Proposal for Re-design and Renovation of the Library Ground Floor into a Learning Commons

University of Archipelago Library

Group 4

Proposal Outline• Vision and Mission of The University and how the

Library may support this• Outline the current and future needs of library

users – academics and students• Outline the proposed design elements that will

meet those needs• Call for design proposals• Budget allocation for the renovation• New staff appointment & training• How to measure success

Vision and Mission

• Vision= To be the premier knowledge and learning hub of Archipelago island and the Asia Pacific Region

• Mission = To support the University to be in the top 5 Universities of the Asia Pacific region in 5 years’ time

Rationale for building a Learning Commons

• To meet the current and future needs of University academics and students, which is client-centric

• To create a learning hub which facilitates different learning styles, resulting in producing high-achievers

• To create a space for experiencing new technologies in education and research

Rationale for building a Learning Commons (con’d)

• To create a focal point for social interaction• To promote creativity and innovation• To create a multi-purpose shared space, and

foster inter-departmental collaboration between teachers, IT specialists, librarians, e-learning specialists in order to enhance university teaching, learning, research and knowledge exchange

Proposed design elements that will meet those needs

• The Learning Commons will occupy the entire ground Floor of 5,000 square metres

Proposed design elements that will meet those needs (con’d)

• It will ideally consist of:– Space for formal and informal study– Space for new technologies in education (e.g.

multimedia facilities, video-conferencing, video-editing, playing of music, etc.)

– Discussion spaces that are flexible and can be re-configured

– Entertainment and Refreshment area

Proposed design elements that will meet those needs (con’d)

– Space for community (e.g. exhibitions, public lectures, conferences, etc.)

– Wifi connectivity– Green library (eco-friendly features)– 24/7 space

Call for design proposals

• Conduct a user survey or a focus group discussion to collect their views on the Learning Commons

• Consolidate all parties views and finalise the design elements

• Submit to President and Selection Committee for approval

Call for design proposals (con’d)

• After receiving approval, invite design proposals from faculty or students

• Proposal with a detailed floor plan to be submitted within 3 months

• 3 proposals will be short-listed and presented to the Committee for final decision

Budget Allocation

• It is proposed that the Budget be allocated as such:

• Building &Renovation costs = $3m• Furniture,facilities and equipments = $1.25m• Staff and training = $0.25m• Green features and landscaping =$0.25m• Marketing and publicity = $0.25m

How to measure success

• User survey and feedback from students/academics – rated as their favorite spot

• Ranked within top 5 University in Asia Pacific region in 5 years

• Visitorship to the Learning Commons increases by at least 50% within 2 years

• Departments which collaborate with the Library receives increased funding, and provide sponsorships for library events

Thank you !