PROPOSED NEW RECRUITMENT PROCESS
PROPOSED NEW RECRUITMENT PROCESSBY HR
INTERNAL (as Is)
EXTERNAL (as is)
BUSINESS PLAN
i.e. Approved Organization Structure
Internal (KSA)External (Out of Kingdom)Recruitment Within
i.e. Recruitment Tools
YESNO
YESNO
YESNO
YESNO
YESNORECRUITMENT PROCESS (summary)MANPOWER
PLAN(APPROVED)RECRUITMENT PLANVACANCY LISTDECIDE RECRUITMENT
MEDIUMRECEIVING CVINTERNAL SCREENINGSHORT LISTASSESSMENTSHORT
LISTSCHEDULE INTERVIEWCONDUCT INTERVIEWCLOSE THE GAP WHEN
JOININGOFFER PROCESS
IN-KINGDOM RECRUITMENT (Proposed)StartRP Recruitment PlanCheck
VacancyWithin Approved PlanSearch from On-line or CVs Data Bank
match ProfileDo available CVs much requestAssign selected
applicants to relevant vacanciesEvaluate CVs and select applicant
for Job InterviewHas any applicant been selected
Launch Advertisement Campaign
Provide more CVs
MedicalAcceptedCommunicate with ApplicantsApprovedDevelop
OfferCandidate SelectedAll team fill-out Recruitment Assessment
formConduct Interview with End-UsersInvite Applicants for
Interview
Revise Offer
Look for Back-up Candidate
Pass MedicalLook for Others Candidates
Customer Approved
Proceed with Recruitment Formalities
HIRE END
YESNOYES
YESNONONONONONOYESYESYESYESYESNOLegend:
RP Recruitment PlanCV Curriculum Vitae
Pre-screening process criteriaAs per approved Manpower plan.Job
Description and Job Profile.Age factor, Education/Qualification,
Related work experiences and NationalitySort CVs by
disciplineForward CVs shortlist to Depts line ManagerGive the time
deadline table (cover letter) 3 to 5 days.
Depts Line Manager Initial ScreeningLine Manger to screen CVs
shortlist provided by HR.
Line Manager to screen, select and send back to HR for
processing.
CVs back to HR Dept.Remove rejected CVs
Interview schedule all Line Managers short listed CVs.
Re-confirm the CVs list with concern Line Manager.
Final recruitment processConduct interview accordinglyRemove
rejected Interviewees (log into SAP)Process offer and to be signed
by CEODevelop the Job offer Communicate the offer with the
candidateProvide the line manager with the candidates joining
date.
Recruitment Interview Authority For Jobs less than Supervisor
Position: - HR and line department will conduct the interview Note:
For HR candidate, required other GMs function to attend the
interview (AS MUST)For Supervisor up to Manager Position: - At
least three GMs have to conduct the interviewFor GMs Position: -
HR,VP, and President & CEO have to conduct the interviewFor VPs
and President & CEO: - Board appointee
Yes
No
Go To step xx
Yes
No
3. Verify matching with vacancy requirement
2. Appl. Data SheetVerify and register
1. Receiving C.v by 1. Hand 2. E-mail3. Fax4. Recruitment
Agent
5. Send the List to Recruitment committee
6. Committee Decision
7. Update SAP/App. Data Sheet
8. Accepted C.V need to be send to the concerned Department
9. Decision of C.v
Go To step 07
10. Schedules for interviews . Phone / face
11. * Contact candidate to confirm interview timing
12. Start the Interview with committee
13. Interview Decision
Go To step 07
14. Offer Negotiation
Go To step 07
15. Accepted the offer
Go To step 07
16. Medical Test Result
20. Hiring
18. If he is Saudi
17. Applicant submitted his resignation from his X company
19. Sponsorship Transfer 2. Receive new visa 3. Leave and return
with new visa
4. Prepared List of new Applicants
Yes
No
Go To step xx
Yes
No
1. Vacancy list and Job requirements to be finalized
2. Receiving the C.V from: 1. E-mail 2. Mail 3. Hand 4.
Recruitment Agency
3. Register in SAP and input in system by scanning
4. Prepared List of new Applicants
5. Send resumes to the recruitment committee
6. Committee Decision
7. Update SAP
17. Medical Checkup and visa Processing
Go To step 07
9. Schedule Candidate for Telephonic Interview
13. Schedule candidate for face to face
16. Visa and employment contract processing
10. Schedules for interviews through Agencies
11. Contact the Candidates
12. Passed
Go To step 07
14. Offer Negotiation
18. Send PTA by Marafiq
14. Accepted the offer
15. Signed the offer
Go To step 07
Go To step 07
20. Medical Test Result
19. Hiring
8. Send to Department for review/update SAP System
Go To step 07
: Ref :
: Date :
To
: Line Manager.
From
: Recruitment and Manpower Planning Superintendent.Attached
please find the resume(s) for the open vacancy in your Department.
We appreciate if you can review the attached. Please short list the
candidate most suitable for your Department and reply to me within
(3) Days from this letter date so that we can process this one in
timely manner.
Superintendent Recruitment& MP
Signature
..----------------------------------------------------------------------------------------------------
Line Department Review & Feed back.
Selected Candidate App. No.:1.
2.
3.
4.
5.Department Manager:Name & Signature.
Sheet1SHORT LISTS/LApplicant #Applicant
NameAgeNLYQualificationYears Of ExperienceAcceptedLine Manager
CommentsYesNo123456789101112131415161718192021
Sheet2
Sheet3
Interview Assessment
Applicant Name: Nationality:
Date of Interview: Interviewed by:
Applicants work preference : 1.
2.
3.
Applicant Rating5-Excellent4 Good3 Average2 Fair1 Poor
Assessment 5 4 3 2 1Remarks
General Appearance
Attitude / Manner
Attitude toward safety
Interest and motivation
Willingness to take supervision
Related work experience
Communication (ESL)
Education & Background
Personal Thoroughness
Interest to work in Jubail & Yanbu
General comments and observation
Applicant best suited for : (1) (2)
(3)
Final Assessment High Potential Good Average Poor
Offer - Yes No Justification:
Interviewers Signature: Date:Section 1: Candidate
Information:Applicant # :Name :Nationality :
Experience Years :Age :Job Applied For :
Section 2: Telephonic Interview:
Date:___________
Face to Face
Not Fit Other ..1. 2. 3. . 4.
Section 3: Interview (Face to Face): Date:___________Candidate
Rating : Excellent
Above Average
Average
Offer ? : Definite Offer
Possible Offer No Offer
Is another interview required? Yes
No
Is reference checking is required? Yes
No
Interviewers:
Abdulrahman Abahusain _______________Dr. Jomah Hamid
______________
Amir D. Al Ahmadi _______________ Khalil Al Tuwayyan
______________
Hassan Al Qahtani _______________Radhi Al Ameer
______________
Recruitment Rep. ______________ .. ______________
______________ .. ______________
