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Strategic Vision Statement
Prince William County is a
community of choice with a strong,
diverse economic base, where
individuals and families choose to
live and work and businesses
choose to locate.
2/12/13 Proposed FY 2014 Budget 3
2013 - 2016 Strategic Plan
“Community of Choice” with a strong, diverse economic base - relieves burden on residential taxpayers and brings high-paying jobs so people can live and work in the County
What makes PWC a community of choice for people and businesses
Ease of transportation - roads and transit
Quality schools
Safe community - police, fire, judicial and human services
Quality of life - parks, historic, cultural attractions
Competitive tax burden
2/12/13 Proposed FY 2014 Budget 4
How Do We Know if PWC is Community of
Choice?
People and businesses want to be here
Population has grown by 48% from 2000 to 2012
Families choosing PWC - 2,500 more students annually
Businesses are choosing PWC
At-place employment grew by 45% since 2000 and 9% during
recession (2007-2012)
Targeted employment high paying jobs grew even more - 61%
since 2000, 15% during recession
Source: Virginia Employment Commission
2/12/13 Proposed FY 2014 Budget 5
How Do We Know if PWC is Community of
Choice?
People and businesses want to be here - success in attracting targeted jobs is evident in wage growth in the County
Wages have grown in Prince William by 50% from 2000-2012 and 10.2% from 2007-2012 during the recession
Biggest wage growth of jobs in PWC includes targeted industries:
Finance/Insurance up 28%
Manufacturing up 28%
Company Management up 23%
Real Estate up 22%
Information up 19%
Median household income grew by 9% from 2007-2011
Source: Virginia Employment Commission
2/12/13 Proposed FY 2014 Budget 6
How Do We Know if PWC is Community of
Choice?
PWC ranked as one of 100 best places in the
nation for youth for third year in a row
93% of citizens say quality of life meets their
expectations
90% say County services meet expectations
85% say they trust the government to do the right
thing up from 63% two years ago
90% believe County services are effective and
efficient
2/12/13 Proposed FY 2014 Budget 7
How Do We Know if PWC is Community of
Choice?
Strong Financial/Program Management
Lowest tax bills in Northern Virginia
Lowest tax burden in Northern Virginia
Budget grew just 6.6% from FY 07-13 - less than 1% per
year
FTE count grew an average of 0.6% per year from FY 07-13
Total 162.1 FTE including 288.6 Public Safety FTE
Eliminated 126.1 FTE in Community Development, Human
Services and General Government
2/12/13 Proposed FY 2014 Budget 8
How Do We Know if PWC is Community of
Choice?
Strong Financial/Program Management
Three AAA bond ratings that have saved the County
$32M
GFOA rated County five year budget practice as one that
should be adopted by all local governments nationwide
Unqualified external audit
Ranked as “low” fiscal stress by Virginia Commission on
Local Government
One of only 21 localities ranked “low” fiscal stress out of 134
Based on revenue capacity/income
2/12/13 Proposed FY 2014 Budget 9
How Do We Know if PWC is Community of
Choice?
Is there more work to do? Absolutely…
What we are hearing from citizens and businesses Congestion and getting around still an issue - need more road improvements
Transit is at capacity
Need more Police and Fire coverage as population grows
County class size is at maximum
Need to build more schools for the growing student population (2,500 per year) - don’t want to go back to trailers
Need to serve residents most at-risk
Parks, recreation, and cultural programs and facilities are needed to meet demand
2/12/13 Proposed FY 2014 Budget 10
The Budget is a Balancing Act
2/12/13 Proposed FY 2014 Budget 11
Citizen willingness to pay for increased services
Citizen demand for increased programs and services
Prince William County Continues to Have the
Lowest Tax Burden in Northern Virginia
2/12/13 Proposed FY 2014 Budget 12
Prince William and Loudoun Counties Are FY 14 Proposed Tax Rate/2011 Med. Household Income; Alexandria, Arlington and Fairfax Are FY 13 Adopted Avg. Tax Bills/2011 Med. Household Incomes
FY 2014 Budget Objectives/Guidance
Current BOCS Policies guide the Proposed Budget Adopted 2013-2016 Strategic Plan Strategic priorities – Economic Development, Public Safety, Schools and Transportation Five year plan adopted April 2012 County/School Revenue Agreement
BOCS Principles of Sound Financial Management Debt limits Use one time money only for one time expenses Use agency savings to support following year’s budget Revenue Stabilization Fund maintained No automatic replacement of state and federal cuts
Implement adopted FY 14 BOCS budget guidance at 4% residential tax bill growth
2/12/13 Proposed FY 2014 Budget 16
FY 2014 Proposed Budget
Funds all initiatives in the April 2012 adopted five year budget
and FY 14-19 CIP as planned - central district police station,
roads, parks, libraries
Funds the must do increases in fuel, electricity, leases,
contracts
Funds employee compensation as adopted by BOCS
Public Safety Investments
Adds ten Police officers for staffing plan
Adds 15 additional officers to the Middle School Resource Officers to
address school safety
Funds one western end 24-hr ALS unit with EMS fee and one eastern
end 24-hr ladder truck through fire levy
Funds community corrections needs assessment for jail expansion
2/12/13 Proposed FY 2014 Budget 17
FY 2014 Proposed Budget
Community Development Investments Upgrades field maintenance at all County middle schools to Parks & Recreation game field standards - 70 fields
Sets aside money to address issues at Lake Jackson Dam
Human Services Investments Provides additional staffing to meet standards in Child Protective Services and Adult Protective Services
Addresses DOJ/VA settlement by adding case workers for the intellectually disabled population
General Government Investments Funds the County’s Technology Improvement Plan (TIP)
Funds additional staff in Registrar and starts funding replacement of voting machines
2/12/13 Proposed FY 2014 Budget 18
Proposed FY 2014-2018 Five Year Plan
Proposed in FY 14-18 Continue progress on capital projects
Continue funding employee compensation program
FY 15 Add second Countywide Police Tactical Training and Response Team to supplement police operations and provide specialized training for high risk situations
Upgrade elementary school fields to Parks & Recreation practice field standard - 92 fields
Add 17 Fire & Rescue staff for new Bacon Race station
FY 16-18 Increase Police staffing plan from 10 to 15/year
Implement Fire & Rescue staffing plan at 27/year
2/12/13 Proposed FY 2014 Budget 19
What do the FY 2014 Proposed Budget &
FY 2014-2018 Five Year Plan Cost?
Following BOCS adopted guidance Tax rate drops to $1.201
4% average residential tax bill growth
20% budget growth over five years or 5% per year
However,
Enough money is left on the bottom line in each year of
the five year plan at the discretion of the Board to
Afford proposed budget at $1.189 tax rate
3% average residential tax bill
11.3% budget growth over five years or 2.3% per year
or
Keep tax bill increase at 4% as adopted and have capacity to fund additional unmet needs
2/12/13 Proposed FY 2014 Budget 20
Local Economy Continues to Improve
Prince William is recovering well from the recession,
consumer confidence is up, household incomes are
up and that is reflected in housing and commercial
values and in sales and personal property tax
revenues
Projected Proposed
Residential values up 3.0% up 4.7%
Commercial values up 3.0% up 5.0%
Apartments up 5.0% up 12.6%
Sales tax revenue up 2.5% up 4.5%
Personal property revenue up 3.9% up 7.7%
2/12/13 Proposed FY 2014 Budget 22
FY 2014 County Government Funding Sources
(Excludes School Share of General Revenue)
General Fund
2/12/13 Proposed FY 2014 Budget 23
$497,628,554
Total Savings Identified for FY 2014
One time five year plan savings $6,265,058
E-911 revenue $5,715,058
No additional Development Services general fund
support in FY 14 $550,000
Ongoing savings $10,661,971
Salary attrition savings $4,400,000
Maximize recordation tax offset $2,820,194
Base budget reductions $1,606,738
No Health Care Reform costs $1,500,000
Agency efficiencies $335,039
2/12/13 Proposed FY 2014 Budget 25
Base Budget Reductions/Efficiencies
Increase agency revenue budgets $784,965
Leverage state/federal funds $97,002
Eliminate redundancies $57,272
Fees/levies/cost recovery $361,772
Base budget cuts $305,727
Provide more efficient service $242,165
Technology savings $112,874
2/12/13 Proposed FY 2014 Budget 26
Police Department - Operating
Staffing Plan for population growth $1,592,319 Adds 10 officers in FY14-15
Adds 15 officers in FY 16-18
No civilians are added in five year budget plan
Staffing plan still less than 25 officers per year funded prior to recession
School Resource Officers (SRO) $2,495,186 Adds 15 officers in FY 14
One officer for every middle school
Full implementation December 2015
Tactical Training Response Unit (TTRU) $2,860,964 Adds 14 officers in FY 15
Only one TTRU now Countywide
Full implementation March 2016
2/12/13 Proposed FY 2014 Budget 30
Police Operating Growth FY 2014-2018
Total police officers proposed
FY 14 = 25
FY 15 = 24
FY 16-18 = 45 (15 officers per year)
Total FTEs in five year plan = 94
Total sworn officers by FY 18 = 675
2/12/13 Proposed FY 2014 Budget 31
Police Capital Projects
Approved Project - Central District Police Station Occupancy in September 2016
Patrol services, criminal investigative functions, special operations
Increase police visibility and maintain response times in the mid-County area
Dale City
Lake Ridge
Independent Hill
Lake Jackson
Davis Ford Road corridor
Alleviate overcrowding at the Gar-Field station
Rifle Range at Public Safety Training Center (PSTC) In discussion with FBI to see if partnership is cost effective
County funding available from driver training track - $1.6M
2/12/13 Proposed FY 2014 Budget 32
Fire & Rescue Operating - Fire Levy
Support
Upgrade Daytime Ladder Truck to 24-HR $1.3M Adds 12 career staff
Ladder trucks are part of dispatch complement to ensure an
effective firefighting force is on the scene
New staffing complement will primarily support eastern PWC with
existing truck
Western end/Gainesville has a 24-hr heavy rescue; Stonewall, Dale
City and OWL ladder trucks have daytime career staffing
This new staffing complement will provide 24-hr coverage
Replace Two Ambulances $500K
2/12/13 Proposed FY 2014 Budget 35
Current Response Time with Existing
Truck Coverage - Eastern County
Current 8 minute response time varies from 13% to 72%
2/12/13 Proposed FY 2014 Budget 36
Expected Response Time with Added
Truck Coverage - Eastern County
Drastic improvement in 8 minute response time
expected with 12 new FTE
2/12/13 Proposed FY 2014 Budget 37
Fire & Rescue Operating - EMS Fee
Support
Add New 24-HR ALS Medic Unit $650K
ALS provides acute critical cardiac care
Currently county has 12 24-hr ALS units
EMS revenue funds new unit in western PWC
Adds 12 career staff
Medic unit response times will improve
Add EMS Billing Manager $91K
Maximize revenue collection - will collect more than cost
of position
2/12/13 Proposed FY 2014 Budget 38
Current Response Time with Existing ALS
Coverage - North & East of Manassas
ALS coverage north and east of Manassas
primarily being covered by other jurisdictions
2/12/13 Proposed FY 2014 Budget 39
Expanded ALS Coverage Anticipated with New
ALS Transport - North & East of Manassas
Expanded ALS coverage north and east of Manassas
expected with new ALS transport
2/12/13 Proposed FY 2014 Budget 40
Fire & Rescue Capital - Fire Levy Support
Bacon Race Station $11.5M
Opens FY 16
Intersection of PW Parkway and Davis Ford Road
General fund will support staffing for career engine and
24-hr medic unit
Renovations/Reconstructions $24.9M
Coles - $11.0M
Gainesville - $4.4M
Nokesville - $9.5M
2/12/13 Proposed FY 2014 Budget 41
Adult Detention Center - Capital
Jail Board presentation to BOCS on 1/15/13 stated need to construct next 200 bed expansion within next five years
Current modular jail repairs extend building life ten years with no growth capacity
25-30 new beds needed every year to accommodate growth
In five years bed deficit is 125-150
Total cost of 200 bed expansion (with no state support) Annual debt costs $8.0M
Annual operating costs $8.5M
NET ANNUAL COST $16.5M
Recommend funding Community Corrections Study in FY 14 needed to move forward on expansion/obtain state support - $150K
2/12/13 Proposed FY 2014 Budget 42
Public Safety Issues Not Addressed
Staffing plans not restored to pre-recession
levels
Civilians in police and fire staffing plans
Animal shelter
Training academy expansion
Jail expansion
Courthouse security system
New fire stations
2/12/13 Proposed FY 2014 Budget 43
Parks & Recreation Operating
Revise cooperative agreement with schools - Parks
will be responsible for maintenance of all MS & ES
fields
Upgrade middle school field maintenance
FY 14 $513,087
Will serve up to 192 more teams and 2,880
additional participants
Upgrade elementary school field maintenance
FY 15 $366,287
Will serve up to 184 more teams and 2,760
additional participants
2/12/13 Proposed FY 2014 Budget 45
Parks & Recreation Operating
New Park - Orchard Bridge $50,854 Built by developer via proffer in Brentsville; 33 acres
total
Addition of four fields for most league and tournament
play will provide capacity for youth sports in an underserved
area of the County
Must add operating expenses to Parks budget
2/12/13 Proposed FY 2014 Budget 46
Parks & Recreation Capital
Fuller Heights Park Phase I $4.5M 2006 park bond project
Project out to bid; bids due February 28
Fields ready for play FY 15
Catharpin Park Phase II $4.2M Construction scheduled FY 16
Fields ready for play FY 17
Rollins Ford Park $3.8M Proffers fund construction
Construction underway (in conjunction with road project)
Two fields ready for play FY 15
Occoquan Riverfront Park $1.5M Town of Occoquan will cover operating costs
Trail Development $4.9M Potomac Heritage National Scenic Trail
2/12/13 Proposed FY 2014 Budget 47
Library Capital & Operating
Montclair and Gainesville Libraries $29M
2006 bond projects
Construction scheduled for FY 14
Both libraries open in September 2015
Add One Librarian I Position/half year $27,980
Begin material selection for Montclair and Gainesville
Libraries - need 55K new items when open
Future staffing included in five year plan
FY 15 - adds 28.65 new library FTEs
FY 16 - adds 19.97 new library FTEs
2/12/13 Proposed FY 2014 Budget 48
Public Works Operating
Buildings & Grounds $658,970
Capital maintenance
Cyclic maintenance and replacement
Upgraded maintenance to homeless shelters
Additional funding for cyclic maintenance costs will
properly maintain and improve County facilities
Potential maintenance projects
Retaining wall and water line at Locust Shade Park
Resurfacing and security enhancements for visitor
parking lot at the McCoart Building
Equipment replacement, for example backup generators
2/12/13 Proposed FY 2014 Budget 49
2/12/13 Proposed FY 2014 Budget 50
Transportation Capital
2006 Road Bond Projects $142.5M Existing contract for construction
Prince William Parkway (Old Bridge to Minnieville)
Rollins Ford Road (Vint Hill to Songsparrow)
Route 1 Improvements (Neabsco Mills to Featherstone)
Route 28 (Linton Hall to Fitzwater)
Not currently under contract Minnieville Road (Spriggs to Route 234)
Other Roadway Improvements $60.5M Fuller Road/Fuller Heights Road Intersection Improvements
Hornbaker Road
Logmill Road (Parnell to Meander Creek)
Telegraph Road Commuter Parking Lot/Road Improvements
Transportation and Roadway Improvement Program
University Boulevard (PWC Parkway to Sudley Manor Drive)
Community Development Issues Not
Addressed
Potential next Road Bond
Potential next Park Bond
Upgrades at existing park fields - irrigation and
lights
2/12/13 Proposed FY 2014 Budget 51
Development Fee 3.5% Increase
Development agencies: Public Works, Development
Services, Transportation and Planning
Adjustment to Land and Building Development Fee
This increase includes 3.5% across the board fee increase and a 12%
increase that will only be applied to commercial fees on the Building
Development fee schedule for project management
Adds ability for customers to use credit/debit cards
Add Three Project Managers $276,884 Proactive project management services to 75% of all
commercial building development projects
Maintains expected service levels
Vetted with commercial development community
2/12/13 Proposed FY 2014 Budget 53
Landfill Capital - Solid Waste Fee
New Project - Landfill Sports Field Redevelopment $1.2M
Additional multi-purpose field for use by sports teams
Other ongoing projects $35.3M
Eco Park Complex
Household Hazardous & Electronics Waste Facility
Scheduled for completion in FY 14
Landfill Caps and Liners
Landfill Wetland Mitigation
Recycling Building Expansion
Scheduled for completion in FY 14
2/12/13 Proposed FY 2014 Budget 54
Stormwater Fee 3% Increase
Meets minimum mandated state/federal Municipal Separate Storm Sewer System (MS4), Total Maximum Daily Load (TMDL), Virginia Stormwater Management Program (VSMP) requirements - Chesapeake Bay
Addresses increasing/aging Stormwater Management (SWM) infrastructure
Increased need for drainage systems inspections
Increased number of County and Private SWM facilities
Increased drainage maintenance complaints
New Rate for a Single Family Home
FY 13: $36.10
FY 14: $37.10
2/12/13 Proposed FY 2014 Budget 55
Stormwater Capital
County Watersheds $10.1M
Broad Run, Bull Run, Cedar Run, Marumsco Creek,
Neabsco Creek, Occoquan River, Powells Creek,
Quantico Creek
Flat Branch Flood Control $1.1M
Lake Jackson Dam $900K
2/12/13 Proposed FY 2014 Budget 56
Conventions & Visitors Bureau (CVB)
Transient Occupancy Tax (TOT) Support
TOT revenues are projected to increase by 12.32%
Additional $231K will support:
Increase base operating budget $70K
Adds one administrative position
Operations fully staffed
Use remaining $161K to establish the Tourism Opportunity Fund for
marketing opportunities
Visitation at attractions and historic sites
FY 12 Actual: 3.1M
FY 14 Base: 3.2M
Tourist Information Center Visitors
FY 12 Actual: 28,631
FY 14 Base: 29,775
2/12/13 Proposed FY 2014 Budget 57
Community Services Operating
Adds Five FTE to Intellectual Disability (ID) Case Management Services $161,873
Supports DOJ settlement with state
State required to provide community based services to current institutionalized residents AND the existing statewide ID population
Services to be delivered via Community Service Boards per code
Localities must provide case management services by drawing down Medicaid federal funding
Ongoing cost drops to $83K per year thereafter
Five new staff will provide case management services to 82 new intellectually disabled clients
2/12/13 Proposed FY 2014 Budget 59
Social Services Operating
Add Two Child Protective Service Investigators $115,806
State law mandates that localities complete all child abuse or neglect investigations within 45 days
Investigation completion will drop from 60 to 45 days
The rate of repeat cases will be reduced by 10%
Partially offset by state revenue
2/12/13 Proposed FY 2014 Budget 60
Social Services Operating
Add Two Adult Protective Service Investigators $115,700
Elder population is growing in PWC
Caseloads will be reduced
Investigation time will drop from 5 weeks to 2.5 weeks
Partially offset by state revenue
2/12/13 Proposed FY 2014 Budget 61
Human Services Issues Not Addressed
Services for seriously mentally ill
APS and CPS future staffing to address growing
population
Homeless services to meet growing homeless
population
Upgrades to senior centers for growing
population
2/12/13 Proposed FY 2014 Budget 62
General Registrar Capital
Voting Equipment Replacement $500K
Existing equipment is 12+ years old
Must be replaced before November 2016
Replaces 1/3 of County’s current touchscreen voting
equipment with optical scanners
$500K per year in FY 14 - 16
Election & Asset Mgmt Software $132K
Replaces manual and computer database software for
keeping track of voting equipment, electronic poll books,
voting supplies and maintenance of equipment
2/12/13 Proposed FY 2014 Budget 64
General Registrar Operating
Add Two Senior Assistant Registrars $102,024
Addresses increases in voter transactions, anticipated
election turnout and absentee voting requests over the
past 14 years
Election Officers Funding $30K
Address increases in number and cost of election
officers as a result of increased voter participation and
growth in the number of precincts
2/12/13 Proposed FY 2014 Budget 65
Information Technology Capital
Technology Improvement Plan (TIP) $15.1M
Improvements to Police & Fire Records Management,
Social Services Information Management, Geographic
Information and Financial Management Systems
Partially funded by $5.5M in agency savings
2/12/13 Proposed FY 2014 Budget 66
General Government - Issues Not
Addressed
Administrative staffing as size of organization
and population grows
Staffing to address internal control issues
regarding separation of duties
Supervisory span of control
Additional registrar staffing in future years to
handle growing population
2/12/13 Proposed FY 2014 Budget 67
2/12/13 Proposed FY 2014 Budget 69
Proposed Pay Schedule FY 2014-2018
Maintain alternating pay for performance with pay plan
adjustments
Addresses both external competitiveness and internal compression
Retains integrity of pay for performance system
Provides biennial pay plan adjustment to remain competitive with
local jurisdictions
Public Safety Must Do Items
Adult Detention Center
Address growing population and ongoing expenses
Food budget
Health services
Facility maintenance
Workers compensation, self-insurance premiums
CAD System Maintenance Increase
Clerk of the Court
One time cost to redesign and reconstruct space
2/12/13 Proposed FY 2014 Budget 71
Community Development Must Do Items
Streetlight electricity (existing lights)
Freedom Aquatic & Fitness Center
Resume full debt service contribution; debt obligation
ends 2018; $600K saved FY 2007-2013
Trail maintenance operating (new segments)
Parks fuel, utility, chemical increases
Public Works/Fleet (vehicle replacements)
Public Works/Property Mgmt (records center)
2/12/13 Proposed FY 2014 Budget 72
Human Services Must Do Items
Aging
Increased funds, per the interjurisdictional agreement,
for Birmingham Green to provide housing to County’s
most vulnerable adults
2/12/13 Proposed FY 2014 Budget 73
General Government Must Do Items
Finance - Arc Flash Hazard Analysis
One time cost; to implement OSHA workplace safety
regulations
Finance - Inventory Contract
Scope has increased to include parks and volunteer fire
stations
Information Technology
Operating maintenance costs for system upgrades
Information Technology
Increased contractual costs
2/12/13 Proposed FY 2014 Budget 74
2/12/13 Proposed FY 2014 Budget 75
Outstanding Issues
General Assembly Session
Cost of Competing - $6M loss of revenue for Schools
Medicaid expansion
Mandates - tax exemptions
Federal Budget - Sequestration
Housing & Community Development
Education
2/12/13 Proposed FY 2014 Budget 78
Cost Per Capita -
General Fund Budget is Less Than 1992
Note: FY 14 Proposed; All Others Adopted
Budget Work Sessions
March 5 - afternoon
Board of Social Services
Community Services
Board
Police
Fire & Rescue
April 2 - evening
Schools
March 12 - afternoon
Development Services
Parks & Recreation
March 12 - evening
PRTC/VRE
Library Board
2/12/13 Proposed FY 2014 Budget 80
Budget Calendar and Next Steps
February 12 Revenue Forecast
Proposed FY 2014 Budget
3%/2%/1% Options
February 16 Community Budget Meeting
February 19 Authorize Tax Rate
February 20 CIP to Planning Commission
March 5 Budget Work Sessions
March 12 Budget Work Sessions
April 2 Schools
April 9 2:00 pm Budget Recap
7:30 pm Budget Public Hearing
April 16 Budget Markup
April 23 Budget Adoption
2/12/13 Proposed FY 2014 Budget 81