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Projecting & Managing Faculty Funds. Lisa Kopecky Assistant Vice President for Academic Operations & Finance. 2007-2008 Faculty Head Counts. 713.5 Tenured/Tenure-Track Faculty 165Full-time Lecturers 1,203 Part-time Faculty 2,081.5 TOTAL. Academic Budget Breakout 07-08. - PowerPoint PPT Presentation
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© 2008 California State University, Fullerton
Projecting & Managing Faculty FundsLisa Kopecky
Assistant Vice President for Academic Operations & Finance
2
2007-2008 Faculty Head Counts
• 713.5 Tenured/Tenure-Track Faculty
• 165Full-time Lecturers
• 1,203 Part-time Faculty2,081.5 TOTAL
3
Academic Budget Breakout 07-08
$89,602,247 , 54%
$34,871,667 , 21%
$42,452,233 , 25%
Faculty Staff & Students OE & E
4
What Can Go Wrong?
($388,958.00)
($609,901.00)
$696,950.00
$440,968.00
$128,691.00
$404,012.00
$488,253.00
($700,000.00)
($500,000.00)
($300,000.00)
($100,000.00)
$100,000.00
$300,000.00
$500,000.00
$700,000.00
01-02 02-03 03-04 04-05 05-06 06-07 07-08
Year
Bal
ance
5
Basic Process
• What is the distribution of our faculty
• How much should be available
• How much is available
• What are other “puts & takes” adding to or taking from the available amount
• What are the commitments against available funds
6
Faculty Headcount DistributionPart-time Faculty Projection ModelFTES = FT Equivalent StudentsFTEF = FT Equivalent FacultySFR = Student-to-Faculty Ratio
ARTS College Dean Art MusicTheatre/ Dance
07-08 Baseline FTES A 2,310 SFR /B 17.99 New Baseline FTEF =C 128.4 06/07 Baseline FTEF 128.4 New Additional Baseline FTEF Projected to be Funded 0.0 07/08 FTEF Full-time Faculty + Dept Chairs 78.25 1 29.75 22.75 24.7507/08 FTEF Part-time Faculty to be Funded 50.15 0 21.65 12.25 16.25 128.4 1 51.4 35 41
7
How Much Should Be Available?
ARTS
FTEF Full-time Faculty + Dept Chairs 78.25FTEF Part-time Faculty to be Funded 50.15
College FTEF Target 128.4FT Lecturer Replacement Rate 47,472Minimum Initial Funding Needed for PTF 2,380,721
8
How Much Is Available? Minimum Initial Funding Needed for PTF 2,380,721
PTF Initial Baseline 1,951,715
PTF Carry forward $$ 0
New Additional Baseline FTEF Funding 0
Less 2 Months New Baseline FTEF 0
VPAA Separation Analysis (additional funding or contribution to offset new hires) 45,093
AY to 12 Month Chairs Differential 0
One-time FTEF Overage 225,574
PTF Compensation Increases Posted in 07-08 77,904
Salary Savings (2 Months) for New FT Faculty Hires budgeted @ 12 months by College 57,956
Salary Savings from vacant placeholder positions 325,584
Separating FT Faculty Settlement Costs -7,854
Baseline Budget Reduction 0
One-time Budget Reduction 0
1% Contingency to VPAA -110,466
Actual Initial Available 2,565,506
9
Adjusting the Baseline
Name
Current FTE
Revised FTE
Position Value
Revised Position Value Comments
Lamb,Dana J1.0
0 1.00 87,192 91,332
**Pearlstone,Zena0.0
0 0.00 46,512 49,692 Separated TT Placeholder
Christjansen,Dorte1.0
0 0.50 42,300 42,300 Continuing FERP
Lagerberg,Donald E1.0
0 0.50 96,720 50,652 Joining FERP
Carter,John R1.0
0 0.50 42,960 42,960 Continuing FERP
Lizarraga,Sergio1.0
0 1.00 71,136 74,508
Forkan,Joseph A1.0
0 1.00 58,632 69,792
Gray,Maurice L Vacant0.5
0 0.00 41,808 49,692Ended FERP Spring 2008, Separated TT Placeholder
**Aenlle,Anavictoria 0.0
0 0.00 46,512 49,692 Separated TT Placeholder
Jenkins II,Jimmie E1.0
0 1.00 86,472 90,564 LWOP
Cho,Kyung S1.0
0 1.00 77,892 83,748
Cantley,Bryan W1.0
0 1.00 81,144 87,252 DIPL
Moore,Theron R1.0
0 1.00 71,760 75,156
Cowin,Eileen F1.0
0 0.50 93,432 48,930 Joining FERP
944,472 906,270 TOTAL
10
Baseline Budget Realignment
• Original FT Faculty $9,072,100• Original PT Faculty 2,100,915 • $11,173,015
• Revised FT Faculty $9,221,300• Balance to PT Faculty 1,951,715
$11,173,015
11
PT Faculty Dollars
• Fund:• Part-time faculty hires• Part-time faculty settlements• Teaching Associates• Graduate Assistants• Faculty additional pay or
releases
12
How Much Is Available? Minimum Initial Funding Needed for PTF 2,380,721
PTF Initial Baseline 1,951,715
PTF Carry forward $$ 0
New Additional Baseline FTEF Funding 0
Less 2 Months New Baseline FTEF 0
VPAA Separation Analysis (additional funding or contribution to offset new hires) 45,093
AY to 12 Month Chairs Differential 0
One-time FTEF Overage 225,574
PTF Compensation Increases Posted in 07-08 77,904
Salary Savings (2 Months) for New FT Faculty Hires budgeted @ 12 months by College 57,956
Salary Savings from vacant placeholder positions 325,584
Separating FT Faculty Settlement Costs -7,854
Baseline Budget Reduction 0
One-time Budget Reduction 0
1% Contingency to VPAA -110,466
Actual Initial Available 2,565,506
13
Puts & TakesDean Art Music Theatre
Initial Available allocated
by FTEF 2,565,506 336,389 962,321 544,500 722,296
Dean's Adjustment 0 -65,247 -101,358 105,879 60,726
Revised Initial Allocation 2,565,506 271,142 860,963 650,379 783,022
PT Faculty Settlement Costs (06/07 appointments) -329,230 0 -121,168 -109,668 -98,394
Sabbatical Replacement Funding from VPAA
Jewett, McGee, Roche, Sheffield, Smith @ 17,896 89,480 0 53,688 17,896 17,896
Other FTEF from VPAA
Timm (FPC Chair); Jasper (3 units University Honors Program $4,443) 13,329 0 0 8,886 4,443
Dean's Releases or Faculty Additional Pay to be Funded from PTF $$ Grand Central Release 0 -6,500 6,500
Externally (Grant or Contract) Funded Releases
Other One-time Funding
FEID Award Releases
VPAA Funded New Faculty Course Releases 71,088 0 31,101 26,658 13,329
Untenured Faculty Professional Development Grants
Internships & Service Learning Holland 6,309 6,309
Savings from Difference in Pay or Other Leaves
Other Full-time Faculty Salary Savings or unbudgeted additional costs
Martin - mid-year separation 33,516 33,516
Projected Available 2,449,998 298,158 830,893 594,151 726,796
14
Faculty Leaves• FERP: Faculty Early Retirement Program (50% time base &
50% salary for 5 years)
• DIPL: Difference in Pay Leave (faculty is paid difference between base salary and FT Lecturer Replacement Rate - $47,472 for 08-09)
• Sabbatical: Fall or Spring – receive full pay; AY – receives 50% pay
• LWOP: Leave Without Pay – 100% of salary savings during leave period available for PTF hiring
• Release Time Reimbursements – Funding from grant or other activity buy out faculty time
15
Release Time Reimbursements
(Total awarded if new' carry forward if ongoing project)
Reimbursement Submitted
Reimbursement Received verified in FRS
Remaining Release Time Balance Available
Project # PI
PI College
Budget Period Start Date
Budget Period End Date Date Amt Term
Salary / Benefit
s
Person Releas
ed
Total Posted
(salaries +
benefits)
Amt Pendin
g
58210Helen Taylor EDU
7/1/2006
6/30/2007 9/8/06
$ 11,523.00 F06
$4,121 / $1,640
Ellen Kottler
$5,762
54116Belinda Karge EDU
6/30/2007
6/29/2008
$ 15,753.00 S08
$5567 / $2309
Belinda Karge
$ 7,876
$7,877
58156Barbara Glaeser EDU
7/1/2005
6/30/2006
1/28/05
$ 10,311 F05
$3,695 / $1,460
Barbara Glaeser
$0
SP06 $3,695 / $1,460
Barbara Glaeser
16
Difference-In-Pay Leave
• Faculty AY salary $80,000
• FT lecturer • replacement rate - $47,472
• Paid to AY faculty• on Leave $32,528
17
Part-time Faculty Salary Payouts
• Part-time Appointment Types:
• Academic Year: Paid 10 Months (Sept – June) in present year; 2 months in next (July & August)
• Fall: Paid 6 Months in present year (Sept – Feb)
• Spring: Paid 4 Months in present year (February – June); 2 months in next (July & August)
18
PT Faculty Salary Payouts Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Prior Year AY (no mid-
year change) 3,000 3,000
Prior Year AY
(mid-year change) 2,700 3,000
Prior Year
Spring 2,500
Current Year AY
105,468
3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200
Current Year AY 2,700 2,700 2,700 2,700 2,700 3,000 3,000 3,000 3,000 3,000
PT Fall 978 978 978 978 978 978
PT Spring 1,500 1,500 1,500 1,500 1,500
8,200 6,000 6,878 6,878 6,878 6,878 6,878 8,678 7,700 7,700 7,700 7,700
79,868