2016-2017 CENCIA Project Proposal

Due January 19, 2016Awards announced February 2016

GENERAL INSTRUCTIONS:

All full-time regular faculty at Georgia State University are eligible to apply. All CENCIA projects must be free and open to the public.

Applicants may use this Microsoft Word document for the proposal or create a new document with sections A through L appropriately labeled. Do not omit any section. Responses should be limited to one to two pages unless otherwise noted.

Applicants should refer to the CENCIA Project Proposal Guidelines for assistance in completing the proposal. The guidelines can be found at cencia.gsu.edu. If further assistance is required, Pearl McHaney, CENCIA Director, and Annie Latta, CENCIA Program Manager, are happy to meet with applicants to discuss proposals. We also welcome the opportunity to review draft proposals through Wednesday, January 14, 2015. To make an appointment or submit a draft proposal, please email Annie Latta at alatta@gsu.edu.

Application forms are due to CENCIA no later than January 19, 2016. Final proposals should be submitted to Annie Latta via email at alatta@gsu.edu.

Applicants are required to discuss their proposal with both their department chairs and their business managers prior to submission. Department business managers will facilitate all financial aspects of projects including travel arrangements, honoraria, and other related expenses.

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2016-2017 CENCIA Project Proposal

Applicant Name: ____________________________________________________________

Project Title: __________________________________________________________

Home Department: _____________________________________________________

Email: __________________________________ Phone: ______________________

Signature: _______________________________________ Date: _______________ I certify that the information contained within is complete and accurate to the best of my knowledge.

Department Chair

Name: _______________________________________________________________

Signature: _______________________________________ Date: _______________ I certify that I have reviewed and approve this project proposal and budget.

Department Business Manager

Name: _______________________________________________________________

Signature: _______________________________________ Date: _______________ I certify that I have reviewed and approve this project proposal and budget.

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2016-2017 CENCIA Project Proposal

A. PROJECT DESCRIPTION

CENCIA’s primary mission is to enrich campus and community life through engagement in collaborative and international arts programming. Consider also that the Global Studies Institute and its affiliated Centers have the biennial (2015-2017) theme “Bridging Cultures and Societies.” CENCIA programs naturally address this theme through the arts. Please describe how your proposed project fulfills the CENCIA mission, taking into consideration such matters as major project activities, schedule, key participants, opportunities for student involvement, and alignment with teaching and/or research goals. Be as specific as possible and limit your description to three pages.

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2016-2017 CENCIA Project Proposal

B. LEVEL OF INTERDISCIPLINARY AND/OR INTERNATIONAL COLLABORATION

Please indicate the interdisciplinary and international collaboration of the project. Clearly indicate that all collaborators have agreed to participate on the specified dates (as indicated in section F). Include emails, letters, or other evidence of their agreement as attachments, as defined in section L.

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2016-2017 CENCIA Project Proposal

C. RELEVANCE OF THE PROJECT TO THE UNIVERSITY STRATEGIC PLAN

Please describe the way(s) in which the project supports the goals of the University’s strategic plan by indicating which one or more of the five areas of the plan will be addressed and in what ways. The strategic plan may be found at strategic.gsu.edu/gsu-strategic-plan/.

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2016-2017 CENCIA Project Proposal

D. RESEARCH AND TEACHING OUTCOMES

CENCIA is a research center. Creativity and discovery are regarded as research in the arts. Please describe how the program will contribute to research and potential research and teaching outcomes, which may include or may lead to, but are not limited to, journal articles, books, additional exhibitions, music recordings, class instruction, course activities, etc. Consider whether the nature of the research involves IRB decisions and include that information in the proposal.

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2016-2017 CENCIA Project Proposal

E. AUDIENCE

Please articulate the intended audience, both internal and external, for your program.  Consider how to facilitate the inclusion of students in the audience through incorporating programming in courses, matching schedule of events with times classes meet, the use of workshops, master classes, etc. Discuss your project with fellow faculty members and how it can be included in curricula, particularly for credit. Also think about how to connect with international student and/or community groups.

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2016-2017 CENCIA Project Proposal

F. DATE(S) OF PROJECT

In order not to double book CENCIA projects or to conflict with other University programming, please provide two proposed and ranked dates for the project. These dates should be vetted with both the artist(s) and venue(s) to confirm availability. Please include confirmation of participation by all (including venue) involved in the project as attachments, as defined in section L.

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2016-2017 CENCIA Project Proposal

G. VENUE

One purpose of CENCIA grants is to enrich campus life. Ideally, projects will take place on campus but off-campus venues may also be considered. Please explain how the use of any off-campus venues is beneficial to the project and how it will broaden the project’s audience. Projects can also utilize a combination of both campus and off-campus venues for different components such as workshops, master classes, exhibitions, etc. All off-campus projects or project components must still be free and open to the public.

Proposals should indicate that all venues are available and reserved for your project on the proposed dates, as indicated in section F.

You should also obtain an estimated price quote from venues, including any additional costs for items such as A/V equipment, lighting, rentals, other technical requirements, rehearsal space/time, security, etc.

Letters or emails attesting to the venue’s availability and costs should be submitted as attachments, as defined in section L.

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2016-2017 CENCIA Project Proposal

H. TRAVEL AND LOGISTICS

Please indicate clearly who will be traveling and from where. Estimate cost of airfare based on economy class. Estimate hotel at $125 per night. Estimate meals at $51 per day. Estimate miscellaneous costs such as parking ($7 per day) and local transportation if needed.

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2016-2017 CENCIA Project Proposal

I. EXTERNAL FUNDING

CENCIA projects are funded in two ways: 1. Full funding from CENCIA2. Partial funding from CENCIA and partial funding from additional internal and/or external sources

Additional internal funding sources may include (but are not limited to):1. Departmental funds2. Student club funds3. Endowed lecture funds4. College or university level funds5. In-kind support in the form of venue space, equipment use, student assistants, etc.

Additional external funding sources include (but are not limited to):1. Foundations2. Local arts organizations3. Local, state, or federal granting agencies4. In-kind support in the form of venue space, equipment use, marketing, etc.

Please enumerate all potential external funding sources and indicate if the support is confirmed, applied for, or identified to be pursued. Also articulate fully any ways in which a project will be altered if external funding is not obtained.

All applications for external funding should go through proper channels in the College and the University.

Applications for external grants from funding agencies need to go through the College’s Pre-Award Grants and Contracts Officers and the Associate Dean of Research. To locate your department’s Pre-Award Grants and Contract Officers as well as their contact information, go tohttp://casservice.gsu.edu/research-support-contact-information/.

Funding requests from external foundations need to be discussed with the College Development Office. Please contact Hope Mullen Carter, Senior Director of Development, at hcarter8@gsu.edu before making contact with any foundation.

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2016-2017 CENCIA Project Proposal

J. BUDGET

CENCIA award dollars are state funds and as such fall under state guidelines regarding usage.

Food may only be purchased if it is to provide guest meals during their stay working on the project. Both food purchases and guest meals are reimbursed up to $51 per day with receipts.

Persons already employed full-time by GSU and/or the BOR are not generally eligible for honoraria. Part-time employees’ participation should be reviewed with department business managers for eligibility for honoraria prior to submission of the proposal.

Graduate and/or undergraduate student assistants can be used for program related administrative or research purposes. Student eligibility should be reviewed with department business managers.

Travel expenses and honorarium for each guest should be listed as separate line items clearly indicating the name of the artist.

Pending budgetary constraints, CENCIA may use CENCIA Foundation funds for receptions for the audience and visiting artists. Department Foundation funds and student group funds are also a source of funding for receptions. Do NOT include these funds in the budget worksheet, however, as they are not state funds.

While there is no minimum or maximum award amount, CENCIA does have a limited budget. In the past, CENCIA has awarded funding in the range of $500 to $10,000.

Additional lines should be added to the budget worksheet where necessary.

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2016-2017 CENCIA BUDGET WORKSHEET

Description Total CostPersonal Services

PLG000 Graduate Assistants $ - $ - $ - PLP000 Part Time Instructors $ - $ - $ - PLM000 Undergraduate Assistants $ - $ - $ -

Total Personal Services $ - $ - $ -

Non-Personal ServicesTR0000 Travel

Faculty travel [name, itinerary] $ - $ - $ - Student travel [itinerary] $ - $ - $ -

SP0000 Operating Supplies Honoraria

Guest [name] $ - $ - $ - Guest [name] $ - $ - $ -

Guest TravelGuest airfare [name, itinerary] $ - $ - $ - Guest airfare [name, itinerary] $ - $ - $ -

Guest hotel [name] $ - $ - $ - Guest hotel [name] $ - $ - $ -

Guest meals [name] $ - $ - $ - Guest meals [name] $ - $ - $ -

Other [specify] $ - $ - $ - Veune

Venue rental [specify] $ - $ - $ - Equipment rental [specify] $ - $ - $ -

Other [specify] $ - $ - $ - Other

Specify $ - $ - $ - Total Non-Personal Services $ - $ - $ -

Total Project Costs $ - Total Funds from Other Sources $ -

TOTAL CENCIA Funding Request $ -

Account Code

CENCIAFundingRequest

OtherFunding

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2016-2017 CENCIA Project Proposal

K. Previous CENCIA Awards

If you have received previous funding from CENCIA, please identify the name of the project, the amount funded, and the year awarded.

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2016-2017 CENCIA Project Proposal

L. ATTACHMENTS

If you are attaching additional materials (artist bio, confirmation of venues, images, etc.) please label each as “Attachment [#] for [insert project title]”. Attachments may be submitted in any format.

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