Promoting Pilot Clubs Around Virginia

VA District

Mini-Grant Application

Promoting Pilot Around VA

Promoting Pilot Around VA is a mini-grant program to assist individual clubs and MAL in the VA District.

A critical component of the success of the VA District is the ability to promote the mission of Pilot International.

Funding would be available to assist with the promotion of Pilot activities.

Eligibility & Other Requirements VA Pilot Clubs & MAL (2 MAL must apply together) Project funds are ONLY to be used to purchase materials

to assist with projects Applicants must provide documentation that the funds

were used in support of a specific project Applicants must submit a narrative progress report that

includes, but not limited to Highlights of the project Other partnering agencies Newspaper articles/other media publicizing the event

Narrative must be submitted within 30 days after the project ends.

History/Purpose

Many clubs and MAL could use assistance with the purchase of materials to assist with the promotion of the PI mission; ex. BrainMinders Program

Due to economic strain on clubs and MAL, there is an immediate need to assist clubs with the promotion

Individual clubs or MAL will be able to apply for a small amount to help ‘jump-start’ a particular aspect of a project or promotional event

Project Guidelines

All applications must be submitted by Dec. 15th of the current fiscal year (2009); Complete Program – up to 3 years

All events must be completed and reported on by June 15th of the current fiscal year (June 2010)

Every effort should be made to target a specific PI focused activity. This could include, but not limited to: Purchase of BrainMinder Buddy materials Purchase of a radio/newspaper ad to assist with the

promotion of a PI focused club activity that the club or MAL is planning or already has planned

Purchase of PI materials and promotional materials Ex. Banner, yard-signs to assist with promotion. NOTE

– these would only be awarded once every three years as these are items that could be used over and over

Mini-GrantApplication Process

Completed applications are due by the 15th of each month

Only accepted September – December of fiscal year (2009-10)

Award amount – Up to $300 Incomplete applications will not be

considered

Contact Information

Club Name or MAL Names (a minimum of two MAL must apply for the grant)

Club or MAL mailing address Specific Contact person – club president

or MAL Phone number E-mail address if applicable

Application Questions

Provide a detailed description of how the funds will be used to promote the mission of PI and the VA District

Provide a detailed description of the specific activities the funds will assist with and a timeline related to the activities

Provide a detailed budget, including the cost of materials to be purchased, and number to be purchased

If a VA District Club is applying, provide club’s current financial statement

Application Due Dates and Submission Process Due by the 15th of each month from September

to December Each application packet must be postmarked by

or emailed by the 15th. Late applications will not be considered A total of FOUR applications must be submitted

to the review committee – (2009-10 DAC) If mailed, each member of the committee must

receive a completed application If emailed, each member must also receive a

completed application