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Proposal Processing
Sponsored Programs Office
October 7, 2009
Session Goals & Objectives• Introduction of the Sponsored Programs Office• Overview of Proposal Routing• Additional Information/Forms that may be
needed with Transmittal
Sponsored Programs Office• Assist in applying for external sources of
funding and coordinating application process.
• Assist in navigating proposal guidelines, budgeting, F & A costs, cost-sharing requirements and other administrative issues associated with external funding.
Getting Started • Who is eligible to serve as PI?– Hint: Look at handout “Identifying PI and Co-PI”
• Is it a limited submission?– Handout: Limited Submission Program Guidelines
• Is it a pre-proposal?– Look at “Pre-Proposal Submission Policy”
• Work with contact at SPO– Look at staff charts for SPO and TED
Questions to ask…• Did I start early enough to complete the
proposal requirements?
What’s Next?Look at
“Principal Investigator’s Checklist for Proposal Submission”
• If you are responding to an RFP, send guidelines to SPO ASAP
• Transmittal
What goes with the Transmittal?
• Budget• Other Forms/Requests (if needed) – Cost Share– Subrecipient Commitment Form– Request for Voluntary F&A Reduction/Waiver– Additional Space/Information Technology– Application for Human Subjects
What goes with the Transmittal (con’t)?
• Other Forms/Requests (if needed)– Application for Vertebrate Animals– Registration for Recombinant DNA– National Security Regulations– Controlled Substances– Radioactive Materials– Independent Contractors Questionnaire
What are you signing when you sign the transmittal?• Sponsored Project Responsibilities• Policy on Misconduct in Research• Conflict of Interest Policy• Conflict of Interest Procedures• Conflict of Interest Disclosure Sheet (if needed)
• NIH PubMed Policy (if submitting to NIH)
Some Hints• Budgeting– Read the proposal guidelines– Contact your SPO administrator early– Allow time for budget changes– Allow time for forms internal/external– Justify all costs
Hints (con’t)• Allow time for completion of all
internal/external forms• Look at “Frequently Requested
Proposal/Award Data”• Allow time for SPO office to review complete
proposal to be sure it adheres to sponsor guidelines
Proposal SubmissionProposals must have an authorized signature
and be submitted by SPO• Deadlines– 48 hour deadline policy– Sponsor deadlines are final– Be safe and submit early
Electronic Submission• Electronic Submission– Contact SPO administrator early– SPO must review for completeness– Heavy traffic on deadline day may cause proposal
submission delays– SPO must hit final submission button
Any Questions?
