Promotion and TenurePlan Early and Often,

BUT What do you need to know to plan??

Susan K. Pingleton, MDRobert Klein, PhD

• Time is crucial only for Tenure Track• 7 year Probationary period

• Promotion is based on achievements!!• Achievements MUST be documented

• In a manner that basic scientists can understand!

• If it is not on your CV that is submitted to P & T committee, it didn’t happen!!

• (some info from Chair, reference letters )

Fundamental Principles of Promotion and Tenure

What do junior faculty need to know (especially non-tenure track )• Rank• Track

– Tenure vs non-tenure track• Academic expectations for each rank and

track• “Early Career” corresponds to asst Prof• “Mid Career” corresponds to Assoc Prof• “Established Career” corresponds to Prof

Tenure Vs Non-Tenure TrackTenure Track

• Un-modified Title– Asst professor, assoc

professor, etc

• Mandatory mid-cycle review– Year 3 in grade

• Mandatory Time for promotion (7 years)– Mandatory mid cycle review– Must apply for promotion in

6th year

Non-Tenure Track

• Un-modified title– Asst professor, assoc

professor, etc

• No mid-cycle review (may be department dependent)

• No time restrictions for promotion

• Contract - 1,2, or 3 years rolling contract

• A current CV of the faculty member under review (in the KUSOM format)

• A written summary evaluation, faculty member's past performance and potential for continued progress toward tenure

• Copies of faculty member's annual reviews since their start date

• • Any other evidence the individual faculty member or

chair may wish to provide as progress towards tenure and academic promotion

Required Materials for Mid-Cycle Tenure Track Faculty Review

P & T Committee Structure

Kansas City• 4 Basic Science• 4 Clinical• 1 At-Large

• 6 Elected• 1 Appointed

Wichita• 6 Clinical

• 3 Elected• 3 Appointed

Curriculum Vitae for P & T Review• Four Sections

– Personal Data– Teaching

– Didactic, non-didactic teaching, clinical Course #, title, type, # students/session, etc– Mentoring– Evaluations– Educational Leadership– Educational course material development

– Scholarship – Grant and contract, scholarly publications (peer and non peer review), presentations

– Academic and Professional Service– Committee membership, RVU’s, local and regional referral, etc

• Introductory Statement for Each Section

• Documentation and Explanation of pertinent activities STRONGLY encouraged! http://www.kumc.edu/som/facaffairs/pandtinstructions.html#personaldata

Letters from Departmental P & T Committees and Chairs

• Provide perspectives on applicant• Every applicant, no matter the track is

review by departmental P & T committee before SOM P & T committee

• Emphasize data in the application

• Explain significance of achievements

Promotion and Tenure Process

Departmental P&T Committee

School P&T Committee

Executive Dean

Vice Chancellor for Academic Affairs

Chancellor

Required Materials for Original Paper Copy of Application

• Nomination Form • Department P&T Recommendation• Department Chair’s Recommendation• Other letters (e.g., center director)• Curriculum Vitae (SOM format)• Referee Contact Info for Support Letters• Supporting Documents

2013 Timeline• April: Call for Applications• June 1: Letter of Intent• September 1: Deadline for Dept P&T Committees to

meet

• October 1: APPLICATION DEADLINEComplete application (CV, names of references, reprints, other supporting documents)

• January: Recommendations to the Executive Dean

• February 1 Recommendations to the Chancellor’s Office in Lawrence

• April: Confirmation of promotions

This are examples of

what you need to do be promoted on

the non tenure and

tenure track

This is what you should be doing now

Teaching

Scholarship

This are examples of

what you NEED to do to get

promoted on non-tenure track

Scholarship

Tenure Track

This are examples of what you NEED to do to get promoted on non-

tenure track

This are examples of what you NEED

to do to get promoted

http://www2.kumc.edu/internalmedicine/osarm/

Office of Scholarly, Academic & Research Mentoring

(OSARM)

http://www2.kumc.edu/internalmedicine/osarm/

http://medicine.kumc.edu/school-of-medicine/faculty-resources.html

http://www.kumc.edu/som/facdev/immentoring/

Summary

• You are responsible for your career!• We are here to help you!

• http://www.kumc.edu/som/facdev/immentoring/

• No matter how long you have been in grade, start keeping “records” now!

• Review in detail, Matrix Expectations by year 1-6http://www.kumc.edu/som/facdev/immentoring/IM_matrix_clinical_edu_path.htm

• Your application for promotion (SOM CV format) should be complete, thorough, and highly explanatory!!