Providence!Hall!Board!of!Trustees!Meeting! … · ProvidenceHallBoardofTrusteesMinutes Thursday,August6th,2015 PublicSessionfrom*3:43pm Location:**ProvidenceHallHighSchoolLibrary***Address:4557W

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!!!Agenda!!!Providence!Hall!Board!of!Trustees!Meeting!Thursday,!September!10th,!2015!1:00!pm!!Meeting!called!to!order!by!Sonya!Peterson:!

• Roll!Call!• Public!Comment!(must!be!turned!in!24!hours!in!advance!and!no!longer!than!3!minutes)!

!!Sonya!Peterson,!Board!Chair:!!(light!green)!

• Follow!up!questions!and!comments!from!previous!board!meeting!• Approval!of!August!BOT!minutes!

!SUP!Committee!(Spirit!Unity!and!Pride)!!

• Sierra!Banner!!

SAGE!Results!!(Red)!!Business!Management:!(yellow)!

• July!Financial!Report!• Background!Check!

!Lynne!Roux!(BrightPink)!

• Grant!Writers!• Tractor!&!Accessories!

!PHAST:!(Purple)!!

• Update/Minutes!!Brian!Fauver:!!(Blue)!!

• Junior!High!Update!!Nate!Marshall:!(light!purple)!!

• High!School!Update!!

Jodi!Lusty:!(light!pink)!• Elementary!Update!

!Tom Bown (Orange)

• IT!Update!Closed!Session:!Vote:![Board!Member]!motions!to!move!the!Board!of!Trustees!to!a!closed!session!for!the!purposes!of:!!!!(a)!the!discussion!of!the!character,!professional!competence,!or!physical!or!mental!health!of!an!individual;!!!!(b)!strategy!sessions!to!discuss!collective!bargaining;!!!!(c)!strategy!sessions!to!discuss!pending!or!reasonably!imminent!litigation,!or!!!!(d)!strategy!sessions!to!discuss!the!purchase,!exchange,!or!lease!of!real!property!Meeting!Adjourned!by!Sonya!Peterson!at:!!

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Providence*Hall*Board*of*Trustees*Minutes

Thursday,*August*6th,*2015Public*Session*from*3:43pm

Location:**Providence*Hall*High*School*Library**********Address:**4557W*Patriot*Ridge*Dr.,*Herriman,*UT**84096

In*compliance*with*the*Utah*State*Open*and*Public*Meetings*Act,*this*is*a*meeting*for*the*Board*of*Trustees*to*openly*take*action*and*conduct*deliberations*regarding*Providence*Hall*business.**As*a*courtesy,*please*step*outside*with*noisy*children*or*to*talk*amongst*yourselves*in*order*to*maintain*a*quite*atmosphere*for*the*meeting*and*the*recording.**The*Board*reserves*the*right*to*take*action*on*any*agenda*item.**The*board*also*reserves*the*right*to*go*into*closed*session*in*compliance*with*Utah*State*Law*54T4T204,*205,*&*206.

Agenda*Item

Minutes*for*June*18th**&*29th*2015*have*been*approved.*

Presentor

Chair:*Sonya*

Peterson

Board*of*Trustees

Public*Attendees:*

Erin*Preston

Call*to*Order/Roll*Call

Consent*Agenda:•**Approval*of*minutes*•**Board*Reorganization

Public*Comment*Period

Materials/Notes

Called*to*session*at*3:43*pm.*Melanie*Kingdon,*Sierra*Hansen,*Burgandi*Keddington,*Alicia*Hansen*Sonya*Peterson,*Justin*Calapp,*James*Endrizzi.*Laurie*Compton*excused

Erin*Preston*has*expressed*concern*for*the*vision*and*goals*of*the*school.

Further*Action

PH*Employee*Handbook*2015K2016

Lynne*Roux

Land*Purchase James*Endrizzi

Working*on*it*for*9*Months.Have*necessary*approvals,*just*need*Board*to*vote*on*it.*JH*field*on*north*end*slopes*off*there*has*been*constant*problems*and*has*put*school*at*potential*risk*from*a*liability*perspective*students*at*risk*for*potential*injury*from*rocks*and*property*damage*that*has*already*occured.*Property*owner*has*agreed*to*donate*funds*to*the*school*that*can*be*used*for*erecting*a*10f*poweder*coated*black*chain*link*fence*approx*20f*from*that*line.*high*partially*released*that*portion*of*the*property.*Total*cost*associated*with*this*was*$2400.*We*just*need*to*vote*on*partial*release.*Vote*was*approved.

Next*year*adding*LTD/STD/Health*Insurance*committee*for*next**year*and*adding*the*STD*in*the*next*Budget*Cycle.

Beverly*says*there*is*a*huge*improvement*.*Days*cash*on*hand*83*days,*June*last*year*was*72*Days.*Only**Adjustment*will*be*liquor*tax.*Carry*over*of*federal*funds*are*in*title*1*money.*Max*and*Bev*have*done*Debt*services*calculations.*Max**expressed*how*Providence*is*in*great*shape,*we*had*a*difficult*year*because*of*projections*from*previous*administrations*were*not*realistic*in*that*to*be*full*at*the*HS*was*very*difficult*we*were*short*100*students*and*because*of*that*we*had*to*cut*$1*Million*from*our*budget.*Max*mentioned*that*the*board*took*charge*of*this*and*administration.*Max*has*mentioned*he*has*been*involved*in*charter*schools*for*12yrs*and*he*sees*how*PH*has*expanded*from*Elem*to*JH*to*HS*and*with*that*comes*alot*of*challenges*and*difficulty,*Board*and*Admin*have*worked*Diligently*to*get*through*this*difficult*period*and*that*we*have*competant,*qualified*and*capable*staff.*Max*was*very*complimentary.*Sonya*expressed*gratitude*for*admin*in*cutting*the*budget*without*impacting*students.Shannon*T*mentioned*that*offering*long*term*disability*through*the*school*would*make*us*more*competitive*as*well*as*offering*voluntary*STD(*short*term*liability)*and*Life*Insurance.*Justin*mentioned*it*is*very*attractive*and*is*fairly*standard*in*nonTeducation*community.*Justin*Expressed*we*include*in*next*budget*cycle*us*offering*STD*(short*term*liability).*It*was*approved*to*offer*Offer*LTD*(Long*Term*Disability)*to*our*eligible*employees*at*an*employer*cost*of*$791.64/month,*$9,500/yr*and*offer*Voluntary*Life*and*Voluntary*STD.

The*PH*Employee*Handbook*2015T2016*has*been*approved*with*calendar*changes*and*updates*of*Utah*Code.

Business*Management:*June*Financial*Report•*FY2016*Benefit*offerings

*Beverly*Ledward/*Shannon*Singleton*

Junior*High*Update: Teacher*attrition:*JH*T*16%,*6th*graders*coming*a*day*earlier,*each*class*for*25min*and*get*familiar*with*school*and*schedule.*Over*200*people*at*back*to*school*night.*Bell*Schedule*will*be*different*with*a*longer*advisory*period.*Some*classes*will*be*at*the*HS.*Guitar,*Band,*Orchestra,*CTE.*Like*to*purchase*acoustic*treatment*for*our*gym.Justin*made*a**Motion*to*approve*the*recommendation*to*purchase*acoustic*treatment*for*the*JH*and*Burgandi*2nd*it*and*all*were*in*favor*.773*Enrollment.*Erica*gave*an*update*on*our*self*contained*classes*and*teacher*and*spoke*about*the*trasition*of*SPED*students*and*challenges*we*have.

Board*of*Trustees

Jodi*discussed*the*Leadership*Retreat*and*the*success*of*it.*Essential*agreements.*Impressed*with*teachers.*Jodi*spoke*about*Staff*Rentention.*Enrollment*T*825.*Kim*shared*the*upcoming*events,*Teacher*training,*Proffessional*Development,*Dibbles*and*teacher*improvement*process.

Sonya*entertained*a*motion*to*close*session*and*Alicia*2nd*it.

Getting*ready*for*school*year.*$10*TTshirts*for*fundraising,*great*price.*Sponsor*Feb*world*heritage*celebration*T*all*school*event.

School*starts*on*the*18th*August.*Professional*Development*is*Aug*10th*T*14th.*New*Student*Orientation*Aug*11th.*Spoke*about*SAGE*results.*Teacher*Retention*T*Opportunties*to*appreciate*teachers.*Grade*level*team*leaders.*Enrollment*T*541*Goal*560.*Introduced*Edith*Cutrer*at*the*HS*as*the*registrar.

PHAST*Update

Elementary*Update:

Closed*Session:*end*at*5:18**pm

Jodi*Lusty/Kim*Anderson

IT*Update: Tom*Bown IT*transition*is*going*well*T*Establishing*boundaries*and*how*issues*cross*those*boundaries.*

Burgandi*Keddington

Brian*Fauver/Erica*Hancock

*High*School*Update: *Nate*Marshall/M

elissa*McPhail

SAGE%Assessment%Update:%%% The$SAGE$assessments$are$assessments$that$measure$what$students$know$and$can$do$in$relation$to$the$Utah$Core$Standards$in$English$Language$Arts$(ELA),$Mathematics,$and$Science.$Students$are$assigned$a$scaled$score,$which$represents$a$student's$performance,$and$a$proficiency$level$for$each$assessment.$Proficiency$levels$indicate$a$student's$progress$towards$College$and$Career$Readiness$(CCR)$for$a$content$area$in$the$Utah$Core$Standards. ELA

%$of$Students$Proficient

Grade $$$$$$2014$PHES State 2015$PHES State

3 50% 45% 45% 46%

4 38% 42% 42% 42%

5 29% 42% 45% 45%

In$2014$we$introduced$the$Pam$Allyn$“Be$Core$Ready”$program$and$saw$a$significant$increase$in$proficiency$in$most$grades.$However,$we$recognized$that$we$still$had$gaps$that$needed$to$be$addressed.$This$year,$we$have$introduced$the$DIBELS$Next$program$that$allows$us$to$recognize$and$target$specific$skill$deficits.$$This$program$also$has$a$companion$program$that$is$called$DIBELS$Burst.$In$this$program$$students$are$given$a$“burst”$or$10[day$intensive$instruction$in$the$student's$deficit$skill$area.$

Math %$of$Students$Proficient

Grade 2014$PHES State 2015$PHES State

3 47% 45% 53% 50%

4 57% 48% 45% 50%

5 44% 44% 48% 49%

We$are$concerned$with$the$decrease$in$proficiency$percentages$in$4th$grade.$In$order$to$address$these$concerns$and$to$improve$overall$achievement$in$all$grades,$we$have$introduced$a$math$intervention$program$within$the$classroom.$This$program$is$supported$by$our$Instructional$Support$Aides$(ISA’s)$who$work$closely$in$conjunction$with$the$teacher$to$support$both$struggling$students$and$challenge$advanced$students. Science


Grade 2014$PHES State 2015$PHES State

4 49% 44% 44% 45%

5 39% 46% 49% 50%

In$order$to$support$our$science$program,$the$school$has$purchased$FOSS$kits.$These$kits$allow$the$students$to$do$hands$on,$inquiry$based,$investigations$and$experiments;$supporting$both$the$Common$Core$and$the$IB$approach$to$learning.$ Special%Education


ELA Math Science

2014 11.8% 21.6% 11%

2015 9.7% 24.2% 19.2%

Overall%Concerns We$are$concerned$when$there$is$any$decrease$in$student$proficiency$as$well$as$little$or$no$growth.$We$believe$that$with$the$above$mentioned$and$following$changes$we$will$see$significant$growth$within$our$students. Note:$one$possible$contributing$factor$in$the$decrease$in$proficiency$scores$from$2014$to$2015$could$be$due$to$the$increase$in$student$population$accompanied$by$an$increase$of$students$in$Special$Education$and$intervention$programs.$ Additional%ways%we%are%addressing%these%concerns:

• With$the$separation$of$Curriculum/Assessment$Direction$positions$this$will$allow$a$greater$focus$on$each$area.$

• introduction$of$teacher$coaches$to$aid$in$training$and$support$of$teachers.$• changing$the$capacity$in$which$our$previous$TA’s$worked$to$becoming$ISA’s$

(Instructional$Support$Aides)$where$their$focus$is$on$intervention$and$student$support.$

• PLC$(Professional$Learning$Community)$has$changed$to$be$more$data$driven.$Training$teachers$on$how$to$use$data$to$drive$their$instruction.$

• With$the$continued$implementation$$of$the$MTSS$(Multi$Tier$Systems$of$Support)$framework$$we$are$more$quickly$able$to$identify$and$support$students$at$risk.$Therefore$getting$them$the$services$and$interventions$they$need$to$succeed.$

*The$opt[out$rate$as$a$whole$charter$has$increased$from$4.2%$in$2014$to$5.3%$in$2015. !

Language'Arts'' ! ! ! !

! 13$14!Class!Size/Opt!Outs! Scores!! 14$15!Class!Size/Opt!Outs! Scores!

6th!Grade!! 138/136! 50%! 291/274! 47%!7th!Grade! 164/158! 56%! 208/198! 34%!8th!Grade!! 188/180! 50%! 176/169! 56%!

Math''' ! ! ! !



Science''' ! ! ! !



!!!!!!!!! !

20! 22! 22!

34! 35! 36!40! 41! 43! 43!

46! 46! 46! 48! 48! 48!50! 51! 53!

56! 58!60! 62! 62!

64!

0!

10!

20!

30!

40!

50!

60!

70!

Aristotle!Academy!!

American!International!School!!

Rockwell!

American!Prep!AAccelerated!

America!Prep!New!Americas!!

Lakeview!Academy!!

South!Hills!M

iddle!!

Summit!Bluffdale!

Early!Light!Academy!

State!of!Utah!!

Herriman!Elem!!

Jordan!District!!

Providence!Hall!!

ButterOield!Canyon!Elem

!Elk!Ridge!Middle!!

Navigator!Pointe!!

Daybreak!Elem!

Copper!Mountain!Middle!!

Hawthorn!Academ

y!Foothills!Elem!!

Fort!Herriman!Middle!!

Oquirrh!Hills!M

iddle!!

Channing!Hall!!

Eastlake!Elem!

Northstar!Academy!

Language'Arts'6-8'

!!!!!

11!18!

23! 25!32! 33!

36! 37! 37! 38! 39!42! 42! 42! 42! 44! 45!

47! 48! 50! 50!53! 55! 55!

59!64!

0!

10!

20!

30!

40!

50!

60!

70!

Aristotle!Academy!!




Rockwell!

Summit!Bluffdale!

American!Prep!Draper!1!

Herriman!Elem!!

South!Hills!M

iddle!!

American!Prep!Draper!2!!

Providence!Hall!!

State!of!Utah!!


!Foothills!Elem!!

Lakeview!Academy!!

Elk!Ridge!Middle!!

Jordan!District!!

Daybreak!Elem!

Navigator!Pointe!!

Eastlake!Elem!


Channing!Hall!!

Hawthorn!Academ

y!Copper!Mountain!Middle!!


Northstar!Academy!

Math'6-8'

17!20!23!25!

27!34!

38!41!42!42!

46!47!48!49!49!49!50!52!

54!54!56!57!59!59!

67!69!71!

0!

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20!

30!

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Rockwell!

Herriman!Elem!!

Ascent!West!Jordan!!

Hawthorn!Academ

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American!Prep!Draper!2!!

State!of!Utah!!

Foothills!Elem!!

Elk!Ridge!Middle!!

South!Hills!M

iddle!!

Lakeview!Academy!!

Navigator!Pointe!!

Jordan!District!!


!Providence!Hall!!

Oquirrh!Hills!M

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Daybreak!Elem!

Northstar!Academy!

Eastlake!Elem!


Channing!Hall!!

Copper!Mountain!Middle!!


Science'6-8'

Providence*Hall*High*School*Testing*Data**SAGE*Results*

* Providence*Hall*2014>2015* State*2014>2015*9th*Grade*Language*Arts* 45%* 39.9%*10th*Grade*Language*Arts* 44%* 40.6%*11th*Grade*Language*Arts* 13%* 38.4%*

Math*I* 43%* 31.4%*Math*II* 20%* 27.3%*Math*III* 27%* 30.1%*Biology* 36%* 38.1%*

Chemistry* 34%* 45.3%*Physics* 0%* 48%*

**

* PHHS*2014>2015* Testing*Pop* PHHS*2013>2014* Class*Pop*9th*Grade*Language*Arts* 45%* 178/188* 45%* 131*10th*Grade*Language*Arts* 44%* 126/131* 41.2%* 55*11th*Grade*Language*Arts* 13%* 59/70* 30%* 21*

Math*I* 43%* 178/188* 31.6%* 131*Math*II* 20%* 126/131* 25%* 55*Math*III* 27%* 59/70* 30%* 21*Biology* 36%* 178/188* 35.3%* 131*

Chemistry* 34%* 126/131* 10.4%* 55*Physics* 0%* 2/5* N/A* *

** Language*Arts* Math* Science*

Providence*Hall* 40%* 33%* 36%*American*International** 27%* 21%* 24%*

Pioneer*Academy* 38%* 20%* 27%*American*Prep.* 39%* 35%* 31%*

Walden*IB* 30%* 37%* 48%*American*Ledership* 36%* 38%* 33%*

Rockwell* 23%* 18%* 35.3%*Summit* 45%* 36%* 27%*Riverton* 50%* 43%* 51%*Herriman* 51%* 41%* 52%*

Copper*Hills* 40%* 40%* 35%***

*AP*Results*** PHHS*2014>2015* PHHS*2013>2014*Pass*Rate:*3,4,5** 60.8%* 50%**************

AnnualCharterSchoolScoreboard

2YearsAgo 1YearAgo NowLocalRevenue 1 4 2StateRevenue 542 579 560FederalRevenue 0 16 (3)TotalRevenues 543 599 559

REVENUEPERSTUDENT(ByFundingSource)

AsofJULY30,2015

3.46%

8.98% 8.11%

0.00%

5.00%

10.00%

2YearsAgo 1YearAgo Now

PercentageofRevenueBudget

PercentageofRevenuesBudgetUsed

0.96%

11.47%

3.61%

0.00%

5.00%

10.00%

15.00%

2YearsAgo 1YearAgo Now

PercentageofExpenditureBudget

PercentageofExpenditureBudgetUsed

77

83 82

70

80

90

Ͳ60Days Ͳ30Days Now

DaysCashonHand(Showthedaystheschoolcancontinueoperationsbasedon

averagedailyexpenditures)

DaysCashonHand

Monthly SCOREBOARD

(500,000)

Ͳ

500,000

1,000,000

1,500,000

WagesandBenefits ProfessionalServices PropertyServices OtherServices Supplies&Materials Property&Equipment OtherExpenses

ExpensesByType

Now

1YearAgo

2YearsAgo

1,933 1,933

2,080

1,8501,8601,8701,8801,8901,9001,9101,9201,9301,9401,9501,9601,9701,9801,9902,0002,0102,0202,0302,0402,0502,0602,0702,0802,0902,100

Ͳ60Days Ͳ30Days Now

EnrollmentbyMonth

EnrollmentbyMonth

2,000,0003,000,0004,000,000

2YearsAgo

1YearAgo

Now

WagesandBenefits

WagesandBenefits

AIMUP!forCharterSchoolSuccessAccountability*Improvement*Monitoring*Understanding*PeaceofMind

Finance & Accounting Report Enrollment Oct 1 Actual Capacity WaitlistSummary, Notes & Action Items High School 725 2

Prepared by: Max Meyer, Beverly Ledward, Shannon Singleton Junior High 675 10Business Managers Elementary 750 1853

Month Ending: Total 0 2150 1865

SKYWARD AS OF 8/27/2015

Actual Capacity Waitlist Short Transfers out Transfers inElementary K 122 125 289 -3 0 0Elementary 1 125 125 319 0 0 0Elementary 2 124 125 333 -1 0 0Elementary 3 125 125 361 0 0 0Elementary 4 150 125 324 25 0 0

- Days Cash on Hand: 82 Elementary 5 174 125 227 49 0 0- Junior High 6 258 225 4 33 0 0

Junior High 7 285 225 4 60 0 0Junior High 8 207 225 2 -18 0 0High 9 178 200 0 -22 0 0High 10 159 200 1 -41 0 0

- 040 School Land Trust revenue High 11 108 175 0 -67 0 0- 046 Teacher Material and Supply revenue High 12 65 150 0 -85 0 0- 052 Federal Revenue accrued to FY15 Total 2080 2150 1864 70 0 0- 054 Federal lunch revenue accrued to FY15 **Junior High and High School students on the wait list are in the process of being accepted**- 227 New copier for Elementary **Budgeted enrollment for FY16 is 2083**

Jul-15 82

Jun-15 83- May-15 77

Apr-15 78Mar-15 70

- PHAST Feb-15 71Jan-15 71

Dec-14 71

Nov-14 74Action Items Oct-14 70

Sep-14 79Aug-14 76

Jul-14 71

Cash on Hand - History

Summary

PHAST income and expenses are also all recorded under the

July was the first month in our new financial year. Payroll expenses were low (salaries for July are accrued to the previous fiscal year). We received all our Land Trust funds of $140,219. We also received most of our Teacher Supply funding for the year. Cash on hand is good at 82 days. (In comparison, July 2014 was 71 days and July 2013 was 81 days.)

July 31, 2015

PH Lunch ProgramThe Lunch Program is one Fund, and for reporting purposes

High School.

is included in the HIGH SCHOOL columns.

NotesBalance Sheet

There are no new bond transactions to consider this year, so there will be no need to do a separate caculation for days cash on hand.

Income Statement

60

65

70

75

80

85

Jul-1

4

Aug-14

Sep-14

Oct-1

4

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

Apr-1

5

May-15

Jun-15

Jul-1

5

DAYS

Days Cash on Hand

3URYLGHQFH+DOOBalanceSheetAsofJuly31,2015

AssetsCashUnrestrictedCashRegularChecking 2,641,412Savings 10,875MoneyMarketandCD 375,055CashonHand 0

TotalUnrestrictedCash 3,027,342

RestrictedcashUSBankBondPrincipal 196,185USBankBondInterest 493,429USBankBondReserve 1,590,750USBankBondProject 171USBankBondOther 220,183

TotalRestrictedcash 2,500,717

TotalCash 5,528,060

AccountsreceivableLocal (908)State 0Federal ͲSalestaxreceivable 333TotalAccountsreceivable (575)

PrepaidExpensesandDeferredCharges 700

TotalAssets 5,528,185

INTENDEDFORMANAGEMENTUSEONLY BalanceSheetͲPage1 8/26/20158:25AM

3URYLGHQFH+DOOBalanceSheetAsofJuly31,2015

LiabilitiesandfundbalanceLiabilities:Accountspayable 142,760PͲCardliabilities ͲWagesandpayrolltaxespayable 301,361Retirementliabilitypayable 26,347HealthBenefitLiabilityPayable 2,107WagesAccrued 90,825EmployeeBenefitsAccrued 2,561

TotalLiabilities: 565,961

FundBalance:Beginningfundbalance 4,288,201Netincome(loss) 674,022

TotalFundBalance: 4,962,223

TotalLiabilitiesandfundbalance 5,528,185

INTENDEDFORMANAGEMENTUSEONLY BalanceSheetͲPage2 8/26/20158:25AM

FortheYearͲToͲDateEnded July31,2015

ActualESYTD

ActualJHYTD

ActualHSYTD

ActualTotalYTD

ESBudget

JHBudget

HSBudget

TotalBudget

%BudgettoActual

ESOvr(Und)

JHOvr(Und)

HSOvr(Und)

TotalOvr(Und)

CurrentMonth PriorMonth

2MonthsPrior

001 Revenue002 LocalRevenue004 TransportationFees Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 2,000 2,000 Ͳ Ͳ Ͳ (2,000) (2,000) Ͳ Ͳ Ͳ005 InterestIncome 1,360 54 Ͳ 1,414 4,000 1,000 5,000 28.28% (2,640) (946) Ͳ (3,586) 1,414 1,825 1,904006 LunchFeeStudent Ͳ Ͳ 101 101 Ͳ Ͳ 337,500 337,500 0.03% Ͳ Ͳ (337,399) (337,399) 101 2,866 33,280007 LunchFeeNonStudents Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 200 200 Ͳ Ͳ Ͳ (200) (200) Ͳ Ͳ Ͳ008 MiscellaneousSales Ͳ Ͳ 5 5 15,000 12,000 3,500 30,500 0.02% (15,000) (12,000) (3,495) (30,495) 5 4,602 2,379009 ActivitiesͲAfterSchoolPrograms Ͳ 1,478 1,478 6,000 20,000 124,000 150,000 0.99% (6,000) (20,000) (122,522) (148,522) 1,478 3,787 22,385010 StudentFeesͲSchoolPrograms Ͳ Ͳ 488 488 Ͳ 38,000 26,500 64,500 0.76% Ͳ (38,000) (26,013) (64,013) 488 856 14,357011 StudentFeesͲSecondary(notKͲ6) Ͳ Ͳ 62,000 55,000 117,000 Ͳ Ͳ (62,000) (55,000) (117,000) Ͳ 155 361014 CashDonation Ͳ 279 10 289 3,000 1,000 6,500 10,500 2.75% (3,000) (721) (6,490) (10,211) 289 6,220 1,471015 ParentOrganization Ͳ Ͳ Ͳ Ͳ Ͳ 30,000 30,000 Ͳ Ͳ Ͳ (30,000) (30,000) Ͳ 26 5,772016 Sales&Rentals 200 833 1,033 2,000 2,000 14,500 18,500 5.59% (1,800) (2,000) (13,667) (17,467) 1,033 1,033 1,503017 OtherLocalIncome Ͳ Ͳ 1,700 3,500 82,800 88,000 Ͳ (1,700) (3,500) (82,800) (88,000) Ͳ 15 70019 TotalLocalRevenue 1,560 333 2,915 4,807 31,700 139,500 682,500 853,700 0.56% (30,140) (139,167) (679,585) (848,893) 4,807 21,385 83,481

3URYLGHQFH+DOOIncomeStatement

INTENDEDFORMANAGEMENTUSEONLY IncomeStatementͲPage3 8/26/20158:25AM


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2MonthsPrior


021 StateRevenue022 RegularSchoolProgramsKͲ12 193,643 180,968 126,983 501,593 2,160,535 2,072,908 2,088,955 6,322,398 7.93% (1,966,892) (1,891,940) (1,961,972) (5,820,805) 501,593 443,794 443,949023 ProfessionalStaff 6,511 7,917 6,229 20,657 89,113 85,499 86,161 260,773 7.92% (82,602) (77,582) (79,932) (240,116) 20,657 19,068 19,071024 FlexibleAllocation 2,292 2,142 1,503 5,936 24,530 23,338 22,952 70,820 8.38% (22,238) (21,196) (21,449) (64,884) 5,936 5,497 5,498025 EducatorSalaryAdjustment 15,745 19,146 15,064 49,955 202,995 256,449 206,410 665,854 7.50% (187,250) (237,303) (191,346) (615,899) 49,955 49,955 49,955026 ClassSizeReductionKͲ8 35,490 Ͳ 35,490 185,303 156,104 Ͳ 341,407 10.40% (149,813) (156,104) Ͳ (305,917) 35,490 33,888 33,889027 CharterSchoolAdministration 6,386 5,968 4,188 16,542 82,500 69,500 56,300 208,300 7.94% (76,114) (63,532) (52,112) (191,758) 16,542 15,829 15,829028 CharterͲLocalReplacement 111,500 104,202 73,117 288,818 1,445,531 1,223,813 984,637 3,653,981 7.90% (1,334,031) (1,119,611) (911,520) (3,365,163) 288,818 262,764 262,764029 SpecialEdͲAddͲon 34,570 32,213 22,392 89,174 414,834 386,549 268,699 1,070,082 8.33% (380,264) (354,336) (246,307) (980,908) 89,174 82,407 82,408030 SpecialEdͲSelfͲContained 462 Ͳ Ͳ 462 8,511 1,849 2,837 13,197 3.50% (8,049) (1,849) (2,837) (12,735) 462 Ͳ Ͳ031 SpecialEdͲExtended/State 826 665 350 1,841 9,250 10,574 7,291 27,115 6.79% (8,424) (9,909) (6,941) (25,274) 1,841 386 387032 AdvancementforAcc.Learning Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 1,392 1,392 Ͳ Ͳ Ͳ (1,392) (1,392) Ͳ 1,326 Ͳ033 GiftedandTalentedLearning Ͳ Ͳ Ͳ Ͳ 2,648 2,541 2,561 7,750 Ͳ (2,648) (2,541) (2,561) (7,750) Ͳ 718 718034 EnhancementforAtͲRisk Ͳ Ͳ Ͳ Ͳ 21,940 20,525 15,624 58,089 Ͳ (21,940) (20,525) (15,624) (58,089) Ͳ 1,802 1,802035 EarlyInterventions Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ036 ReadingImprovementProgramKͲ3 Ͳ Ͳ Ͳ Ͳ 46,795 Ͳ Ͳ 46,795 Ͳ (46,795) Ͳ Ͳ (46,795) Ͳ 3,828 3,829037 OnlineTechnology Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ039 InternationalBaccalaureate Ͳ Ͳ Ͳ Ͳ 3,148 2,944 2,247 8,339 Ͳ (3,148) (2,944) (2,247) (8,339) Ͳ 695 695040 SchoolLANDTrustProgram 54,132 50,589 35,498 140,219 37,866 33,873 25,763 97,502 143.81% 16,266 16,716 9,735 42,717 140,219 Ͳ Ͳ041 HB2ComputerAdaptiveTesting Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ042 LunchͲStateLiquorTax Ͳ Ͳ Ͳ Ͳ Ͳ 85,000 85,000 Ͳ Ͳ Ͳ (85,000) (85,000) Ͳ 34,315 8,231043 SchoolNurses 333 311 218 863 6,926 6,000 6,000 18,926 4.56% (6,593) (5,689) (5,782) (18,063) 863 1,503 1,503044 UPASSͲEvaluation&Assessment 141 132 93 366 1,315 939 939 3,193 11.46% (1,174) (807) (846) (2,827) 366 290 290045 LibraryBooks&ElectronicResources 109 102 72 283 696 589 474 1,759 16.09% (587) (487) (402) (1,476) 283 98 98046 TeachersMat.&Supp. 4,022 4,891 3,848 12,761 6,708 7,437 5,937 20,082 63.54% (2,686) (2,546) (2,089) (7,321) 12,761 Ͳ Ͳ047 OtherStateRevenue Ͳ (8,343) 8,343 Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ (8,343) 8,343 Ͳ Ͳ 21,917 Ͳ050 TotalStateRevenue 466,161 400,903 297,896 1,164,960 4,751,144 4,361,431 3,870,179 12,982,754 8.97% (4,284,983) (3,960,528) (3,572,283) (11,817,794) 1,164,960 980,080 930,916



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2MonthsPrior


051 FederalRevenue052 IDEAͲBͲDisabled (4,016) Ͳ (4,016) 81,747 85,595 64,436 231,778 Ͳ1.73% (85,763) (85,595) (64,436) (235,794) (4,016) 82,454 Ͳ054 NationalSchoolLunchProgam Ͳ Ͳ (2,102) (2,102) Ͳ Ͳ 46,000 46,000 Ͳ4.57% Ͳ Ͳ (48,102) (48,102) (2,102) 5,838 4,664055 Free&ReducedLunch Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 99,467 99,467 Ͳ Ͳ (99,467) Ͳ (99,467) Ͳ 12,680 9,914056 CNPMilk Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ057 BreakfastReimbursement Ͳ Ͳ (147) (147) Ͳ Ͳ 16,065 16,065 Ͳ0.91% Ͳ (16,065) (147) (16,212) (147) 2,094 1,756058 AfterSchoolLunch Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ060 Title1Disadvantaged Ͳ Ͳ Ͳ Ͳ 40,238 35,994 25,362 101,594 Ͳ (40,238) (35,994) (25,362) (101,594) Ͳ 27,970 Ͳ061 TitleIITeacherImprovement Ͳ Ͳ Ͳ Ͳ 8,698 8,132 6,208 23,038 Ͳ (8,698) (8,132) (6,208) (23,038) Ͳ 9,935 Ͳ063 TotalFederalRevenue (4,016) Ͳ (2,248) (6,264) 130,683 129,721 257,538 517,942 Ͳ1.21% (134,699) (245,253) (144,254) (524,206) (6,264) 140,971 16,334

080 TotalRevenue 463,705 401,236 298,563 1,163,503 4,913,527 4,630,652 4,810,217 14,354,396 8.11% (4,449,822) (4,344,948) (4,396,122) (13,190,892) 1,163,503 1,142,435 1,030,731



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2MonthsPrior


101 Expense102 Salaraies100103 WagesͲPrincipalsandDirectors Ͳ Ͳ Ͳ Ͳ 78,500 75,000 80,000 233,500 Ͳ (78,500) (75,000) (80,000) (233,500) Ͳ 18,180 22,827104 WagesͲInstructionalSupport Ͳ Ͳ Ͳ Ͳ 75,000 68,500 65,000 208,500 Ͳ (75,000) (68,500) (65,000) (208,500) Ͳ 2,681 20,419105 WagesͲTeachers 1,080 12,571 28,600 42,251 1,266,966 1,560,150 1,287,300 4,114,416 1.03% (1,265,886) (1,547,579) (1,258,700) (4,072,165) 42,251 134,144 389,212106 WagesͲTeachersͲSpecialEd 1,448 240 1,688 143,111 180,800 143,600 467,511 0.36% (141,663) (180,800) (143,360) (465,823) 1,688 11,075 36,531107 WagesͲSubstituteTeacher Ͳ Ͳ Ͳ Ͳ 16,920 7,894 8,237 33,051 Ͳ (16,920) (7,894) (8,237) (33,051) Ͳ 41 3,444108 WagesͲSupportServicesStudents 823 540 Ͳ 1,364 164,519 114,400 122,900 401,819 0.34% (163,696) (113,860) (122,900) (400,455) 1,364 5,851 41,627109 WagesͲAdminSupportStaff Ͳ Ͳ Ͳ Ͳ 80,488 136,000 106,327 322,815 Ͳ (80,488) (136,000) (106,327) (322,815) Ͳ 4,849 21,204110 WagesͲAides&Paraprofessionals Ͳ 55 Ͳ 55 343,520 25,179 12,096 380,795 0.01% (343,520) (25,124) (12,096) (380,740) 55 (102,120) 34,908111 WagesͲSpEdAide&Paraprofess 731 746 Ͳ 1,477 96,476 123,480 92,788 312,744 0.47% (95,745) (122,734) (92,788) (311,267) 1,477 115,165 32,231112 WagesͲBusDrivers Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 6,240 6,240 Ͳ Ͳ Ͳ (6,240) (6,240) Ͳ Ͳ 114113 WagesͲComputer&Tech 2,910 2,910 2,910 8,729 33,333 33,333 33,333 99,999 8.73% (30,423) (30,423) (30,423) (91,270) 8,729 Ͳ Ͳ114 WagesͲAdminMAINT&OPS 332 512 844 63,217 31,500 38,750 133,467 0.63% (62,885) (31,500) (38,238) (132,623) 844 (1,692) 10,747115 WagesͲFoodServices Ͳ Ͳ 158 158 Ͳ Ͳ 175,226 175,226 0.09% Ͳ Ͳ (175,069) (175,069) 158 13,199 19,200117 TotalSalaraies100 7,325 16,822 32,419 56,566 2,362,050 2,356,236 2,171,797 6,890,083 0.82% (2,354,725) (2,339,414) (2,139,378) (6,833,517) 56,566 201,374 632,466

121 Benefits200122 RetirementPrograms 247 195 179 620 128,310 149,430 134,642 412,382 0.15% (128,063) (149,235) (134,464) (411,762) 620 26,671 34,813123 SocialSecurity&MedicareTax 557 2,825 5,019 8,401 180,697 180,290 166,142 527,129 1.59% (180,140) (177,465) (161,123) (518,728) 8,401 26,749 47,104124 HealthBenefits 57,482 14,893 626 73,000 326,700 396,900 346,200 1,069,800 6.82% (269,218) (382,007) (345,574) (996,800) 73,000 72,979 74,003125 UnemploymentW/CInsurance 5,273 73 154 5,500 27,146 26,298 28,915 82,359 6.68% (21,873) (26,225) (28,761) (76,859) 5,500 936 10,024128 TotalBenefits200 63,558 17,986 5,977 87,521 662,853 752,918 675,899 2,091,670 4.18% (599,295) (734,932) (669,922) (2,004,149) 87,521 127,334 165,944

Ͳ



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2MonthsPrior


131 PurchasedProf&TechServices300 Ͳ132 Management/BusinessServices 7,417 6,643 7,423 21,483 89,000 79,714 56,286 225,000 9.55% (81,583) (73,071) (48,863) (203,517) 21,483 18,750 18,750133 InstructionalServices Ͳ Ͳ Ͳ Ͳ 40,000 32,000 22,000 94,000 Ͳ (40,000) (32,000) (22,000) (94,000) Ͳ 2,939 18,751134 EmployeeTraining/Development Ͳ 160 7,745 7,905 9,600 5,000 20,000 34,600 22.85% (9,600) (4,840) (12,255) (26,695) 7,905 2,108 Ͳ135 EducationSupportServices 2,865 1,571 1,583 6,020 45,000 73,783 36,261 155,044 3.88% (42,135) (72,212) (34,678) (149,024) 6,020 23,643 23,407136 AdministrativeSupportServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ137 ComputerandTechServices 4,609 4,364 834 9,807 28,137 21,048 17,482 66,667 14.71% (23,528) (16,684) (16,648) (56,860) 9,807 10,000 10,000138 LegalandAccounting 3,983 3,983 4,523 12,490 13,862 12,400 8,738 35,000 35.69% (9,879) (8,417) (4,215) (22,510) 12,490 11,350 2,858139 OtherPurchasedServices 62 Ͳ 2,912 2,974 3,500 3,500 5,050 12,050 24.68% (3,438) (3,500) (2,138) (9,076) 2,974 (27,696) 126141 TotalPurchasedProf/TechServices30 18,936 16,721 25,020 60,677 229,099 227,445 165,817 622,361 9.75% (210,163) (210,724) (140,797) (561,684) 60,677 41,095 73,892

151 PurchasedPropertyServices400152 UtilitiesExpenses 813 2,573 1,824 5,210 14,000 30,000 24,000 68,000 7.66% (13,187) (27,427) (22,176) (62,790) 5,210 1,963 2,253153 Repair&MaintͲComp&Tech 2,127 57 59 2,243 5,000 7,000 4,000 16,000 14.02% (2,873) (6,943) (3,941) (13,757) 2,243 1,326 2,266154 Repair&MaintͲFacilities&Custodial 2,063 4,323 2,610 8,995 30,000 30,000 40,000 100,000 9.00% (27,938) (25,677) (37,390) (91,005) 8,995 12,512 6,859155 Repair&MaintenanceͲTransportation Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 6,500 6,500 Ͳ Ͳ Ͳ (6,500) (6,500) Ͳ Ͳ 892156 OutServicesͲCustodial 1,469 6,643 8,474 16,585 5,200 69,000 67,000 141,200 11.75% (3,731) (62,357) (58,526) (124,615) 16,585 11,250 9,206157 LeaseͲRentExpense Ͳ 3,358 Ͳ 3,358 500 43,000 2,000 45,500 7.38% (500) (39,642) (2,000) (42,142) 3,358 3,358 3,668159 TotalPurchasedPropertyServices400 6,472 16,953 12,966 36,391 54,700 179,000 143,500 377,200 9.65% (48,228) (162,047) (130,534) (340,809) 36,391 30,410 25,144

171 OtherPurchasedServices500172 TransportationServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ173 InsuranceExpense 167 917 166 1,250 23,996 21,525 15,065 60,586 2.06% (23,829) (20,608) (14,899) (59,336) 1,250 Ͳ Ͳ174 Telephone&Internet 450 474 164 1,089 4,800 7,000 5,000 16,800 6.48% (4,350) (6,526) (4,836) (15,711) 1,089 1,091 1,113175 OtherCommunicationExpense Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ176 Postage&MailingExpense 49 155 61 265 1,400 1,000 10,500 12,900 2.05% (1,351) (845) (10,439) (12,635) 265 546 281178 CopyandPrintServices Ͳ Ͳ Ͳ Ͳ 1,000 1,500 8,000 10,500 Ͳ (1,000) (1,500) (8,000) (10,500) Ͳ Ͳ Ͳ179 AdvertisingͲAdministration 530 2,504 1,512 4,545 3,000 5,000 9,000 17,000 26.74% (2,470) (2,496) (7,488) (12,455) 4,520 350 115180 TravelͲStaffTravel&Mileage 436 Ͳ 3,598 4,034 20,000 8,000 21,000 49,000 8.23% (19,564) (8,000) (17,402) (44,966) 4,034 854 4,601181 TravelͲFieldTrips Ͳ Ͳ Ͳ Ͳ 15,500 5,000 4,000 24,500 Ͳ (15,500) (5,000) (4,000) (24,500) Ͳ 483 8,456182 ContractFoodservice Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ183 TotalOtherPurchasedServices500 1,632 4,050 5,500 11,182 69,696 49,025 72,565 191,286 5.85% (68,064) (44,975) (67,065) (180,104) 11,157 3,324 14,566



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2MonthsPrior


191 Supplies600192 Classroom 979 13,506 16,513 30,998 61,200 75,000 59,500 195,700 15.84% (60,221) (61,494) (42,987) (164,702) 30,998 2,560 10,333193 EmployeeMotivation Ͳ Ͳ Ͳ Ͳ 8,000 10,000 10,000 28,000 Ͳ (8,000) (10,000) (10,000) (28,000) Ͳ 1,366 1,252194 EmployeeTrainingSupplies Ͳ Ͳ Ͳ Ͳ 5,000 2,000 3,000 10,000 Ͳ (5,000) (2,000) (3,000) (10,000) Ͳ Ͳ Ͳ195 SpecialEd 184 429 Ͳ 613 10,000 6,000 5,000 21,000 2.92% (9,816) (5,571) (5,000) (20,387) 613 Ͳ 352196 AdministrationSupplies 968 209 308 1,485 10,000 6,000 10,000 26,000 5.71% (9,032) (5,791) (9,692) (24,515) 1,485 490 1,074197 BoardSupplies Ͳ Ͳ Ͳ Ͳ 1,000 1,000 1,000 3,000 Ͳ (1,000) (1,000) (1,000) (3,000) Ͳ 100 69198 VendingMachines Ͳ 19 31 50 1,000 1,000 1,000 3,000 1.68% (1,000) (981) (969) (2,950) 50 210 224199 FoodandSupplies Ͳ Ͳ 1,333 1,333 Ͳ Ͳ 318,500 318,500 0.42% Ͳ Ͳ (317,167) (317,167) 1,333 32 25,099200 Maintenance&CustodialSupplies 3,594 2,864 2,082 8,540 25,000 19,000 26,000 70,000 12.20% (21,406) (16,136) (23,918) (61,460) 8,540 990 2,522201 Transportation Ͳ Ͳ 55 55 Ͳ Ͳ 3,000 3,000 1.84% Ͳ Ͳ (2,945) (2,945) 55 Ͳ Ͳ202 EnergyͲElectricity&NaturalGas 3,240 3,972 2,988 10,200 42,000 60,000 68,000 170,000 6.00% (38,760) (56,028) (65,012) (159,800) 10,200 15,085 12,918203 Textbooks&InstructionalSoftware 19,540 2,196 14,174 35,910 75,000 20,000 60,500 155,500 23.09% (55,460) (17,804) (46,326) (119,591) 35,910 Ͳ Ͳ204 LibraryBooks&Supplies 350 350 540 1,240 5,000 9,000 8,500 22,500 5.51% (4,650) (8,650) (7,960) (21,260) 1,240 Ͳ 184205 ComputerandTech 39 60 2,634 2,733 42,000 40,000 54,588 136,588 2.00% (41,961) (39,940) (51,954) (133,855) 2,733 600 1,019206 Motor,Fuel&Oil Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 5,000 5,000 Ͳ Ͳ Ͳ (5,000) (5,000) Ͳ 93 406207 ParentOrganization Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 30,000 30,000 Ͳ Ͳ Ͳ (30,000) (30,000) Ͳ 1,494 5,427208 StudentPrograms Ͳ 11,711 (121) 11,590 20,000 32,000 120,000 172,000 6.74% (20,000) (20,289) (120,121) (160,410) 11,590 6,302 13,395209 StudentMotivation Ͳ Ͳ Ͳ Ͳ 8,000 6,000 10,000 24,000 Ͳ (8,000) (6,000) (10,000) (24,000) Ͳ 4,545 1,369210 FundRaising Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 500 500 Ͳ Ͳ Ͳ (500) (500) Ͳ 1,163 893213 TotalSupplies600 28,894 35,316 40,537 104,747 313,200 287,000 794,088 1,394,288 7.51% (284,306) (251,684) (753,551) (1,289,541) 104,747 35,029 76,537

221 Property(Equipment)700222 Land&SiteImprovement Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ223 Buildings Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ224 EquipmentͲInstruction Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ225 EquipmentͲAdministration Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ226 EquipmentͲTechHardware/Software 10,769 Ͳ Ͳ 10,769 13,000 Ͳ Ͳ 13,000 82.84% (2,231) Ͳ Ͳ (2,231) 10,769 Ͳ Ͳ227 EquipmentͲFacilities Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 6,500 6,500 Ͳ Ͳ Ͳ (6,500) (6,500) Ͳ Ͳ Ͳ228 EquipmentͲTransportation Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 5,898 Ͳ229 EquipmentͲFoodServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ 5,000 5,000 Ͳ Ͳ Ͳ (5,000) (5,000) Ͳ Ͳ Ͳ232 TotalProperty(Equipment)700 10,769 Ͳ Ͳ 10,769 13,000 Ͳ 11,500 24,500 43.96% (2,231) Ͳ (11,500) (13,731) 10,769 5,898 Ͳ



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ActualJHYTD

ActualHSYTD

ActualTotalYTD

ESBudget

JHBudget

HSBudget

TotalBudget

%BudgettoActual

ESOvr(Und)

JHOvr(Und)

HSOvr(Und)

TotalOvr(Und)


2MonthsPrior


241 OtherObjects800242 DuesandFees 7,595 8,765 11,710 28,070 12,500 13,500 35,000 61,000 46.02% (4,905) (4,735) (23,290) (32,930) 28,070 Ͳ Ͳ243 InterestPaidͲLoans Ͳ 19,566 Ͳ 19,566 603,248 357,609 603,248 1,564,105 1.25% (603,248) (338,043) (603,248) (1,544,539) 19,566 Ͳ 39,196244 PrincipalPaidͲLoans 16,394 7,228 Ͳ 23,622 88,000 142,002 88,000 318,002 7.43% (71,606) (134,774) (88,000) (294,380) 23,622 Ͳ 14,392245 OtherDebtServiceFees 25,185 Ͳ 25,185 50,370 3,000 6,000 3,000 12,000 419.75% 22,185 (6,000) 22,185 38,370 50,370 4,675 Ͳ247 TotalOtherObjects800 49,174 35,559 36,895 121,628 706,748 519,111 729,248 1,955,107 6.22% (657,574) (483,552) (692,353) (1,833,479) 121,628 4,675 53,588

249 TotalExpense 186,759 143,407 159,314 489,481 4,411,346 4,370,735 4,764,414 13,546,495 3.61% (4,224,587) (4,227,327) (4,605,100) (13,057,014) 489,456 449,139 1,042,136

261 TotalNetIncome(Loss) 276,945 257,828 139,249 674,022 502,181 259,917 45,803 807,901 83.43% (225,235) (117,621) 208,978 (133,878) 674,047 693,297 (11,405)


3URYLGHQFH+DOOStatementofCashFlows


Netincome(loss) 674,022

AdjustmentstoReconcileNetIncome(Loss)toNetCash:Increase(Decrease)incashasaresultof:(Increase)Decreasein:AccountsReceivable 82,405PrepaymentsandDeferredCharges 150Increase(Decrease)in:AccountsPayable 117,224PͲCardLiabilities ͲWagesandPayrollTaxesPayable (23,203)RetirementLiabilityPayable (4,459)HealthBenefitLiabilityPayable 94WagesAccrued (447,124)BenefitsAccrued (64,203)

TotaladjustmenttoreconcileNetIncome(Loss)toNetCash (339,116)

NetIncrease(Decrease)inCash 334,906

TotalcashatbeginningofPeriod 5,193,153

TotalCashatEndofPeriod 5,528,060

LessRestrictedCash 2,500,717

UnrestrictedCash 3,027,342

SupplementalData:DaysCashonHand(Unrestricted) 82Calculationbaseduponthetotalannualexpenditurebudgetdividedby365days.

INTENDEDFORMANAGEMENTUSEONLY CashFlowsͲPage10 8/26/20158:25AM

3URYLGHQFH+DOOLunchProgramIncomeStatement


CurrentMonth

YearͲToDate

AnnualBudget

Over(Under)Budget

Revenue:1000LocalRevenue 101 101 337,700 (337,599)3000StateRevenue Ͳ Ͳ 85,000 (85,000)4000FederalRevenue (2,248) (2,248) 161,532 (163,780)

TotalRevenue (2,148) (2,148) 584,232 (586,380)

Expenditures:100SalariesandWages 158 158 175,226 (175,069)200EmployeeBenefits 13 13 43,068 (43,055)300ProfessionalandTechnicalServices 1,312 1,312 1,550 (238)400PropertyServices Ͳ Ͳ 10,000 (10,000)500OtherServices 25 25 1,000 (975)600SuppliesandMaterials 1,333 1,333 318,500 (317,167)700Equipment Ͳ Ͳ 5,000 (5,000)

TotalExpense 2,841 2,841 554,344 (551,503)

NetIncome (4,988) (4,988) 29,888 (34,876)

INTENDEDFORMANAGEMENTUSEONLY LunchProgramͲPage11 8/26/20158:25AM

ProvidenceHallDisbursementSummaryCheckingMACUͲ07/01/2015to07/31/2015

PayeeName Check# PaymentDate PaymentAmount SourceBANKINGFEE 7/3/2015 $7.43 ReconciliationBANKINGFEE 7/3/2015 $44.20 ReconciliationBANKINGFEE 7/31/2015 $10.00 ReconciliationUtahStateTaxCommission 10000 7/13/2015 $12,347.37 PayrollHamblin,Alec 2584 7/10/2015 $145.46 PaycheckABSIͲLLC 2585 7/2/2015 $2,732.25 PurchasingACERECYCLING&DISPOSAL,INC 2586 7/2/2015 $79.68 PurchasingAutomatedBusinessProducts 2587 7/2/2015 $853.66 PurchasingCharterSolutions,Inc. 2588 7/2/2015 $18,750.00 PurchasingHͲWireTecnologySolutions,LLC 2589 7/2/2015 $10,000.00 PurchasingNationalBenefitsServicesLLC 2590 7/2/2015 $50.00 PurchasingSkyward 2591 7/2/2015 $16,575.00 PurchasingWesternSunLandscapeLLC 2592 7/2/2015 $575.00 PurchasingAmericanIns&InvestmentCorp 2593 7/2/2015 $750.00 PurchasingAdvanceEducation,Inc. 2594 7/7/2015 $750.00 PurchasingAlpineSchoolDistrict 2595 7/7/2015 $60.00 PurchasingAutomatedBusinessProducts 2596 7/7/2015 $28.42 PurchasingiParadigms,LLC 2597 7/7/2015 $2,275.00 PurchasingKellyServices,Inc. 2598 7/7/2015 $227.20 PurchasingSingleton,Shannon 2599 7/7/2015 $11.55 PurchasingWesternSunLandscapeLLC 2600 7/7/2015 $5,144.98 PurchasingWrightDrivingSchool,LLC 2601 7/7/2015 $2,530.00 PurchasingACCOBRANDSUSALLC 2602 7/20/2015 $1,706.31 PurchasingACERECYCLING&DISPOSAL,INC 2603 7/20/2015 $709.81 PurchasingAmazon.com 2604 7/20/2015 $3,805.60 PurchasingAnderson,Brittany 2605 7/20/2015 $121.32 PurchasingBCIͲUtahBureauofCriminalId. 2606 7/20/2015 $25.00 PurchasingBIOZONECorporation 2607 7/20/2015 $1,153.07 PurchasingBradyIndustries 2608 7/20/2015 $4,688.97 PurchasingCanonSolutionsAmerica 2609 7/20/2015 $345.94 PurchasingCenturyLink 2610 7/20/2015 $164.30 PurchasingComcast 2611 7/20/2015 $474.46 PurchasingFiretrolProtectionSystems,Inc. 2612 7/20/2015 $89.76 PurchasingFirstDigitalTelecomBillingDepartment 2613 7/20/2015 $450.90 PurchasingHowlett,Evann 2614 7/20/2015 $423.58 PurchasingInternationalBaccalaureateOrganization 2615 7/20/2015 $26,740.00 PurchasingLiebman,Brian 2616 7/20/2015 $500.00 PurchasingLittler,Kim 2617 7/20/2015 $188.30 PurchasingMountOlympus 2618 7/20/2015 $202.52 PurchasingNASSP/NJHS 2619 7/20/2015 $385.00 PurchasingNationalBenefitsServicesLLC 2620 7/20/2015 $421.80 PayrollOFFICEDEPOT 2621 7/20/2015 $33.68 PurchasingPorter,Steve 2622 7/20/2015 $93.41 PurchasingRockyMountainPower 2623 7/20/2015 $9,965.93 PurchasingSaltLakeCountyHealthDepartment 2624 7/20/2015 $380.00 PurchasingSouthValleySewerDistrict 2625 7/20/2015 $549.13 PurchasingSpecialEducationConsultingServices 2626 7/20/2015 $4,791.66 PurchasingSpecializedEmbroideryPlus,LLC 2627 7/20/2015 $5,540.00 PurchasingSportsLineSoftware 2628 7/20/2015 $200.00 PurchasingSquire&Company,PC 2629 7/20/2015 $11,200.00 PurchasingTelaDoc,Inc. 2630 7/20/2015 $500.00 Purchasing

Thomas,Danielle 2631 7/20/2015 $25.00 PurchasingWashingtonNationalInsuranceCompany 2632 7/20/2015 $79.90 PurchasingWERNER,LINDSEY 2633 7/20/2015 $434.58 PurchasingWesternSunLandscapeLLC 2634 7/20/2015 $5,967.19 PurchasingWorkersCompensationFund 2635 7/20/2015 $5,221.43 PurchasingNutrislice,Inc 2636 7/20/2015 $1,250.00 PurchasingBradyIndustries 2637 7/20/2015 $146.43 PurchasingOFFICEDEPOT 2638 7/20/2015 $281.38 PurchasingSilver,Anna 2639 7/20/2015 $431.28 PurchasingStateofUtahDivisionofPurchasing&GeneralSe 2640 7/20/2015 $11,851.27 PurchasingR&RCleaningSolutions 2641 7/21/2015 $11,250.00 PurchasingTurnbaugh,Matthew 2642 7/21/2015 $25.00 PurchasingBanner,David 2643 7/23/2015 PurchasingBeverlyLedward 2644 7/23/2015 $31.63 PurchasingChild,Sherry 2645 7/23/2015 $41.54 PurchasingCollingridge,Jayna 2646 7/23/2015 $27.03 PurchasingCompanionLifeInsuranceCo.@TDA 2647 7/23/2015 $4,218.44 PurchasingJ.W.Pepper&Son,Inc 2648 7/23/2015 $808.99 PurchasingMinuteMailingPlus 2649 7/23/2015 $1,857.15 PurchasingNationalBenefitsServicesLLC 2650 7/23/2015 $421.80 PayrollPerrero,Pete 2651 7/23/2015 $465.00 PurchasingPeterson,Rebecca 2652 7/23/2015 $79.30 PurchasingWesternSunLandscapeLLC 2653 7/20/2015 $150.00 PurchasingScholastic 2654 7/23/2015 $860.97 PurchasingSWIRECOCAͲCOLA,USA 2655 7/23/2015 $3.44 PurchasingTRIXThirdPartyTesters 2656 7/23/2015 $1,600.00 PurchasingWesternSunLandscapeLLC 2657 7/23/2015 $3,160.00 PurchasingBanner,David 2658 7/23/2015 $70.67 PurchasingMcPhail,Melissa 2659 7/23/2015 $26.05 PurchasingAnderson,Brittany 2660 7/27/2015 $4,100.00 PaycheckBevell,TyraniM 2661 7/27/2015 $3,608.00 PaycheckHamilton,Melisa 2662 7/27/2015 $4,100.00 PaycheckMadlung,Tarri 2663 7/27/2015 $2,706.00 PaycheckRominger,LoreeLee 2664 7/27/2015 $2,050.00 PaycheckASSURANT 2665 7/29/2015 $306.36 PurchasingBALSERCONSTRUCTIONPRODUCTS 2666 7/29/2015 $504.00 PurchasingBradyIndustries 2667 7/29/2015 $882.12 PurchasingCOMPanionCorporation 2668 7/29/2015 $995.00 PurchasingETJLawInc 2669 7/29/2015 $440.00 PurchasingHͲWireTecnologySolutions,LLC 2670 7/29/2015 $2,501.25 PurchasingHEARTSMART.COM 2671 7/29/2015 $152.00 PurchasingHerrera,Cari 2672 7/29/2015 $25.00 PurchasingHerrimanCity 2673 7/29/2015 $3,786.65 PurchasingHoughtonMifflinHarcourt 2674 7/29/2015 $6,665.60 PurchasingHunter,Jenny 2675 7/29/2015 $585.00 PurchasingMSpaceHoldings,LLC 2676 7/29/2015 $3,358.00 PurchasingMaximHealthcareServices,Inc. 2677 7/29/2015 $1,227.92 PurchasingNelson,Jackie 2678 7/29/2015 $25.00 PurchasingOFFICEDEPOT 2679 7/29/2015 $1,704.35 PurchasingRedford,Tracy 2680 7/29/2015 $25.00 PurchasingScholastic 2681 7/29/2015 $160.23 PurchasingSnarr,Michelle 2682 7/29/2015 $86.73 PurchasingStoffers,Tiffany 2683 7/29/2015 $25.00 PurchasingTheArmandHammerUnitedWorldCollege 2684 7/29/2015 $7,745.00 PurchasingZerorezSaltLake 2685 7/29/2015 $949.00 Purchasing

71015140 7/10/2015 $207,452.90 Paycheck

USDARuralDevelopment 714151 7/14/2015 $26,794.00 Purchasing72315141 7/23/2015 $167,551.04 Paycheck

HealthEquity 9999 7/13/2015 $3,429.23 PayrollInternalRevenueService 9999 7/13/2015 $69,541.83 PayrollJohnHancock 9999 7/13/2015 $30,716.87 PayrollUtahDepartmentofWorkforceServices 9999 7/23/2015 $10,487.04 PayrollHealthEquity 9999 7/27/2015 $3,429.23 PayrollInternalRevenueService 9999 7/27/2015 $57,489.47 PayrollJohnHancock 9999 7/27/2015 $24,788.37 PayrollUtahStateTaxCommission 9999 7/27/2015 $10,122.11 PayrollMagicͲWrighter,Inc. 99999 7/31/2015 $195.00 Purchasing

$861,293.42

!

Adapted'from'the'Iron'County'School'District'retrieved'from'www.irondistroct.org,'February'2013'

Criminal!Background!Checks!and!Arrest!Reporting!Policy!

Purpose:)

The!purpose!of!this!policy!is!to!protect!the!safety,!health,!and!security,!of!charter!school!students,!employees,!and!property.!This!policy!is!intended!to!ensure!that!all!students!are!instructed!and!served!by!public!school!teachers,!employees,!board!members!and!volunteers!who!have!not!performed!acts!or!violated!laws!that!could!or!would!result!in!endangering!students.!

Definitions:!

“Applicant”,!“Candidate”,!or!“Potential!Employee”!includes!all!persons!seeking!employment!or!appointment!for!compensatory!work!with!the!charter!school.!!!

“Licensed!Educator”!has!the!meaning!given!that!term!in!UAC!R277G516.!

“Employee”!means!a!person!being!compensated!by!the!School!or!a!person!employed!by!a!company!being!compensated!by!the!School!for!services!rendered.!!!

“BCI”!Utah!Department!of!Public!Safety,!Bureau!of!Criminal!Identification,!a!state!agency.!!

“Board!Member”!means!a!person!who!serves!on!the!Board!of!Trustees!of!the!charter!school.!

“Crimes!Against!a!Person”!includes!assault,!kidnapping,!murder,!manslaughter,!reckless!endangerment,!abuse!of!a!child!or!vulnerable!adult,!stalking,!hazing,!making!a!terroristic!threat,!and!any!other!offense!identified!in!UCA!Title!76,!Chapter!5.!

“Criminal!History!Report”!A!report!or!record!generated!by!the!Bureau!of!Criminal!Identification!after!a!search!of!State!of!Utah!criminal!history!files!and/or!other!state!and!federal!databases!designed!by!law!or!by!the!District.!

“Driving!Record!Report”!TrafficGrelated!offenses!contained!in!the!Utah!Division!of!Motor!Vehicle!databases.!

“Background!Check”!or!“Background!Investigation”!As!allowed!by!law,!a!review!of!criminal!or!other!public!records!to!obtain!information!on!an!applicant!or!employee!that!may!include,!but!is!not!limited!to,!criminal!history!reports!and!driving!records!reports.!

“School”!the!charter!school!for!whom!this!policy!applies.!!!

Individuals)Subject)to)Background)Checks:!

Applicants!(potential!employees!or!candidates)!must!submit!to!a!criminal!background!investigation!as!a!condition!of!application,!employment!or!appointment.!!

!


Volunteers!with!significant!unsupervised!access!to!a!student!in!connection!with!the!volunteer's!assignment!must!submit!to!a!criminal!background!check!as!a!condition!of!service.!Until!the!background!check!is!complete,!the!volunteer!must!remain!under!the!supervised!observation!of!a!School!employee.!!A!representative!(individual,!employee,!and/or!agent)!of!a!company!or!organization!having!established!an!arrangement!or!agreement!with!the!School!to!provide!services!to!the!school!(such!as!food!service!vendors!with!casual!access!to!students),!or!services!with!direct!student!access!must!submit!to!a!District!conducted!criminal!background!check.!The!organization!or!representative!shall!pay!the!cost!of!the!background!check.!Information!obtained!from!the!background!check!may!be!used!as!a!basis!to!refuse!access!of!the!representative!to!the!School,!or!student,!at!the!sole!discretion!of!the!School.!Failure!to!comply!with!this!provision!shall!be!basis!for!termination!of!the!arrangement!or!agreement!with!the!company!or!organization.!!A!background!check!shall!be!required!for!the!renewal!of!any!Utah!educator!license!in!accordance!with!Utah!Administrative!Code!R277G501.!

Members!of!the!Board!of!Trustees!must!submit!to!a!criminal!background!investigation!as!a!condition!of!appointment.!!Where!reasonable!cause!exists!the!School!may!require!an!existing!employee!or!volunteer!to!submit!to!a!criminal!background!check!at!any!time.!

Conducting)the)Background)Check:!

Applicants,!board!members,!and!volunteers!shall!complete!applicable!forms!as!a!condition!of!employment/appointment.!The!forms!require!selfGdisclosure!of!criminal!misconduct!or!violations!of!the!law.!The!information!obtained!from!the!background!check!and!the!forms!will!be!compared!for!accuracy.!!Any!misstatement,!omission,!or!misinformation!on!the!forms!is!grounds!to!not!hire!or!for!dismissal.!!!

Employees,!applicants,!board!members!or!volunteers!who!decline!to!submit!to!a!background!check!as!allowed!by!law,!who!have!criminal!histories!that!put!students!or!members!of!the!School!community!at!risk,!as!evidenced!in!the!results!of!the!background!check,!and/or!fail!to!report!a!citing,!arrest,!charge,!or!conviction!as!outlined!in!this!policy!cannot!be!employed!by!the!School,!are!subject!to!termination!of!employment,!revocation!of!volunteering!privileges!and/or!will!not!be!offered!employment!or!appointment!to!the!board.!!!

A!criminal!conviction!does!not!necessarily!preclude!employment!or!volunteering!activities!with!the!School.!The!School!has!the!sole!and!absolute!discretion!to!determine!whether!the!outcome!of!a!criminal!background!check!will!result!in!administrative!action!to!include!the!decision!to!terminate!employment,!the!decision!to!not!hire!or!the!decision!not!to!authorize!volunteering!activities!by!an!individual.!Likewise,!the!dismissal!of!a!criminal!offense!or!arrest!does!not!necessarily!preclude!the!School!from!taking!administrative!action!against!an!employee,!board!member!or!volunteer.!!The!School!will!immediately!suspend!an!employee,!board!member!or!volunteer!from!student!supervision!responsibilities!pending!the!outcome!of!any!investigation!upon!receipt!of!information!

!


concerning!alleged!offenses!which!may!endanger!students!or!interfere!with!the!orderly!operation!of!the!school.!!Suspensions!are!generally!without!pay.!!!

Review)and)Investigation:!

The!School!may!consider!both!criminal!and/or!administrative!findings.!The!safety!and!security!of!students!will!be!the!foremost!consideration.!The!School!shall!consider!each!circumstance!on!a!caseGbyGcase!basis!and!use!the!following!factors!to!determine!an!applicant,!current!employee’s,!board!member’s!or!volunteer’s!suitability!to!work!in!the!School.!

• Type!of!conviction;!• Relevance!of!any!conviction!to!the!individual’s!position;!• A!history!of!multiple!convictions!that!suggests!a!pattern!of!criminal!behavior!or!bad!judgment;!• Amount!of!time!that!has!passed!since!a!conviction!and/or!the!completion!of!a!sentence;!• Frequency!and!severity!of!the!crime(s);!• Age!of!the!individual!at!the!time!the!crime!was!committed;!• Evidence!of!rehabilitation.!

Any!statement!of!an!applicant,!employee,!board!member!or!volunteer!on!applications,!personnel!records,!forms!and!documents!submitted!to!the!School!that!is!later!deemed!to!be!a!misstatement,!omission,!or!misinformation!when!verified!with!the!results!of!a!background!check,!is!grounds!to!not!hire,!for!dismissal!or!revocation!of!volunteering!privileges.!!If!a!person!is!denied!employment/appointment!to!the!board!or!is!dismissed!from!employment/appointment!to!the!board!because!of!information!obtained!through!a!criminal!background!check,!the!person!will!receive!written!notice!of!the!reasons!for!denial!or!dismissal!and!have!an!opportunity!to!respond!within!5!working!days.!!Volunteers!who!are!denied!volunteering!privileges!or!who!have!volunteering!privileges!revoked!will!receive!verbal!notice!and!written!notice!upon!request.!!!!Information!obtained!from!BCI!in!a!background!check!is!confidential!within!the!guidelines!of!the!Government!Records!and!Access!and!Management!Act!(GRAMA).!

Payment)for)Background)Check:!

Applicants!for!employment,!including!substitutes,!may!be!required!to!pay!the!designated!cost!of!background!checks!subject!to!the!provisions!of!UCA!§!53AG3G410.!!The!School!may!pay!the!cost!of!the!background!check!for!any!nonGlicensed!employee!or!board!member.!!Volunteers!may!be!required!to!pay!the!designated!cost!of!a!background!check!required!for!approval!of!volunteering!activities.!!!!!

Required)Reporting)of)Arrest:!

A!licensed!educator!(reportable!as!defined!in!UCA!53AG6G401),!any!and!all!other!employees!and!volunteers!of!the!School!(reportable!as!defined!in!R277G516G4)!who!are!cited,!charged!and/or!arrested!with!the!following!alleged!offenses!shall!report!the!incident(s)!as!soon!as!possible,!or!within!48!hours,!using!the!Educator!Notification!of!Arrest!Form,!to!the!School!Principal!or!Director:!

!


• any!matters!involving!an!alleged!felony,!or!relevant!misdemeanor!offenses;!• any!matters!involving!minors;!• any!matters!involving!alleged!sex!offenses;!• any!matters!involving!alleged!drugGrelated!offenses;!• any!matters!involving!alleged!alcoholGrelated!offenses;!!• any!matters!for!which!the!subject!is!currently!under!court!ordered!probation;!and!• any!matters!involving!alleged!offenses!against!the!person!under!Title!76,!Chapter!5,!Offenses!

Against!the!person.!

The!employee,!board!member!or!volunteer!shall!report!to!the!School!Principal!or!Director,!any!convictions,!including!convictions!identified!above,!any!pleas!in!abeyance,!and!any!diversion!agreements!within!48!hours,!or!as!soon!as!possible,!upon!receipt!of!notice!of!conviction,!plea!in!abeyance,!or!diversion!agreement!using!the!Educator!Notification!of!Arrest!Form.!!!!The!Principal!or!Director!shall!report!arrest,!conviction!or!offense!information!to!the!Governing!Board,!as!legally!allowed!by!law,!on!all!employees,!board!members!and!volunteers.!!!

The!Principal!or!Director!shall!report!arrest,!conviction!or!offense!information!received!from!Licensed(Educators!to!the!Educator!Licensing!Department!of!the!Utah!State!Office!of!Education!(USOE,!State!Board!or!UPPAC)!within!48!hours!through!forms!found!on!the!USOE!website!(UPPAC!page!of!the!Educator!Licensing!Department).!!The!employee!shall!report!for!work!following!an!arrest!and!notice!to!the!principal/director!unless!directed!not!to!report!for!work!by!administration.!!Volunteers!may!report!for!volunteering!activities!following!an!arrest!and!notice!to!the!principal/director!unless!directed!not!to!report!for!volunteering!activities!by!administration.!!!

The!School!may!take!employment!or!disciplinary!action!(up!to!and!including!dismissal),!refuse!to!consider!an!applicant!for!employment,!or!refuse!to!hire!a!selected!applicant!for!any!offense!relevant!to!the!subject’s!assignment,!refuse!appointment!to!Board!of!Trustees!(up!to!and!including!dismissal),!or!grant!volunteering!privileges!to!volunteers.!Offenses!relevant!to!all!School!assignments!include!but!are!not!limited!to!the!following:!

• any!matters!involving!an!alleged!felony,!or!relevant!misdemeanor!offenses;!• any!matters!involving!minors;!• any!matters!involving!alleged!sex!offenses;!• any!matters!involving!alleged!drugGrelated!offenses;!• any!matters!involving!alleged!alcoholGrelated!offenses;!!• any!matters!for!which!the!subject!is!currently!under!court!ordered!probation;!and!• any!matters!involving!alleged!offenses!against!the!person!under!Title!76,!Chapter!5,!Offenses!

Against!the!person.!

Additional)References:!

• Utah!Code!Annotated!(UCA)!§!53G10G108!–!Limited!Use!of!Records!for!Employment!Purposes!

!


• UCA!§!53AG1aG512!–!Criminal!Background!Checks!on!School!Personnel!!• UCA!§!53AG3G410!–!Criminal!Background!Checks!on!School!Personnel!• UCA!§!53AG6G401!–!Background!Checks!• Utah!Administrative!Code!(UAC)!R277G501!–!Educator!Licensing!Renewal!and!Timelines!• UAC!R277G481!–!Charter!School!Oversight,!Monitoring!and!Appeals!• UAC!R277G516!–!Education!Employee!Required!Reports!of!Arrests'

Understanding+Background+Checks+and+BCI+

Copyright © 2015 Charter Solutions 07/2015

Introduction+ +!

Because!state!law!requires!it,!and!because!we!take!the!safety!and!care!of!the!children!in!your!custody!

seriously,!charter!schools!should!have!policies!and!procedures!to!perform!legal!and!relevant!checks!

into!the!backgrounds!of!employees!and!volunteers.!!This!guide!will:!

!

• outline!the!law!as!it!applies!to!charter!schools!and!their!employees!and!volunteers,!• recommend!procedures!that!schools!should!have!in!place!to!comply!with!the!law,!and!• provide!contact!and!resource!information!for!government!agencies!that!perform!background!

checks.!

!

There!will!be!some!technical!jargon!and!a!lot!of!references!to!code!and!rule,!but!please!power!through.!!

The!information!contained!in!this!guide!can!ensure!that!you!follow!the!law,!protect!the!privacy!of!your!

employees,!and!increase!the!safety!of!your!students.!!This!guide!is!written!as!a!convenience!to!charter!

schools,!is!subject!to!change!and!is!for!informational!purposes!only.!!

!

Federal+and+State+Law+!

The!school!director!or!principal,!as!the!chief!executive!officer!of!the!school,!has!the!duty!to!ensure!that!

criminal!background!checks!occur!prior!to!service!and!according!to!law.!!The!Utah!Department!of!

Public!Safety,!Bureau!of!Criminal!Identification!(BCI)!will!perform!Applicant!fingerprintHbased!background!checks!for!charter!schools!for!the!purpose!of!nonHcriminal!justice!employment.!!BCI!serves!

as!the!conduit!to!gather!information!needed!so!that!school!leaders!can!make!employment!or!volunteer!

approval!decisions.!Applicable!state!and!federal!laws!prevent!thirdHparty!contracted!service!providers!

(Charter!Solutions)!from!accessing!criminal!history!records!of!employees!in!public!entities!(charter!

schools)!or!making!employment!decisions!using!this!information.!!By!law,!Charter!Solutions!employees!

(and!most!school!employees)!may!not!be!given!criminal!history!information!of!school!employees!or!

volunteers.!!!!!

!

All!employees!and!board!members!must!submit!to!a!fingerprint!criminal!background!check!(including0ongoing0monitoring)!before!service!(Public!Law!92H544,!Utah!Code!53AH1aH512.5!and!53AH3H410).!!Volunteers!“who!will!be!given!

significant0unsupervised0access0to0a0student”!(SUAS)!must!also!submit!to!the!same!criminal!background!check.!!This!can!be!accomplished!using!the!Western!

Identification!Network!(WIN)!check!(including!AK,!ID,!NV,!OR,!MT,!UT,!WY,!WA)!or!

the!WIN!plus!FBI!criminal!history!files!(WIN/FBI).!!The!WIN/FBI!option!is!

recommended!and!this!Guide!is!written!preferring!that!option.!!Additionally,!

Administrative!Rule!R277H516!states!that!the!school!must!have!a!background!check!policy!(a!sample!

policy!is!available!from!Charter!Solutions)!and!that!nonHlicensed!employees!shall!submit!to!a!criminal!

background!check!at!least!every!five!years.!!Certified!teachers,!following!appropriate!and!timely!license!

renewal!procedures,!submit!to!a!criminal!background!check!at!the!time!of!renewal!through!the!USOE.!!!

!

When!criminal!background!checks!are!performed!properly!and!schools!use!the!appropriate!BCI!billing!

codes,!BCI!retains!a!record!on!file!for!the!employee!and!notifies!the!school!if!certain!additional!criminal!

activity!occurs.!!This!is!known!as!“Retention”!and!is!important!for!“ongoing!monitoring”!as!prescribed!

by!law.!!This!is!a!significant!factor!affirming!why!a0school0shall0perform0a0criminal0background0check,!and!not!accept!a!background!check!from!another!agency!or!from!any!place!other!than!BCI.!!Retention!

must!also!occur!for!volunteers!with!SUAS!(UCA!53AH1aH512.5)!who!are!processed!using!an!appropriate!

BCI!billing!code,!according!to!school!policy.!!Contact!BCI!for!more!information!(see!contact!information!

below).!!!!!!!!



Who!are!your!school’s!authorized!BCIHauthorized!

administrators?!!There!should!be!at!least!two.!

To!ensure!compliance!with!the!law,!school!leaders!are!required!to!access!training!materials,!set!up!users!and!direct!questions!to!BCI.!!BCI!has!also!developed!PowerPoint!training!for!new!users!(available!from!Charter!Solutions!or!from!BCI)!that!school!leaders!should!review!on!their!own.!According!to!state!law,!the!school!shall!assign!a!highHlevel!employee!(director,!principal!and/or!assistant!director)!to!be!the!school’s!BCI!Administrator!and!to!receive!and!review!the!background!check!results!(Utah!Code!53AH3H410).!!The!language!in!the!law!defines!the!responsibilities!and!obligations!as!follows:!!

!!(2)!A!school!district!superintendent,!the!superintendent's!designee,!or!the!chief!administrative!officer!of!a!charter!school:!(a)!Shall!require!an!applicant!to!submit!to!a!criminal!background!check!as!a!condition!for!employment!or!appointment;!!!!(6)0The!superintendent,!local!school!board,!or!their!counterparts!at!a!charter!school!or!private!school!shall!consider!only!those!convictions,!pleas!in!abeyance,!or!arrests!which!are!jobH related!for!the!employee,!applicant,!or!volunteer!

!The!BCI!Administrator!should!receive!and!review!background!check!results,!both!electronically!and!by!mail!for!both!employmentHrelated!and!volunteerHrelated!decisions.!!It!is!best!if!two!persons!at!each!school!are!set!up!as!BCI!Administrators!for!redundancy!to!ensure!

schools!have!access!when!one!person!is!on!vacation!or!out!of!the!school.!!School!employees!necessarily!involved!in!the!hiring!or!background!investigation!of!

the!employee!(candidate)!may!assist!with!clerical!processing!(UCA!53AH10H108).!!!!

Each!WIN/FBI!option!requires!a!separate!billing!code!be!established!at!BCI!for!use!at!LiveScan!fingerprint!processing!locations.!!LiveScan!sites!are!found!at!public!school!districts,!many!major!colleges!or!universities!throughout!the!state!and!at!BCI!in!West!Valley!City.!!Training!materials!and!forms!used!to!establish!billing!codes!and!to!set!up!users!(BCI!Administrators)!are!available!from!either!Charter!Solutions!or!BCI.!!These!laws,!rules,!options!and!procedures!are!subject!to!change!and!schools!should!consult!BCI!to!determine!what!is!best!for!them!as!often!as!is!needed.!!!!!!!!!!!

!Procedure+for+all+Non<Licensed+(Classified)+Employees,+Board+Members+and+Volunteers+with+SUAS+++

The!procedure!encompasses!board!members,!volunteers!with!SUAS,!every!nonHcertificated!employee!on!the!payroll!and!subcontractors!(as!defined!in!law)!with!

SUAS.!!This!includes!all!contracted!outside!service!providers!such!as!nonHUSOE!certificated!speech!pathologists,!school!counselors,!IT!service!providers,!business!managers,!etc.!(employee!hereafter).!!!!

!LiveScan!background!check!processing0typically!takes!two!weeks.!!At!least!two!

weeks!prior!to!an!employee!starting!work,!the!school!should!provide!background!check!instruction!to!the!candidate.!!School!directors!or!principals!should!consider!the!

time!required!to!obtain!a!background!check!before!employees!start!work.!!To!ensure!that!employees!do!not!begin!working!prior!to!formal!approval,!school!leaders!should!wait!for!an!acceptable!background!investigation!to!be!completed!before!employees!begin!working.!!The!normal!process!is!as!follows:!!



!!!

• The!school!makes!an!offer!to!a!candidate!contingent!upon!passing!a!criminal!

background!investigation!(nonHcertified!teacher,!nonHCACTUS)!or!an!existing!

employee!is!asked!to!submit!to!a!background!check.!!!!

• The!director,!principal!or!the!business!manager!provides!a!new!hire!packet!to!the!

candidate!including!fingerprint!background!check!instructions!and!the!BCI!form!

(only!instructions!and!form!are!provided!to!existing!employees).!

• The!candidate,or,employee,signs,a,release,form0allowing!the!school!to!perform!a!fingerprint!background!investigation.!!!

• The!person!goes!to!a!LiveScan!site!with!the!BCI!form,!photo!ID!and!provides!

fingerprints.!!

• The!person!brings!the!receipt!back!to!the!school!for!reimbursement!(or!not,!

depending!on!school!policy).!!!!

• The!BCI!Administrator!logs!onto!BCI!periodically!to!review!the!fingerprint!

background!check!results.!!!!

• The!BCI!Administrator!communicates!with!the!business!manager!in!writing!stating!

that!the!employee!is!either!“approved”!or!“denied”!from!employment.!0Nothing0more0or0less0than0“approved”0or0“denied”0and0a0date0is0appropriate.00The!BCI!Administrator!may+not!disclose!anything!related!to!the!background!investigation!results.!!

• If!a!candidate!is!denied!employment!because!of!information!found!in!their!criminal!

history!record,!they!must!be!informed!in!writing!and!be!allowed!the!opportunity!to!

receive!more!information.!!Before!communicating!with!the!candidate,!please!review!

the!legal!requirements!and!contact!Charter!Solutions.!!

• When!approved,!the!Business!Manager!records!the!approval!into!the!payroll!system!

(or!equivalent).!

• The!BCI!Administrator!receives!all!background!check!results!that!are!mailed!and!

maintains!those!records!in!their!own!locked!“extremely!confidential”!files.!!These!

should!not!be!part!of!an!employee’s!regular!employment!file.!

!

Additional+Procedure+for+Volunteers++!

As!detailed!in!the!Volunteer!Government!Worker’s!Act!(Utah!Code!67H20),!volunteers!are!

approved!for!service!by!both!the!director!or!principal!(or!designee)!and!assistant!director!(filling!

the!role!of!Supervisor,!or!the!Personnel0Office).!!Prior!to!service,!volunteer!candidates!should!sign!the!Volunteer!Agreement!and!Job!Description!and!the!Authorization!to!Perform!a!Background!

Investigation!form.!Volunteers!with!SUAS!may!not!begin!unsupervised!service!(or!any!service,!

depending!on!your!school!policy)!prior!to!an!acceptable!criminal!background!investigation.!!

Volunteers!must!be!formally!approved!prior!to!any!service.!!See!the!Volunteer!Approval!Guide!for!

more!information.!!The!procedure!for!volunteers!is!the!same!as!above!with!the!following!

additions:!!!

!

• Once!the!background!investigation!is!complete!and!the!volunteer!is!approved!for!

service!by!the!director!or!principal!and!Assistant!Director,!they!are!added!to!the!

school’s!Approved0Volunteers0List.!!!Note:!!School0leaders0that0allow0volunteers0to0begin0service0prior0to0appropriate,0formal0approval,0including0completion0of0a0background0check0where0appropriate,0subject0the0school0and0its0students0to0undue0risk.0School0leaders0are0advised0to0follow0legally0mandated0processes0to0approve0volunteers0prior0to0service.00!



• The!school!gives!the!volunteer!the!Volunteer!Job!Description!and/or!Volunteer!

Agreement!for!signature!(as!applicable!to!your!school)!and!keeps!a!signed!copy!on!

file.!

• The!volunteer!is!trained!in!the!duties!of!the!job(s)!and!is!allowed!to!provide!service!

to!the!school.!!!

• The!BCI!Administrator!receives!background!check!results!mailed!to!the!school!and!

maintains!those!records!in!their!locked!“extremely!confidential”!files.!!!!!!

!

Procedure+for+Certified+Teachers+(Licensed+Educators)++School!Principals!and!Directors!are!responsible!to!ensure!that!new!and!existing!Licensed!

Educators!(any!licensed!educator!as!defined!by!R277H516)!are!properly!licensed!and!that!they!

maintain!their!license!over!time.!!When!school!Administrators!ensure!that!proper!recertification!

procedures!of!the!USOE!are!followed!on0time!by!teachers,!they!need!not!worry!about!background!investigations!for!certified!teachers.!!The!USOE!(State!Board)!administers!new!background!

checks!at!the!time!of!recertification,!or!when!reasonable!causes!exists,!through!the!State!Board!

or!Utah!Professional!Practices!Advisory!Commission,!or!UPPAC!(UCA!53AH6H401!and!53AH6H

306).!!When!proper!recertification!procedures!are!not!followed,!schools!must!perform!a!

background!investigation!through!BCI!on!their!own!to!approve!the!employee!for!service.!!!!!

!

School!leaders!should!log!onto!CACTUS!prior!to!making!a!job!offer!to!ensure!that!individuals!

who!state!they!are!certified!teachers!are!currently!licensed,!in!good!standing!and!qualified!to!teach!students!for!the!open!position!(i.e.!certified!and!endorsed!to!teach!7H8th!grade!science).!!

The!school!employee!records!the!CACTUS!number!and!license!expiration!date!and!provides!it!to!

the!business!office!where!it!is!recorded!in!the!payroll!system.!!When!complete!information!is!

provided!to!the!business!office!by!school!administrators,!the!data!in!the!payroll!system!(or!

equivalent)!can!be!compared!to!CACTUS!periodically!to!audit!the!school’s!compliance!with!

background!investigation!requirements.!!!

!

Schools!should!provide!complete!CACTUS!lists!periodically!detailing!all!certified!teachers!

assigned!to!their!school.!!The!list!should!show!the!full!name!and!date!of!the!background!

clearance!for!entry!into!the!payroll!system.!

!

BCI+Contact+Information+Bureau+of+Criminal+Identification+3888!W!5400!S!

West!Valley!City,!UT!84119!

!

Phone:!!! ! 801H965H4445!!!Option!6!then!Option!1!

BCI!Website:!!! publicsafety.utah.gov/bci/!

Login!Access!to!Criminal!Investigation!Results:!!https://ucjis.ps.utah.gov/!

!

Quick+Guide+for+New+Schools+!

• Review!this!guide!completely.!

• Review!the!BCI!PowerPoint!(available!from!BCI).!!!

• Adopt!a!Background!Check!Policy!

• Select!the!BCI!Administrator(s)!at!the!school!and!have!them!complete!the!BCI!Web!

Access!User!Setup!form!and!review!the!BCI!PowerPoint!



• Complete!and!submit!the!BCI!form!to!establish!BCI!billing!codes.0• Provide!appropriate!background!check!instructions!and!forms!to!all!eligible!persons!

and!have!them!sign!the!Background0Check0Authorization0Waiver!(available!from!Charter!Solutions!or!BCI).!

• The!BCI!Administrator(s)!review!background!check!results!and!approve!those!persons!for!service!as!allowed!by!policy.!!

• Do!not!allow!anyone!to!have!unsupervised!access!to!students!or!allow!employment!to!begin!until!a!background!check!is!complete!and!the!person!is!approved!for!service!!

• Perform!follow!up!background!checks!when!reasonable!cause!exists!as!allowed!by!law.!!!!

• Contact!Charter!Solutions!for!guidance!or!BCI!if!you!have!specific!questions.!

PROVIDENCE HALL Charter School Agenda Item Cover Sheets

Agenda Item:_Grant Writer Policy Purpose: Informational Perspective/Discussion Board action Recommendation-X Vote-X Submitted By: Lynne Roux Background: We#need#to#amend#the#Grant#Writer##agreement#to#reflect#this#payment#method.####Grant#writer#position#will#be#paid#a#variable#rate#of#pay#from#the#general#payroll#funds#of#the#school,#at#a#rate#that#would#not#exceed#10%#of#the#funds#raised#by#the#grant#writer,#calculated#at#an#hourly#rate,#post?funding. # Recommendation: Request#a#vote#from#the#Board#to#amend#the#Grant#Writer#agreement#with#the#aforementioned#sentence.##

AGREEMENT(FOR(SERVICES(FOR(GRANT(WRITING(

((This(agreement((“Agreement”)( is(entered( into(on( this( (day(of(2015,"between([Providence(Hall],((“School”),(and([insert(Grant(Writer(Name],((Contractor).((

WITNESSETH((

WHEREAS(School(is(a(Charter(School(operating(in(the(State(of(Utah(and(desires(to(have(the(following(services(performed:([School(Grant(Writer]((Work).(((WHEREAS(Contractor(desires( and( agrees( to(perform( these( services( for( School( under( the(terms(and(conditions(set(forth(in(this(agreement.(NOW(THEREFORE(in(consideration(of(the(mutual(promises(set(forth(in(this(agreement,(it(is(agreed(by(and(between(School(and(Contractor:((

SECTION(ONE(DESCRIPTION(OF(WORK(

(The(Contractor(agrees(to(furnish(all(materials,(equipment(and(labor(needed(to(complete(the(Work(in(accordance,(but(not(limited(to(the(specifications,(including:((

• Assist( in(performing(all( tasks(necessary( to( achieve(Providence(Hall’s(mission(and(growth(plan(as(related(to(the(Grant(Program.((

• (Work(with( the( Principals( and( Board( of( Trustees( to( participate( in( grant( strategy(development(and(adhere(to(all(aspects(of(the(Grant(Strategy(as(developed.(((((((

• Generate( and( prioritize( a( list( of( potential( grants( available( to( be( pursued( by(Providence(Hall.(

• Prepare( a( summary( of( the( reporting( requirements( of( each( potential( Grantor,(including( all( programmatic( and( reporting( responsibilities( imposed(on(Providence(Hall(as(a(grant(recipient((“Strings”)(for(approval(of(the(Board(of(Trustees.(

• Prepare( a( proposal( for( approval( by( the( Board( of( Trustees( for( any( consortium,(cohort(or(“group”(grant(application.(

• Develop( an( annual( calendar( and( work( plan,( listing( grants( and( programs( to( be(targeted,( requested( amounts,( expected( revenue( and( associated( deadlines( to( be(approved(by(the(Board(of(Trustees?].(

• Support(Board(of(Trustees(and(the(Principals(with(communication(efforts(between(potential(and(current(institutional(funders(and(Providence(Hall.(

• Maintain( thorough( and( accurate( files,( including( all( correspondence,( notes( and(research(relevant(to(each(grant/proposal(written(and(submitted.(

• Research( new( funding( opportunities( and( proactively( communicate( new(opportunities.(

• Communicate( with( various( departments( to( gather( information( about( status,(accomplishments,(and(challenges(of(each(project.(

• Prepare( well`written,( compelling( LOIs,(Letter( of( Intent)( concept( papers,( and(proposals( tailored( to( the( requirements( and( priorities( of( the( particular( funders(being(approached(in(order(to(meet(with(the(specific(criteria(of(each(granting(entity.(

• Initiate( and( lead( relationship( management( efforts( with( potential( funders( (thank(you(letters,(promotional(materials,(etc.)(

• Leverage(Providence(Hall(existing(network(to(identify(linkages(to(potential(funders.(• Availability( to( occasionally( travel( as( needed( for( possible( presentations,( for(

meetings(on`site(or(off`site(with(the(Principals(and/or(the(Board(of(Trustees.(• Compile( and( maintain( information( on( all( aspects( of( reporting( and( compliance(

requirements(of(the(Grantor(((

(SECTION(TWO(PAYMENT(

(Grant(writer(position(will(be(paid(a(variable(rate(of(pay(from(the(general(payroll(funds(of(the(school,(at(a(rate(that(would(not(exceed(10%(of(the(funds(raised(by(the(grant(writer,(calculated(at(an(hourly(rate,(post`funding.(

(SECTION(THREE(

RELATIONSHIP(OF(PARTIES((

The( parties( intend( that( an( independent( contractor( relationship( is( established( by( this(agreement.(School(is(interested(in(the(results(to(be(achieved,(and(the(conduct(and(control(of(the( work( will( lie( solely( with( contractor.( Contractor( is( not( to( be( considered( an( agent( or(employee(of( school( for( any(purpose,( and( the( employees(of( contractor( are(not( entitled( to(any(of(the(benefits(that(school(provides(for(school’s(employees.(It(is(understood(that(school(does(not(agree(to(use(contractor(exclusively.(It(is(further(understood(that(contractor(is(free(to(contract(for(similar(services(to(be(performed(for(other(entities(while(under(contract(with(school.(

(SECTION(FOUR(

LIABILITY(AND(INSURANCE((

The(work(to(be(performed(under(this(Agreement(will(be(performed(entirely(at(Contractor’s(risk,( and( Contractor( assumes( all( responsibility( for( the( condition( of( tools( and( equipment(used( in( the( performance( of( this(Agreement.( ( ( Prior( to( the( start( of( Contractors(work,( the(subcontractor( shall( obtain( and(maintain( in( full( effect( and( provide( Contractor(WRITTEN(EVIDENCE( of( all( insurance( including( Worker’s( Compensation( Insurance,( Employer’s(Liability((Professional(Services)(Insurance,(and(Comprehensive(General(Liability(Insurance.(Furthermore,( all( insurance( policies( should( name( School! as( an( additional( insured( and/or(loss( payee.( Liability( insurance( limits( should( be( carried( at( no( less( than( $1,000,000( per(occurrence(and($2,000,000(in(the(aggregate.(((

SECTION(FIVE(TAXES,(LICENSES(AND(PERMITS(

(The(Contractor(agrees(to(pay(all(taxes(incidental(to(the(business(including,(but(not(limited(to(sales( taxes(and(payroll( related( taxes(as(required(by( the(United(States(government,( the(government(of( the( State(of(Utah,( and( local( city( and( county( jurisdictions.( Contractor( shall(also( obtain( and(maintain( in( good( standing( a( professional( license,( where( applicable,( and(provide(School(WRITTEN(EVIDENCE(of(such(license.(Contractor(will(also(obtain(permits(or(

licensing(as(required(by( law(and(provide(School(WRITTEN(EVIDENCE(of(such(permits(or(licensing.(

(SECTION(SIX(

SAFETY(

"School( policy( requires( all( persons( with( significant( unsupervised( access( to( children( to(

submit( to( and( pass( a( criminal( background( check.( ( School( shall( provide( instruction( for(completion(of(a(background(check(if(applicable.((School(policy(requires(the(use(of(Personal(

Protective(Equipment((PPE).((It(is(expected(that(all(Contractors(working(for(the(School(will(

always(take(appropriate(personal(safety(measures(and(precautions(to(minimize(the(risk(of(injury( to( self( and(others(while(performing(Work.( ( The(Contractor( is( expected( to(provide(

PPE( for( its(employees.( (Contractors(who(do(not(use(appropriate(PPE(put( themselves(and(

others(at(risk(of(injury(or(death(and(violate(school(policy.((A(Contractor’s(failure(to(use(PPE(may( result( in( termination( of( the( Agreement.( The( Contractor( agrees( that( he( and/or( his(

employees( are( properly( trained( and(will( abide( by( FEDERAL,( OSHA,( EPA,( STATE,( LOCAL,(and(other(health(and(safety(regulations(appropriate( for(your(work,( trade,(or(Contractor’s(

reason(of(business.((In(the(event(that(you(are(not(trained(or(up(to(date(with(certifications,(

you(are(to(notify(School(immediately,(so(that(School(can(make(the(necessary(concessions(to(help(you,(or(find(a(replacement.(

(SECTION(SEVEN(

SCOPE(AND(RESPONSIBILITY(

(Contractor(will(NOT(be(paid(for(additional(work(or(changes(under(this(Agreement(unless(

approved(and(authorized(in(writing(by(School(Board((or(authorized(Designee)(prior(to(the(

work(being(performed(or(the(change(being(made.((Contractor(is(responsible(for(keeping(the(work( area( clean( and( for( removing( all( debris( resulting( from( their( direct( work( from( the(

project(site.((Failure(to(comply(will(result(in(the(School(having(such(work(done(at(the(cost(of(the(Contractor(and/or(fine(being(issued(to(the(Contractor.(

(

(SECTION(NINE(

CONFIDENTIALITY(

(Contractor(acknowledges(that(he(or(she(understands(that(he(or(she(may(have(access(to(or(

become(aware(of(confidential(information(that(is(protected(by(law.((Contractor(agrees(that(he( or( she( will( not( retain( or( disclose,( and( will( maintain( with( care( any:( trade( secrets,(

enrollment( lists,( student( file( information,( including( special( education( students’( files,(

drawings,( designs,( information( regarding( product( development,( marketing( plans,( sales(plans,( manufacturing( plans,( operating( policies( or( manuals,( business( plans,( financial(

records,( or( other( financial,( commercial,( business,( or( any( other( information( relating( to([school( name]( or( [school( name]’s( parties,( including( students,( parents,( employees,( and(

contractors,( collectively( referred( to( as( Confidential( Information,( to( any( third( party.(

Contractor(may( have( the( use( and( control( of( [school( name]( property,( including( supplies,(equipment,( records,( use( of( the( school( facility,( intellectual( property,( passwords,( data,( and(

any(other([school(name](property,( tangible(or( intangible.( (Contractor(agrees(to(surrender(

any(and(all(school(property(upon([school(name]’s(written(or(verbal(request.((

SECTION(TEN(TERMINATION(

(This(agreement(can(be(terminated(at(any(time,(for(any(reason(or(no(reason,(by(either(party.(

(SECTION(ELEVEN(ASSIGNMENT(

((This(Agreement(may(not(be(assigned(by(the(Contractor,(under(any(circumstances,(without(prior(written(approval(of(the(School(Director((or(authorized(Designee).(

(SECTION(TWELVE(INDEMNIFICATION(

(Contractor( shall( indemnify,( hold( harmless( and( defend( School,( its( officers,( directors,(shareholders,( employees,( agents,( and( successors( and( assigns( of( and( from( any( and( all(actions,( causes( of( action,( suits,( proceedings,( debts,( dues,( contracts,( judgments,( liabilities,(accounts,(expenses,(losses,(damages,(claims,(and(demands(whatsoever,(in(law(or(in(equity,(which(may(be(alleged,(claimed,(brought(and/or(prosecuted(by(any(person(or(entity,(against(School(in(any(way(related(to,(arising(out(of,(and/or(incident(to(Contractor’s(performance(of(Work( for( the( School.( The( indemnity,( hold( harmless( and( defense( provisions( herein( shall(include(all(out(of(pocket(expenses(of(the(School(including(related(attorney(fees.((((

SECTION(THIRTEEN(ARBITRATION(

(Any(dispute(between(the(Contractor(and(School(regarding(the(terms(or(conditions(of(this(agreement(shall(be(submitted( to(binding(arbitration.(The(demand( for(arbitration(shall(be(filed( in( writing( by( the( party( demanding( it( with( the( other( party.( The( arbitrator( shall( be(chosen( from( a( list( of( six( "qualified"( individuals( provided( by( the( American( Arbitration(Association(of( certified( arbitrators.( To(be(qualified( the( individual(must( have( at( least( five(years( experience.( Each( party( will( rate( the( individuals( 1( through( 6( (with( "1"( being( the(preferred( individual)( and( the( individual( with( the( lowest( rating( shall( be( selected.( The(parties(shall(choose(an(arbitrator(within(30(days(after(demanding(arbitration.(Any(dispute(regarding(the(choice(of(the(arbitrator(shall(be(decided(by(the(probate(judge(of([Salt(Lake]((County.( The( decision( of( the( arbitrator( shall( be( binding( on( any( court( having( jurisdiction.(Each(party(shall(pay(one`half(of(the(expense(of(the(arbitration(unless(otherwise(decided(by(the(arbitrator.(Each(party(shall(have(a(limited(right(of(discovery(of(any(documents(related(to( this( Agreement( and( to( depose( any(witness( for( not(more( than( one( hour.( All( discovery(shall(take(place(within(30(days(after(the(arbitrator(is(assigned.(The(arbitrator(shall(make(all(discovery(decisions.((In(the(event(of(enforcement(of( this(Agreement(by(School,(Contractor(agrees(to(pay(for(all(costs(incurred(by(School,(including,(but(not(limited(to,(actual(attorney(fees.((((This( agreement( sets( forth( the( entire( understanding( of( the( parties( hereto( regarding( the(subject(matter(hereof.((

In(witness(hereof,( the(undersigned(declare( to(have( executed( this( agreement( the(day( and(date(written(above.(((((((In(witness(hereof,(the(parties(declare(to(have(executed(this(agreement(at"[Providence"Hall],"[4557"W."Patriot"Ridge"Dr.]"Herriman,"UT"84096""the(day(and(year(first(above(written.(((______________________________________"[School"Representative’s"Signature]"""______________________________________"[Contractor’s"signature]"


Agenda Item:_Sale of Tractor & Accessories Purpose: Informational Perspective/Discussion Board action Recommendation-X Vote-X Submitted By: Lynne Roux Background: We#need#Board#Approval#on#selling#the#Tractor#&#Accessories,#we#no#longer#need#it. # Recommendation: Request#a#vote#from#the#Board#to#Sell#the#tractor#&#accessories#for##an#amount#of#$10000.

PHAST&Minutes&&August&4,&2015&&In&attendance:&Floresa&Thurston,&Julee&Hamilton,&Charles&Hamilton,&Ryan&Sudweeks,&Holli&Waters,&Lymari&Muniz,&Missy&Glancy,&Erica&Thurston,&Burgandi&Keddington&&Started&7:15,&Ended&8:30&&

1. TQShirts:&&Shirts&are&now&on&hand.&&Roughly&450&of&each&shirt&in&sizes&YS&–&3X.&&Representatives&will&be&at&all&registration&and&Back&To&School&Night&events&to&sell&shirts&and&hand&out&PHAST&info.&&Shirts&are&$10&each&(cash/check)&and&$10.50&(cc)&&&HS&and&Jr.&High&registration&Aug&10Q12th,&9amQ2pm.&&&Jr&High&Back&to&School,&Aug&12th&6:30&–&8.&&&Elementary&Back&to&School&Aug&13th&&6Q7:30&HS&Back&to&School,&Aug&25th&6:30Q8&

&2. Teacher&Breakfast.&&To&be&held&at&the&High&School&on&Aug&12&at&8am.&&Breakfast&

burritos,&fruit&salad,&orange&juice&and&water.&&$250&budget,&paper&goods&on&hand&in&PHAST&closet.&&All&PHAST&member&to&be&at&the&school&by&7:15&am.&&Burgandi&and&Julee&will&shop&for&breakfast&items&and&disperse&for&cooking.& &&

3. Elementary:&• Room&Parent&Social,&Sept&9th.&&Floresa&and&Holli&will&handle.&&Missy&will&have&new&

baby&at&home.&&Communicate&with&Jodi&to&see&if&she&has&the&packet.&&Work&with&the&teachers&to&get&a&Room&Parent&

• Family&Movie&Night,&Sept&18,&&&Poss.&Chitty&Chitty&Bang&Bang.&&Concessions/shirts&• Elementary&Fall&Book&Fair&–&Nov.&2Q5.&&Confirmed.&&Volunteer&spreadsheet&will&be&

ready&by&Back&to&School&night&&• Teacher&Dinner&–&Nov&5th.&&Volunteer&Spreadsheet&

&4. &Junior&High&

• Drive&in&Movie&–&help&needed&and&date?&• Fall&Bookfair&–&Oct.&7Q8.&&Volunteer&spreadsheet&• Teacher&Dinner&–&Oct.&7.&&Volunteer&Spreadsheet&• Waiting&to&hear&on&other&PHAST&needs&

&5. &High&School&

• Senior&Sunrise&–&Aug.&21st&6:15&am.&&A&few&helpers&requested&• Drive&in&Movie&–&Aug.&21st&8pm&–&a&few&helpers&requested&for&concessions&• Teacher&Dinner&–&Oct.&7th.&&Volunteer&Spreadsheet&• Waiting&to&hear&on&other&PHAST&needs&

&6. Holiday&Boutique&–&Nov.&19&&&20th.&&Confirm&which&campus.&&Nicki&Bullard&is&chair&&&7. World&Heritage&Celebration&–&will&begin&preparations&for&this&event&shortly.&

&8. Spring&Carnival&early&planning&–&May&13th.&&Will&talk&to&Food&Truck&RoundQUp&about&

attending.&&Extended&hours.&&More&activities.&&&

9. Next&PHAST&Meeting&to&be&held&on&Tuesday,&Sept&15&at&7pm&in&Elementary&Library&

Providence*Hall*PHAST*Treasurer’s*Report*2015*July*

*SAVINGS*ACCOUNT:*Statement*Date:*6/01/15*–6/30/15** * * *Beginning*Balance* * * * * $10,799.58*Interest*Earned** * * * * **************.92*Ending*Savings*Balance* * * * * $10,800.50*

*CHECKING*ACCOUNT:*Statement*Date:*6/01/15*–*6/30/15** *Beginning*Balance* * * * * * $11,109.84** * *Income'Received''Date% Description%of%Deposit% Amount%* * ** Total*Deposits* $0.00***Expenses/Reimbursements''Date% Description%of%Expense/Payee% Description%of%Expense% Amount%07/29/15* Check*#546Y*Spencer*Rose*TYShirt*

Design*Down*payment*PHAST*TYshirt*Fundraiser*

$2000.00*

* Total*Withdrawls/Debits* * * $2000.00***Ending*Checking*Balance:** * * * * $9,109.84***NoYFuss*Fundraiser*Totals:** YTD*Raised*Y*$8,536.74** Expenses*(tYshirts)*$3,842.50** Net*Proceeds:*$6,619.24***Teacher*Appreciation*Week*Total*Expenses:*$2,915.81**Carnival*Totals:*Income*–*2,594.41*Expenses*–*$2,373.71*Net*Proceeds*Y*$220.70*


Agenda Item: Junior High Update Purpose: X - Informational Perspective/Discussion Board action Recommendation Vote Submitted By: Brian Fauver & Erica Hancock Upcoming Activities - Volleyball and Cross Country seasons are starting next week. We have over 60 kids on

our Cross Country team. - Our Acoustic treatment installation will go in on Sept. 29. We are very excited about this. - We have been asked to participate in the Herriman Trails naming contest. There is a

possibility of naming one of the trails after our school. We would like to name it the Providence Hall Trail.

Anticipated Changes - No Faculty or Staff changes have occurred since the last board meeting. - Beverly Ledward has contacted the fence company about installing the James Endrizzi

Memorial Fence. This project should be completed later this month.

Upcoming Reports - There are no impending reports due. Teacher Evaluations - Teacher evaluations will begin the 1st of October. Every teacher will be receiving two formal, full class period evaluations and two drop-in, 20 minute evaluations. Summary of Recent Events - We had a Welcome Back Assembly August 31st. We introduced our SBOs, our sports

teams and had some fun. - We had a faculty meeting/professional development activity on Sept. 4th with our teachers - Sept. 8th was picture day and everything went smoothly. - Currently we are at 737 and we are still enrolling students. Curriculum Update We have an IB Fall Conference that will take place this Saturday at West High with the other IB schools in the state. We have several of our teachers that will be attending and learning more information.

We have the results of our STAR reading and math tests. We have every student take these tests at the beginning of the year as a benchmark to see where they are coming in and what extra help we can give them to help them reach grade level if they are not already there. At/Above Benchmark means they are performing at/above grade level On Watch means that they are performing 1 grade level below Intervention means they are performing 2-3 grade levels below Urgent Intervention means they are performing more than 3 grade levels below.

At/Above(Benchmark((

66%(

On(Watch((13%(

Interven8on(13%(

Urgent(Interven8on((

8%(

6th$Grade$Math$


60%(On(Watch((

14%(

Interven8on(15%(


11%(

6th$Grade$Reading$


61%(

On(Watch((17%(

Interven8on(13%(


9%(

7th$Grade$Reading$


69%(

On(Watch((13%(

Interven8on(10%(


8%(

7th$Grade$Math$


62%(

On(Watch((15%(

Interven8on(14%(


9%(

8th$Grade$Reading$


67%(

On(Watch((11%(

Interven8on(16%(


6%(

8th$Grade$Math$

We will be starting our intervention advisories on Monday. We have 6 reading intervention classes and 5 math intervention classes that we will be dividing students into to receive extra help. The reading intervention classes are further divided into fluency, decoding and comprehension groups based on their levels. The math intervention classes will focus on reteaching concepts that they learned in class, giving them a little more homework time with a teacher there to help them, and preteaching items that will appear in future classes. We also have a math competition team that will be meeting during advisory for some of the higher performing math students.

Providence*Hall*Charter*High*School*Update*September*Board*Meeting*

Principal:*Nathan*Marshall**Update*Activities:*Sept*4th*–*5th*–*Fall*musical*auditions*Sept*10th*–*12th*Red*Rock*Relay*Cross*country*Sept*18I20th*Girls*Volleyball*tournament*Wendover*Sept*23I26th*National*Honors*Society*retreat*Sept*24th*Picture*Day*Sept*25th*–*Homecoming*assembly*bonfire*Sept*26th*I*Homecoming*Oct*1st*–*3rd*–*Shakespeare*Festival*competition**Committee'Update:'Advisory*Committee*MTSS*will*be*using*the*ALEKS*math*program*and*Passport*Reading*Journeys*as*curriculum*for*our*intervention*classes*for*math*and*language*arts.**Once*a*week*they*will*be*working*on*building*standards*based*skills.**Other*advisories*will*be*working*on*developing*the*IB*learner*profiles*once*a*week*with*a*specific*focus*monthly.**They*will*also*be*working*on*study*skills*and*college*and*career*readiness*the*other*days*along*with*homework*and*reading.****IB*Committee*This*committee*will*be*working*on*developing*our*IB*learner*profiles*throughout*the*year.**Aug*was*being*courageous*and*Sept*we*will*focus*on*being*principled.**We*will*be*recognizing*students*throughout*the*month*in*those*two*areas**Mentoring*Committee*We*have*put*together*a*mentoring*committee*for*our*new*teachers.**They*have*PD*curriculum*they*are*using*to*develop*classroom*management*skills*and*differentiated*instruction*along*with*providing*a*venue*for*discussion*and*help.**SUP*Committee*We*are*focusing*on*Spirit*Unity*and*Pride*this*year.**The*Stucco*along*with*the*faculty*will*be*putting*together*activities*and*events*to*build*spirit,*unity,*and*pride*among*students*and*staff.**Upcoming'Report'Due'Dates'UTREX'–'Oct'1'*Enrollment*Update*:**The*High*school*is*at*518*and*has*7*foreign*exchange*students**Teacher*and*staff*update:**Language*Arts*had*a*teacher*change*

9/8/2015 Providence Hall Elementary Update september 10th - Google Docs

https://docs.google.com/document/d/1SNJ5bOu5CMA_kCV_JlLWsqkmFfYaIVY8UNbzJIsPn-I/edit#heading=h.gjdgxs 1/4

Providence Hall Elementary Update

Principal : Jodi Lusty Curriculum Director: Kim Andersen

MTSS/Assessment Coordinator: Mandy Crane

August 6, 2015

Upcoming Activities : September 7

th : Labor Day

September 9 th : Room Parent Social

September 18 th : Family Movie Night

Report Due Dates : October 1

st : October 1 Count

November 1 st : UCA Report

Teacher Evaluations : Teacher Evaluations will start in October

Retention Rates: 7 out 109 employees = 5%

7 out of 48 certified teachers =12.5%

Teacher who have left us were due to personal reasons. As of the 2015-‐2016

school year we have not teachers leaving at this point.

Cactus Update : All elementary teachers are currently updated and in Cactus. I have 3 ARL teachers this

school year and 2 teachers who need to pass the Praxis. We are working with all 5 on an

action plan to complete all necessary paperwork. I am also putting in their letters of

authorization to ensure our highly qualified status.

Staff Updates : Our newest teachers are doing a great job at assimilating into our culture and

supporting our goals. Our coaches are doing an amazing job supporting these new

individuals in the building. They have met with all faculty to create goals for the school

year and are currently working with our brand new teachers on classroom management

and programs we use in the building. Our coaches also are working with our new

teachers from last year.

In addition we have 3 teachers in our building that we have brought in prior year

teachers (Mary Wade, Candalyn Winder and Alley Thomas) to help support them in

setting up their classrooms, in learning how to manage and in developing instructional

delivery in their teaching practice. They are doing extremely well with this support and



will be better prepared to teach in the future. Two of our historical teachers are being

paid through stipends that we set aside in our budget to support. Our last historical

teacher is helping our staff in order to gain re-‐licensure with the state.

Enrollment 2015-‐2016: Enrollment at the elementary rests at 825 and is maintaining a deep sibling waitlist.

Leadership Team and Committee Updates : Our leadership team is in full force starting to prepare their committees. They have

taken great initiative and are moving forward with ideas we established at our

leadership retreat. I am excited to see what will be happening in each of the

committees. The following is a list of our committees.

Committees Committee Chair Co-Chair

PTC/Portfolio Committee Daphne Miller Hayley Boyd

Patriot Pride Committee Erica Downs Kama Maendl

Words Their Way Committee Kortney Wadsworth Melanie Weight

Field Day Committee Chelsee Ostler Hayley Boyd

PYP Steering Committee Kim Andersen

Social Committee Brandi Cooley Kathy Davis

Reading Fun Night Kami Mecham Erica Downs

Assessment Committee Mandy Crane Sarah Kidd

Phast Committee: Teacher Rep on Phast, Room Parent Tea, Volunteer Celebration Kami Mecham Jodi Lusty

Math Fun Night Sarah Kidd Barry Sivertson

Math Fluency Jalynn Weber Kortney Wadsworth

Calendaring/Scheduling Committee: Calendar, Room Scheduling Kathy Davis Monique Richards

Assemblies Committee: Scheduling assemblies, approving them and looking for new ones;;

Kelly Mattingly Kortney Wadsworth

Professional Development Committee: Kim Andersen Leadership Team

PIPS Jodi Lusty Kelly Mattingly

Test Motivation/SAGE Committee Melanie Weight

School Improvement Committee Jodi Lusty Kama Maendl

Parent Education Committee Hayley Boyd Kim Andersen

SBO Committee Tricia Reeves Barry Sivertson



Website Erica Downs Chelsee Ostler

Recycling Committee Chelsea Hagman

Reading Fluency Jalynn Weber Lisa Humbert

Curriculum Update: Primary Years Programme: In our Collaboration Meetings, where teachers are meeting with Kim to plan in the PYP, grade levels are creating goals to improve understanding of the PYP framework, study the essential elements, and create a stronger programme of inquiry throughout the school. Thus far teachers are showing interest in developing deeper expertise and creating new learning opportunities for students as they plan with greater understanding. Curriculum Programming : All teachers are continuing to build their understanding of Daily 5 and Daily 3 for Language Arts and Math, respectively, and are continuing to work within our Math Expressions, Words Their Way, and Core Ready programs. Coaching : Our grade level teaching coaches (Kortney Wadsworth K-‐2 & Kami Mecham 3-‐5) are jumping in and have already started working with all teachers in the building, focusing on four main parts of pedagogy: 1) classroom management, 2) lesson planning, 3) student engagement, and 4) lesson delivery. Thus far, they have had initial meetings with most teachers in the building and are working closely with teachers at all levels to support through trainings, collaborative meetings, observations, modeling, and planning professional development opportunities. Both coaches are highly enthusiastic and very positive about the direction our teachers are headed this year. Professional Development : We have started to plan professional development opportunities for our teachers. We are very excited to have our teachers attending IB trainings this fall! Our tentative plan is to send the following people to the following IB-‐PYP trainings:

Kama Maendl, Mandy Crane Denver, CO Sept. 25-‐27

Creating Inclusive Classrooms: Access for all students in the PYP (Special Needs)

Kim Andersen Los Angeles, CA Oct. 24-‐26

The Role of the Coordinator

Kelly Mattingly Los Angeles, CA Oct. 24-‐26

Personal, Physical and Social Education -‐ Well being

Jalynn Weber, Hayley Boyd, Chelsee Pedagogical Leadership



Ostler Los Angeles, CA Oct. 24-‐26

Tricia Reeves, Sarah Kidd Kim Andersen, Jodi Lusty Indianapolis, IN Nov. 14-‐16

The Exhibition Lead the Way: How to Develop and Sustain IB Programmes

Erica Downs Charleston, SC Feb. 20-‐22

Making the PYP Library the Hub of Learning

Special Education : This year we have three special education teachers (Kama Maendl: Resource K-‐3, Kasey Hansen: Resource 4-‐5, and Emily Gibbons: Moderate/Severe K-‐5). We have a large number of total special education students whom we are servicing (approx. 90-‐95 students) this year. We are also in the process of coming up with some new ways of creating a hybrid of an inclusive/self-‐contained model that will work for servicing our students with the most severe needs so that we can utilize our resources in the best way possible and sustain the increasing number of students with special needs whom we enroll each year. Grade Level Events of Note for September:

Second Grade : Will be going on a grade level field trip to This is the Place Heritage Park on Sept. 23. Third Grade : Studying health, encouraging volunteers with a physical therapy or physical training background to come into classrooms as guest speakers. Fifth Grade : Sub-‐Zero is coming in on Sept. 11 to do a demonstration about changes in matter (physical vs. chemical change).

Documents

Providence!Hall!Board!of!Trustees!Meeting! … · Providence*Hall*Board*of*Trustees*Minutes Thursday,*August*6th,*2015 Public*Session*from*3:43pm Location:**Providence*Hall*High*School*Library*****Address:**4557W

Providence!Hall!Board!of!Trustees!Meeting! … · ProvidenceHallBoardofTrusteesMinutes Thursday,August6th,2015 PublicSessionfrom*3:43pm Location:**ProvidenceHallHighSchoolLibrary***Address:4557W