Property management

5/22/2018 Property management

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Oracle Real Estate

Management


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The workplace representsa large portion of an

enterprise's overhead cost,second only to labor costs.

-Gartner, Drive Value Through

Workplace Change, Michael Bell,

16-January-2003

Why is Real Estate ManagementImportant?


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The Real Estate Market

Oracle Real Estate Management


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EVERYBODYhas real estate

Entities that lease, own,or

manage buildings or facilities thattheylease, own, or manage

Who do we define as the Real EstateMarket?


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Real Estate Market by Segments

Tenants

May sublease acting aslandlord

Segmented by industry

Building Owners

Buy and sell properties

Segmented by industry

May outsourcemanagement ofproperties

Developers Construct from ground

up

May manage oroutsource

Property ManagementCompanies

Dont own or leaseanything

Provide real estate

management as aservice

May act on behalf ofBuilding Owners,Tenants, or both

Brokers

Facilitate real estatetransactions betweenbuyers and sellers


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Real Estate Market by Industry

Other

Retail/Franchise

Commercial

Real Estate

Healthcare

Comms/

Utilities

General business

ManufacturersProfessional Services

Retail storeQuick service/Fast FoodBanks/Insurance

Investment Real Estate

Banks/InsuranceDevelopers

HospitalsHealthcare ServicesHMOs

Wireless CarriersWireline CarriersPower/Water/Gas

Government

Army HousingProperty AdministrationMilitary Stores

Higher Education

Campus ManagementDormitories

Investment Real Estate

C

O

R

P

O

R

AT

E

R

E

A

L

E

S

T

A

T

E


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Market Trends

Entities that manage real estate are finallystarting to embrace technology

Consolidation of software providers is causing

concern

Many of the incumbent solutions built on oldtechnology and dont have the capital to staycurrent

Current economics forcing them to manage theirreal estate holdings and commitments better


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Markets for Oracle Property Manager

Corporate Real Estate

Large, multi-national

Telecommunications

Commercial Real Estate REITs

Developer/Owners

Retail Real Estate Fast Food/Chain Restaurants

Banks/Insurance Companies


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Corporate Real Estate

Existing EBS Customers Most of the setup already done

Fold real estate transactions into existing businessprocess

Space Management

Understanding current utilization of space to driveeconomic utilization of space

Landlord Functionality Supports subleasing of under utilized space

Integration with Enterprise Asset Management Natural extension of managing space

Integration to Supply Chain


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The Oracle Real Estate Management

Solution Footprint



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Major Functions of Real Estate

ConstructionManagement

Lease

Administrationand Space

Management

FacilitiesManagement

Sales and

Marketing/Deal

Management

Procurement


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ConstructionManagement

Lease

Administration andSpace Management

FacilitiesManagement

Sales and

Marketing/ DealManagement


Oracle Projects

Site Selection

Construction

Leasehold

Improvement

Build Out

RebillingDemolition

Oracle Property

Manager/

Oracle Financials

Lease Execution

Milestones

Rent Calculation

Transaction

Processing

SpaceAdministration

Oracle Enterprise

Asset Management

Facilities

Requests

Maintenance

Requests

Predictive

MaintenanceCompliance

Oracle Sales/

Oracle Marketing

Contact

Management

Deal Tracking

Collaborative

Negotiation

CollateralManagement

Procurement


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Financials Oracle Financials

Oracle iReceivables

Oracle AdvancedCollections

Oracle Financial and SalesAnalyzer

Oracle Internet Expenses

Maintenance Management

Oracle Enterprise AssetManagement

Projects Oracle Projects

Oracle Project Billing

Oracle Project Collaboration


Manufacturing Oracle Discrete Manufacturing

Procurement

Oracle Purchasing

Oracle iProcurement

Oracle Sourcing Oracle iSupplier Portal

Sales

Oracle Sales Online

Marketing

Oracle Marketing Service

Oracle iSupport

Oracle TeleService

Oracle Field Service


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Oracle iReceivables









Solutions by Perspective - Landlord


Procurement

Oracle Purchasing

Oracle iProcurement


Sales

Oracle Sales Online

Marketing


Oracle iSupport

Oracle TeleService



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Oracle iReceivables









Solutions by PerspectiveTenant


Procurement

Oracle Purchasing

Oracle iProcurement


Sales

Oracle Sales Online

Marketing


Oracle iSupport

Oracle TeleService



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Identify site candidates for lease or purchase

Review and approve acquisition

Track costs & progress of construction projects

Schedule resources (labor, materials, equipment)

Service facilities and assets

Meet financial obligations (e.g., lease payments)

Track individual and aggregate site profitability

Determine whether to keep or close site

Site Selection

& Acquisition

Operations and

Facilities

Management

Site / Asset

Disposal

Construction

Management

Streamline Real Estate Management


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Site Selection and Acquisition

Site Selection Planning next store opening

or office opening orrelocation

Intensive data analysis

Acquisition Opportunity management

from a Landlord

perspective Project management from a

Tenant perspective

Oracle Products

Oracle Sales and

Financial Analyzer

Oracle Discoverer

Oracle Daily Business

Intelligence

Oracle Sales Online

Oracle Marketing

Oracle Projects


Oracle Financials



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Deal ManagementExpedite Time to Lease with Col labo rat ive Nego tiat ion

TrackOpportunities

CollectCost

ExecuteMarket

Create Collateral

Property brochures

Websites

Market Property

Lease spaces or

entire properties

Leverage contacts

Manage Opportunities

Track progress of deal

Share among team members

Close the Deal

Collect signatures

Begin abstraction

into Oracle Property

Manager

Opportunity Costs

Site inspection

Travel costs

Build Relationships

Capture history of all interactions

Use in positioning on next opportunity or

opportunity with same entity

Negotiate

Virtual Collaboration

Share documents and drawings

Version track living documents

BuildCollateral


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Construction Management

Corporate and

Retail/Franchise

Leasehold improvements

Refurbishments Store build outs

Commercial Real Estate

Building construction

Oracle Products

Oracle Financials

Oracle Projects


Oracle iProcurement

Oracle Purchasing

Oracle SourcingOracle iSupplier Portal

Oracle Discrete (Project)

Manufacturing


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Operations and Facilities Management

Operations

Financial management

Lease execution

Space management

Facilities Management

Facilities request execution

Preventative maintenance

Oracle Products

Oracle Financials

Oracle Property Manager

Oracle iReceivables

Oracle Enterprise Asset

Management

Oracle ProjectsOracle Project Collaboration

Oracle Purchasing

Oracle iProcurement

Oracle iSupplier Portal

Oracle iSupport


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Comprehensive Property ManagementImprov e Lease and Space Adm inistration

CreateLease Transact Monitor AnalyzeAssign

Set Terms

Capture property info

Establish contract

Allocate Space

Assign tenants

Partition floor space

Pay & Receive

Create transactions

Automate approvals

Summarize

Determine utilization

Calculate profitability

Track Milestones

Identify key dates

Send alerts

Maintain & Leverage

Capture performance and changes to terms

Use for future decisions & negotiations

Execute

Take Action

Exercise options

Ensure compliance


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Facilities Management Solution

Enterprise Asset Management Self-Service Work Request

Extension of eAM

Customer Relationship Management

Oracle iSupport

Oracle TeleService Oracle Field Service


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Site/Asset Disposal

Corporate Excess capacity

Consolidation opportunity

Retail/Franchise Under performing stores

Unused store fixtures

Commercial

Low profitability Consistently high vacancy

rates

Oracle Products

Oracle Financials


Oracle Discoverer

Oracle Sales and

Financial Analyzer


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Oracle iReceivables











Procurement

Oracle Purchasing

Oracle iProcurement


Sales

Oracle Sales Online

Marketing


Oracle iSupport

Oracle TeleService



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Oracle Real Estate ManagementKey Value Propos i t ions

Optimize cons truct ion execut ionkeeping projects on-time

and on-budget

Reduce adm inistrat ive costsby automating lease

execution and optimizing space utilization

Lower maintenance cos twith efficient work order and

preventative maintenance execution

Provide data transparencythrough a single repository of

real estate activity data


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Functional Update


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Property Definition

Space Management

Lease Administration

User Definable Billing and Payment Terms Rent Increases

Variable Rent

Recoveries Full Integration to Receivables and

Payables


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Recoveries

Oracles term for our support of Common

Area Maintenance (CAM) functionality

Open design to accommodate any

recoverable expense Integration to Oracle General Ledger but

also supports other expense sources

Solidifies our footprint for CommercialReal Estate Management


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Recoveries Value Propositions

Au tomates processof CAM billing andreconciliation

Minim izes errorsthroughout the recoverycalculation

Ensu res complete recoveryof all CAM

and other expenses through integrationwith Oracle General Ledger


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Dynamic Location Naming

User Definable Labels

BuildingFloorOffice

LandParcelSection

Addresses needs across markets Retail

MallLevelUnit

Communications

SiteTowerArea


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Date Effective Space Definition

Supports markets that offer or manage

flexible space

Allows for definition of prospective or

future space Provides robust data model for

sophisticated spaces planning and

reporting


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Oracle Property ManagerKey Value Propos i t ions

Reduce operat ing costsby automating lease

execution

Minim ize contractu al and financ ial r iskwith

Milestone Management

Ident i fy cost savings/revenue opportu ni t ieswith

Space Administration capabilities

Provide data transparencythrough a single

repository of lease activity data


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Current Initiatives


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Real Estate Daily Business Intelligence

Role Oriented

Page

Key PerformanceIndicators

Links to Drill-

Down Reports

Management

Summaries


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CAD Capabilities - Autodesk

Available NOW!

Effort to standardize integration between

Autodesk and E-Business Suite

White Paper on integration

Reusable templates

Starting with Oracle Property Manager data but

will include Oracle Enterprise Asset

Management data as well

Public Views created and supported by Oracle

Development


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Real-Time CAD Integration
http://orefdev.us.oracle.com:7778/poc/


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170 Systems Initiative

170 MarkView Document Management

and Imaging System

The 170 MarkView Document Managementand Imaging System enables businesses

to capture and manage 100% of their

information online, regardless of its original

source or format.


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170 Systems Initiative

Proposed Solutions

Image of lease document available during

lease abstraction

Intelligent linkage between Reference fieldand specific place within the lease

document

Electronic audit package distribution as

support for Recovery (CAM) calculations

Automation of lease abstraction process


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Customers


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Many Customers Live, Implementing, or

Planning Implementations

Across Many Industries

Commercial

Real Estate

REIT

Retail/Restaurant

Services

Telecom

Financial

Services

Healthcare

Oracle Property Manager Customers

New Zealand

Philippines

Qatar

South Africa

Spain

Taiwan

United Arab Emirates

United Kingdom

United States

Venezuela

Australia

Canada

Denmark

France

Hong Kong

Spanning Multiple Countries

High Tech

Manufacturing

Public Sector

Ireland

Japan

Korea

Kuwait

Mexico


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Oracle Property Manager CAB

Members Cross Industry representation

Landlord and Tenant representation

Meetings

Physical meetings every 6 to 8 months Virtual meetings in between

Activities Enhancement prioritization and voting process

Regular correspondence with Product Analysts

Beta testing engagements

Co-Development opportunities


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Documents

Property management