Project Repor Purchase Order System

8/12/2019 Project Repor Purchase Order System

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A

PROJECT REPORT

ON

PURCHASE ORDER SYSTEM

Submitted to the

Kurukshetra University, Kuruksehtra

In partial fulfilment of the requirement for

The Degree of

Bachelor of Commerce

(Computer Application)

Session 2013-2014

Under supervision of: Submitted by:

Ms. Amangeet kaur Anju

Lect,. B.Com. III(C.A.)

Deptt. of Comp.Sc. & App.

Department of Computer Applicationsukand Lal NationalCollege

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Yamuna Nagar

CERTIFICATE

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CONTENTS

Certificate

Acknowledgement

Preface

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Introduction to Problem area

Existing System

Limitation of the existing system

Proposed System

Advantages of Proposed System

System Analysis & Designing

Input Design

Output Design

Coding

Output

Limitations of Project

Further Scope

References

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ACKNOWLEDGEMENT

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ACKNOWLEDGEMENT

This is time to extent my sincere gratitude to those

people who directly or indirectly helped me in implementing this

proect !eyond all expectation"

# would li$e to con%ey my heartily inde!tedness to &r"

Neeti &aryal ' (s" )mangeet *aur +,ecturer- &eptt" of

.omputer /cience ' )pplications whose a!le guidance0 regular

counselling0 $een interest0 constant encouragement and his will to

help us"

# also li$e to con%ey my sincere and special than$s to

&r" /helesh *apoor0 Principal0 (u$and ,al National .ollege0

Yamuna Nagar for pro%iding me such facilities and infrastructurereuired for completion of this proect"

# am also grateful to my Parents and friends who ga%e

me full support and their precious to me to me and my pro!lem0

faced during my proect wor$"

Anju

B.Com. III (CA)


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PREFACE


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PREFACE

Computers are revolutionalising every aspect of life. The

offices where one work, The departmental stores where are shop,

schools and colleges we attend, The banks where we transact

money and devcies we used in our homes are being radically

attended by computers.

Computers usage is growing leaps & bounds in business,

industry government & institutions of students like colleges and

universities although a lot of work in this directions has been

done and gap between demand and supply of computer

professionals.

So realising this fact & acc. to time demand when computers

are necessary and important achievement. I have chosen B.Com

with Computer Applications at my esteemed institutions Mukand

Lal National College, Yamuna Nagar.

This degree course arises at providing the students

knowledge about various applications of computes.


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INTRODUCTION

TO

PROBLEM AREA


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INTRODUCTION TO PROBLEM AREA

/tudying the manual system of Purchase 6rder /ystem and

%arious information reuirements0 it has !een proposed to de%elop

the computeri7e system for transaction" )s computer is capa!le of

processing large amount of data at a %ery high speed with high

degree of accuracy" The data can !e stored in small space for

years together without any trou!le and can !e retrie%ed whene%er

reuired in few seconds" #n the proposed system0 data will !e

entered into the computer online" #n the 8Purchase 6rder /ystem8

data is mainly stored in the main menu file" This file is further

di%ided in the purchases" &aily sale0 other expenses and uit" #n

purchasing goods a menu is there in which files of add item

monthly record are placed" Then lastly there is uit entry"

Through the uit entry we can come out from the main menu"

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EXISTING SYSTEM

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EXISTING SYSTEM

In the manual systems of the entries regarding the raw

material are passed in different books. On the arrival of the

goods the first entries made at the gate and for this a separate

registered is maintained.

The goods are passed to the store and the entry of the bills is

made in the incoming register. A slip is issued by the stores to

confirm the arrival of the goods from the responsible authority,

after confirmation the entry is made in stores receipt register.

These good are sold out as the demand of the purchaser. These

purchase of raw products is maintained in registers. The register

making takes much more time and also these are calculation

which may be some time not accurate . also there can not be done

any comparative study.

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,#(#T)T#6N 6: ;


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LIMITATION OF EXISTING SYSTEM

1) The system is complicated one and involves a lot of

hardworking.

2) It is time consuming one because the calculations and

the operation of reports are manual

3) The system is unreliable and inaccurate

4) The maintenance of minimum stock level is difficult.

5) System saves the stationary which cost heavily now a

days.

6) Mistakes can be in this system because calculation are

manual.

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PROPOSED SYSTEM

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PROPOSED SYSTEM

The problem of the manual data processing led to the

introduction of computerized method. The system basically

follows the same procedure. The entry is made at gate in

register. The goods being passed on to the stores and then the

bill are recorded in the store incoming register. The store

passes a slip to computer department. The slip contains

ifnormation regarding value of goods, quality and item code

regarding the goods.

The computer department passes the copy daily bill register

to stores to confirm the entry and incoming goods later. When

the goods are issued to the workshop slip is passed to the

computer department and the respective entries are made onto

the computer. The department passes the copy of daily issue

register to confirm the issue of all items during the day.

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ADVANTAGES OF PROPOSED SYSTEM

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ADVANTAGES OF PROPOSED SYSTEM

1. Large amount of data can be stored with the help of

powerful storage media like floppies, disks etc.

2. Purchasing involves lesser economy

3. This system is useful to enter and store the data

4. Redundancy of information has been controlled.

5. System saves the stationary which costs heavily nowadays

6. In this system, load is greatly reduced in case of invite

quotation, finalization of quotation and preparing of

transaction orders and reminders etc.

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SYSTEM ANALYSIS

AND

DESIGNING

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SYSTEM ANALYSIS

Purchase is defined as any idle in coming resource of an

enterprise. It is physical work of goods kept for the purpose of

future affairs. It is generally used to indicate raw material, semi-

finished goods and finished goods stocked in order to meet

expected future demand, Inventory is not meant for immediate

use. For enterprises an Inventory of materials become essential

in order.

1 To purchase smooth and efficient running of the business.

2 To provide adequate of price discounts bulk purchase

3 To take advantage of batching and longer production runs

4 To serve as a buffer in case of delayed delivers of raw

materials and rejections or against uncertain lead time

5 To provide feasibility to allow changes in production plan in

view of change in demand etc.

6 To make possible economic in transportation etc.

7 To absorb fluctuations in market.

Inventory means lock up of capital of an enterprise.

Maintenance of inventory also cost money by way of expenses or

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stores, equipments, personal, insurance etc. This calls for the

inventories in the most profitable manner.

Broadly speaking Purchase Order System refers to the

function of directions goods through the entire manufacturing

cycle from the requisition of raw materials to the minimum

investment and the best possible customer service.

PURCHASE ORDER SYSTEM:

Basically two types of Purchase Order System can be for seen.

1 FIXED

2 PROBALISTIC

A) ABC ANALYSIS:

When there may items are classified on the basis of their

value, usage rate and critically.

B) MIN-MAX SYSTEM:

For each type of Inventory minimum level is set that

demands safety to prevent out of stock conditions. The minimum

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level also gave the ordering proving. An order of sufficient size is

placed to bring the inventory the max front when the minimum

level is reached.

C) TWO BIN SYSTEM:

In this system, the stock of each items is separated into two

files, in the first a sufficient supply is kept to meet the current

demand during lead time necessary to fill the order.

INVENTORY RISKS:

Can be traced to three basic factors i.e. Price decline,

deterioration and obsolescence.

1 Price Decline:

May result from any increase in the market supply of

product, introduction of a new competitive produce, or price

cutting by competitors. Price may also decline when the supply

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remains same and there is decrease in the general market

demand.

2 Product Deterioration:

May result due to holding of a product too long or when

stocked under improper physical conditions.

3 Obsolescence:

Changing customer taste, particularly in high style

merchandise may render finished goods and even raw material

absolute. The considering all this we see that inventories are

risky assets to be manage and therefore calls for a very efficient

control.

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SYSTEM DESIGNING

&esigning a software is most important phase of software phase of software

de%elopment" #t reuires careful planning0 logical thin$ing on the part of

system designer" /ystem design for proposed system comes under following

phases>

1" #nput &esign

2" 6utput &esign

3" :ile &esign

4" #nput &esign>

#nput designing is a part of o%erall system designing which reuires

careful attention as collection of input data is most expensi%e part of the

system" #nputs are used to detect errors to some extent in !etween the

programming procedures" # ha%e included following inputs in my proect of

8Trading .o" Transaction8 ?hen proect is executed following main menu

is printed"

Main Mnu

P PR6&@.T ()/T;R

6 6R&;R P,).;(;NT

A A;N&6R ()/T;R

# #//@; ()/T;R

B R;P6RT ()/T;R

; ;


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INPUT DESIGN O! SALES MENU

" Goo# Co#$

#t is the num!er gi%en to product for identification" This num!er

should !e falling within 10203 num!ers which are specified"

% Goo# Nam$

#t tells the name of the =ood which is sold to the customer" ?ithout

$nowing the name of =ood one canCt sell that =ood"

& Cu'om Nam * A##''$

#t is reuired for issuing the !ill" #t tells whom the =ood is sold"

+ Uni Pi,$

#t tells the price of the =ood" #t tells how much the =ood costs and

gi%es its unit price"

OUTPUT DESIGN$

6utputs are reuired to produce result of processing to the user" 6utput will

!e in the form of a screen where different options will !e displayed" #n

output designing there is report menu" #T is fourth option of main menu" #t

gi%es the output design of the system" #t has !een further di%ided to three

options gi%en !elow"

#//@; ()/T;R

; #//@; ;NTRY

( #//@; (6:Y ;NTRY

B #//@; B@;RY ;NTRY

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< ;

R;P6RT ()/T;R

# #T;( R;P6RT

/ #//@; R;P6RT

< ;


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char unitpE5HG

char typeE3HG

FitemG

This structure defines the issue item details in respect to there data type"

char pcodeE5H > #t defines the product code"

char pnameE29H > #t defines the product name"

char descE29H > #t defines the description of goods"

char minE3H > #t determines the min ty"

char tyE5H > .urrent ty"

char maxE5H > (aximum ty"

char unitpE5H > @nit Price

char typeE3H > =oods type

The !asic data types are same so maor data %aria!les are defined"

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CODING

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/* PURCAHSE ORDER SYSTEM */

#include#include#include#include

#include#include


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settetst$le631,1;7) outtet$63,1',1:PRO=ECT:7) outtet$6+',13;,1:O:7) outtet$63',1++,1:PURCHASE ORDER:7) outtet$6+,,1-,,1:SYSTEM:7) settetst$le631,1-7)

outtet$6+',1;,,1:"ess n$ ?e$ to continue:7) !etch67) close!"h67) clsc67) init!"h69!d19!1: :7) settetst$le631,1;7) outtet$63,,1;,1:PURCHASE ORDER SYSTEM:7) settetst$le631,1-7) !etch67) @hile637 % clsc67) setcolo63'7)

setillst$le631RED7) ectn!le6',1-,1'',1-',7) loodill6-,1',13'7) settetst$le631,1-7) outtet$63,,1',1 :**** PURCHASE ORDER SYSTEM ****:7) outtet$63B,13;,1: P PURCHASE PRODUCT:7) outtet$63B,13,1: O ORDER PACFG:7) outtet$63B,1+,,1: EDOR DATA:7) outtet$63B,1+-,1: R REPORT :7) outtet$63B,1+B,1: E EIFT:7) outtet$634'1+,1: ETER YOUR CHOFCE:7) ch8!etch67) ch8tou""e6ch7)

s@itch6ch7 %cse JPJ "enu67)Ke?) cse JOJ oenu67)Ke?) cse JJ 2enu67)Ke?) cse JRJ enu67)Ke?) cse JEJ Ke?) 0 i 6ch88JEJ7 Ke?)0 0 2oid "enu67 %ch ch3) clsc67) @hile637 % int !d8DETECT1!8,) init!"h69!d19!1: :7) clsc67) setcolo6;7) setillst$le631RED7) ectn!le6',1-,1'',1-',7) setcolo6LHFTE7) loodill6-,1',1;7) settetst$le631,1-7) outtet$63;,1',1:PURCHASE PRODUCT:7) outtet$63B,13;,1:E DATA ETERY MODUE:7) outtet$63B,13,1:M DATA MODFFCATFO MODUE:7) outtet$63B,1+,,1: N DATA NUERY MODUE:7) outtet$63B,1+-,1:I NUFT:7)

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outtet$634,1+B,1:ente $ou choice.....: 7) ch38!etch67) ch38tou""e6ch37)

s@itch6ch37 %cse JEJ ent$67)Ke?)

cse JMJ odi67)Ke?) cse JNJ ue$67)Ke?) cse JIJ Ke?) 0 i6ch388JIJ7 Ke?) 00

2oid oenu67 %ch ch+)

clsc67)

@hile637 %int !d8DETECT1!8,) init!"h69!d19!1: :7) setcolo6;7) setillst$le631RED7) ectn!le6',1-,1'',1-',7) setcolo6LHFTE7) loodill6-,1',1;7) settetst$le631,1-7) outtet$63;,1',1: ORDER PACE:7) outtet$64,133,1:R DATA ETERY MODUE:7) outtet$64,13;,1:M DATA MODFFCATFO MODUE:7) outtet$64,13,1:G GOOD RECEFE ETRY MODUE:7)

outtet$64,1+,,1:N DATA NUERY MODUE:7) outtet$64,1+-,1:A AMOUT PAYMET ETRY MODUE:7) outtet$64,1+B,1:I EIFT:7) outtet$64,1+,1:ente $ou choice.....: 7) ch+8!etch67) ch+8tou""e6ch+7)

s@itch6ch+7%cse JRJ oent$67)Ke?)cse JMJ oodi67)Ke?)cse JNJ oue$67)

Ke?)cse JGJ o!ood67)Ke?)cse JAJ oount67)

Ke?)cse JIJ Ke?)

0 i6ch+88JIJ7 Ke?) 0 0

2oid 2enu67 % ch ch-) clsc67) @hile637

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%int !d8DETECT1!8,) init!"h69!d19!1: :7) setcolo6;7) setillst$le631RED7) ectn!le6',1-,1'',1-',7)

setcolo6LHFTE7) loodill6-,1',1;7) settetst$le631,1-7) outtet$63;,1',1: EDOR DATA:7) outtet$63B,133,1:E DATA ETERY MODUE:7) outtet$63B,13;,1:M DATA MODFFCATFO MODUE:7) outtet$63B,13,1:N DATA NUERY MODUE:7)

outtet$63B,1+,,1:I EIFT:7) outtet$634,1+-,1:ente $ou choice.....: 7) ch-8!etch67) ch-8tou""e6ch-7)

s@itch6ch-7 %cse JEJ 2ent$67)Ke?)cse JMJ 2odi67)Ke?)cse JNJ 2ue$67)Ke?)cse JIJ Ke?)

0 i6ch-88JIJ7 Ke?) 0 0 2oid enu67 %ch ch;) clsc67)

@hile637

% int !d8DETECT1!8,) init!"h69!d19!1: :7) setcolo6;7) setillst$le631RED7) ectn!le6',1-,1'',1-',7) setcolo6LHFTE7) loodill6-,1',1;7) setcolo6LHFTE7) settetst$le631,1-7) outtet$63;,1',1: REPORT:7)

outtet$63B,133,1:F FTEM REPORT:7) outtet$63B,13;,1: EDOR REPORT:7) outtet$63B,13,1:O ORDER REPORT:7) outtet$63B,1+,,1:G GOOD RECEFG REPORT:7) outtet$63B,1+-,1:A AMOUT PAYMET REPORT:7) outtet$63B,1+B,1:I EIFT:7) ch;8!etch67) ch;8tou""e6ch;7)

s@itch6ch;7 %cse JFJie"67)Ke?)

cse JJ2e"67)Ke?)cse JOJoe"67)Ke?)cse JGJ!e"67)Ke?)cse JAJ"e"67)Ke?)

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cse JIJKe?) 0 i6ch;88JIJ7 Ke?) 00

sco6ch &(1 ch K&(1 int n7 % int i183) o6i8,)i


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o6i8,)i


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!oto$63,147)"int6: AME O PRODUCT :7)!oto$63,17)"int6: DESCRFPTFO :7)!oto$63,13,7)"int6: TYPE :7)!oto$63,13+7)"int6: PRFCE PER UFT :7)!oto$63,1337)"int6: NUATFTY :7) !oto$6-417)!ets6"code7)

o6i8,)i


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% ch ch8JYJ1es)ch "code&'()int i1n1count8,)FE *")"8o"en6:ite.dt:1::7)@hile6tou""e6ch788JYJ7

%close!"h67) count8,) clsc67)e@ind6"7)!oto$63,1'7)"int6: *** DATA NUERY MODUE ***:7)!oto$63,17)"int6: CODE O PRODUCT :7)!oto$63,147)"int6: AME O PRODUCT :7)!oto$63,17)"int6: DESCRFPTFO :7)!oto$63,13,7)"int6: TYPE :7)!oto$63,13+7)"int6: PRFCE PER UFT :7)!oto$63,1337)"int6: NUATFTY :7)!oto$6-417)!ets6"code7)o6i8,)i


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!oto$63,147)"int6: FTEM CODE :7) !oto$63,17)"int6: EDOR CODE :7) !oto$63,13,7)"int6: EDOR AME :7) !oto$63,1337)"int6: NUATFTY :7) !oto$6-417)!ets6ode.ocode7) !oto$6-4147)!ets6ode.icode7)

!oto$6-417)!ets6ode.2code7) !oto$6-413,7)!ets6ode.2ne7) !oto$6-41337)!ets6ode.t$7) !oto$6+,13'7)"int6:Enties Coect Y/:7) es8!etch67) i6tou""e6es788JYJ7 %// clsc67)

o6i8,)i


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!oto$6-4147)o6i8,)i


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n8stlen6ocode7) i6sco6ode.ocode1ocode1n78837 % count) !oto$6-4147)o6i8,)i


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o6i8,)i


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0 00 i6count88,7 % !oto$6-'1+,7)"int6:RECORD OT OUD:7)0 !oto$631+-7)"int6:Pess Y to continue:7)

ch8!etche67) 0 close6"7) etun) 0

2ue$67%ch ch8JYJ1es)ch 2code&'()int i1count8,)FE *")"8o"en6:2ende.dt:1::7)@hile6tou""e6ch788JYJ7

%close!"h67)count8,)clsc67)e@ind6"7)!oto$63,1'7)"int6: *** DATA NUERY MODUE ***:7) !oto$63,17)"int6: EDOR CODE :7) !oto$63,147)"int6: EDOR AME :7) !oto$63,17)"int6: EDOR ADDRESS :7) !oto$63,13,7)"int6: CFTY :7) !oto$63,1337)"int6: COTACT O. :7) !oto$63,13+7)"int6: PARTFCUARS :7)!oto$6-417)!ets62code7)o6i8,)i


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FE *")"8o"en6:ode3.dt:1::7)@hile6tou""e6ch788JYJ7% close!"h67) clsc67) !oto$6+,1'7)"int6: *** AMOUT PAYMET ETRY *** :7)

!oto$63,17)"int6: ORDER CODE :7) !oto$63,147)"int6: FTEM CODE :7) !oto$63,17)"int6: EDOR CODE :7) !oto$63,13,7)"int6: NUATFTY :7) !oto$63,1337)"int6: AMOUT TO VE PAY :7) !oto$63,13+7)"int6: NUATFTY RE=ECTED :7) !oto$63,13-7)"int6: NUATFTY RECEFED :7) !oto$63,13;7)"int6: AMOUT TO VE PAFD :7) !oto$6;,17)!ets6ode.ocode7) !oto$6;,147)!ets6ode.icode7) !oto$6;,17)!ets6ode.2code7) !oto$6;,13,7)!ets6ode.t$7) !oto$6;,1337)!ets6ode.to"$7)

!oto$6;,13+7)!ets6ode.t$57) !oto$6;,13-7)!ets6ode.t$7) !oto$6;,13;7)!ets6ode.to"id7) !oto$6+,137)"int6:Enties Coect Y/:7) es8!etch67) i6tou""e6es788JYJ7 % o6i8,)i


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!oto$6+,1'7)"int6: *** GOOD RECEFG ETRY *** :7) !oto$63,17)"int6: ORDER CODE :7) !oto$63,147)"int6: FTEM CODE :7) !oto$63,17)"int6: EDOR CODE :7) !oto$63,13,7)"int6: NUATFTY :7) !oto$63,13+7)"int6: NUATFTY RE=ECTED :7)

!oto$63,13-7)"int6: NUATFTY RECEFED :7) !oto$63,13;7)"int6: AMOUT TO VE PAFD :7) !oto$6-417)!ets6ode.ocode7) !oto$6-4147)!ets6ode.icode7) !oto$6-417)!ets6ode.2code7) !oto$6-413,7)!ets6ode.t$7) !oto$6-41337)!ets6ode.t$57) !oto$6;,13+7)!ets6ode.t$7) !oto$6;,13-7)!ets6ode.to"$7) !oto$6+,137)"int6:Enties Coect Y/:7) es8!etch67) i6tou""e6es788JYJ7 %

o6i8,)i


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@hile6ed69"oduct1siQeo6"oduct7131"7 8,7 % !oto$6317)o6i8,)i8toi6"oduct.in77 "int6:ol:7) else

"int6:Kelo@:7)0 i6


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!oto$631B7)"int6::7)

84)@hile6ed69ode1siQeo6ode7131"7 8,7

% !oto$6317)o6i8,)i


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!oto$6-+17)"uts62ende.dde7) !oto$6;17)"uts62ende.cit$7) !oto$6'17)"uts62ende.contno7)

i6


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else

%!oto$6+1++7)"int6:"ess n$ ?e$ to continue:7)!etch67)

clsc67)!oto$6-,1-7)"int6:**** PAYMET REPORT****:7)

!oto$631;7)"int6::7)

!oto$631'7)"int6:icode 2code t$ t$ t$5to"$ to"id:7)

!oto$631B7)"int6::7)

83,)

0 0 )

!oto$6317)"int6::7)

!etche67) 0

LIMITATIONS OF

THE PROJECT

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LIMITATIONS OF THE PROJECT

1. It does not display the code list itself.

2. It does not display the Good menu of purchase with amount.

3. It does not provide sales menu respect to company name.

4. It works on GIGO concept.

5. No user security options such as password are given.

6. Unable to share data on multi user plateform.

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FURTHER SCOPE

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FURTHER SCOPE

A development never ever can be fully summarized or

concluded. Still I will try my beset to conclude all the concepts

regarding my project.

1. It can be further connected with tax calculation still it

provides major head of expenses and income to calculate net

income.

2. It can be further connected with detailed stock of goods.

3. It can be further connected with vb and this can be

converted into vb from C for the better designing.

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REFERENCES

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REFERENCES

For the completion of this project, I have taken help from the

following books:

1. Programming with C by Dennice Ritche

2 Let us C

by Yashwant Kanitkar

3 Business management by Dr. R.S. Gupta

B.D. Sharma

N.S. Bhalla

Documents

Project Repor Purchase Order System