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Proposed 2016-17 Budget
Study Session
June 14, 2016
Roles of a Budget
• Legal Compliance
– Sets legal spending limit for each fund
– Sets forth expected resources used for that spending
• Internal Control
– Framework for continuous monitoring for each program
• Financial Plan
– Reflects district priorities
– Consistent, principled guide to operations
2016-17 Budget Calendar
• Jan – May Senior staff budget planning
• March 29 Legislative session ends
• June 14 Study session
• June 28 Budget hearing and adoption
Budgeted Funds
• General Fund – normal and recurring operations, for all resources not required to be recorded in one of the other funds
• Capital Projects Fund – long-lived, capital improvements
• Debt Service Fund – redemption of outstanding bonds
• Associated Student Body Fund – students’ interests: for cultural, athletic, recreational and social uses
• Transportation Vehicle Fund – purchase and major repair of pupil transportation equipment
2016-17 Proposed Budget All Funds
General Fund
Capital Projects
FundDebt Service
FundASBFund
Transportation Vehicle
Fund
Beginning Fund Balance 26,851,128 23,779,852 3,076,840 1,088,837 1,658,380
Add: Revenues 203,663,701 3,342,295 12,429,505 4,145,882 777,390
Add: Transfers In
Total Resources Available 230,514,829 27,122,147 15,506,345 5,234,719 2,435,770
Less: Expenditures* (206,829,572) (22,729,330) (10,495,869) (4,075,327) (1,150,700)
Less: Transfers Out
Ending Fund Balance 23,685,257 4,392,817 5,010,476 1,159,392 1,285,070
*The June 28 resolution will be to adopt appropriations (expenditures only) for each fund
General Fund Guiding Principles
• Conservative forecasting
• On-going expenditures should be funded by on-going revenues/One-time, infrequent expenditures may be funded by one-time resources (fund balance)
• Estimated ending fund balance management– Portion of is unavailable: legal or commercial
restrictions
– 5% of revenue reserved per Board direction
– Remainder can be assigned to address future costs
General Fund AssumptionsPrincipal: Conservative Forecasting
• Revenue– 2.0% enrollment growth
– 1.8% cost of living for state-funded units
– No increase in state funding for benefits
– K-3 class size based on updated staffing/enrollment projections
• Expenditures– New certificated FTEs at mid-level salary
placement
• 1.8% cost of living for state funded FTEs $1.2 million
• K-3 class size 1.5 million
• MSOC (non-salary) 0.2 million
• CTE, ALE, LAP, 2.0% growth 1.2 million
• Title 1 (1.6) million
• Levy 1.2 million
• Levy equalization 0.9 million
• All other (net) 1.0 million
Total $5.6 million
General Fund RevenueBudgeted Increase: $5.6 million
General Fund Revenue by Source
200012.01%
300060.76%
400017.51%
60009.46%
70000.16%
80000.10%
FY 2015-2016 BUDGET (EXTENDED)
200012.33%
300061.51%
400017.66%
60008.23%
70000.17%
80000.10%
FY 2016-2017 BUDGET
LOCAL $ 2000 $ 23,793,708
APPORTIONMENT 3000 120,346,063
STATE GRANTS 4000 34,678,142
FEDERAL GRANTS 6000 18,741,832
OTHER SCHOOL DIST 7000 315,000
OTHER SOURCES 8000 204,000
$ 198,078,745
LOCAL $ 2000 $ 25,109,092
APPORTIONMENT 3000 125,270,230
STATE GRANTS 4000 35,968,877
FEDERAL GRANTS 6000 16,761,502
OTHER SCHOOL DIST 7000 350,000
OTHER SOURCES 8000 204,000
$ 203,663,701
General Fund ExpendituresBudgeted Increase: $2.5 million
• Certificated, classified salaries and benefits
(except retirement) $4.3 million
• Retirement rate increase 2.8 million
• Instructional materials vs. 15-16 (2.7) million
• Small capital projects vs. 15-16 (1.4) million
• All other (net) (0.5) million
Total $2.5 million
General FundTotal Change in Fund Balance
Principle: On-going expenditures should be funded by on-going revenues
On-going revenue $203,663,701
On-going expenditures ( 203,929,572)
Use of fund balance:
On-going operations (1/10 of 1%) ( 265,871)
Use of fund balance:
One-time (16-17 instructional materials) ( 2,900,000)
Total planned use of fund balance ( $3,165,871)
Beginning fund balance – 9/1/2016 $ 26,851,128
Ending fund balance – 8/31/2017 23,685,257
Total change in fund balance ($ 3,165,871)
General Fund Expenditures by Program
BE56.42%
SE10.11%
CTE2.52%
SG7.20%
FG3.93%
OT0.50%
DS11.09%
FS4.45%
TR3.77%
FY 2015-2016 BUDGET (EXTENDED)
BE58.00%
SE11.12%
CTE2.27%
SG6.67%
FG3.01%
OT0.50%
DS11.29%
FS3.67% TR
3.48%
FY 2016-2017 BUDGET
BASIC EDUCATION BE $ 115,264,283
SPECIAL EDUCATION SE 20,655,349
CTE PROGRAM CTE 5,156,439
STATE GRANTS SG 14,718,823
FEDERAL GRANTS FG 8,038,459
OTHER INSTRUCTIONAL OT 1,013,602
DISTRICT WIDE SUPPORT DS 22,650,315
NUTRITION SERVICES FS 9,087,253
PUPIL TRANSPORTATION TR 7,709,986
$ 204,294,509
BASIC EDUCATION BE $ 119,955,105
SPECIAL EDUCATION SE 22,997,622
CTE PROGRAM CTE 4,685,823
STATE GRANTS SG 13,791,642
FEDERAL GRANTS FG 6,231,824
OTHER INSTRUCTIONAL OT 1,026,879
DISTRICT WIDE SUPPORT DS 23,342,841
NUTRITION SERVICES FS 7,600,155
PUPIL TRANSPORTATION TR 7,197,681
$ 206,829,572
General Fund Expenditures by Activity
TA61.44%
TS11.04%
OS14.92%
PR5.65%
CS6.95%
FY 2015-2016 BUDGET (EXTENDED)
TA62.68%
TS10.44%
OS14.91%
PR6.00%
CS5.97%
FY 2016-2017 BUDGET
TEACHING ACTIVITIES TA $ 125,509,158
TEACHING SUPPORT TS 22,554,086
OTHER SUPPORT SERVICES OS 30,478,426
PRINCIPALS, SCHOOL OFFICES PR 11,549,272
CENTRAL SERVICES CS 14,203,567
$ 204,294,509
TEACHING ACTIVITIES TA $ 129,648,683
TEACHING SUPPORT TS 21,584,873
OTHER SUPPORT SERVICES OS 30,830,742
PRINCIPALS, SCHOOL OFFICES PR 12,413,899
CENTRAL SERVICES CS 12,351,375
$ 206,829,572
General Fund Expenditures by Object
244.21%
314.50%
422.24%
510.43%
77.41%
80.58%
90.64%
FY 2015-2016 BUDGET EXTENSION
244.71%
315.05%
423.51%
59.00%
76.84%
80.55%
90.34%
FY 2016-2017 BUDGET
CERTIFICATED SALARIES 2 $ 90,327,088
CLASSIFIED SALARIES 3 29,625,478
BENEFITS 4 45,441,625
SUPPLIES & MATERIALS 5 21,311,686
CONTRACTUAL 7 15,144,342
TRAVEL 8 1,188,807
CAPITAL OUTLAY 9 1,255,483
$ 204,294,509
CERTIFICATED SALARIES 2 $ 92,474,034
CLASSIFIED SALARIES 3 31,127,941
BENEFITS 4 48,618,814
SUPPLIES & MATERIALS 5 18,608,899
CONTRACTUAL 7 14,151,168
TRAVEL 8 1,140,320
CAPITAL OUTLAY 9 708,396
$ 206,829,572
New MSOC Reporting Requirement
• For 2016-17 as part of their budget process, districts must disclose:– The amount of general education and lab science material,
supplies and operating costs (MSOCs) to be received by the district from state apportionment
– The amount the district proposes to spend on these MSOCs and the difference between the two amounts
– If the MSOC apportionment exceeds expenditures, the district must report any proposed use of the difference and how this use will improve student achievement
2016-17 Budget for General Education and Lab Science
MSOC Apportionment $22,119,349
MSOC Expenditures 23,093,749
MSOC Expenditures above Apportionment $974,400
Estimated Ending Fund Balance Composition
Principle: Fund Balance Management
Estimated Ending Fund Balance -8/31/2017 $23,685,257
Comprised of:
Restricted Fund Balance $3,000,000
Unassigned 5% of Revenue per Board Direction 10,183,185
Recommended Assignments
Instructional Materials 3,000,000
Computer Replacement 1,750,000
Bus Replacement 500,000
Student Housing 1,852,072
Future Legislative Action 3,400,000 $10,502,072
2016-17 Proposed BudgetCapital Projects Fund
Beginning Fund Balance $23,779,852
Revenues:
State Construction Assistance 2,150,000
Impact Fees 1,125,000
Interest/Other 67,295
Total Revenues 3,342,295
Total Expenditures (22,729,330)
Ending Fund Balance $4,392,817
2016-17 Proposed BudgetCapital Projects Fund Expenditures
2013 Bond Projects
New Horizons Relocation $4,094,834
Stevens Site Improvements 1,955,840
Twain Parking 283,532
PHS Science Classrooms/Student Services 4,978,028
Other Capital Projects
Portables (in place for 17-18 school year) 1,277,096
Land/Property Purchases 8,140,000
Design Work for Future Schools 2,000,000
Total Expenditures $22,729,330
2016-17 Proposed BudgetDebt Service Fund
Beginning Fund Balance $3,076,840
Revenues:
Property Tax Collections $12,412,779
Interest 16,726
Total Revenues 12,429,505
Expenditures:
Principal Payments $(4,285,000)
Interest Payments (6,110,869)
Other (100,000)
Total Expenditures (10,495,869)
Ending Fund Balance $5,010,476
2016-17 Proposed BudgetASB Fund
Beginning Fund Balance $1,088,837
Revenues:
ASB Collections $4,140,527
Interest 5,355
Total Revenues 4,145,882
Expenditures:
General Student Body $(611,966)Athletics (1,556,389)
Classes (Graduation) (70,968)
Clubs (1,796,804)
Private Money (39,200)
Total Expenditures (4,075,327)
Ending Fund Balance $1,159,392
2016-17 Proposed BudgetTransportation Vehicle Fund
Beginning Fund Balance $1,658,380
Revenues:
State Depreciation $775,000
Interest 2,390
Total Revenues 777,390
Expenditures:
Growth (5 buses + 3 Vans) $(694,500)
Replacement (2) (333,200)
Contingency (1) (123,000)
Total Expenditures (1,150,700)
Ending Fund Balance $1,285,070
2016-17 Proposed Budget All Funds
General Fund
Capital Projects
FundDebt Service
FundASBFund
Transportation Vehicle
Fund
Beginning Fund Balance 26,851,128 23,779,852 3,076,840 1,088,837 1,658,380
Add: Revenues 203,663,701 3,342,295 12,429,505 4,145,882 777,390
Add: Transfers In
Total Resources Available 230,514,829 27,122,147 15,506,345 5,234,719 2,435,770
Less: Expenditures* (206,829,572) (22,729,330) (10,495,869) (4,075,327) (1,150,700)
Less: Transfers Out
Ending Fund Balance 23,685,257 4,392,817 5,010,476 1,159,392 1,285,070
*The June 28 resolution will be to adopt appropriations (expenditures only) for each fund
2016-17 Proposed BudgetSummary
• Marginal increase in state funding for 16-17
• General Fund expenditures are increasingly used for salary and benefits –the difference between state funding and actual compensation costs is growing
• Conservative forecasting – yes
• Available revenues cover on-going expenditures – no, but very close!
• Achieve reserve of 5% of General Fund revenue – yes
• Fund balance management
– Segregates estimated resources by restrictions on use per accounting requirements
– Use fund balance assignments to position district for the road ahead
• Major issues for next legislative session
– Funding for schools, especially compensation
– Levy cliff, dependence on levies
2016-17 Proposed BudgetNext Steps
• Jan – May Senior staff budget planning
• March 29 Legislative session ends
• June 14 Study session
(Questions, visits, public notice)
• June 28 Budget hearing and adoption
What more do you need to know?