Proprietary & Confidential Information Abtahi Engineering Management Consultants1 Project Coordination Platform

Proprietary & Confidential Information

Abtahi Engineering Management Consultants

1

Project Coordination Platform



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Interface Coordination in Multidisciplinary Projects

Project

Civil

Client

Electrical

Structural

Environmental

StakeHolders



3

Interface Coordination in Complex Projects

Facilities

Client

RegulatoryAgencies

Systems

StakeHolders

O

M

P

CS A

LT

C ER

CCo

S

PU

AF

WQ

Utilities

PG&E

Bell F/O



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What Is Involved in Interface Coordination?

Exchange of information in form of :

1. Establishing requirements

2. Request for information

3. Provide information

4. Updates



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Traditional Way of Coordination

Still many interfaces do not get incorporated into contract documents which result in claims

With 100% of coordination resources spent on

•Meetings

•Phone calls

•Letters & notes•Emails

•Check prints

•Document review



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New Approach to Interface CoordinationP2 to P2 Platform

Facilities

Client

RegulatoryAgencies

Systems

StakeHolders

Utilities



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P2 2 P2 Platform

• Verify that RFIs have been responded and requirements have been incorporated satisfactorily

A medium where project participants:

• Establish relationships and interface links

• Define their interfaces

• Establish requirements

• Request for information

• Provide responses to requirements or RFIs

• Provide updates and new information



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Establish Relationships and Interface Links

Prepare a P2 2 P2 matrix

Functional Area

Art

Pro

gra

m

Ca

ltra

ns:

Au

tum

n &

Mo

ntg

om

ery

SR

87

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SR

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Civ

il:

Str

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t W

ork

Un

de

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d U

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s

Sto

rm D

rain

Tra

ckw

ay

Se

we

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Cit

ies:

Sa

n J

ose

Ca

mp

be

ll

To

wn

of

Lo

s G

ato

s

Co

mm

un

ica

tio

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Blu

e L

igh

t S

tati

on

CO

M N

od

e

PA

Sys

tem

VM

B

PL

C E

qu

ipm

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CC

TV

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Ce

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Sys

tem

PA

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(V

TA

)

CT

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om

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Lig

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Ex

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al

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s:

Arm

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PU

C

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:

Sta

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VM

Ma

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rote

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In

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sio

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larm

:

Sm

oke

De

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xti

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LR

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Sig

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Sig

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Art Program ARTPCaltrans: Autumn & Montgomery CTAM SR 87 CT87 I - 280 CT28 SR 17 CT17Civil: Street Work C1SW,C2SW Underground Utilities C1UG,C2UG Storm Drain C1SD,C2SD Trackway C1TK,C2TK Sewer C1SS,C2SSCities: San Jose SANJ Campbell CAMP Town of Los Gatos GATOCommunication: Blue Light station BLUE COM Node COMN PA System CMPA VMB CVMB PLC Equipment (SCADA) CPLC CCTV CCTV Telephone CTEL Central control system ( i.e. alarm) CCCS PABX PABX CTS CCTSCorrosion Control CORRDuctbank: Combined system DUCTElectrical: Lighting LGHT Auxiliary EAUXEnvironmental Mitigation Measures ENVRExternal Agencies: Army COE ACOE



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Define the Interfaces

• Who are the two interfacing parties

• What is the interface • Where does it take place

1

PP1 PP2

Interface Description

Location



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Establish Requirements or RFIs

• Establish requirements

• Request for information

PP1 Req. Type

Response to PP1 Req.

PP2 Req. Type

Response to PP2 RFI

Req.

RFI

RFI

Req.

Provide a 36”h x 18”w x 12”d niche for each blue light stations@ each portal

See Dwg. C-11, Contract 123

Where are the niches located?

15 feet from the portal

• Provide responses, references & updates• Confirm requirements are met



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H a m i l t o n G / S ( S i g n O u t )

R e c o r d # 7 o u t o f 8 ( T o V i e w 8 R e c o r d s ) < P r e v i o u s N e x t >

I n t e r f a c e C o d e : C V S N / S T B R / H A M / 1 ( C R E A T E A N E W I N T E R F A C E ) D a t e C r e a t e d : 1 0 / 3 / 2 0 0 1

F A 1 : C V S N F u n c t i o n a l A r e a 1 : C i v i l : S o u n d w a l l

F A 2 : S T B R F u n c t i o n a l A r e a 2 : S t r u c t u r e s : B r i d g e s

I n t e r f a c e D e s c r i p t i o n : T h e r e s h a l l b e s o u n d w a l l s o n H a m i l t o n A v e . B r i d g e S t r u c t u r e . E d i t In t e r f a c e D e s c r i p t i o n

L o c a t i o n : H a m i l t o n A v e F A 1 T a s k L e a d e r : D . M a n i t i F A 2 T a s k L e a d e r : R . S c h n a b e l

F A 1 R e q u i r e m e n t ( 1 o f 1 )

E d i t R e q u i r e m e n t

R e q I D : 1 R e q T y p e : R e q u i r e m e n t

R e q D e s c r i p t i o n : T h e r e s h a l l b e a O n e m e t e r h i g h s o u n d b a r r i e r o n t h e n o r t h s i d e o f t h e s t r u c t u r e .

D a t e N e e d e d B y : 1 0 / 2 0 / 2 0 0 1 C r i t i c a l : Y e s

R e c o r d L a s t M o d i f i e d : 3 / 2 2 / 2 0 0 2 I n c o r p o r a t e d : Y e s

N e w F A 1 R e q u i r e m e n t

R e f F A 1 I D : 1 D r a w i n g s : S e e S o u n d w a l l D e t a i l s o n C 3 4 6 - s h e e t 1 5 5 , ( B C A D w g 3 2 o f 3 6 )

C o n t r a c t I D : C 3 4 6 S u b m i t t a l L e v e l : 1 0 0 %

C o n t r a c t S u b m i t t a l D a t e : 1 2 / 1 7 / 2 0 0 2

L a s t M o d i f i e d : 3 / 2 2 / 2 0 0 2

( S w i t c h t o R . S c h n a b e l ' s R e q u i r e m e n t s )

Sample Interface Data Sheet



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Sample Critical Interfaces Report



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Sample Outstanding Issues Report

Vasona LRT Project Outstanding Issues 31-Mar-02 Page 2 of 8 Requirement ID Type Requested by Description Due Date Ball in Court of Done Reference

VTA: Operations & OCC VTAOMTVML1/RQ2 Requirement A. Jenkins (VTA) Add additional hardware, furniture, conduits and interface cabinets to K. Rummel (PB) accommodate the Vasona fare collection equipment if and as required.

MTVMVTAOL1/RQ2 RFI K. Rummel (PB) Provide the protocol. A. Jenkins (VTA) If TVMs are from a different vendor, the new TVM master will also need to talk to

VTAOMTVML1/RQ1 Requirement A. Jenkins (VTA) The Vasona Line TVMs are to be compatible with the existing TVM Master. K. Rummel (PB) MTVMVTAOL1/RQ1 Requirement K. Rummel (PB) The capacity of the existing TVM Master is to be sufficient to accommodate A. Jenkins (VTA) Existing TVM master is capable the Vasona station TVMs. of the Vasona & Capital

Fare Collection: Station TVM

VTA: Operations & OCC VTAOSTVML1/RQ1 Requirement A. Jenkins (VTA) Vasona and Tasman West station TVM designs are to be compatible. K. Rummel (PB)

LRT Signals: Signals

OCS: Poles SIGNOCSPL1/RQ1 Requirement C. Loveys (PB) LRT signals on OCS poles will change as a result of revisions to crossing G. Longworth (MK) LRT Signal joint use poles have approvals by CPUC at Autumn, Delmas and San Fernando. been changed to standard TES poles. As shown on PC060 and PC063 drawings in S360 DCN package and PN206 in C325 addendum.



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What We Provide:• A platform for direct communication

between project participants



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Our Platform Empowers All Participants

• The information can be retrieved in many forms by PP and managers

=



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Our Platform Saves Resources’ Time

• Reduces number of meetings, phone calls, memos and time for searching for information

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Our Platform Improves Quality

• Keeps track of all issues in a concise manner

• Don’t let things fall into the cracks



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Key Benefits

A dedicated interactive platform• EFFECTIVENESSEFFECTIVENESS

Enter information once in one place

Information available to users in a concise and easily retrievable formatKeeps track of unincorporated issuesMeaningful and easy reporting for managers and users

• EFFICIENCY EFFICIENCY

• EXPEDIENCY EXPEDIENCY

• CONVENIENCE CONVENIENCE

• INVALUABLEINVALUABLE



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Why Choose P2 2 P2 Platform ?

• A cutting edge coordination tool

• Save time

• Save money

• Greater control

• Improved quality

Control

Quality

$ $Service

Time



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Is This the Right Tool for Your Projects1. Are claims, conflicts, efficiency, schedule

and controls issues in your projects2. Do feel the need for improvements3. Examine how the current coordination

process can be improved4. Implement P2 2 P2 platform in a very short

time, concurrent with your regular project activities

5. The earlier you implement this platform, the greater your ROI, improved quality, MIS control, and peace of mind



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Please Contact Us for an On-line Demonstration of this Platform

Documents

Proprietary & Confidential Information Abtahi Engineering Management Consultants1 Project Coordination Platform