PROJECT SCOPE STATEMENT

KEADUE WWTP UPGRADE WORKS

KMCF ENGINEERING

DUBLIN ROAD

ATHLONE

2014

Table of Contents 1.0 INTRODUCTION .............................................................................................................................. 1 2.0 PROJECT PURPOSE AND JUSTIFICATION ............................................................................................... 1 3.0 SCOPE DESCRIPTION ....................................................................................................................... 2 4.0 HIGH LEVEL REQUIREMENTS ............................................................................................................. 3 5.0 BOUNDARIES ................................................................................................................................. 3 6.0 STRATEGY ..................................................................................................................................... 4 7.0 DELIVERABLES ................................................................................................................................ 4 8.0 ACCEPTANCE CRITERIA .................................................................................................................... 4 9.0 CONSTRAINTS ................................................................................................................................ 5 10.0 ASSUMPTIONS ............................................................................................................................. 5 11.0 COST ESTIMATE ........................................................................................................................... 6

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1.0 INTRODUCTION

This Project Scope Statement serves as a baseline document for defining the scope of the

Keadue WWTP Upgrade Works Project, project deliverables, work which is needed to

accomplish the deliverables, and ensuring a common understanding of the projects scope

among all stakeholders. All project work should occur within the framework of the project

scope statement and directly support the project deliverables. Any changes to the scope

statement must be vetted through the approved Project Change Management Process prior to

implementation. This completion date for this project is 17th April 2014.

2.0 PROJECT PURPOSE AND JUSTIFICATION

The Keadue WWTP Upgrade Works Project has been approved to plan, design and develop a

programme to manage the development of a new, upgraded WWTP located off the R285

outside the village of Keadue in Co. Roscommon. The purpose of the project is two-tiered:

Firstly, the project team has been drafted to develop a tender selection system capable

of comparing a series of WWTP options for the planned improvement works at Keadue

WWTP, develop the schedule for said development and a cost performance system to

be used during the contract phase.

Secondly, the project team is to develop a generic tender selection system with the

same capabilities as listed previously. This generic system is to be applicable to all future

works of a similar nature and is to be based on, and verified through, the Keadue

development.

This project brief has been development with the overall goal of streamlining the tender

selection process for small community WWTP upgrade works. Once completed, this system is

to greatly reduce the man-hours required for such works in the future while simultaneously

providing a check to the selection process, thus reducing the risk of miss-calculation or omission

on the part of the individual responsible for the task.

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3.0 SCOPE DESCRIPTION

The scope of the Keadue WWTP Upgrade Works project is to develop a tender selection system

for the planned development of the existing WWTP. This system is then to be used as the basis

for the development of a generic system which may then be tailored and used in all future

works of a similar nature. This system is to comprise of several key components:

A feasibility assessment

A schedule of works

A construction schedule

A performance management system

All associated project management documentation

The above list has been generated with the view of providing future Tendering teams with all

required information and tools in one collaborative system. The system will be designed to take

all submitted tenders through one simple process.

Firstly all tender information will be entered into the relevant fields within the feasibility

assessment along with all relevant information relating to the planned site (available size, PE

etc.), all data will then be automatically compared and two systems chosen as the most suitable

for the planned development. These two systems will then be examined in further detail with

such elements compared as cost performance and resultant effluent standards. Once this

information has been compiled the system will select a final system to be passed on to the next

stage whereupon a generic construction and works schedule will be tailored to suit its

requirements. These schedules may then be passed along to the contractor to commence

construction while the project is constantly monitored by the system throughout the contract

stage. Providing that the system is regularly updated with the status of all current processes, it

will be capable of adjusting the projects schedule and budget accordingly as delays are

encountered. It will also have the facility to provide documentation for the request of

remediation in the event that unforeseen delays are incurred.

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In addition to the above functionalities, the proposed tender selection system is to include all

relevant project management documentation; project scope, project charter, risk register, WBS

etc. Once again, all of this documentation will be developed in relation to the planned Keadue

works, with the generic versions based upon these.

4.0 HIGH LEVEL REQUIREMENTS

The Tender Selection System for Keadue WWTP Upgrade works has been approved to meet a

business need for KMCF Consulting. In order to meet this business need there are several

requirements which must be met as part of the successful execution of this project. The

following high level requirements have been identified for this project:

The system must be capable of running a minimum of two tender submissions through a

detailed feasibility assessment.

The system must be capable of developing a detailed works and construction schedule

of the chosen tender option.

The system must be capable of monitoring the ongoing performance of the project in

relation to cost and schedule.

The end product must be sufficient of managing all wastewater requirements for the

Keadue are and meet all relevant environmental legislation.

5.0 BOUNDARIES

The Keadue WWTP Upgrade Works Project includes all of the works associated with the tender

selection, scheduling and monitoring for the planned development works. This is to include a

preliminary design of the submitted tenders in relation to expected size and resultant effluent

standards, the initial costing of the proposed tenders (for two options), the scheduling of the

required works for the chosen tender and the development of a system capable of monitoring

the performance of the project on an on-going basis. This project is also to include the drafting

of all relevant project management documentation.

Not included in the scope of this project is a detailed design of the chosen WWTP or scheduling

of future maintenance.

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6.0 STRATEGY

For the Keadue WWTP Upgrade Works Project, the project team is to operate in tandem for as

much of the project as possible. Each team member is to be assigned a unique role in the

project with its own unique responsibilities. The project is to be separated in such a way so as

to maximize the overall efficiency of its development, while maintaining a level of simplicity in

its eventual collaboration. All work is to be checked by an assigned member of staff with the

overall development of the project to be constantly monitored by the teams project manager.

7.0 DELIVERABLES

There are several deliverables which will be produced as a result of the successful completion

of the Keadue WWTP Upgrade Works Project. If all of the following deliverables are not met

then the project will not be considered successful. The Project Manager is responsible for

ensuring the completion of these deliverables.

1. Deliverable 1 A feasibility assessment system capable of comparing a minimum of two

WWTP tender submissions and identifying the most appropriate option for the desired

site.

2. Deliverable 2 A construction and works schedule tailored to the development

requirements of the chosen WWTP tender.

3. Deliverable 3 A monitoring system capable of measuring the on-going performance of

the project in relation to cost and schedule throughout the contract phase.

4. Deliverable 4 All associated project management documentation.

8.0 ACCEPTANCE CRITERIA

Acceptance criteria have been established for the Keadue WWTP Upgrade Works Project to

ensure thorough vetting and successful completion of the project. The acceptance criteria are

both qualitative and quantitative in nature. All acceptance criteria must be met in order to

achieve success for this project:

1. Meet all deliverables within scheduled time.

2. Chosen system to be suitable for Keadue current/future requirements.

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3. Designed system to significant reduce workload involved in future tender selection

process.

4. Designed monitoring system to significantly reduce the risk involved in the contract

phase on behalf of the consultant involved.

9.0 CONSTRAINTS

Several constraints have been identified for the Keadue WWTP Upgrade Works Project. It is

imperative that considerations be made for these constraints throughout the project lifecycle.

All stakeholders must remain mindful of these constraints as they must be carefully planned for

to prevent any adverse impacts to the projects schedule, cost, or scope. The following

constraints have been identified for the Keadue WWTP Upgrade Works Project:

1. Project must be completed within allocated timeframe.

2. Designed WWTP system must satisfy associated criteria within a budget realistic to the

developments size.

10.0 ASSUMPTIONS

Several assumptions have been identified for the Keadue WWTP Upgrade Works Project. All

stakeholders must be mindful of these assumptions as they introduce some level of risk to the

project until theyre confirmed to be true. During the project planning cycle every effort must

be made to identify and mitigate any risk associated with the following assumptions:

1. In keadew wastewater treatment plant need to ensure there is adequate resources

available for the water.

2. Due to a manufacturers production backlog, the servers are not available for large scale

application testing causing a delay in the project schedule. The project manager will

mitigate this risk by using servers from the backup data centre if needed.

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11.0 COST ESTIMATE

The estimated costs for this project are included in the table below. As the project proceeds

and any additional costs become known, this cost will be refined and communicated to all

project stakeholders.

Package System Costs

Element 1 Groundwork's

Excavation 1,000

Groundwork's 500

Element 2 Construction

BMS System X2 136,450

Slab 1,000

Pump/Pump Sump 5,500

Commissioning of the system 1,500

Delivery of system 1,200

Element 3 Maintenance

Operation Costs 80,000

General Maintenance 20,000

Program Grand Total Cost 280,515

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SPONSOR ACCEPTANCE

Approved by the Project Sponsor: __________________________________________ Date: ___________________