1

Provincial Road Development Project (PRDP)

In Central & Sabaragamuwa Provinces. Loan No. SL-P96

Introduction of Project

JICA Funded Provincial Road Development Project Operating under the Ministry of Local

Government & Provincial Councils has launched a Project for the rehabilitation of Provincial

Road Network at Central & Sabaragamuwa Provinces.

The Project is implemented in 41 Road contract packages in 03 Phases through local

contractors. Ministry has established a Project Management Unit (PMU) headed by the

National Project Director in Colombo for the implementation of the Project. Respective

Provincial Councils has set up two Project Implementation Units (PIUs) headed by the

Provincial Project Director in Central and Sabaragamuwa Provinces.

Funding Agency

Japan International Cooperation Agency (JICA)

Justification and Objectives

To contribute to the development of local economy through the improvement of the service

level of Road Network by rehabilitating and upgrading of secondary roads (C and D class

road) and bridges in Central and Sabaragamuwa Provinces.

Capacity building of the Ministry, PMU, PIU and Roads Agencies in Provincial Councils and

Road Contractors, in order to maintain the road network efficiently.

Project Components and Activities

1. Rehabilitation & Upgrading of Secondary Roads and Bridges

2. Consulting services for selection of Roads, Design works and Construction

Supervision.

3. Capacity building of the Ministry, Roads Agencies in Provincial Councils and Road

Contractors, in order to maintain the road network efficiently.

Project Duration

05 years (2010 - 2015)

Project Financial Details :

• From JICA - 9,156 Yen Million

• From GOSL - 2,564 Rs. Million

• Total Allocation - 11,171 Yen Million

• Total Value - 14,212 Rs. Million

2

Details of Financial Allocation :

• Civil Works - 7,824 Rs. Million (Yen 6,150 Million)

• Equipment - 204 Rs. Million (Yen 160 Million)

• Price Escalation - 2,288 Rs. Million (Yen 1,798 Million)

• Physical Contingency - 516 Rs. Million (Yen 405 Million)

• Consultancy - 856 Rs. Million (Yen 673 Million)

• Administration - 584 Rs. Million (Yen 459 Million)

• Tax & Duties - 1,436 Rs. Million (Yen 1,129 Million)

• Interest during Construction - 447.8 Rs. Million (Yen 352 Million)

• Commitment Charges - 56 Rs. Million (Yen 44 Million)

TOTAL VALUE - 14,212 Rs. Million (Yen 11,171 Million)

Expected Output:

(a) Rehabilitation of 350 km of Secondary Roads (C & D Class Roads).

(b) Provision of road maintenance Machinery & Equipments.

(c) Institutional development of Provincial Road Agencies.

Expected Physical Output:

Rehabilitation and upgrading of 350 km of C & D class of Provincial roads at the end of year

2015.

Central Province 163.33 km

Kandy - 86.04 Km

Matale - 18.20 Km

Nuwaraeliya - 59.09 Km

Sabaragamuwa Province 159.44 km Kegalle - 85.80 Km

Rathnapura - 73.64 Km

TOTAL LENGTH 322.77 km

3

Overall Financial Progress US$ = Rs. 125.91

Expenditure up to 31st December 2013 (Foreign)

Expenditure up to 31st December 2013 (GOSL)

US $ Mn. Rs. Mn. Utilized US $ Mn. Rs. Mn. Utilized

41.2 5,187.30 44.53% 4.89 616.32 24.04%

Details of Project Core Staff :

SN Name of Officer Designation Work

Station T.P. Number E-mail Address

01. Eng. A.B. Ilangasinghe National Project

Director

PMU -

Colombo 011 - 2805386 npdprip@sltnet.lk

02. Eng. A.M.M. Faleel Provincial Project

Director PIU - Central 081 - 2213600 ppdcp@yahoo.com

03. Eng. W.K.A.S.

Chandraratne

Provincial Project

Director

PIU -

Sabaragamuwa 045 - 2226080 ppdsab@gmail.com

04. Eng A.A.D. Sarath Kumara Procurement

Specialist

PMU -

Colombo 011 - 2805412 aadsarath@gmail.com

05. Vacant Office Engineer PMU -

Colombo 011 - 2805412

06. Eng. R.A. Nawamal Office Engineer PIU -

Sabaragamuwa 045 - 2226081

nwmal2006@yahoo.co.

uk

07. Eng. Mrs. E.M.S.D.

Ekanayake Office Engineer PIU - Central 081 - 2203884 dekanayake@gmail.com

08. Mr. S. Nandasiri Project

Accountant

PMU -

Colombo 011 - 2808947 sera_nan@yahoo.com

09. Mr. P.G. Jayantha Accountant PIU -

Sabaragamuwa 045 – 2226081 jayanthapg@gmail.com

10. Mr. H.M.S.

Darmawardhena Accountant PIU - Central 081 – 2203884

saliyadharmawardane@

yahoo.com

4

Present Status of the Project (End of December 2013) :

Civil Works :

11 Contract Packages (06 Packages in Central Province & 05 Packages in

Sabaragamuwa Province) under Phase I Contracts, are in progress but behind the

schedule. Some Contracts were in Final stage. However, original contract period is 18

months, at the moment 30 months lapsed by these contracts. The cumulative

Physical Progress of the Phase I contracts for end of December 2013 is around

73%.

16 Contract Packages under Phase II-1 & Phase II-2 contracts in Central Province

(Originally 07 Contracts, after slicing small packages) were awarded and works are in

progress. The cumulative Physical Progress of the Phase II-1 & Phase II-2

contracts of Central Province for end of December 2013 is 46%. However, 2/3 of

Schedule period were elapsed for these contracts.

11 Contract Packages under Phase II-1 & Phase II-2 contracts in Sabaragamuwa

Province were awarded and works are in progress. The cumulative Physical

Progress of the Phase II-1 & II-2 contracts of Sabaragamuwa Province for end

of December 2013 is also around 43%. However, 2/3 of Schedule period were

elapsed for these contracts too.

Procurement of Road Maintenance Machinery & Equipments :

Procured and provided Road Maintenance Machinery & Equipments to Road

Maintenance Divisions in Central & Sabragamuwa Provinces for capacity

development of respective provincial road organizations.

Procurement of Road Maintenance Machinery in Central Province was completed

and Handed over to Central Province. Procurement of Road Maintenance Machinery

in Sabaragamuwa Province is in progress.

5

Phase I Contract Details : (Central Province )

Dis

tric

t

Package

No.

Name & Address of

Selected contractor Name of the Road

Length

(km)

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Complet

ed

asphalt

length

(km)

Kan

dy

CP1KD1 V.V. Karunarathna &

Company

No. 579, Bulugaha

Jaunction, Kandy Road,

Kelaniya.

Theldeniya Cobersts

Gap 14.50 360,153,786.40 94.61% 86.04% 14.50

CP1KD2

Karalliyadda –

Putuhapuwa -

Werapitiya

10.40 369,172,204.90 75.52% 67.42%

6.17

Madawala - Lewella 4.80 4.12

CP1KD3

Sierra Construction

(Pvt.) Ltd.,

No. 112, Havelock

Road, Colombo 05.

Hurikaduwa -

Narampanawa 7.60

390,202,986.19 76.82% 61.85% 6.37

Sumanathissa Mawatha 5.34 4.13

Kandy District Total 42.64 1,119,528,977.49 35.29

Mat

ale CP1MT1

Star Construction &

Engineers (Pvt.) Ltd.,

No. 337/A, 01st Floor,

Nawala Road,

Rajagiriya.

Thenna – Ovilikanda -

Dodandeniya 9.60 241,890,373.91 67.97% 57.25% 6.58

CP1MT2 Kaduwela – Wehigala –

Leliambe 8.60 228,343,903.92 70.47% 71.54% 4.87

Matale District Total 18.20 470,234,277.83 11.45

N’

Eli

ya

CP1NE1

Sierra Construction

(Pvt.) Ltd.,

No. 112, Havelock

Road, Colombo 05.

Bogahawatta –

Maldeniya - Hedunawa 15.15 449,611,432.35 56.66% 52.80% 6.26

Phase I Contract Details : (Sabaragamuwa Province )

Dis

tric

t

Package

No.

Name & Address of

Selected contractor Name of the Road

Length

(km)

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Comple

ted

asphalt

length

(km)

Keg

alle

SG1KG1

Tissa Builders and

Contractors,

Kandalama,

Meerigama.

Panawala –

Maniyangama 10.40 312,425,644.55 84.60% 60.54% 6.30

SG1KG2

V.V. Karunarathna &

Company

No. 579, Bulugaha

Jaunction, Kandy Road,

Kelaniya.

Horagasmankada –

Algama 7.50

426,223,453.85 73.70% 62.56%

3.70

Thaliyadda –

Imbulowita 7.20 6.60

SG1KG3

Star Construction &

Engineers (Pvt.) Ltd.,

No. 337/A, 01st Floor,

Nawala Road,

Rajagiriya.

Uthuwankanda –

Ussapitiya 5.80

251,995,780.95 58.25% 54.09%

4.80

Manikkawa –

Alutnuwara –

Uyanwatta

(From 3.7 km to 5.4

km)

1.70 --

Kegalle District Total 32.60 990,644,879.35 21.40

6

Dis

tric

t

Package

No.

Name & Address of

Selected contractor Name of the Road

Length

(km)

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Comple

ted

asphalt

length

(km)

Rat

nap

ura

SGRP1-

A

V.V. Karunarathna &

Company, No. 579,

Bulugaha Jaunction,

Kandy Road, Kelaniya.

Pallebedda – Buluthota

(From 0.0 km to 11.2

km)

11.20 300,463,424.00 80.00% 66.60% 7.00

SG1RP1-

B

Nawaloka Construction

Company (Pvt.) Ltd.,

No. 115, Sir James

Peiris Mawatha,

Colombo 02.

Pallebedda – Buluthota

(From 11.2 km to 22.4

km)

11.20 333,346,131.89 82.00% 60.04% 10.20

Ratnapura District Total 87.60 2,615,099,314.59 17.20

Details of Awarded Packages under Phase II - 1 Contracts in Central

Province :

Dis

tric

t

Name of

Package Name of Road

Length

(km)

Name & Address of

Awarded Contractor

Contract

Amount

without VAT

(SL. Rs.)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progres

s

Up to

Dec.

2013

Kan

dy

Hataraliyadda Palagala

Kebbekaduwa Road 16.05

CP2KD4 Hataraliyadda to Weliwita

Junction (From 0+000 to

6+050) km

6.05 M/s. Komuthi Engineering

Services (Pvt.) ltd.,

No. 595, Nawala Road,

Rajagiriya.

238,998,904.80 46.69% 25.85%

CP2KD5 Weliwita junction to

Walpalagolla (From

6+050 to 11+000) km

4.95 153,987,740.25 58.39% 43.50%

CP2KD6 Walpalagolla to

Kobbekaduwa (From

11+000 to 16+050) km

5.05

M/s. Hovel Construction

(Pvt.) Ltd.,

No. 245/47, Avissawella

Road, Orugodawatta.

205,281,521.25 48.88% 32.89%

Ampitiya Udawela Ankelipitiya

Road 15.90

CP2KD7 Ampitiya to Udawela

Junction (From 0+000 to

5+000) km

5.00 M/s. AMSK Construction

(Pvt.) Ltd.,

No. 1/29, New Town,

Madampe.

177,914,234.36 31.52% 32.26%

CP2KD8 Udawela Junction to

Puliyadda (From 5+000

to 10+500) km

5.50 200,080,738.69 34.28% 30.20%

CP2KD9 Puliyadda to Ankelipitiya

(From 10+500 to

15+900) km

5.40 193,778,431.96 35.12% 27.21%

Kandy District Total 31.95 1,170,041,571.31

7

Details of Awarded Packages under Phase II - 2 Contracts in Central

Province :

Dis

tric

t

Name of

Package Name of Road

Length

(km)

Name & Address of

Awarded Contractor

Contract

Amount

without VAT

(SL. Rs.)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Udapussellawa – Nildandahinna –

Wathumulla 24.64

Nu

wara

Eli

ya

CP2NE4

Udapussellawa

Nildandahinna Wathumulla

Section from

Udapussellawa to

Ilukpathana

(From 0+000 to 7+360) km

7.36 M/s. MAGA

Engineering (Pvt.) Ltd.

No. 200, Nawala Road,

Narahenpita,

Colombo 05.

343,701,080.47 56.89% 44.33%

CP2NE5

Udapussellawa

Nildandahinna Wathumulla

Section from Ilukpathana

to Dambagolla

(From 7+360 to 13+120)

km

5.76 272,147,388.42 48.98% 40.00%

CP2NE6

Udapussellawa

Nildandahinna Wathumulla

Section from Dambagolla

to Nildandahinna

(From 13+120 to 18+080)

km

4.96 M/s. Thudawe Brothers

(Pvt.) Ltd.,

No. 505/2, P.O. Box 26,

Elvitigala Mawatha,

Colombo 05.

220,389,917.42 54.12% 41.68%

CP2NE7

Udapussellawa

Nildandahinna Wathumulla

Section from

Nildandahinna to

Wathumulla

(From 18+080 to 24+640)

km

6.56 294,646,234.30 52.66% 25.54%

Hanguranketha - Adhikaragama 8.00

CP2NE8

Hanguranketha

Adikarigama

Section from

Hanguranketha to Malulla

(From 0+000 to 4+300) km

4.30 M/s. NEM Construction

(Pvt.) Ltd.

No. 629, Baseline

Road, Colombo 09.

147,998,600.87 64.69% 38.43%

CP2NE9

Hanguranketha

Adikarigama

Section from Malulla to

Adikarigama

(From 4+300 to 8+000) km

3.70 132,206,373.77 69.63% 26.27%

Brookside – Mahakudugala –High

Forest 11.30

N’ E

liya

CP2NE10

Brookside Mahakudugala

High Forest

Section from Brookside to

High Forest Tea Factory

Junction

(From 0+000 to 6+300) km

6.30

M/s. W.G.M.M.

Padmini Construction

(Pvt.) Ltd.

No. 37, Jayathilaka

Mawatha, Panadura.

287,496,136.55 40.78% 25.60%

8

Dis

tric

t

Name of

Package Name of Road

Length

(km)

Name & Address of

Awarded Contractor

Contract

Amount

without VAT

(SL. Rs.)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

CP2NE11

Brookside Mahakudugala

High Forest

Section from High Forest

Tea Factory Junction to

End

(From 6+300 to 11+300) km

5.00

M/s. Anthony Builders,

Diyakalamulla,

Kuliyapitiya.

207,700,833.47 40.59% 24.14%

Nuwara Eliya District Total 55.24 1,906,286,565.27

Kan

dy

CP2KD10 Delthota Bopitiya

(From 0+000 to 6+720) km 6.72 M/s. M.R. Henry &

Company,

No. 72, Munathunga

Mawatha, Homagama.

212,953,776.60 28.40% 17.55%

CP2KD11

Thalathuoya

Kandakeputenna

(From 0+000 to 5+000) km

5.00 179,322,559.50 22.15% 17.54%

Kandy District Total 11.72 392,276,336.10

Details of Awarded Packages under Phase II - 1 Contracts in

Sabaragamuwa Province :

Dis

tric

t

Package

No. Name of the Road

Length

(km)

Name & Address of

Selected contractor

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Complet

ed

asphalt

length

(km)

Ratn

ap

ura

SG2RP1 Lellopitiya

Hettikanda 11.00

M/s. Thudawe Brothers

(Pvt.) Ltd.,

No. 505/2, P.O. Box 26,

Elvitigala Mawatha,

Colombo 05.

435,133,715.90 47.00% 44.32% 3.00

SG2RP2 –

A

Muwagama

Niralgama Alupotha

Yakdehiwatta

(From 6+500 to

14+000) km

7.50

M/s. R.N. Construction

(Pvt.) Ltd.,

No. 532/1, Kaduwela

Road, Thalahena,

Battaramulla.

368,227,696.52 24.50% 24.90% 1.00

SG2RP3 –

A

Kotamulla

Karangoda

Dimiyawa

(From 6+500 to

13+600) km

7.10

M/s. R.R. Construction

(Pvt.) Ltd.,

No. 865, Dr. Danister

De Silva Mawatha,

Wellampitiya,

Colombo 09.

316,570,533.91 81.77% 48.18% 5.66

Total for Ratnapura District 25.60 1,119,931,946.33 9.66

9

Dis

tric

t

Package

No. Name of the Road

Length

(km)

Name & Address of

Selected contractor

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Complet

ed

asphalt

length

(km)

Keg

all

e

SG2KG1 Annasigala

Bolagama

Paththampitiya

9.60 M/s. Star Construction

& Engineers (Pvt.) Ltd.,

No. 337/A, 01st Floor,

Nawala Road,

Rajagiriya.

293,902,198.45 58.00% 40.02% --

SG2KG2 Mabopitiay

Parambe Estate

(Via Dampelgoda)

8.20 286,800,480.60 47.00% 40.91% --

Total for Kegalle District 17.80 580,702,679.05

Details of Awarded Packages under Phase II - 2 Contracts in

Sabaragamuwa Province :

Dis

tric

t

Package

No. Name of the Road

Length

(km)

Name & Address of

Selected contractor

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Comple

ted

asphalt

length

(km)

Ratn

ap

ura

SG2RP3 -

B

Kotamulla

Karangoda

Dimiyawa

(From 0+000 to

6+500) km

6.50

M/s. Akila Engineering

(Pvt.) Ltd.

No. 180/60,

Jayawimana Watta,

Siyambalagoda,

Polgasowita.

255,807,105.92 19.72% 29.91% --

SG2RP4

Getaheththa

Karandana Madala

(From 7+200 to

15+340) km

8.14

M/s. Anthony Builders,

Diyakalamulla,

Kuliyapitiya.

284,730,303.30 31.09% 22.69% 1.00

SG2RP5

Mawela Welange

Rukkattana

(From 0+000 to

6+000) km

6.00

M/s. Ruhunu

Development

Contractors &

Engineers (Pvt.) Ltd.

No. 42/2, Main Street,

Battaramulla.

270,153,567.85 53.17% 50.31% 1.50

Total for Ratnapura District 20.64 810,690,977.07

2.50

Keg

all

e

SG2KG3

Aranayake

Ambalakanda Kellie

(From 0+000 to

10+700) km

10.70

M/s. V.V. Karunarathna

& Company

No. 579, Bulugaha

Junction, Kandy Road,

Kelaniya.

438,499,725.50 17.93% 21.49% --

10

Dis

tric

t

Package

No. Name of the Road

Length

(km)

Name & Address of

Selected contractor

Accepted value

of the Contract

(without VAT)

Phy.

Progress

Up to

Dec.

2013

Fin.

Progress

Up to

Dec.

2013

Comple

ted

asphalt

length

(km)

SG2KG4

Kotiyakumbura

Aruggammana

(From 0+000 to

4+200) km

4.20 M/s. Hovel

Construction (Pvt.) Ltd.

No. 245/47, Old

Avissawella Road,

Orugodawatta.

367,936,962.84 31.85% 18.22%

0.50

Yatapana Heenwella

(From 0+000 to

3+000) km

7.20km

3.00 --

SG2KG5

Kithulgala Malwatta

(From 0+000 to

5+000) km

5.00

M/s. Ruhunu

Development

Contractors &

Engineers (Pvt.) Ltd.

No. 42/2, Main Street,

Battaramulla.

207,175,782.75 59.00% 23.69%

Total for Kegalle District 22.90 1,013,612,471.09

0.50

Organization Chart for Project Implementation

(Overall)

Normal Communication Line Communication Line when requested

Ministry of Local Government and

Provincial Councils (MLGPC)

Project Management Unit (PMU)

Provincial Project Steering Committees, headed by Chief

Secretary of Respective Province (PPSC)

Project Steering Committee, headed by Secretary, M LG &

PC (PSC)

Project Implementation Units (PIUs)

Project Implementation Consultant (PIC)

(JICA)

Consultant’s Provincial Teams

11

Organization Chart - Project Management Unit (PMU)

Organization Chart - Project Implementation Units (PIUs)

Provincial Project Director

Office Engineer

Accountant

Accounts Clerks

(02)

Computer

Operators (02)

Office Aids

(01)

National Project Director

Project

Accountant

Office

Engineer

Office

Aids (02)

Computer

Operators (02)

Accounts

Clerks (03)

Procurement

Specialist

12

Major Issues/ Problems :

Major Problems Action Taken/to be Taken

01. Procurement of Phase II Contracts in

Central Province were delayed due to

exorbitantly high bid prices received

from bidders.

02. All Contractors failed to achieve

their own targeted progress, due to

inadequate resource mobilization

03. Contract payments in Last quarter of

2013 were delayed due to insufficient

financial allocation. This badly

affected to the progress of Project.

04. Allocation granted in year 2014

also not sufficient.

To overcome this problem, the TEC and CAPC has

recommended to re-bidding the contracts after slicing to

small contracts.

To reduce the delay PMU and PIU staff are also working

with the Engineer’s staff during preparation of Estimates

and Bidding documents.

In order to improve the Contractor’s cash flow, the

following steps were implemented.

01. The minimum Interim Payment Value mentioned in

the Conditions of The Contract (COC) has been

reduced from 4% to 2% to enable the contractors to

be entitled for Interim Payment Certificates (IPCs).

02. As per clause 14.7 in the COC, 56 days have been

allocated for the Engineer and the Employer’s staff to

release the payments for IPC but both parties expedite

their works and release the payments as early as

possible.

03. Most of the contractors were not performing to their

own targets. These contractors are given fortnightly

targets and monitored regularly for the compliance.

Regular meetings are conducted at PMU with higher

management of constructing companies and weekly

targets are set to expedite the progress. Contractors

who are continuously failing to show progress will be

summered again to explain there failures. It has been

decided to issue warnings followed up with “notices

for termination” if the slippage is more than 15%.

Contractors were encouraged to reschedule their

activities to minimize the effects of adverse weather

conditions.

01. Request letters sent to the Ministry of Finance, General

Treasury & Dept. of National Budget to obtain

additional allocation.

02. Balances of 2013 contract payments were paid using

year 2014 allocation.

Necessary actions already taken at increase the year 2014 allocation.