon:

Thank you very much for offering me the assistant manager

position. After careful consideration, I regret that I must

decline your offer. Although you were most encouraging in

outlining future advancement possibilities within A Company,

I have accepted another opportunity that is more in line with

my skills and career goals.

I enjoyed meeting you and the rest of your team. You have

been most kind and gracious throughout the interview process,

and I only wish that circumstances allowed me to accept your

offer. Best wishes for your continued success!

Sincerely yours,

Shauna Levine

RESIGNATION LETTER

When writing a resignation letter, it's important to keep your resignation

letter as simple, brief, and focused as possible. It should also be positive.

Once you have made the decision to move on, there's no point in criticizing

your employer or your job. Your letter of resignation should include

information on when you are leaving. You can also let the employer know

you appreciate your time with the company. When you're not sure what to

write, review resignation letter samples to get some ideas.

May 1, 2012

John Secada

Founder and Director

ABC Company

50 Wooley Lane

Boston, MA 01234 Dear Mr./Ms. Last Name:

Dear Mr. Secada:

I would like to inform you that I am resigning from my

position as Account Executive for the Smith Agency, effective

August 1.

Thank you for the opportunities for professional and personal

development that you have provided me during the last five

years. I have enjoyed working for the agency and appreciate

the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me

know.

Sincerely,

Jackeline Vásquez