Project Readiness Financing Project Administration …...C. Accounting 12 D. Auditing and Public Disclosure 12 V. PROCUREMENT AND CONSULTING SERVICES 13 A. Advance Contracting and

Project Readiness Financing

Project Administration Manual

Project Number: 50333-001 Loan Number: PRFXXXX January 2020

People’s Republic of Bangladesh: Transport Connectivity Improvement Preparatory Facility

CONTENTS

I. PROJECT DESCRIPTION 1

II. IMPLEMENTATION PLAN 2

A. Overall Implementation Plan 2

II. PROJECT MANAGEMENT ARRANGEMENTS 3

A. Project Implementation Organizations: Roles and Responsibilities 3 B. Key Persons Involved in Implementation 4

III. COSTS AND FINANCING 4

A. Key Assumptions 5 B. Allocation and Withdrawal of Loan Proceeds 5 C. Detailed Cost Estimates by Expenditure Category and Financier 6 D. Detailed Cost Estimates by Year 6 E. Contract and Disbursement S-Curve 7

IV. FINANCIAL MANAGEMENT 8

A. Financial Management Assessment 8 B. Disbursement 9 C. Accounting 12 D. Auditing and Public Disclosure 12

V. PROCUREMENT AND CONSULTING SERVICES 13

A. Advance Contracting and Retroactive Financing 13 B. Procurement of Consulting Services 13 C. Procurement Plan 14 D. Consultant's Terms of Reference 14

VI. SAFEGUARDS 14

VII. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND COMMUNICATION 14

A. Monitoring 14 B. Reporting 15

VIII. ANTICORRUPTION POLICY 15

IX. ACCOUNTABILITY MECHANISM 16

X. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL 16

APPENDIXES Appendix A: Procurement Plan Appendix B: Terms of Reference for Consultancy Services for Feasibility Study, Detailed Design,

and Other Preparatory Works (Road Component) Appendix C: Terms of Reference for Consultancy Services for Reviewers (Individual Consultants):

Resettlement Specialist, Environmental Specialist, Highway Specialist, Structural Engineer, Architect, and Procurement Specialist

Appendix D: Terms of Reference of Consulting Firm (Railway Component) Appendix E: Terms of Reference for Individual Reviewers (Railway Component)

Project Administration Manual for Project Readiness Financing Facility: Purpose and Process

The project administration manual (PAM) for the project readiness financing (PRF) facility is an abridged version of the regular PAM of the Asian Development Bank (ADB) and describes the essential administrative and management requirements to implement the facility following the policies and procedures of the government and ADB. The PAM should include references to all available templates and instructions either by linking to relevant URLs or directly incorporating them in the PAM. The Roads and Highways Department and the Bangladesh Railway are wholly responsible for the implementation of ADB-financed PRF projects, as agreed between the borrower and ADB, and following the policies and procedures of the government and ADB. ADB staff is responsible for supporting implementation, including compliance by the Roads and Highways Department and the Bangladesh Railway of their obligations and responsibilities for PRF project implementation following ADB’s policies and procedures. In the event of any discrepancy or contradiction between the PAM and the loan agreement, the provisions of the PRF loan agreement will prevail. After ADB’s approval of the PRF proposal, changes in implementation arrangements are subject to agreement and approval pursuant to relevant government and ADB administrative procedures (including the Project Administration Instructions), and upon such approval, they will be subsequently incorporated in this PAM.

ABBREVIATIONS ADB

BDT BR DOE EA FMA IA

– – – – – – –

Asian Development Bank Bangladesh taka Bangladesh Railway Department of Environment executing agency financial management assessment implementing agency

ICD ICT IEE IPPF km m MORTB OCR PAM PAP PIU PRF PSA RF RHD RP R&R

– – – – – – – – – – – – – – – – –

inland container depot inland container terminal initial environmental examination indigenous peoples planning framework kilometer meter Ministry of Road Transport and Bridges ordinary capital resources project administration manual project affected persons project implementation unit project readiness financing poverty and social analysis resettlement framework Roads and Highways Department resettlement plan resettlement and rehabilitation

SASEC SOE

– –

South Asia Subregional Economic Cooperation statement of expenditure

TA – technical assistance TEU – twenty-foot equivalent unit SOE – statement of expenditure

I. PROJECT DESCRIPTION 1. Transport demand is expanding across Bangladesh due to its growing population and accelerating economic growth, which reached 7.9% in fiscal year 2018, one of the highest annual economic growth in Asian countries. Bangladesh urgently requires further development of its transport network to strengthen connections with important cities, ports, and the subregion to meet rapidly growing transport demand for cargo and passenger. The objective of the Transport Connectivity Improvement Preparatory Facility is to support the Government of Bangladesh in advancing the preparation of road and railway projects that will meet rapidly growing transport demand and facilitate multimodal transport in the country and subregion by financing feasibility studies, detailed design, and other preparatory works. The project will expedite preparation of connectivity projects, especially by supporting railway connectivity improvement in different areas. 2. The proposed project readiness financing (PRF) facility meets the strategic objectives indicated in the Country Partnership Strategy of the Asian Development Bank (ADB) for Bangladesh, 2016–2020, which are to (i) ease infrastructure constraints in transport and urban development, (ii) create conditions for greater private sector participation to attract investment, and (iii) help Bangladesh take advantage of its strategic location between South and Southeast Asia as a regional transport and trade hub. 3. The impact of the project will be critical multimodal transport links related to regional connectivity completed timely. The outcome is the preparation of multimodal transport projects advanced. 4. The project will deliver the following two outputs:

(i) feasibility studies and detailed design of multimodal projects completed, and (ii) implementation support for multimodal transport projects provided (during pre-

construction stage).

2

II. IMPLEMENTATION PLAN

A. Overall Implementation Plan

Table 1: Overall Project Implementation Plan

Activities 2019 2020 2021 2022 2023 2024

A Project Preparation

Establishment of PIU

B Consulting Services

Recruitment

Feasibility study

Detailed design

Safeguard document

Procurement support

(Preparation of first

ensuing loan)

C Management Activities

Submission of quarterly report

x x x x x x x x x x x x x x x x x x x x x x x x

Submission of annual report

x x x x x

Submission of APFS x x x x x

APFS = audited project financial statement, PIU = project implementation unit. Source: Asian Development Bank estimates.

3

II. PROJECT MANAGEMENT ARRANGEMENTS A. Project Implementation Organizations: Roles and Responsibilities

Table 2: Implementation Arrangement Project Implementation

Organizations Management Roles and Responsibilities A. Project Steering Committee For road component:

Headed by the Secretary of the MORTB, and comprises related agencies, including the Economic Relations Division

For railway component: (i) Monitor project implementation (ii) Ensure interagency coordination

B. Economic Relations Division (i) Sign project loan agreements (ii) Allocate and release counterpart funds (iii) Endorse to ADB the authorized signatory of withdrawal

applications with the specimen signature (iv) Process and submit to ADB any request, when required, for

reallocating the loan proceeds C. Line Ministries 1. Ministry of Road Transport and Bridges (road component)

(i) Supervise implementation of project by the EA (ii) Monitor project activities and provide coordination and

facilitation (iii) Attend project steering committee meetings

2. Ministry of Railway (railway component)

(i) Supervise implementation of project by the EA (ii) Monitor project activities and provide coordination and

facilitation (iii) Attend project steering committee meetings

D. Executing Agencies 1. Roads and Highways Department (road component)

(i) Day-to-day project management (ii) Consultant recruitment and management (iii) Prepare withdrawal applications (iv) Prepare project progress reports (v) Maintain project accounts and complete loan financial records

2. Bangladesh Railway (i) Day-to-day project management (ii) Consultant recruitment and management (iii) Prepare withdrawal applications (iv) Prepare project progress reports (v) Maintain project accounts and complete loan financial records

C. Asian Development Bank Monitor and review overall implementation of the project in consultation with the executing agency, including the project implementation schedule; actions required in terms of environmental impacts, if applicable; timeliness of budgetary allocations and counterpart funding; project expenditures; progress with procurement and disbursement; statement of expenditure, when applicable; compliance with particular loan covenants; and the likelihood of attaining the project’s immediate development objectives

EA = executing agency, IA = implementing agency, MORTB = Ministry of Road Transport and Bridges, PRF = project readiness financing. Source: Asian Development Bank.

4

B. Key Persons Involved in Implementation Executing Agency Roads and Highways Department Officer’s Name: Riaz Ahmad Jaber

Position: Additional Chief Engineer Telephone: +880-173-078-2912 Email address: [email protected]

Office Address: 132/4, New Buily Road, Dhaka Bangladesh Railway Officer’s Name: Md. Golam Mostafa

Position: Director Engineering Telephone: +880-1711691057 Email address: [email protected]

Office Address: Bangladesh Railway, Railbhaban, Dhaka Asian Development Bank Transport and Communications Division, South Asia Department

Staff Name: Ravi Peri Position: Director Telephone No.: +63-2-632-1771 Email address: [email protected]

Mission Leader Staff Name: Kaoru Kasahara Position: Transport Specialist Telephone No.: +63-2-632-5834 Email address: [email protected]

III. COSTS AND FINANCING 5. The Government of Bangladesh has requested a loan of $42 million from the concessional ordinary capital resources to finance the Transport Connectivity Improvement Preparatory Facility project. The loan will have a 25-year term, including a grace period of 5 years, an interest rate of 2.0% per annum during the grace period, and thereafter no commitment charge, and such other terms and conditions as set forth in the loan agreement. 6. The overall facility is estimated to cost $57.2 million (Table 3).

Table 3: Summary Cost Estimates

($ million) Item Amount a A. Investment Cost b Output: Feasibility studies, detailed design, and other preparatory works of ensuing projects completed 53.7 B. Recurrent Cost 1.3 C. Financial Charges During Implementation c 2.2 Total (A+B+C) 57.2 a The government will finance taxes and duties of $13.9 million with a cash contribution. b In April 2019 prices. Investment cost includes $2 million for contingency purposes, equivalent to 5% of consulting

services costs. c Includes an interest rate of 2% during the grace period and thereafter. Source: Asian Development Bank estimates.

5

A. Key Assumptions 7. The following key assumptions underpin the cost estimates and financing plan:

(i) Exchange rate: BDT83.88 = $1.00 (as of 7 April 2019).

(ii) In-kind contributions were calculated based on average salary, per diem, and travel cost for the executing agency staff, among others.

B. Allocation and Withdrawal of Loan Proceeds

Table 4: Allocation and Withdrawal of Loan Proceeds (Concessional OCR Lending)

Category ADB Financing

Number Item

Total Amount Allocated for Concessional OCR

Lending ($)

Percentage and Basis for Withdrawal from the Loan

Amount

1 Consulting services 39.8 million 100% of total expenditure claimed for ADB financed contract*

2 Financial charges 2.2 million 100% of financial charge during implementation

Total 42.0 million ADB = Asian Development Bank, OCR = ordinary capital resources. * Exclusive of all duties and taxes imposed within the territory of the borrower. Source: Asian Development Bank estimates.

6

C. Detailed Cost Estimates by Expenditure Category and Financier

Table 5: Detailed Cost Estimates by Expenditure Category and Financier ($ million)

Government ADB

Item Amount % of Cost Category Amount

% of Cost Category Total Cost

A. Investment Costs Consulting Services for roads 6.12 25.9 17.50 74.1 23.62 Consulting Services for railways 7.80 25.9 22.30 74.1 30.10 Subtotal 13.93 25.9 39.80 74.1 53.73 B. Recurrent Costs Project Management 1.30 100.0 0.00 0.0 1.30 Total Base Cost (A+B) 15.23 27.7 39.80 72.3 55.03 C. Financial Charges During Implementation 0.00 0.00 2.20 100.0 2.20 Total Project Cost (A+B+C) 15.23 26.6 42.00 73.4 57.23

ADB = Asian Development Bank. Note: Numbers may not sum precisely because of rounding. Source: Asian Development Bank estimates.

D. Detailed Cost Estimates by Year

Table 6: Detailed Cost Estimates by Year ($ million)

Item Total Cost 2019 2020 2021 2022 2023 2024

A. Investment Costs

Consultants 53.73 0.00 5.37 9.67 15.58 13.43 9.67

B. Recurrent Costs 1.30 0.13 0.26 0.26 0.26 0.20 0.20

Total Base Cost (A+B) 55.03 0.13 5.63 9.93 15.84 13.63 9.87 C. Financial Charges During

Implementation 2.20 0.00 0.06 0.23 0.44 0.67 0.80

Total Project Cost (A+B+C) 57.23 0.13 5.69 10.16 16.28 14.30 10.67

% Total Project Cost 100% 0.2% 10.0% 17.8% 28.4% 25.0% 18.6% Note: Numbers may not sum precisely because of rounding. Source: Asian Development Bank estimates.

7

E. Contract and Disbursement S-Curve

Table 7: Cumulative Contract Award and Disbursement

($ million)

Year Cumulative Contract Award Cumulative Disbursement

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

2019 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

2020 0.0 39.8 39.8 39.8 0.0 4.0 4.0 4.0

2021 39.8 39.8 39.8 39.8 6.0 6.0 11.1 11.1

2022 39.8 39.8 39.8 39.8 13.7 16.7 19.3 22.7

2023 39.8 39.8 39.8 39.8 26.5 29.0 30.8 32.8

2024 39.8 39.8 39.8 39.8 34.9 35.8 37.8 39.8

Q = quarter. Source: Asian Development Bank estimates.

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

(US$)

Contract Award Disbursement

Figure 1: Contract and Disbursement S-Curve

8 Appendix B

IV. FINANCIAL MANAGEMENT A. Financial Management Assessment 8. Roads and Highways Department. The financial management assessment (FMA) of the Roads and Highways Department (RHD) was conducted in February–May 2019 in accordance with ADB’s Guidelines for the Financial Management and Analysis of Projects and the Financial Due Diligence: A Methodology Note. The FMA considered the capacity of the RHD, including fund-flow arrangements, staffing, accounting and financial reporting systems, financial information systems, and internal and external auditing arrangements. Based on the assessment, the key financial management risks identified are the external audit report (audited project financial statements), lack of internal audit, and staffing. It is concluded that the overall pre-mitigation financial management risk of the RHD is moderate. The Government of Bangladesh and RHD have agreed to implement an action plan as key measures to address the deficiencies. The financial management action plan for the RHD is provided in Table 7.

Table 8: Financial Management Action Plan for the Roads and Highways Department Risk Area Proposed Action Plans to Mitigate Risk Timeline Responsibility Staffing Accounting officer to be appointed and retained

throughout the project; dedicated staff is recommended

By loan effectiveness

RHD

Training of staff PIU accountants to be trained and/or updated on ADB’s policies and procedures on disbursement and financial reporting and auditing

Upon loan effectiveness

RHD-PIU

APFS FM expert as individual consultant to be recruited under TA9408 to assist in preparing project financial statements; the expert to also provide support for other ADB-funded projects of RHD

Completed ADB/RHD

Quarterly report PIU to submit quarterly reports including financial and disbursement reports, LFIS reconciliation, and status of FM action plan

Within 45 days after end of each quarter

RHD-PIU

Capacity strengthening on advance fund procedure and statement of expenditures

Training of EA’s staff by ADB Limiting use of advance fund for payments to

national individual consultants Review of SOE supporting documents by

mission members (i.e., SATC) and/or RM staff twice in the first year

Before first disbursement to advance account (except the review)

ADB/RHD

ADB = Asian Development Bank, EA = executing agency, FM = financial management, LFIS = loan financial information system, PIU = project implementation unit, RHD = Roads and Highways Department, SATC = South Asia Transport and Communications Division, TA = technical assistance. Source: Asian Development Bank.

9. Bangladesh Railway. The FMA of the Bangladesh Railway was updated in April 2019 in accordance with ADB’s Guidelines for the Financial Management and Analysis of Projects and the Financial Due Diligence: A Methodology Note. The FMA, based on previous FMAs that were prepared for another ADB project in 2018, considered the capacity of the Bangladesh Railway, including funds-flow arrangements, staffing, accounting and financial reporting systems, financial information systems, and internal and external auditing arrangements. Based on the assessment, the key financial management risks identified are the external audit report (audited project financial statements), lack of internal audit, and staffing. It is concluded that the overall pre-

9

mitigation financial management risk of the Bangladesh Railway is moderate. The Government of Bangladesh and RHD have likewise agreed to implement an action plan as key measures to address the deficiencies. The financial management action plan for the Bangladesh Railway is provided in Table 8.

Table 9: Financial Management Action Plan for Bangladesh Railway

Key Risk Risk Mitigating Activity Timeline Responsible

Entity No unit dedicated for internal audit function

Currently, there is sound internal control mechanism through the financial advisor and chief accounting officer’s establishment of external audit mechanism functions in accordance with the government practice in Bangladesh. However, it is recommended to strengthen the existing function with ADB support for internal auditor capacity building.

During implementation

Bangladesh Railway and ADB

Unresolved audit issues

Bangladesh Railway will resolve and respond to all outstanding audit issues to FAPAD

PIU to attend to financial management related concerns

Annually, immediately after FAPAD audits

Bangladesh Railway

Capacity strengthening on advance fund procedure and statement of expenditures

Training of EA staff by ADB Limiting use of advance fund for payments to

national individual consultants Review of supporting documents by mission

members (i.e., SATC) and/or RM staff twice in the first year

Before first disbursement to advance account (except the review)

Bangladesh Railway and ADB

ADB = Asian Development Bank, EA = executing agency, FAPAD = Foreign Aided Project Audit Directorate, PIU = project implementation unit, RM = resident mission, SATC = South Asia Transport and Communications Division. Source: Asian Development Bank.

10. Capacity to use advance fund procedure. Based on the foregoing discussion, it was concluded that the overall pre-mitigation financial management risk of the RHD as well as the Bangladesh Railway is moderate and they both have sufficient capacity to administer the advance fund and statement of expenditure. B. Disbursement

1. Disbursement Arrangements for ADB 11. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2017, as amended from time to time), and detailed arrangements agreed between the government and ADB. Online training for project staff on disbursement policies and procedures is available. 1 Project staff are encouraged to avail of this training to help ensure efficient disbursement and fiduciary control. 12. ADB’s disbursement procedures (direct payment, reimbursement, and advance fund procedure) will be used for withdrawal of project funds. The project implementation units (PIU) within the executing agencies will prepare and submit withdrawal applications to ADB. The PIUs will ensure that supporting documents are complete, retained, and made available for ADB’s review at any time.

1 Disbursement eLearning: http://wpqr4.adb.org/disbursement_elearning.

10 Appendix B

13. Direct payment procedures will be used for consulting services by firms and international individual consultants. The executing agencies will be responsible for (i) collecting and retaining supporting documents, and (ii) preparing and sending withdrawal applications to ADB. 14. Before submitting the first withdrawal application, the government should submit to ADB sufficient evidence of the authority of the persons who will sign the withdrawal applications on behalf of the government, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is stipulated in ADB’s Loan Disbursement Handbook. Individual payments to the consulting firm below such amount should be paid (i) by the RHD for the road component, and by Bangladesh Railway for the railway component, and subsequently claimed from ADB through reimbursement unless otherwise accepted by ADB. The borrower should ensure sufficient category and contract balances before requesting disbursements. The use of ADB’s Client Portal for Disbursements system is encouraged for submission of withdrawal applications to ADB.2 15. Advance fund procedure under the proposed project. Separate advance accounts at Bangladesh Bank will be established and maintained by the Roads and Highways Department and Bangladesh Railway for each funding source. The currency of the advance accounts is the United States dollar. The advance accounts are to be used exclusively for ADB’s share of eligible expenditures (i.e., payment to national individual consultants). Implementing agencies (i.e., the PIU headed by the project director) that administer the advance accounts are accountable and responsible for proper use of advances to the advance account, including advances to any sub-accounts established at a commercial bank in local currency. 16. The total outstanding advance to the advance accounts should not exceed the estimate of ADB’s share of expenditures to be paid through the advance accounts for the forthcoming 6 months. The PIU may request for initial and additional advances to the advance accounts based on an estimate of expenditure sheet setting out the estimated expenditures to be financed through the accounts for the forthcoming 6 months. Supporting documents should be submitted to ADB or retained by the PIU in accordance with ADB’s Loan Disbursement Handbook (2017, as amended from time to time) when liquidating or replenishing the advance accounts. 17. Statement of expenditure procedure. The statement of expenditure (SOE) procedure may be used for reimbursement of eligible expenditures or liquidation of advances to the advance accounts. The ceiling of the SOE procedure is the equivalent of $50,000 per individual payment. Supporting documents and records for the expenditures claimed under the SOE should be maintained and made readily available for review by ADB’s disbursement and review missions, upon ADB's request for submission of supporting documents on a sampling basis, and for independent audit. Reimbursement and liquidation of individual payments in excess of the SOE ceiling should be supported by full documentation when submitting the withdrawal application to ADB. 18. No further disbursements will be made from the PRF account upon refinancing under an ensuing or ongoing loan. The PRF loan amount and accrued financing charges are paid out under the PRF cost category of the ensuing or ongoing loan that will refinance the PRF loan. Provided the following costs are eligible expenditures, the ensuing or ongoing loan will finance (i) costs incurred under the PRF that have not yet been paid from the PRF account by the refinancing

2 ADB’s Client Portal for Disbursements system facilitates online submission of withdrawal applications to ADB,

resulting in faster disbursement. The forms to be completed by the borrower are available at ADB’s Guide to the client Portal for Disbursements.

11

Government

MOF

date, (ii) costs for activities initiated under PRF and continuing beyond the refinancing date, and (iii) costs incurred during PRF implementation but ineligible under the PRF. 19. The project specific fund-flow mechanism is illustrated below to show how the funds will flow from ADB to the Government of Bangladesh to implement project activities.

ADB = Asian Development Bank, BDT = taka, CGA = Controller General of Accounts, RHD = Roads and Highways Department, BR = Bangladesh Railway, PIU = Project Implementation Unit

Notes on funds flow: For Direct Payment to Consulting Firms and International Individual Consultants (i) Consultants submit claims to the EAs. (ii) The EAs send request to ADB for direct payments together with consultants’ invoices. (iii) ADB makes direct payments to consultants.

For Other Payments under Local Currency (iv) National consultants submit claims to EAs (maximum USD 50,000 equivalent per claim), and EAs make the

payments. (v) PMU consolidates Statement of Expenditures, and requests ADB for liquidation/replenishment. (vi) ADB makes replenishment to Advance Account. (vii) Release of counterpart fund is done upon request by the PIUs. Source: Asian Development Bank.

ADB

(iii)

Project Implementation Units (PIUs)

RHD & BR USD Advance Accounts in Bangladesh Bank

(ii) (v)

(vi)

Consulting Firms &

International Individual

Consultants

PIUs Treasury Accounts in CGA

(vii)

(i)

National Individual Consultants

(iv)

(vii)

Figure 2: Fund Flow Diagram on Disbursement

RHD & BR Sub-Advance Accounts in BDT in Commercial Bank

Documents Flow Funds Flow

12 Appendix B

2. Disbursement Arrangements for Counterpart Fund 20. Amounts equivalent to the value-added and income taxes for consulting services are disbursed by the government. The Bangladesh Railway and the RHD will withhold such amounts, which are paid directly to the competent government authority. The Bangladesh Railway and RHD secure their respective budgets under the government annual budget. C. Accounting 21. The Roads and Highways Department and the Bangladesh Railway will respectively maintain two separate PRF project records by funding source for all expenditures incurred on the PRF project, following cash basis of accounting. The PRF project accounts will follow the government's accounting laws and regulations that are consistent with international accounting principles and practices. D. Auditing and Public Disclosure 22. The RHD and Bangladesh Railway will respectively cause the project financial statements to be audited following the International Standards on Auditing by an independent auditor acceptable to ADB. The RHD and Bangladesh Railway will present their audited project financial statements, together with the auditor’s opinion, in English, to ADB within 6 months from the end of the fiscal year. 23. The audit report for the project financial statements will include a management letter and auditor’s opinions, which cover (i) whether the project financial statements present an accurate and fair view or are presented fairly, in all material respects, following the applicable financial reporting standards; (ii) whether the proceeds of the loan were used only for the purposes of the project; and (iii) whether the borrower or executing agency complied with the financial covenants contained in the legal agreements (where applicable). 24. The RHD and Bangladesh Railway will monitor compliance with financial reporting and auditing requirements during review missions and normal program supervision, and will follow up regularly with all concerned, including the external auditor. 25. ADB has made the Government of Bangladesh, the Roads and Highways Department, and the Bangladesh Railway aware of ADB’s approach to delayed submission and the requirements for satisfactory and acceptable quality of the audited project financial statements.3

3 ADB’s approach and procedures regarding delayed submission of audited project financial statements:

(i) When ADB does not receive the audited project financial statements by the due date, ADB will write to the executing agency to inform it that (a) the audit documents are overdue; and (b) if they are not received within the next 6 months, requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters will not be processed.

(ii) When ADB does not receive the audited project financial statements within 6 months after the due date, ADB will withhold processing of requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters. ADB will inform the executing agency (a) of ADB’s actions and (b) that the loan may be suspended if the audit documents are not received within the next 6 months.

(iii) When ADB does not receive the audited project financial statements within 12 months after the due date, ADB may suspend the loan.

13

ADB reserves the right to require a change in the auditor (in a manner consistent with the Constitution of the borrower) or for additional support to be provided to the auditor, if the audits required are not conducted in a manner satisfactory to ADB or if the audits are substantially delayed. ADB reserves the right to verify the project’s financial accounts to confirm that its policies and procedures were followed when the share of ADB’s financing was used. 26. ADB’s Access to Information Policy (2018) will guide the public disclosure of the audited project financial statements, including the auditor’s opinion on the project financial statements. After the review, ADB will disclose the audited project financial statements and the opinion of the auditors on the project financial statements no later than 14 days of ADB’s confirmation of their acceptability by posting them on its website. The management letter, additional auditor’s opinions, and audited entity financial statements will not be disclosed.4

V. PROCUREMENT AND CONSULTING SERVICES A. Advance Contracting 27. All advance contracting will follow ADB’s Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time). The issuance of consulting service recruitment notices or invitations to bid under advance contracting and retroactive financing will be subject to ADB approval. ADB has advised the borrower, the Roads and Highways Department, and the Bangladesh Railway that approval of advance contracting and retroactive financing does not commit ADB to finance the PRF project. 28. Upon the borrower’s request, ADB has approved advance contracting for procurement of three consulting services packages by firms (two packages for RHD, and a package for BR). The activities to be included in advance contracting are tendering and bid evaluation. 29. Retroactive financing is not applicable. B. Procurement of Consulting Services 30. The RHD and the Bangladesh Railway will recruit all consultants following the ADB Procurement Policy and its associated project administration instructions and/or staff instructions. With experience in recruiting consultants under ADB-financed projects, the procurement risk of the executing agencies is moderate. The terms of reference for all consulting services are detailed in Section E. 31. Consulting firms (two for the road component and one for the railway component) will be recruited for project preparation following the ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time). They will prepare detailed design and other preparatory works for multiple candidate projects. In total, about 600 person-months of international consulting services and 2,600 person-months of national consulting services are required under the consulting firms. The firms are recruited using the quality- and cost-based selection method with a standard quality–cost ratio of 90:10. Also, individual consultants will be recruited to support the EAs in reviewing deliverables by firm consultants to ensure high quality of the work. The reviewer’s inputs are estimated at 200 person-months. The PRF will not finance the construction supervision consultant even when the ensuing ADB loan will finance any projects prepared under the PRF.

4 Such information generally falls under exceptions to disclosure. ADB. 2018. Access to information Policy. Manila.

14 Appendix B

C. Procurement Plan 32. The original Procurement Plan is in Appendix A, and the latest is accessible from ADB’s project website. D. Consultant’s Terms of Reference 33. The terms of reference (TOR) of the consultant services engaged under this project are provided in the following appendixes:

(i) Appendix B: TOR for Consultancy Services for Feasibility Study, Detailed Design, and Other Preparatory Works (Road Component)

(ii) Appendix C: TOR for Consultancy Services for Reviewers (Individual Consultants)–Resettlement Specialist, Environmental Specialist, Highway Specialist, Structural Engineer, Architect, and Procurement Specialist

(iii) Appendix D: TOR for Consulting Firm (Railway Component) (iv) Appendix E: TOR for Individual Reviewers (Railway Component)

VI. SAFEGUARDS

34. The project is not expected to have any adverse social and environmental consequences due to the nature of project preparation. Hence, the project is categorized C for environment, involuntary resettlement, and indigenous people. 5 The project is expected to ensure the development of environmentally and socially viable ensuing projects. Ensuing projects will be prepared in compliance with ADB’s Safeguard Policy Statement (2009) and government guidelines, regulations, and policies. Social and environmental impacts relating to ensuing loans will be assessed and mitigated in accordance with ADB’s Safeguard Policy Statement (2009) and government guidelines, regulations, and policies. 35. Prohibited investment activities. Pursuant to ADB’s Safeguard Policy Statement (2009), ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth in Appendix 5 of the Safeguard Policy Statement.

VII. PERFORMANCE MONITORING A. Monitoring 36. Project readiness financing project performance monitoring. The RHD and the Bangladesh Railway will respectively monitor PRF project performance semiannually and provide consolidated reports to ADB. These reports will include (i) each activity’s progress measured against the implementation schedule, (ii) key implementation issues and solutions, (iii) an updated procurement plan, and (iv) an updated implementation plan for the next 12 months. To ensure PRF projects continue to be both viable and sustainable, the RHD and the Bangladesh Railway should adequately review PRF project financial statements and the associated auditor’s report. In the event that an ensuing loan is not approved, the RHD and the Bangladesh Railway will

5 Indigenous peoples may also refer to tribes, minor races, ethnic sects and communities as defined for operational

purposes under Appendix 3 of ADB's SPS.

15

submit a PRF project completion report to ADB within 6 months of physical completion of the PRF project.6 37. Compliance monitoring. Regular monitoring of project implementation to ensure policy compliance will be conducted through ADB. As necessary, special loan administration missions and a midterm review mission will be fielded to ensure policy compliance. The RHD and the Bangladesh Railway will monitor project implementation in accordance with the schedule and time-bound milestones, and keep ADB informed of any significant deviations that may result in not achieving the milestones. B. Reporting 38. The RHD and Bangladesh Railway will provide ADB with:

(i) semiannual progress reports on the PRF project in a format consistent with ADB’s project performance reporting system;

(ii) consolidated annual reports, including (a) progress achieved by output measured against the performance targets, (b) key implementation issues and solutions, (c) an updated procurement plan, and (d) an updated implementation plan for the next 12 months;7 and

(iii) PRF project accounts, audited financial statements of both executing agencies, and the associated auditor’s report.

VIII. ANTICORRUPTION POLICY

39. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy (1998, as amended to date) relating to the PRF project following ADB’s Integrity Principles and Guidelines. 8 All contracts financed by ADB will include provisions specifying ADB’s right to audit and examine the records and accounts of the executing agency and all PRF project contractors, suppliers, consultants, and other service providers. This includes the examination of project outputs, assets, and all other information that may be considered relevant for audit or inspection by ADB regardless of project completion, termination, or cancellation. Firms or individuals on ADB’s anticorruption debarment list are ineligible to participate in activities that are financed, supported, or administered by ADB, and may not be awarded any contracts under the PRF project.9 40. All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all project contractors, suppliers, consultants, and other service providers. Individuals and/or entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the project. To support these efforts, relevant provisions are included in the loan agreement, regulations, and the bidding documents. In particular, all contracts financed by ADB in connection with the facility shall include provisions specifying the right of ADB to audit and examine the records and accounts of the RHD and Bangladesh Railway, and consultants and other service providers, as they relate to the project. The government will also

6 ADB. 2018. Project Completion Report for Sovereign Operations. Project Administration Instructions. PAI 6.07A.

Manila. 7 The regional departments will present the performance of the completed PRF in the project completion report of the

ensuing loan. 8 ADB. 2015. Integrity Principles and Guidelines (2015). Manila. 9 ADB. Anticorruption and Integrity.

16 Appendix B

allow and assist ADB representatives in carrying out random spot checks on the work in progress and the utilization of funds for the project.

IX. ACCOUNTABILITY MECHANISM 41. People who are, or may in the future be, adversely affected by the PRF project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted PRF projects can voice and seek a resolution for their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should make an effort in good faith to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.10

X. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL 42. All revisions and/or updates during the course of implementation should be retained in this section to provide a chronological history of changes to implemented arrangements recorded in the project administration manual.

10 ADB. Accountability Mechanism.

Appendix A 17

PROCUREMENT PLAN

Basic Data

Project Name: Transport Connectivity Improvement Preparatory Facility Project Number: 50333-001 Approval Number: Country: Bangladesh Executing Agency: Bangladesh Railway,

Roads and Highways Department

Project Procurement Classification: Implementing Agency: Project Implementation Management Unit

Project Procurement Risk: Medium Project Financing Amount: US$ 57,230,000

ADB Financing: US$ 42,000,000 Cofinancing (ADB Administered): Non-ADB Financing: US$ 15,230,000

Project Closing Date: 30 June 2025

Date of First Procurement Plan: 6 December 2019

Date of this Procurement Plan: 6 December 2019

Procurement Plan Duration (in months): 18 Advance Contracting: No e-GP: No

A. Methods, Review and Procurement Plan Except as the Asian Development Bank (ADB) may otherwise agree, the following

methods shall apply to procurement of goods, works, and consulting services.

Procurement of Goods and Works Method Comments

Open Competitive Bidding (OCB) for Goods Request For Quotation for Goods Open Competitive Bidding (OCB) for Works Request For Quotation for Works

Consulting Services Method Comments

Quality- and Cost-Based Selection for Consulting Firm Competitive for Individual Consultant

B. Lists of Active Procurement Packages (Contracts) The following table lists goods, works, and consulting services contracts for which the procurement activity is either ongoing or expected to commence within the procurement plan duration.

Goods and Works Package Number

General Description

Estimated Value

(in US$) Procurement

Method Review Bidding Procedure

Advertisement Date

(quarter/year) Comments

None

18 Appendix B

Consulting Services Package Number

General Description

Estimated Value

(in US$) Selection Method Review Type of

Proposal Advertisement

Date (quarter/year)

Comments

BRCI 1 to 10

Reviewers for railroad component

600,000.00 Competitive Prior

Q1 / 2020 Type: Individual Assignment: National Expertise: Railroad

Specialist CS1 F/S, DD, and

other preparation works for road projects

6,600,000.00 QCBS Prior FTP

Q1 / 2020 Type: Firm

Assignment: International Quality-Cost Ratio: 90:10

CS2 F/S, DD, and other preparation works for road projects package 2


Q1 / 2020 Type: Firm Assignment: International Quality-Cost Ratio: 90:10 Comments: Advance

contracting CS3 F/S, DD, and

other preparation works for railway projects


Q1 / 2020 Type: Firm Assignment: International Quality-Cost Ratio: 90:10 Comments: Advance

contracting NCI-01 Reviewer for

road component


Q1 / 2020 Type: Individual Assignment: National Expertise: Resettlement

Specialist NCI-02 Reviewer for

road component


Q1 / 2020 Type: Individual Assignment: National Expertise: Environment


road component


Q1 / 2020 Type: Individual Assignment: National Expertise: Highway


road component


Q1 / 2020 Type: Individual Assignment: National Expertise: Structural

Engineer NCI-05 Reviewer for

road component


Q1 / 2020 Type: Individual Assignment: National Expertise: Architect

NCI-06 Reviewer for road component

100,000.00 Competitive Prior Q1 / 2020 Type: Individual Assignment: National Expertise: Procurement

Specialist

Appendix A 19

C. List of Indicative Packages (Contracts) Required Under the Project

The following table lists goods, works, and consulting services contracts for which procurement activity is expected to commence beyond the procurement plan duration and over the life of the project (i.e., those expected beyond the current procurement plan duration).

Goods and Works Package Number

General Description

Estimated Value

(in US$) Procurement

Method Review Bidding Procedure Comments

None

Consulting Services Package Number

General Description

Estimated Value

(in US$) Selection Method Review Type of

Proposal Comments

None

Appendix B 19

Terms of Reference for Consultancy Services for Feasibility Study, Detailed Design, and Other Preparatory

Works (Road Component) A. Background 1. The Government of Bangladesh has applied for a loan from the Asian Development Bank (ADB) for financing the technical assistance of the Road Transport Connectivity Improvement Project Preparatory Facility. The government intends to apply a portion of the proceeds to engage a consulting firm (the consultant) to prepare the feasibility study and detailed engineering design for (i) upgrading upgrading of about 1,345 kilometers (km) of national highways, regional highways, and zilla roads to four-lane, six-lane standards, etc., keeping a minimum provision of four lanes with slow moving vehicular traffic (SMVT) lane on both sides and connecting these with the land port of Bangladesh on the border; (ii) integration of road, rail, and waterways of three roads for interconnection to the inland container terminal/inland container depot; and (iii) conflict mitigation and ensuring safety at the level crossings of the road network as recommended by the feasibility study. B. Objective, Scope, and Detailed Tasks of the Assignment 2. Objective. The main objective is to (i) prepare subregional connectivity as well as land port connectivity of the road projects, (ii) prepare multimodal integration of road projects, and (iii) ensure safety level crossing at the road network to make them ready for investment and implementation. All project roads were selected by the government for their significant implications on subregional and multimodal cooperation and integration. 3. Scope. The scope of the assignment includes preparing the feasibility study for 1,345 km of project roads, the detailed engineering design, and the bidding documents for about 693 km of project roads. The project roads are indicated in Table B1. The consultants will also provide support for the procurement of civil works upon the government’s request as well as for ADB missions for loan processing. The land port roads must have design provisions for axle load control station and toll plaza. The multimodal integration roads must provide access for all modes of transport and facilities for road users. Integration within and between different modes of transport is important to ensure that each mode contributes its full potential and that people can move easily between them. The consultant should prepare one set of reports for each project road.

Table B1: Project Roads

Package 1 Sl No

Name of the Road with Class Status of FS & DD

Unit Length Significance

1 Kushtia-Alamdanga-Chuadanga-Darshana Road (R 747, R 748)

FS KM 70 Darshana Land Port

2 Kashiani -Gopalganj- Fakirhat-Katakhali (Khulna) Road (N805)

FS, DD KM 73 Mongla Port Connecting Road

3 Gopalganj-Tungipara-Nazirpur-Pirojpur Road (Z-7704)

FS, DD KM 52 Gopalganj-Pirojpur Connecting Road

4 Khulna-Dumuria- Satkhira Road (R 760)

FS, DD KM 65 Mongla-Bhomra Port connecting Road

20 Appendix B

Sl No



5 Barishal-Jhalokhati-Bekutia-Pirojpur-Bagerhat-Khulna (at N7) Road (R770, R870, Z7709, Z 8702)

FS, DD KM 92 Mongla-Payra Port Connectivity Road

6 Barishal-Bhola-Lakshmipur Road (N809)

FS KM 68 Barishal-Chattogram Connecting Road

7 Goalando-Nazirganj-Baderhat-Kashinathpur-Hatikumrul Road (N5,R601, R711, R710)

FS, DD KM 103 N7 to Hatikumrul Connectivity Road

8 Gobindaganj-Ghoraghat-Hakimpur (Hili) Road (R 585, Z 5836, Z 5509)

FS, DD KM 47 Hili Land Port

9 Beldanga-Dinajpur- Biral Road (N 508, Z 5803)

FS KM 37 Biral Land Port

10

Madaripur (Mostafapur)-Shariatpur-Chandpur-Lakshmipur-Begumganj Road and Shariatpur to Padma Bridge Link Road (R140, R860, R862)

FS KM 165 Mongla-Chattogram Port Connectivity Road

11 Jaldhaka-Domar-Debiganj-Boda Road (Z 5003, Z5703, Z5704)

FS, DD KM 58 N5 Bypass Road

Sub-Total 830

Package 2

Sl No



1 Phulpur-Haluaghat-Gobrakura Road (R 371, Z 3711)

FS KM 28 Gobrakura Land Port

2

Bhulta-Araihazar-Bancharampur-Nabinagar-Radhika and Bancharampur-Muradnagar-Companiganj Road (R 203, Z 1042 , Z 1205)

FS, DD KM 108 Dhaka-Chattogram and Dhaka-Sylhet alternate alignment

3 Cumilla (By Pass Point)- Bibirbazar Road (N101)

FS, DD KM 15 Bibirbazar Land Port

4 Feni- Fulgazi- Parshuram-Bilunia Road ( Z-1033)

FS KM 33 Bilunia Land Port

5 Tongi-Kaliganj-Ghorashal-Panchdona Road (R301)

FS, DD KM 33 N2 and N3 Connecting Road

6 Elenga-Madhupur-Jamalpur-Sherpur-Nakla Road (N4, R460, R371)

FS, DD KM 109 N4 Connecting Road

7 Nandir Bazar (Sherpur)- Bakshiganj-Rajibpur-Rowmari Road (Z4606)

FS KM 80 Rowmari Border Connecting Road

8 Bhaluka-Gafargaon-Kishoreganj Road ( Z-3031, Z-3604, Z-3033)

FS, DD KM 46 Connecting Kishoreganj with N3

9 Mostofi-Kurigram-Nageshwari-Bhurungamari-Sonahat Road (R 506, Z 5622)

FS KM 73 Sonahat Land Port

Appendix B 21

Sl No



10 Shayestagonj-Chunarughat-Balla Road (N204, Local Road)

FS, DD KM 25 Balla Land Port

11 Sunamganj-Polash-Laorghor-Manikola-Durgapur Border Road

FS KM 100 Border Connecting Road

Sub-Total 650

12 Pangaon ICT connecting Road with multi-modal integration facilities FS, DD

Integration among road, rail and waterways

13 Khanpur ICT connecting Road with multi-modal integration facilities FS, DD


14 Dhirasram ICD connecting Road with multi-modal integration facilities

FS, DD Integration between road and rail

15 Conflict mitigation and ensuring safety at level crossings on RHD Road Network

FS, DD Ensuring road safety

* FS-Feasibility Study & DD-Detailed Design ** The highlighted roads are added as per recommendation of the meeting.

4. Implementation arrangement. The Ministry of Road Transport and Bridges (MORTB) is the oversight body and the Roads and Highways Department (RHD) is the executing agency (the client). The consultant will also coordinate with other concerned government agencies and local authorities, with the assistance of the RHD, for carrying out selected activities of the assignment. The MORTB will establish a steering committee to assess the consultant’s performance from time to time. When the steering committee finds the consultant’s performance unsatisfactory, the client reserves the right to request the consultant to replace the expert(s) with poor performance, and/or to terminate the contract and recruit new consultants for completing the balance works under the assignment. In addition, the RHD will assign its technical units (i.e., Technical Services Wing, Bridge Management Wing, Planning and Maintenance Wing, etc.) to review the consultant’s reports and to provide technical guidance as required. The RHD will also establish a project implementation unit (PIU) to implement the project. The PIU will coordinate and communicate with the reviewers and give their comments to the consultant and provide necessary guidance from time to time. 5. Detailed tasks. For each project road, the consultant will carry out the following seven tasks.

Task 1: Inventory, Condition, and Traffic Survey

(i) Develop a geographic information system (GIS)-based road database with the capacity of managing road inventory data (road, bridge, drainage, structures, and other facilities), condition data, traffic data, and other transport related data and inventory. The database should record the road inventory as sections of 100 meters (m) or less. For recording the road inventory data, the RHD Pavement Inventory Survey Manual 2005, Multimodal Transport Policy 2013 should be followed.

(ii) Prepare a survey plan for client approval to collect the inventory, condition, and traffic data of project roads. The plan should clarify the location and duration of

22 Appendix B

each survey activity and the schedule of conducting the survey on all project roads. (iii) Conduct digital video survey of project roads. The digital video should be chainage-

referenced and geo-referenced for ease of review. The video should focus on the pavement condition and clearly show the width of the existing roads, the right-of-way, and both side establishment. In case of multimodal integration, the digital video survey should be conducted to include the surrounding areas covering all modes of transport.

(iv) Collect inventory data from the video and, if necessary, from site investigation, and enter the data into the database. The inventory data should include at least the geometric features, pavement surface, drainage type and capacity, structures, roadside furniture, all related data for other modes of transport, and other related facilities.

(v) Collect data on the condition of project roads, including pavement condition, roughness, drainage, structure, roadside furniture, all related data for other modes of transport and other related facilities, and enter the results into the database.

(vi) Conduct traffic survey of project roads for the purpose of economic analysis and detailed engineering design, and enter the results into the database. The survey should at least include classified traffic counts, intersection volume count, origin–destination, and axle load spectrum.

(vii) Conduct transport model for important locations of the road, intersections, and busy areas for proper development facilities in the project corridor road.

(viii) Conduct studies considering infrastructure and operational integration, information integration, and fare integration for the Multimodal Hub and Transfer Station, and study institutional framework, integrated payment system, and info-structures.

(ix) Collect data and provide integrated technologies and study the involvement of the private sector.

(x) Use the survey results and other related literature to forecast the future traffic for a period until 20 years (with the target of 2041) after the completion of construction for each project road.

(xi) Categorize the roads into homogeneous sections, and estimate the residue life of homogeneous sections. In case of multimodal transport, adopt integrated and interchange between modes of transport.

(xii) Prepare relevant chapters and appendixes of feasibility study reports to present the analyses, findings, and recommendations. An outline of the feasibility study report is in Appendix 2.

(xiii) Upgrade traffic management. (xiv) In case of subway/skyway, the feasibility study shall include the underground

facility, advanced subway, parking facility, pedestrians, traffic, pedestrian volume, time delays, turning volume, signals, speeds, urbanization, saturation, economic growth, commercial space, junction, accident rate, design, analysis, revenue and rents, etc.

Task 2: Engineering Study and Design

(i) Investigate the suitability of local construction materials, and where necessary, identify the locations of new quarry and borrow pit, and assess the quality and quantity of materials and hauling distances.

(ii) Study and propose technical solutions and alternatives for improving the project roads, including geometric alignment, pavement strengthening, rehabilitation, and/or widening of bridges. The solutions should consider the traffic forecasts, avoid land acquisition and involuntary resettlement wherever possible, and

Appendix B 23

incorporate necessary enhancement for coastal roads. (iii) Consult with stakeholders regarding engineering design, and address or integrate

the findings of the consultation into the design as appropriate. (iv) Design the multimodal hub, road corridor, and transfer station (if required, consider

subway/skyway) and provide institutional framework, integrated payment system, and info-structures (providing different transport modes connected physically and operationally, information systems that help service providers achieve integration in addition to providing real-time information to passengers on various modes regarding connectivity options, routes, schedules and fare, integrated payment solutions like smart cards which allow seamless payment across different modes) to build a high-quality integrated multimodal system.

(v) Develop integrated technologies and suggest the involvement of the private sector to build a high-quality integrated multimodal system.

(vi) Prepare cost estimates for proposed improvements of each project road, separating foreign exchange, local currency, and tax and duty components.

(vii) Propose contract packages, taking into account (a) the location of the project roads, size of contracts, and other project-specific factors; (b) the capacity and experience of the client in managing similar contracts; and (c) the development of domestic contracting and manufacturing industries. ADB’s Procurement Guidelines will be followed.

(viii) Review the past practices of performance-based road maintenance in the country, including bidding documents, contracts, project implementation, and relevant lessons.

(ix) Prepare relevant chapters of feasibility study report to present the analyses, findings, and recommendations as described in items (i) to (vi).

(x) Upon the approval of recommendations of the feasibility study, carry out engineering surveys for the purpose of detailed engineering design to enable the estimation of construction quantities with an accuracy of ±10%. The surveys should include, but are not limited to, topography, geotechnical, material, hydrology, drainage, and structure.

(xi) Prepare practical and cost-effective geometric design (horizontal, vertical, and intersection, etc.) for roads and structures on the basis of traffic forecast, pavement structural assessment, axle load, road safety, environmental assessment, and other relevant factors.

(xii) Prepare designs based on the typical pavement sections using standards and guidelines such as the RHD design manuals, AASTHO design guideline, Road Note, Indian Road Congress Austroads, etc. and sound engineering practices, giving due regard to environmental aspects as indicated in the initial environmental examination (IEE) or environmental impact assessment (EIA) report. The environmental regulations and policies of the government and ADB should be followed.

(xiii) Study the hydrological regime in detail, based on an analysis of rainfall and flood records, supplemented by field investigations. The hydrological data and morphological study/data analysis should be done using a mathematical modeling approach with appropriate software like Mike 11, Mike 21, Mike Basin, etc. Use the findings to establish the adequacy and economics of road embankment levels, culverts, and side drainages, and to design roadbed and slope protection for the side drainage, structures, and bridges.

(xiv) Assess cross drainage requirements and accordingly propose the construction of new structures (such as bridges, culverts, and causeways) or the improvement of inadequate structures. Prepare the detailed engineering design for the new

24 Appendix B

structures or improvement of inadequate structures. The structure should be designed as aesthetical viewed structure. Design axle load control facilities and lighting facilities for the project road and other modes of transport (including the station and equipment) following the RHD’s policies and guidance. Prepare the technical specialization and cost estimate for axle load control facilities as part of the detailed engineering design and bidding documents.

(xv) Prepare and design the transport plan for different modes of transport. (xvi) Determine the most cost-effective improvement option for pavement structure.

Where new pavements are required, the pavement structure design will follow an internationally recognized procedure to ensure a design life of 10 years, with provision for overlays during or at the end of design life to extend the life to 20 years.

(xvii) Prepare engineering drawings, including road plans (1:2,000 scale), longitudinal profiles (scales: 1:2,000 horizontal and 1:200 vertical), cross-sections, structure plans, and other requirements of the government.

(xviii) Review and finalize the contract packages as proposed in the feasibility study, in consultation with the client, ADB, and other relevant stakeholders.

(xix) Prepare project implementation schedules showing the planned physical and financial progress for each contract package. The schedule should be prepared on the basis of a review of recent ADB-financed road projects in the country, and the schedule should also reflect seasonal climatic impacts in the works.

(xx) Prepare bills of quantities, and make engineer’s estimates of the costs for relocation of the existing utility services and civil works. The cost estimates should be broken down into foreign (direct and indirect), local currency, and tax and duty components.

(xxi) Prepare engineering technical specifications for each work item, taking into account relevant specifications being used in the country or elsewhere for similar works.

(xxii) Prepare an overall implementation schedule for each project road, including the preconstruction activities, such as land acquisition, resettlement, environment clearance, and procurement, construction activities, construction supervision, and monitoring and evaluation activities.

(xxiii) Prepare relevant chapters and appendixes of the detailed design report to present the analyses, findings, and recommendations as described in items (viii) to (xix). An outline of the detailed design report is in Appendix 3.

(xxiv) In case of multimodal transport, prepare the design for modernization of land port as well as the other modes of transport considering integrated transport policy.

(xxv) For multimodal transport facilities, in the case of subway/skyway, the feasibility study shall cover the traffic study, turning volumes and delays, topographic survey, estimate and costing, and design as per the requirement of the conditions.

Task 3: Road Safety Audit

(i) Collect and review relevant literature about road safety in the country. Review the relevant road safety consultation in Task 5: Poverty and Social Assessment. Meet stakeholders to obtain further information and understand the project background.

(ii) Conduct field visit to the entire length of the project road to assess the current situation of road safety and the potential impacts of the project on road safety.

(iii) During the feasibility study stage, conduct road safety audits for stage 1on planning and feasibility, and for stage 2 on preliminary design, in accordance with ADB’s Road Safety Audit for Road Project: An Operation Tool Kit or similar procedure

Appendix B 25

acceptable to the client. The road safety audit should cover all items in the checklists, and include any other necessary and relevant aspects.

(iv) Prepare relevant chapters and appendixes of the feasibility study report to present the analyses, findings, and recommendations as described in items (i) to (iii).

(v) During the detailed engineering design stage, conduct road safety audits for stage 3 on detailed design, in accordance with ADB’s Road Safety Audit for Road Project: An Operation Tool Kit or similar procedure acceptable to the client. The road safety audit should cover all items in the checklists, and include any other necessary and relevant aspects.

(vi) Provide recommendations to address road safety issues of the operation and maintenance period, and include the recommendations as appropriate into the provision of performance-based maintenance in the bidding documents.

(vii) Review the draft bidding documents of each package and confirm that all recommendations of road safety audits are incorporated properly.

(viii) Prepare relevant chapters and appendixes of the detailed design report to present the analyses, findings, and recommendations as described in items (v) to (vii).

Task 4: Economic and Financial Assessment

(i) Prepare an economic analysis of the proposed road improvements using the highway development and management model (HDM, version 4) and/or other more appropriate models for subregional connectivity projects. The economic analysis should follow ADB’s guidelines for the economic analysis of projects.

(ii) Calculate the economic internal rate of return (EIRR) for each project road. Undertake sensitivity analysis on the risk factor basis for various scenarios such as changes to the capacity costs, operation and maintenance costs, traffic volume, and construction period, etc.

(iii) Estimate the required budget for appropriate operation and maintenance of each project road. Assess the financial sustainability by comparing the required budget with the current budget allocation, and make recommendations as appropriate.

(iv) Prepare relevant chapters and appendixes of the feasibility study report on economic and financial assessment. The assessment should include the presentations as shown in Appendix 4.

(v) Develop a monitoring and evaluation framework in accordance with ADB’s Guidelines for Preparing a Design and Monitoring Framework. Include in the framework appropriate indicators with baseline data and targets.

(vi) Prepare relevant chapters and appendixes of the detailed design report by updating the economic and financial assessment with updated cost estimates and other relevant parameters during the detailed design stage.

(vii) In case of multimodal integration, provide recommendations for establishing rational tariff for international traffic to ensure quality service in regional connectivity.

(viii) Provide funding mechanism, including road user charges and levies, to fund road maintenance and ensure proper and efficient use of road funds.

Task 5: Poverty and Social Assessment

(i) Carry out a poverty and social assessment that focuses on the determinants of poverty and social characteristics of mobility and transport use in the project area of influence.

26 Appendix B

(ii) Identify beneficiaries and stakeholders. Identify key beneficiaries and assess local demand for the proposed road investments. Identify project-related interests of key stakeholders, likely barriers to their participation, and benefits from the project resources, and suggest possible strategies for addressing their concerns.

(iii) Assess the existing social characteristics of mobility and transport use. Provide a gender-segregated baseline on the existing primary patterns of transport use, which include but are not limited to the characteristics of use/ownership of transport modes; use of non-motorized transport (NMT) and by which groups; perceptions and satisfaction of public (collective) transport modes; monthly transport expenditure (public/private); ability and willingness to pay for transport services; links between transport and livelihood; key origin–destination patterns of transport users; average travel time to essential services (disaggregate: hospitals, higher education, administrative services, markets, jobs). Assess how social characteristics such as age, ethnicity, religion, disability, and income affect mobility and use of transport services.

(iv) Identify the constraints and needs of the poor and excluded. Identify the direct and indirect impact channels through which the poor and vulnerable will benefit from the project and how these groups are supported through the project designs. With the participation of stakeholders, identify and analyze the reasons behind the vulnerability of at-risk groups, including their exposure to risks. Identify potential proactive measures, in terms of additional components and design options, which will make it easy for the poor and vulnerable to benefit from the project.

(v) Prepare a gender analysis and when relevant propose a gender action plan. Assess the general socio-characteristics of women: source of income, decision-making power over household budget, time spent in household chores and child-rearing activities, and work outside the household. Assess the different needs and demands of women for transport. Provide baseline on the existing primary patterns of transport use (see item iii above) and additionally include perceived safety of public transport, including incidence of harassment; use of non-motorized transport; and women employment away from the vicinity of their home. Through consultation with the technical experts and the executing agency, assess the feasibility to include design features friendly to women, elderly, and children in the project and other activities (i.e., targeted awareness campaigns) that would make the project more responsive to women’s needs.

(vi) Conduct an assessment of the risk of spread of HIV/AIDS and other communicable diseases due to the project. Assess the existing prevalence and awareness of HIV/AIDS and provide suggestions for measures to be incorporated in the project to mitigate this risk.

(vii) Conduct an assessment on the risk of human trafficking. Assess the existing incidence of human trafficking in the project area and map any government or NGO programs and initiatives that address this issue. Identify possible entry points in the project to use social mobilization programs to raise awareness about the dangers of trafficking, such as awareness programs around construction camps, introduction of good behavior codes for construction contractors, services and information to vulnerable people at key points such as bus stops and border crossing points.

(viii) Conduct an assessment of road safety practices. Identify existing practices detrimental to road safety (use of the right of way, unwillingness to wear seatbelts, helmets, etc.). Identify groups who may be most at risk. Propose measures to increase safety awareness and traffic education campaigns, including buildup of the existing programs conducted by government agencies or NGOs.

Appendix B 27

(ix) Ensure participatory process. Ensure proper consultations and participation through public consultations/meetings in the major settlements along the corridor, focus group discussions with key stakeholder groups, and one-on-one interviews. Ensure the representation of women and include relevant community-based groups and civil society organizations in the participatory process. Ensure proper documentation of the consultation process. Through the poverty and social analysis (PSA), assess how participants’ concerns can be integrated into the project design. Propose follow-up participatory measures for implementation activities.

(x) The PSA data will be based on (a) sample surveys collected during public consultation meetings and focus group discussions; (b) feedback from discussions during public consultation meetings, focus groups and one-on-one interviews; and (c) secondary data. The PSA will be in accordance with ADB’s Technical Note on Social Analysis in Transport Projects,11 Guidelines for the Incorporation of Social Dimensions in ADB Operations, and the Handbook on Poverty and Social Analysis.

(xi) The PSA should provide baseline data that, in coordination with the economic analysis, should be used for the design of a time-bound benefit monitoring and evaluation program, including monitoring indicators, to assess the project benefits to local communities before and after project construction. Further suggestions for additional baseline data should be included. The program should address not only the economic benefits but also poverty reduction impacts and other social benefits such as stability of the region and integration with other parts of the country.

(xii) Prepare relevant chapters and appendixes of the feasibility study report on PSA. (xiii) In case of multimodal integration, forecast the transport needs for women, children,

and elderly.

Task 6: Social Safeguards Planning

(i) For each project road, carry out a screening of involuntary resettlement and indigenous peoples’ impact in accordance with the government’s and ADB’s Safeguard Policy Statement (2009).12 Identify whether the project road is likely to lead to private land acquisition and impact on non-titled holders. The screening exercise will also include an assessment of past social impacts, specifically if land acquisition has been accomplished in anticipation of the ADB project.

(ii) Identify whether the project will be located in, or pass through, areas of significant indigenous people’s settlements, and if this is the case, propose how to specifically include indigenous peoples in project planning and implementation in accordance with ADB’s Safeguard Policy Statement (2009). If relevant, make an overview of population characteristics in the project area and anticipate project impacts.

(iii) Prepare and complete the checklist for involuntary resettlement and indigenous people screening (see Appendix 5).

(iv) For the whole program, and based on the experience of recent and ongoing resettlement plans financed by ADB and similar multilateral development agencies in the country, review existing resettlement frameworks (RF) and update them to meet government and ADB policy compliance standards. The RF should define

11 ADB. Technical Note: Social Analysis for Transport Projects: https://www.adb.org/sites/default/files/institutional-

document/33483/files/social-analysis-transport-projects.pdf. 12 Indigenous peoples may also refer to tribes, minor races, ethnic sects and communities as defined for operational


28 Appendix B

categories for impact, eligibility of affected people for compensation, and provide a matrix of entitlements covering compensation and other assistance for all types of impacts. The RF should provide the methodology for the calculation of compensations based on replacement cost to fully replace the asset. The RF should follow the outline provided in Appendix 6.

(v) For the whole program, and should impacts on indigenous peoples be identified during the screening process, even if indicative, prepare an indigenous peoples planning framework (IPPF). The IPPF should follow the outline provided in Appendix 7.

(vi) Both the RF and IPPF should be based on a consultative process with the executive agency and ADB, and draw from broad-level consultations with the communities likely to be affected by the subprojects.

(vii) Prepare relevant chapters and appendixes of the feasibility study report on resettlement and indigenous peoples planning.13 The appendixes should include the screening checklist for each subproject road, one resettlement framework, and one indigenous people’s framework (if impacts on indigenous peoples are identified during the screening exercise).

(viii) Prepare a resettlement plan (RP) and if impacts on indigenous peoples are identified, an indigenous peoples plan (IPP) in compliance with the government’s national involuntary resettlement policy and ADB's Safeguard Policy Statement (2009). The preparation of the RP should follow the outline provided in Appendix 8.

(ix) Based on the detailed design, determine the legal status of private land within the right of way, and verify application of customary and traditional laws governing land tenure, usufruct rights, and leasehold. Verify legal boundaries of the right of way with the relevant ministry.

(x) Based on the detailed design, conduct census survey of 100% of project affected persons (PAP) and inventory of lost assets.

(xi) Conduct a socioeconomic assessment of all PAPs residing/using the corridor of impact to collect data on family composition, details on age and sex of all household members, income levels and occupational pattern, vulnerability status, legal ownership status of land (private, traditional and customary rights, lease), asset occupancy status, and skills possessed.

(xii) Assess whether the compensation standards for all types of assets, crops, and trees are based on replacement cost and describe in detail the valuation methodology used. Undertake market surveys to compute replacement value of land.

(xiii) Prepare a comprehensive income and livelihood restoration program, supported by adequate budget, to help PAPs improve, or at least restore, their incomes and livelihoods. Identify specific measures for the affected poor, ethnic minorities, or other vulnerable households.

(xiv) Conduct in-depth consultations with the affected persons, ensuring the involvement of women in the process. Consultations should take the form of public meetings, focus group discussions, and one-on-one interviews. Ensure that the consultation process is well documented and demonstrate how the concerns of the affected persons are included in the RP design.

(xv) Establish a cut-off date for eligibility criteria for non-title holders and ensure and document that it has been publicly disseminated.



Appendix B 29

(xvi) Prepare an overall budget for compensation and resettlement and rehabilitation (R&R) assistance.

(xvii) Based on the draft R&R entitlements, prepare an appropriate action plan for additional support required for the vulnerable.

(xviii) Organize workshops on draft R&R policy to receive feedback from identified stakeholders, including the implementing agency, line agencies (specifically revenue, forest, tribal welfare, etc.), nongovernment organizations (NGO), and others.

(xix) Assist the MORTB and local government or the local road administration to develop a computerized database management system for recording PAPs and lost assets. The system should reflect the present impact on PAPs and accordingly make a plan for their entitlements. The system should be in place from the beginning of the resettlement survey. Also, develop cadastral mapping of affected plots for construction of new alignments using the road inventory map developed under the engineering study.

(xx) Assess the capacity of the government in implementing the proposed RP and IPP, recommend improvements and actions required before land acquisition, and propose the necessary training to enable concerned administration officials and the government to implement the RP and IPP and assess the social and resettlement issues of the follow-on subprojects, if required. The scope of training includes ADB involuntary resettlement safeguards policy principles. The training should specifically focus on the differences between the provisions of the ADB policy and the relevant country laws. Assist the MRTB and local government and/or the local road administration to (i) prepare a resettlement implementation schedule, (ii) recruit NGO/agency for RP and IPP implementation, if required, and (iii) recruit consultants for external monitoring and evaluation.

(xxi) If impacts on indigenous peoples are identified, prepare an indigenous peoples' development plan to minimize adverse impacts on tribal communities and to enhance their access to project benefits. The preparation of the indigenous people’s plan should follow the outline provided in Appendix 9.14

(xxii) Prepare relevant chapters and appendixes of the detailed design report on resettlement and indigenous peoples planning. The appendixes should include the RP and IPP for each project road and identify resettlement impacts on indigenous peoples.

(xxiii) Integrate land use planning in the studies to support more sustainable travel choices through coordinated transport and physical planning at national, regional, and local levels.

Task 7: Environmental and Climate Change Risk Assessment

(i) Carry out an environmental assessment of the project roads in accordance with ADB’s Safeguard Policy Statement (2009), and the government’s environmental regulations and policies.

(ii) Classify the project roads in accordance with the environmental impact assessment requirements under the Department of Environment (DOE), Ministry of Environment and Forests, and ADB’s Screening Checklist for Environmental categorization according to the ADB Safeguard Policy Statement (2009).



30 Appendix B

(iii) Depending on the classifications, prepare an initial environmental examination (IEE) as per relevant guidelines of the Department of Environment and ADB, and if an EIA is required, prepare the terms of reference (TOR) that are acceptable to the Department of Environment. In preparing the IEE and/or EIA, a minimum of the following issues must be covered: (a) Potential impacts on biodiversity including modified, natural, critical habitat

and protected areas, and necessary measures to minimize, mitigate, and offset impacts

(b) Potential waste issues including hazardous materials and wastes and appropriate measures for their disposal, treatment, and other forms of management

(c) Potential impacts on ambient air and water quality, noise levels, soil, and recommendations for suitable mitigation measures

(d) Climate change related risks of the project based on consultation with the government and ADB, and recommendations for adaptation measures in the engineering design

(e) Quantification of greenhouse gas emissions expected from the construction and operation stages of the project, with recommendations for suitable mitigation and/or offset measures. It is recommended that appropriate tools such as TEEMP15 be used for the greenhouse gas quantification exercise.

(f) Occupational health safety issues and measures for the construction workers as well as the local communities in and around the project site

(g) Potential impacts on physical and cultural resources, including sensitive receptors (temples, schools, hospitals, etc.) and measures to avoid, minimize, or mitigate impacts

(h) Public consultations with affected people in the project area including men, women, vulnerable or indigenous groups, with clear documentation on dates of meeting and issues discussed. Consultations must also be carried out with relevant government agencies (e.g., Forestry Department, Irrigation Department, etc.) and relevant local NGOs, if any

(i) Grievance redress mechanism to address concerns and grievances of the affected people in the course of the project cycle

(j) Cumulative and induced impact assessment (brief assessment for IEE and in-depth assessment for EIA)

(k) Alternative analysis including the no-project option (required only for EIA under the ADB SPS)

(l) Assessment of the institutional setup and capacity of the EA for meeting environment safeguard requirements of the government as well as ADB. Institutional and capacity needs, if any, must be identified and planned for with adequate budge provisions.

(iv) Prepare the IEE and EIA reports following the suggested outline in Appendix 10 and 11. However modifications may be made, if necessary, to fulfill the requirements of DOE and ADB.

(v) Prepare an environmental management plan (EMP) and environmental monitoring plan (EMOP) to implement and monitor the mitigation measures with clear information on costs, time frame, responsible agencies, monitoring methods, and monitoring indicators.

15 Transport Emissions Evaluation Model for Projects is an Excel-based tool that is freely available and can be

downloaded from http://cleanairasia.org/portal/TEEMPTool. The findings of the traffic studies can be used as inputs in the tool.

Appendix B 31

(vi) Incorporate into the EIA/IEE report and EMPs the feedback from all relevant stakeholders, including the EA, ADB, affected persons, and others.

(vii) During the feasibility study stage, the outputs will be complete IEE or EIA reports fulfilling the requirements of both the DOE and the ADB SPS, including as many site-specific details as possible. For roads with different requirements under DOE and ADB SPS (for example, the DOE requires an EIA but ADB requires an IEE), one report will at least be prepared to fulfill requirements of both agencies.

(viii) During the detailed design stage, provide clear recommendations in the EIA or IEE report for activities that need to be taken. Recommendations may include but not be limited to (a) updating the EMP to provide more site-specific details or other updates; (b) providing more detailed or updated information and analysis on location, expected impacts, and mitigation measures on sensitive receptors; (c) updating the number of trees required for removal; (d) conducting air and noise impact modeling; and (e) other updates in the reports based on design updates. The output of the detailed design stage will be the final IEE and/or EIA reports fulfilling the requirements of both the DOE and the ADB SPS.

(ix) Study integration within the environment to ensure that transport choices support a better environment.

Task 8: Procurement Assistance

(i) Prepare the procurement plan and the bidding documents for each contract package using ADB’s standard bidding document for procurement of civil works.

(ii) Prepare provisions for performance-based maintenance for the bidding documents based on the findings of reviewing past practices.

(iii) Upon the client’s request, assist the government in advertising, issuing bidding documents, responding to queries, receiving and evaluating applications, and in other procurement-related activities.

(iv) Assess the possibility of adopting a public–private partnership (PPP) model, and analyze the strength and weakness of each option. The main PPP options include (a) toll-based, (b) toll-based plus viability gap fund, (c) toll-based plus annuity based, (d) annuity based, and (e) engineering, procurement, and construction (EPC) model.

Task 9: Intelligent Transport (IT) System Development

(i) Develop the information system for the service provider and aim to achieve operational integration and provide real time information to passengers on various modes regarding connectivity options, routes, schedules, and fares.

(ii) Develop the fare integration system by integrating payment solutions like smart cards or other standards to allow seamless access and payment across different modes.

(iii) The intelligent transport system development should be integrated to create strong institutional framework such as unified metropolitan transport facilities and framework for planning, coordination, execution, and monitoring.

C. Consultant’s Inputs

6. The assignment will be carried out over a period of 36 months from the date of commencement. The assignment will be implemented by a consulting firm. It is anticipated that about 156 person-months by international consultants and 690 person-months by national

32 Appendix B

consultants will be required, but the consultant may propose alternative staffing arrangement to complete the assignment as described in Section B of the TOR, and to meet the output and reporting requirements in Section D of the terms of reference.

Table B2: Required Experts

No. Title Relevant Experience and Qualification Positions Person-Month

Positions Person- Month

Package 1 Package 2

International

IC01 Team Leader Master’s degree or above in civil engineering, PhD degree preferred

Minimum 20 years of professional experience

Minimum 15 years of experience in planning, preparation and design of highway projects, at least 5 years as project team leader

1 18 1 30

IC02 Senior Structure Engineer

Bachelor’s degree in civil engineering, postgraduate degree preferred


Minimum 10 years of experience in structure, bridge design and subway/skyway design

1 12 1 12

IC03 Senior Geotechnical Engineer



Minimum 10 years of experience in foundation design and geotechnical engineering

1 12 1 12

IC04 Senior Hydrologist/River Training Specialist



Minimum 10 years of experience in hydraulic/hydrologic engineering and river training design

1 12 1 12

IC05 Transport Model Developer



Minimum 10 years of experience in transport model design

1 6 1 6

IC06 Senior Highway Engineer



Minimum 10 years of experience in planning, preparation and design of highway projects

1 12 1 12

IC07 Transport Economist

Bachelor’s degree in engineering or economics, postgraduate degree preferred


Minimum 10 years of experience in economic and financial analysis, 5 years of which are on transport/infrastructure projects

1 6 1 6

IC08 Senior Road Safety Specialist



Minimum 10 years of experience in road safety design/audit

1 6 1 6

IC09 Senior Environment Specialist

Bachelor’s degree in environmental engineering or environmental science, postgraduate degree preferred


Minimum 10 years of experience in environment impact assessment for road/infrastructure projects

1 6 1 6

IC10 Senior Procurement Specialist

Bachelor’s degree in engineering or construction science, postgraduate degree preferred


1 6 1 6

Appendix B 33



Package 1 Package 2

Minimum 10 years of experience in preparation/management of construction contracts and procurements for international bidding

IC11 Axle Load Control Specialist

Bachelor’s degree in civil engineering or other relevant subject


Minimum 10 years of experience in design and operation of axle load control facilities and equipment, at least 5 years as axle loan control specialist

1 3 1 3

IC12 Climate Change Specialist

Bachelor’s degree in climate change or other relevant subject

Minimum 15 years of professional experience in related area

Minimum 10 years of experience in climate change risk assessment, impact assessment, or like related to transport projects.

1 3 1 3

Subtotal 12 102 12 102

National

NC01 Deputy Team Leader Engineer

Master’s degree in civil engineering, postgraduate degree preferred


Minimum 10 years of experience in planning, preparation and design of highway projects

1 24 1 24

NC02 Structural Engineer

Bachelor’s degree in civil engineering


Minimum 8 years of experience in structure and bridge design

2 18 2 18

NC03 Geotechnical Engineer

Bachelor’s degree in civil engineering and postgraduate qualifications


Minimum 8 years of experience in geotechnical engineering

1 12 1 12

NC04 Hydrologist/River Training Specialist




1 12 1 12

NC05 Urban Planner

Bachelor’s degree in civil engineering/urban planning


Minimum 10 years of experience in preparation and design of highway projects

1 12 1 12

NC06 Architect Bachelor’s degree in architecture, preferably with master’s degree


Minimum 10 years of experience in preparation and design of highway/subway projects

1 12 1 12

NC07 Traffic Engineer



Minimum 8 years of experience in traffic design and survey

1 12 1 12

NC08 Transport Model Developer



Minimum 8 years of experience in transport model design and assessment

1 12 1 12

NC09 Highway Engineer




2 12 2 12

34 Appendix B



Package 1 Package 2

NC10 Pavement Engineer

Bachelor’s degree in civil or material engineering


Minimum 8 years of experience in road pavement design and maintenance

1 12 1 12

NC11 Transport Economist

Bachelor’s degree in engineering or economics


Minimum 8 years of experience in experience in economic and financial analysis,3 years of which on transport/infrastructure projects

1 6 1 6

NC12 Road Safety Specialist




1 6 1 6

NC13 Material Engineer



Minimum 5 years of experience in QA/QC, evaluating, testing and analyzing test results of construction materials.

1 6 1 6

NC14 Environment Specialist

Bachelor’s degree in environmental engineering or environmental science


Minimum 5 years of experience in environment impact assessment for infrastructure projects

1 6 1 6

NC15 Social/Gender Specialist

Bachelor’s degree in social science


Minimum 5 years of experience in social development

1 6 1 6

NC16 Resettlement Specialist



Minimum 5 years of experience in social development and resettlement for infrastructure projects

2 6 2 6

NC17 Land Acquisition Specialist

Bachelor’s degree in social science or survey


Minimum 5 years of experience in Land acquisition projects

1 12 1 12

NC18 Electrical Engineer

Bachelor’s degree in electrical engineering


Minimum 5 years of experience in street lighting, digital sing and signaling

1 6 1 6

NC19 Drainage Engineer



Minimum 5 years of experience in drainage design and maintenance

1 6 1 6

NC20 Contract/Procurement Specialist

Bachelor’s degree in engineering or construction science and postgraduate qualifications


Minimum 8 years of experience in construction contracting and procurements

1 6 1 6

NC21 Axle Load Control Specialist



Minimum 8 years of experience in design and operation of axle load control facilities and equipment, at least 3 years as Axle Loan Control Specialist.

1 6 1 6

NC22 GIS Specialist

Bachelor’s degree in engineering or computer science


Minimum 5 years of experience in GIS and IT in transport sector

1 12 1 12

Appendix B 35



Package 1 Package 2

NC23 Quantity Surveyor

Bachelor’s degree in engineering or construction science


Minimum 5 years of experience in quantity survey, cost estimate and BOQ preparation

2 12 2 12

NC24 Surveyor Bachelor’s degree in civil engineering or survey


Minimum 5 years of experience in highway/road surveys

2 12 2 12

NC25 IT Specialist Bachelor’s degree in Computer engineering or Information Technology, postgraduate degree preferred


Minimum 7 years of experience in international IT/Software organization for IT system development

2 24 2 24

NC26 CAD Operators

Bachelor’s degree in engineering


Minimum 5 years of experience in computer-aided engineering drafting

3 72 3 72

National (Junior)

NC01 Structural Engineer



Minimum 2 years of experience in structure and bridge design

2 18 2 18

NC02 Geotechnical Engineer

Bachelor’s degree in civil engineering and postgraduate qualifications


Minimum 2 years of experience in geotechnical engineering

2 12 2 12

NC03 Hydrologist/River Training Specialist




2 12 2 12

NC04 Urban Planner

Bachelor’s degree in civil engineering/Urban Planning



1 12 1 12

NC05 Architect Bachelor’s degree in architecture, preferably with master’s degree


Minimum 2 years of experience in preparation and design of highway/subway projects

1 12 1 12

NC06 Traffic Engineer



Minimum 2 years of experience in traffic design and survey

2 12 2 12

NC07 Transport Model Developer



Minimum 2 years of experience in transport model design and assessment

2 12 2 12

NC08 Highway Engineer




4 12 4 12

NC09 Pavement Engineer



Minimum 2 years of experience in road pavement design and maintenance

2 12 2 12

NC10 Transport Economist

Bachelor’s degree in engineering or economics


1 12 1 12

36 Appendix B



Package 1 Package 2

Minimum 2 years of experience in experience in economic and financial analysis,3 years of which on transport/infrastructure projects

NC11 Road Safety Specialist




1 6 1 6

NC12 Material Engineer



Minimum 2 years of experience in QA/QC, evaluating, testing and analyzing test results of construction materials.

2 12 2 12

NC13 Environment Specialist

Bachelor’s degree in environmental engineering or environmental science


Minimum 2 years of experience in environment impact assessment for infrastructure projects

1 12 1 12

NC14 Social/Gender Specialist



Minimum 2 years of experience in social development

1 12 1 12

NC15 Resettlement Specialist



Minimum 2 years of experience in social development and resettlement for infrastructure projects

2 12 2 12

NC16 Land Acquisition Specialist

Bachelor’s degree in social science or surveying


Minimum 2 years of experience in land acquisition projects

2 12 2 12

NC17 Electrical Engineer

Bachelor’s degree in electrical engineering


Minimum 2 years of experience in street lighting, digital sign and signaling

2 6 2 6

NC18 Drainage Engineer



Minimum 2 years of experience in drainage design and maintenance

2 6 2 6

NC19 Contract/Procurement Specialist

Bachelor’s degree in engineering or construction science and with postgraduate qualifications


Minimum 2 years of experience in construction contracting and procurements

2 6 2 6

NC20 Axle Load Control Specialist



Minimum 2 years of experience in design and operation of axle load control facilities and equipment, at least 3 years as axle loan control specialist

1 6 1 6

NC21 GIS and Remote Sensing Specialist

Bachelor’s degree in engineering or computer science


Minimum 2 years of experience in geographic information systems (GIS) and information technology (IT) in the transport sector

1 12 1 12

NC22 Quantity Surveyor

Bachelor’s degree in engineering or construction science


Minimum 2 years of experience in quantity survey, cost estimate and bill of quantities preparation

2 12 2 12

NC23 Surveyor Bachelor’s degree in civil engineering or surveying


Minimum 2 years of experience in highway/road surveys

2 12 2 12

Appendix B 37



Package 1 Package 2

NC24 IT Specialist Bachelor’s degree in computer engineering or information technology, postgraduate degree preferred


Minimum 2 years of experience in international IT/software organization for IT system development

1 24 1 24

NC25 CAD Operators

Bachelor’s degree in engineering


Minimum 2 years of experience in computer-aided engineering drafting

6 72 6 72

Subtotal 47 348 47 348

Note: Key positions for technical evaluation should be IC01–IC11, National Senior NC01–NC21, and National Junior

NC01–NC20.

D. Output and Reporting Requirements 7. The consultant will carry out activities according to the following time schedule, and submit reports about the activities and outputs. Adjustments to the outlines may be proposed by the consultant according to the field situation, but will be subject to the employer’s approval.

Table B3: Reporting Requirements

Report Description/Technical

Accomplishments

Submission Deadline (No. of Months after

Commencement)

1. Inception Report Description of proposed methodology, works and staffing schedules; comments on the terms of reference for this contract/package; and comments and observations on issues which may have technical or financial implications, or which may affect the progress of the works

3

2. Draft Feasibility Study Report

Appendix 2 10

3. Final Feasibility Study Report

Revised Feasibility Study report incorporating the comments (Appendix 2)

12 (or 6 weeks after

receiving comments, whichever is later)

4. Draft Final Report (including the detailed design)

Appendix 3 22

5. Final Report Revised final report incorporating the comments (Appendix 3) 24 (or 6 weeks after

receiving comments, whichever is later)

8. In addition to the reports, the consultant should also organize the following workshops and training for the client.

Table B4: Workshops and Trainings Workshop Objective Timing

1. Inception Description of proposed methodology, works and staffing schedules; comments on the terms of reference for this contract/package and comments and observations on issues which may have technical or financial implications, or which may affect the progress of the works

After submission of Inception Report (3.5 months)

38 Appendix B

2. Survey and Draft Feasibility Study

Description of the methodology of survey, works, inventory data presentation, presentation on survey reports, and recommendations

Description of activities, documentation of data analyses, and recommendations developed under the terms of reference, stakeholder assessment (social and environments data), initial environmental examinations, assessment of the effectiveness of the activities undertaken, and conclusion

11 months

3. Draft Detailed Design and Procurement

Description of activities documentation of all data, analyses, and design developed under the task; land acquisition documents including drawings and bill of quantities; procurement plan; and any other necessary documents

Description of proposed procurement method, procurement guidelines for contract/packages, and receiving comments

23 months

4. Overseas Training/Study Tour

Orientation with the design concepts of infrastructures, planning and formulation of projects, maintenance activities, intelligent public transport systems, road safety issues, etc. (For officials from the Ministry of Road Transport and Bridges, Roads and Highways Department, Economic Relations Division, Infrastructure Monitoring and Evaluation Division, Physical Infrastructure Division and Programming Division of Planning Commission)

Any convenient time within the contract period

E. Client’s Input 9. The RHD will provide all the data available at the RHD and will facilitate communications with the concerned offices of the RHD. 10. The RHD will assign the PIU as counterpart staff for day-to-day project management and facilitation. F. Potential Downstream Works 11. Subject to the satisfactory performance of the consultant and the final decision of the government on the proposed project, the consultant may be engaged to provide assistance during the construction of project roads. G. Guidelines of ADB 12. All projects shall be studied and prepared in line with ADB’s guidelines and requirements, which include the following:

Procurement Policy (2017) and Procurement Regulations (2017)

Standard bidding documents

Preparing and Presenting Cost Estimates for Projects and Programs Financed by the Asian Development Bank (2014)

Financial Due Diligence: A Methodology Note (2009)

Guidelines for the Economic Analysis of Projects (2017)

Safeguard Policy Statement (2009)

Handbook on Poverty and Social Analysis (2012)

Gender Tool Kit: Transport (2013)

Guidelines for Climate Proofing Investment in the Transport Sector: Road Infrastructure Projects

Appendix C

39

Terms of Reference for Consultancy Services for Reviewers (Individual Consultants): Resettlement Specialist, Environmental Specialist, Highway Specialist, Structural

Engineer, Architect, and Procurement Specialist A. Objective, Scope, and Detailed Tasks of the Assignment 1. Objective. The main objective of the consultancy services for reviewers (individual consultants) under project readiness financing for the Road Transport Connectivity Improvement Project Preparatory Facility is to review social and environmental safeguard documents, highway design, pavement design, road safety, and structure design of the project roads submitted by the consultants, and to make recommendations on the beauty of roads and structures for aesthetical view, including landscaping, and the proper treatment per client requirement for implementation and procurement support of the project authority for readiness of the subprojects. 2. Scope. The scope of consultancy services includes reviewing the submitted documents of the consultants regarding social and environmental safeguards, highway design, pavement design (rigid and flexible with comparison), and the structural design of road structures such as bridges, culverts, flyovers, interchanges, rail overpasses, underpasses, overpasses, drainage structures, foot over bridges, etc. The scope of work also includes reviewing detailed design reports and related surveys, calculations and study documents for about 1,345 kilometers (km) of national highways and zilla roads (the project roads), three inland container depot/terminal connecting roads, and the mitigation conflict at level crossings and to raise these to the standard recommended for the project roads by consultants through the feasibility study and detailed design (4 lanes/6 lanes and slow moving vehicular traffic lanes), providing comments, and making recommendations to the client about whether the submitted documents can be accepted or not. The project roads are presented in Table C1. Upon request, the consultants will also provide support to the Roads and Highways Department (RHD) and Asian Development Bank (ADB) missions for loan processing.

Table B1: Project Roads Package 1

Sl No



1 Kushtia-Alamdanga-Chuadanga-Darshana Road (R 747, R 748)

FS KM 70 Darshana Land Port

2 Kashiani -Gopalganj- Fakirhat-Katakhali (Khulna) Road (N805)

FS, DD KM 73 Mongla Port Connecting Road

3 Gopalganj-Tungipara-Nazirpur-Pirojpur Road (Z-7704)

FS, DD KM 52 Gopalganj-Pirojpur Connecting Road

4 Khulna-Dumuria- Satkhira Road (R 760)

FS, DD KM 65 Mongla-Bhomra Port connecting Road

5 Barishal-Jhalokhati-Bekutia-Pirojpur-Bagerhat-Khulna (at N7) Road (R770, R870, Z7709, Z 8702)

FS, DD KM 92 Mongla-Payra Port Connectivity Road

6 Barishal-Bhola-Lakshmipur Road (N809)

FS KM 68 Barishal-Chattogram Connecting Road

7 Goalando-Nazirganj-Baderhat-Kashinathpur-Hatikumrul Road (N5,R601, R711, R710)

FS, DD KM 103 N7 to Hatikumrul Connectivity Road

40 Appendix C

Sl No



8 Gobindaganj-Ghoraghat-Hakimpur (Hili) Road (R 585, Z 5836, Z 5509)

FS, DD KM 47 Hili Land Port

9 Beldanga-Dinajpur- Biral Road (N 508, Z 5803)

FS KM 37 Biral Land Port

10

Madaripur (Mostafapur)-Shariatpur-Chandpur-Lakshmipur-Begumganj Road and Shariatpur to Padma Bridge Link Road (R140, R860, R862)

FS KM 165 Mongla-Chattogram Port Connectivity Road

11 Jaldhaka-Domar-Debiganj-Boda Road (Z 5003, Z5703, Z5704)

FS, DD KM 58 N5 Bypass Road

Sub-Total 830

Package 2

Sl No



1 Phulpur-Haluaghat-Gobrakura Road (R 371, Z 3711)

FS KM 28 Gobrakura Land Port

2

Bhulta-Araihazar-Bancharampur-Nabinagar-Radhika and Bancharampur-Muradnagar-Companiganj Road (R 203, Z 1042 , Z 1205)

FS, DD KM 108 Dhaka-Chattogram and Dhaka-Sylhet alternate alignment

3 Cumilla (By Pass Point)- Bibirbazar Road (N101)

FS, DD KM 15 Bibirbazar Land Port

4 Feni- Fulgazi- Parshuram-Bilunia Road ( Z-1033)

FS KM 33 Bilunia Land Port

5 Tongi-Kaliganj-Ghorashal-Panchdona Road (R301)

FS, DD KM 33 N2 and N3 Connecting Road

6 Elenga-Madhupur-Jamalpur-Sherpur-Nakla Road (N4, R460, R371)

FS, DD KM 109 N4 Connecting Road

7 Nandir Bazar (Sherpur)- Bakshiganj-Rajibpur-Rowmari Road (Z4606)

FS KM 80 Rowmari Border Connecting Road

8 Bhaluka-Gafargaon-Kishoreganj Road ( Z-3031, Z-3604, Z-3033)

FS, DD KM 46 Connecting Kishoreganj with N3

9 Mostofi-Kurigram-Nageshwari-Bhurungamari-Sonahat Road (R 506, Z 5622)

FS KM 73 Sonahat Land Port

10 Shayestagonj-Chunarughat-Balla Road (N204, Local Road)

FS, DD KM 25 Balla Land Port

11 Sunamganj-Polash-Laorghor-Manikola-Durgapur Border Road

FS KM 100 Border Connecting Road

Sub-Total 650

12 Pangaon ICT connecting Road with multi-modal integration facilities FS, DD


Appendix C

41

Sl No



13 Khanpur ICT connecting Road with multi-modal integration facilities FS, DD


14 Dhirasram ICD connecting Road with multi-modal integration facilities

FS, DD Integration between road and rail

15 Conflict mitigation and ensuring safety at level crossings on RHD Road Network

FS, DD Ensuring road safety

* FS-Feasibility Study & DD-Detailed Design ** The highlighted roads are added as per recommendation of the meeting.

3. Implementation arrangements. The Ministry of Road Transport and Bridges (MORTB) is the sponsoring ministry, and the Roads and Highways Department (RHD) is the executing agency (the client). The sponsoring ministry will establish a steering committee to assess the consultant’s performance from time to time. In addition, the RHD will assign its technical units (i.e., Technical Services Wing, Bridge Management Wing, Planning and Maintenance Wing, etc.) to review the consultants’ reports and to provide technical guidance as required. The RHD will also establish a project implementation unit (PIU) to implement the project. The abovementioned specialists will directly report to the PIU. 4. Detailed tasks. For each project road, the consultant will carry out the following six tasks applicable for six individual specialists. For recruitment of individual consultants, the tasks of the specialist will be applicable for separate procurement processes. Task 1: Review the Social Safeguard Documents

(i) Participate as a member of the technical review panel and review social safeguard

related aspects in all reports submitted by the technical assistance (TA) consultants and provide feedback to the RHD on the reports and guidance to the TA consultants as needed.

(ii) Reconfirm the involuntary resettlement (IR) and indigenous peoples (IP) categories of the subprojects under the TA loan according to the requirements of ADB’s Safeguard Policy Statement (SPS).16 Accordingly, ensure that the correct type of assessment (resettlement plan or indigenous peoples plan) has been carried out for each subproject.

(iii) Review the resettlement framework (RF), resettlement plan (RP), poverty and social analysis (PSA), land acquisition plan/proposal (LAP), and, if relevant, indigenous peoples plans (IPP) and indigenous peoples framework (IPF) reports prepared by the TA consultants and provide comments and guidance to the TA consultants to ensure the reports comply with requirements of the Government of Bangladesh (GOB) and ADB’s SPS.

(iv) Conduct site visit per road to verify if the information in the RP, PSA, and LAP reports is correct after receiving the complete draft report for each road. Include spot check consultations with affected persons in the verification process.



42 Appendix C

Task 2: Review the Environmental Safeguard Documents

(i) Participate as a member of the technical review panel and review environment safeguard related aspects in all reports submitted by the TA consultants and provide feedback to the RHD on the reports and guidance to the TA consultants as needed.

(ii) Reconfirm the environmental category of the subprojects under the TA loan according to the requirements of the Department of Environment (DOE) and ADB’s SPS. Accordingly, ensure that the correct type of assessment (initial environmental examination or environmental impact assessment) has been carried out for each subproject.

(iii) Review the initial environmental examination (IEE) and environmental impact assessment (EIA) reports prepared by the TA consultants and provide comments and guidance to the TA consultants to ensure the reports comply with requirements of the DOE and ADB’s SPS.

(iv) Conduct at least one site visit per road to verify if the information in the IEE or EIA report is correct after receiving the complete draft report for each road.

Task 3: Review Highway Design and Drawing

(i) Participate as a member of the technical review panel and review highway

drawings and design-related aspects in all reports submitted by the TA consultants and provide feedback to the RHD on the reports and guidance to the TA consultants as needed.

(ii) Check and review the geographic information system (GIS)-based road database on road inventory data (road, bridge, drainage, structures, and other facilities), condition data, traffic data, and survey plan based on collected inventory, condition, and traffic data of the project road.

(iii) Review digital video surveys of the project road, focusing on the pavement condition, the width of the existing roads, the right of way, and both side establishment.

(iv) Check and review the geometric features, pavement surface, drainage type and capacity, structures, roadside furniture, and other related facilities.

(v) Check and review pavement condition, roughness, depression, drainage, structure, roadside furniture, and other related facilities, and recommend the requirement.

(vi) Check and review traffic surveys of project roads for the purpose of economic analysis and detailed engineering design, and enter the results into the database. The survey should at least include classified traffic counts, intersection volume count, origin–destination, and axle load spectrum and update where necessary.

(vii) Check the forecast future traffic based on traffic survey and justify such forecasts. (viii) Check, review, and recommend relevant chapters and appendixes of the feasibility

study report and detailed design to present the analyses, findings, and recommendations.

Task 4: Review Structural Design and Drawing

(i) Participate as a member of the technical review panel and review structural

drawing and design-related aspects in all reports submitted by the TA consultants and provide feedback to the RHD on the reports and guidance to the TA consultants as needed.

Appendix C

43

(ii) Assess the surrounding area, check and review the road structures, i.e., bridges, culverts, flyovers, interchanges, underpass, overpass, foot over bridges, rail over bridges, rigid pavement, drainage structures and other related structures, design provisions, prepared/proposed by the design consultant and recommend proper solutions as the requirement of the client.

(iii) Determine and suggest the appropriate pavement structure for roadways, bazaar areas, intersection points, storage areas, and parking areas in consultation with the RHD.

(iv) Review detailed design report and road structures incorporating load control and safety unit, including plan and profile, civil works drawing, structural designs, and cost estimate construction drawings for structures.

(v) Review the other related structures and assist the client in taking the proper decision.

Task 5: Review the Architectural Design of Road and its Structures

(i) Participate as a member of the technical review panel and review architectural drawings and designs of road and its structures and related aspects in all reports submitted by the TA consultants and provide feedback to the RHD on the reports and guidance to the TA consultants as needed.

(ii) Review the architectural plan of road structures in view of the aesthetical purpose and recommend the beauty of structures.

(iii) Review and optimize the design to better meet the client’s objectives by uncovering any opportunities to improve the plans, structure form, orientation, and/or aesthetic style, as well as any strategies to save time and money in the process.

(iv) Review the landscaping of project roads and its structures for providing aesthetic view.

Task 6. Procurement Support

(i) Recommend the project delivery strategy, procurement plan, and the bidding

documents (templates, standard bidding documents will be provided by ADB) for each contract package following the ADB’s Procurement Policies and Procurement Instructions for Recipients for the procurement of civil works, goods, and services contracts of the project road.

(ii) Review the bidding documents for international competitive bids (ICB) and performance-based maintenance contracts based on the experience of past practices.

(iii) Upon the client’s request, assist the government in advertising, issuing bidding documents, responding to queries, receiving and evaluating applications, and other procurement-related activities.

B. Consultant’s Inputs 5. The consultant will carry out the assignment over a period of 24 months (more or less) from the date of commencement and the six or more individual national consultants will review the consultant’s documents. It is anticipated that about 100 person-months of input will be required. The consultant input will be utilized for full/interim period as per requirement of clients.

44 Appendix C

Table C2: Required Experts

No. Title Relevant Experience and Qualification Positions Person-Months

NCI 01

Resettlement Specialist

Master’s degree or postgraduate degree in social science or related fields

Minimum 15 years of general experience

Minimum 10 years of experience in preparing social impact assessments involving land acquisition and resettlement for road projects financed by multilateral

development banks (World Bank, ADB, JICA, etc.) and for approval by the Government of Bangladesh

1 18

NCI 02

Environmental Specialist

Master’s degree or postgraduate degree in environmental science, civil/environmental

engineering or related course


Minimum 10 years of experience in environmental assessment for road projects financed by multilateral development banks (World Bank, ADB, JICA, etc.) and for

approval by the Government of Bangladesh

1 18

NCI 03

Highway Specialist

Master’s degree or postgraduate degree in civil engineering or transportation engineering


Minimum 10 years of experience in pavement design or highway design or road safety for road projects financed by multilateral development banks (World Bank, ADB, JICA, etc.) and for approval by the Government of Bangladesh

1 18

NCI 04

Structural Engineer

Master’s degree or postgraduate degree in civil engineering or structural engineering


Minimum 10 years of experience in structural design of bridges/flyovers, etc. for road/bridge projects financed by multilateral


1 18

NCI 05

Architect Bachelor’s degree in Architect, Postgraduate

degree is preferred


Minimum 8 years of experience in architectural design of bridges/flyovers, etc. for road/bridge projects financed by multilateral


1 15

NCI 06

Procurement Specialist

Master’s degree or postgraduate degree in civil engineering or procurement

1 13

Appendix C

45

No. Title Relevant Experience and Qualification Positions Person-Months


Minimum 10 years of experience in preparation/management of procurement of international bidding for multilateral

development banks (World Bank, ADB, JICA, etc.)

Subtotal 6 100 Note: As per requirement of client, any individual consultant can be added within this scope of work by modifying the input of the specialist. In such case, the client will decide and take concurrence from ADB.

C. Output and Reporting Requirements 6. The consultants will submit the following reports about the activities and outputs.

(i) Social safeguard review reports (1 review report per report submitted by the TA consultant—RF, RP, PSA and relevant sections of the TA inception report, feasibility study report, and detailed design report)

(ii) Environmental safeguard review reports (1 review report per report submitted by the TA consultant—EE and/or EIA and relevant sections of the TA inception report, feasibility study report, and detailed design report)

(iii) Highway design review reports (1 review report per report submitted by the TA consultant—relevant sections of the TA inception report, feasibility study report , and detailed design report)

(iv) Structural design review reports (1 review report per report submitted by the TA consultant—relevant sections of the TA inception report, feasibility study report, and detailed design report)

(v) Architectural design review reports (1 review report per report submitted by the TA consultant—relevant sections of the TA feasibility study report, and detailed design report)

(vi) Procurement review reports (1 review report per report submitted by the TA consultant—relevant sections of the TA feasibility study report and detailed design report)

7. The review report for all consultants should include information on but not be limited to the following: (i) scope of the report or section; (ii) observations made, comments provided to the TA consultant, and revisions made; (iii) site verification findings where relevant; and (iv) conclusions.

46 Appendix D

Terms of Reference of Consulting Firm (Railway Component) A. Background 1. Bangladesh reached lower middle-income status in July 2015. With its young and rapidly growing population and steady economic growth, transport demand in Bangladesh is extremely strong nationwide. But the country’s transport infrastructure is inadequate in all sub-modes, which raises costs and time, reduces competitiveness and efficiency, and impedes economic activities including intraregional trade. 2. Bangladesh’s transport system consists of roads, railways, inland waterways, seaports, and civil aviation. Road transport’s modal share is over 70% for passenger traffic and 60% for freight. Road traffic has been growing at an average rate of above 8% per year. Railway and water transport are steadily increasing in volume both for passenger and cargo, but they are losing their share in the modal split. Congestion of the transport network is severe, although the government has been investing on infrastructure development of each sub-mode under its national development plan and sector development plans. In parallel with strengthening capacity of each transport mode, improvement of national and subregional connectivity is urgently needed to secure smooth transport flow, alleviate congestion, and maximize the impact of investments on transport infrastructure. Railway is an important mode of transport as laid out in the relevant policies and plans of the Government of Bangladesh because it is environment friendly, cost effective, and less risky than roads. 3. Bangladesh urgently requires further development of its transport network with strengthened connections with important cities, ports, and the subregion to meet rapidly growing transport demand for cargo and passenger. The objective of the technical assistance (TA) for the Transport Connectivity Improvement Preparatory Facility is to support the Government of Bangladesh to advance preparation of railway projects that will improve strategic connectivity and facilitate the transport network in the country and subregion by financing detailed design and other preparatory works of subprojects. The subprojects are selected nationwide under selection criteria for transport hubs, inland container depot, and terminal railway station. 4. The TA project shall expedite preparation in connectivity projects, including detailed design and other preparatory works. The project will especially support railway connectivity improvement in different areas under the following subprojects:

(i) Feasibility study with Detailed Design for Construction of new bridge parallel to the existing Hardinge Bridge in the Western Zone of Bangladesh Railway.

(ii) Feasibility study with detailed design for construction of BG line parallel to the existing BG line in Abdulpur-Rajshahi section and construction of BG line parallel to the existing DG line in Abdulpur-Santahar-Parbatipur section including Abdulpur bypass.

(iii) Feasibility study with detailed design for construction of new BG line from Santahar to Rohanpur/Amnura.

(iv) Feasibility study with detailed design for construction of DG/BG line parallel to the existing MG line and conversion of existing MG line into DG/BG in Santahar-Bogura-Kaunia-Lalmonirhat section including Santahar bypass.

(v) Feasibility study with detailed design for construction of DG/BG line parallel to the existing MG line and conversion of existing MG line into DG/BG line in Bhairab Bazar-Mymensingh section.

(vi) Feasibility Study with Detailed Design for the construction of a Cord line from Narayanganj to Laksham/Comilla.

Appendix D

47

(vii) Feasibility study with detailed design for construction of a new BG line parallel to the existing line in Jessore-Benapole rail section

(viii) Feasibility study with detailed design for conversion of the existing MG line into DG line in Bangabandhu Bridge East-Tarakandi-Jamalpur-Dewanganj Bazar section including construction of Tongi bypass.

(ix) Assessment of future demand of rolling stocks and feasibility study with detailed design for relocation, redesign, rebuilding and new construction of rolling stock maintenance installations of Bangladesh Railway.

(x) Preparation of core and non-core business plan for Bangladesh Railway with assessment and analysis of various traffic demands, land use master plan, plan for optical fibre telecommunication business and increasing passengers’ facilities including related infrastructure development and access control system in important stations of Bangladesh Railway to meet future needs.

(xi) Analysis and assessment of sectional capacity by introducing of Intermediate Block System and installation of ATS/ATP with existing CBI and CTC system in the main routes for enhanced capacity and need analysis for signaling training center of Bangladesh Railway.

5. Cargo traffic along Dhaka–Chittagong corridor. Bangladesh has the potential to grow further as a major exporter of labor-intensive products. The foreign trade value in Bangladesh recorded a tenfold increase from 2000 to 2015. However, growth of its subregional trade is slower partly due to insufficient subregional connectivity. The Dhaka–Chittagong corridor, which is connected to Chittagong Port, is the most important corridor in Bangladesh, plying most populated and developed cities in the country. After the construction of the double line and conversion of the MG section into DG section, cargo traffic movement will increase the country’s trade for major garment factories, which are a major importer and exporter of the country and are located along the corridors. Chittagong Port is the national gateway port handling more than 90% of the country’s international cargo. About 60% of international containers traverse Dhaka through the port. 6. Subregional trade through land border. Bangladesh’s location between South and Southeast Asia provides the country good prospects for becoming a regional trading hub. Major international trade corridors, such as the South Asia Subregional Economic Cooperation (SASEC) corridors, the Asia Highway network, and the Trans-Asian Railway network, run through the country. The corridors provide access to international markets and trade opportunity as well not only for Bangladesh but also for neighboring countries. One of the reasons for low intraregional trade can be attributed to the lack of physical connectivity to international corridors being developed toward borders. However, intraregional trade in South Asia is less aggressive compared with other subregions such as the Association of Southeast Asian Nations and the European Union. 7. The Transport Connectivity Improvement Preparatory Facility, in the form of a TA loan, is proposed to advance project preparation by assisting in identification, planning, feasibility, and detailed design with other preparatory works. Subprojects have been selected under the following selection criteria: (i) infrastructure connectivity function; (ii) infrastructure to alleviate congestion around the cities; (iii) urgency and impact of infrastructure; and (iv) development coordination among stakeholders. The subprojects are listed in no. 4 above.

48 Appendix D

B. Situation Analysis

8. The situation analysis for each of the above subprojects is briefly covered below.

(i) The Hardinge Bridge crosses the Ganges (Padma) River, and runs between the Bheramara and Paksey railway stations. The first train to use the bridge tested its engineering on 1 January 1915 and in March 1915. The 1.8 kilometer-long bridge carries two BG tracks and it is composed of 15 steel through truss spans of modified Petit-type lattice arches plus three deck type plate girder approach spans at each end.

During the Bangladesh Liberation War of 1971, the twelfth truss span (from the Paksey side) was severely damaged and fell into the river. The damaged span was rebuilt by a joint venture of the Bangladesh Railway and Indian Railways, with reconstruction assistance from the Japanese government. The bridge was reopened for service in 1976.

With the construction of a new railway bridge paralleling the Bangabandhu Bridge, there will be a significant increase in freight traffic, both regional and through the Trans-Asian Railway, on the line between Kolkata and Dhaka. This study has included projections of freight and passenger traffic, including Trans-Asian Railway traffic.

At present, this bridge has a speed restriction of 25 kilometers/hour (km/h). It is understood that this speed restriction was imposed after the replacement of truss Span No. 12. The existing end portal clearance is not sufficient for the proposed Trans-Asian Railway live load. The stringers connected with the cross beams of these trusses are close to the end of their fatigue life.

Construction of a new parallel Hardinge Bridge is necessary to handle Trans-Asian Railway traffic, and should be complemented by a program of upgrading of the entire Darsana–Ishwardi–Dhaka railway corridor to handle such traffic.

(ii) At present, Bangladesh Railway has 272 locomotives, 1,567 passenger carriages,

and 4,121 wagons in broad gauge and meter gauge operating in the eastern and western regions of the country. Within the next 3 to 4 years, around 140 locomotives, 1,025 carriages, and 1,000 wagons will be added to the fleet.

For trouble-free and smooth services of rolling stock, various types of major schedule maintenances are done in workshops. At present, Bangladesh Railway has three diesel locomotive maintenance workshops at Dhaka, Chattogram, and Parbatipur for F&G schedule maintenance and a central locomotive workshop in Parbatipur, Dinajpur for general overhauling of locomotives.

On the other hand, Bangladesh Railway has two major carriage and wagon (C&W) workshops at Saidpur and Pahartali for heavy schedule maintenance, i.e., lift enamel (LE), periodic overhaul (POH), and general overhaul (GOH). Workshops are the most important organizations for rolling stock maintenance. But the current workshops of Bangladesh Railway are not sufficient for proper and timely maintenance of the existing rolling stocks. In addition, trip inspection (Schedule-A) and light maintenance (Schedule-C, D and E) of locomotives are done in loco sheds. On the other hand, Schedule-A and other light maintenance schedules like Schedule-B and special repairs for carriages/wagons are done

Appendix D

49

in carriage/wagon depots situated in different areas of Bangladesh with minimum number of plants and machineries. The present conditions of loco sheds and carriage and wagon depots are not up-to-date for facing the challenge of the maintenance and operation of the new generation locomotives and carriages with a large volume.

The Bangladesh Government has taken up a master plan to improve rolling stock maintenance services. As part of this, the existing locomotive workshops, C&W workshops, loco sheds, carriage depots, etc. will have to be expanded and modernized and new structures for these need to be constructed.

Recognizing this problem, the Bangladesh Railway has approved a technical assistance project to build a new diesel electric locomotive workshop, a new diesel electric multiple unit (DEMU) workshop at Narayanganj, and a new loco shed at Dhaka and to modernize the central locomotive workshop (CLW) at Parbatipur.

This TA study includes an assessment of the future demand of rolling stocks with the following components for modernization, relocation, redesign, rebuilding, and construction as well as new installations for capacity enhancement of maintenance facilities at suitable locations of Bangladesh Railway: - modernization, redesign, and rebuilding of C&W loco shed, depot and

workshop at Pahartali in Chattogram under East Zone Workshop Division, and at Saidpur in Nilphamari under the West Zone Workshop Division;

- modernization, redesign, and rebuilding of diesel locomotive workshops at Pahartali and Dhaka;

- modernization, redesign, and rebuilding of the main store depots at Pahartali and Saidpur;

- modernization, redesign, and rebuilding of the existing laboratory for testing of oils, water, ferrous and non-ferrous metals, etc., within the workshop premises; and

- construction of new train air-conditioning and power car maintenance depot (location to be determined).

(iii) Feasibility study with detailed design for construction of a BG line parallel to the

existing BG line in Abdulpur–Rajshahi and Abdulpur–Santahar–Parbatipur section:

Length of Abdulpur–Rajshahi section is 41 km consisting of 5 major bridges, 7 minor bridges, and 57 box culverts. Type of rail 90A and 90R with steel sleepers

Length of Abdulpur–Santahar–Parbatipur section is 157 km consisting of 2 important bridges, 15 major bridges, 76 minor bridges, and 9 box culverts. Type of rail 90A and 90R with PRC type sleepers

(iv) Feasibility study with detailed design for construction of a DG line parallel to the

existing MG line and conversion of the existing MG line into a DG line between Santahar–Bogura–Kaunia–Lalmonirhat section:

Length of Santahar–Bogura–Kaunia–Lalmonirhat section is 167 km consisting of 32 stations, 24 major bridges, and 74 minor bridges

(v) Feasibility study and detail design for construction of a new DG line parallel to the

existing MG line and conversion of the existing MG line into a DG line. Bhairab

50 Appendix D

Bazar–Mymensingh section of the Bangladesh Railway is an important section: Bhairab Bazar end connected to the Dhaka–Chittagong main corridor and the other end connected with Mymensingh station of the Dhaka–Mymensingh–Jamalpur–Bangabandhu Bridge section.

Length of the section is 115.61 km consisting of 20 stations excluding both end stations. Kishoreganj and Gouripur Mymensingh are the major stations in the section. Stone ballasted single line track of 75 lbs. “A” rail with wooden and steel trough sleepers

(vi) Bangladesh Railway is currently implementing computer-based signaling and

interlocking system (CBI) for its main railway corridors. Centralized traffic control (CTC) system is also being introduced in the railway sections.

Yet there are still railway corridors where absolute block system is used, only one train can be entered in a block section. In consultation with the client, one corridor shall be selected for line capacity enhancement and automatic signaling system.

A detailed study, analysis, and comprehensive assessment shall be conducted to select one corridor based on ridership forecast and to determine the best technical solution for the enhancement of sectional line capacity, traffic management system, power and carriage management system, central traffic control system, signaling system, and level crossing gate protection system both from station and CTC in the corridor.

The above can be achieved by introducing intermediate block system and installation of automatic train supervision(ATS)/automatic train protection (ATP) with the existing CBI and CTC systems in the selected corridors for which detailed design, cost estimation, and tender documents are to be prepared.

A needs analysis shall also be conducted to assess the effectiveness of the signaling training center for Bangladesh Railway and, accordingly, an effectiveness study report (both draft and final) shall be prepared.

Akhaura–Sylhet section has become an important national route. It is a sub-route of Trans-Asian Railway (TAR) routes in Bangladesh and would be one of the regional corridors to India. Therefore, the standard of this section has to be improved.

Present speed in this section is 70 km/hour and travel time from Dhaka to Sylhet is about 7 hours. Present route length of Akhaura–Sylhet section is 176.72 km, which includes 33 stations. The existing track comprises MG configuration with 75 lbs “A” rail and combination of PC and steel sleepers with 12-ton axle load capacity. One project will convert the existing Akhaura–Sylhet MG section into DG. The entire route of the Bangladesh Railway will ultimately be BG track. DG double line will enhance both the passenger and freight carrying capacity of the Akhura–Sylhet section of the Bangladesh Railway as well as strengthen subregional connectivity with the eastern part of India.

The section starts from Akhaura and passes through the major railway stations of Shayestagonj, Srimangal, and Kulaura and ends at Sylhet Station. Overall project length of the section is 176.60 km. Akhaura–Sylhet section stretches along the route with 33 stations (22 “B” Class and 9 “D” Class and 2 halts) excluding Akhaura Station. Topographical and geographical changes in the route track notably vary mostly on level plane and partly hilly area. At present,

Appendix D

51

the type of rail used in the section is 12.8m long 75 lbs. “A” and there are long welded rail and short welded rail (3×12.8 m) in part of the core and non-core sections.

(vii) Assessment and analysis of various traffic demands, passenger amenities,

including related infrastructure development and access control system in important stations of the Bangladesh Railway to meet future needs:

Accordingly, identify the opportunities for station area development, incorporating the transit oriented development concept. Transit oriented developments (TOD) are projects that are vertical, with high density development, easily accessible by foot and bicycle, and linked to mass transit so that cities can continue to grow while minimizing their climate change footprint.

TOD projects maximize the amount of residential, business, and leisure space within walking distance of public transport. In so doing, TOD aims to increase usage of public transport by reducing the use of private cars and by promoting sustainable growth.

By focusing development plans on density rather than sprawl, it should be possible to make substantial savings in urban infrastructure costs. As the urban population rises, TOD projects could help reduce dependence on private cars, thus saving lives which may otherwise be lost in road traffic accidents.

A comprehensive business plan (both draft and final) for Bangladesh Railway shall be developed for this component using TOD concepts with a view to maximizing Bangladesh Railway net revenue. As part of this business plan, stations shall be categorized considering the TOD benefits for Bangladesh Railway. A pilot project shall also be developed at a large urban station and the location of the station shall be determined in consultation with Bangladesh Railway.

(viii) Jessore–Benapole section of the Bangladesh Railway is connected with the

important Benapole land port. The Jessore end is connected to Khulna–Parbatipur main line and the other end is connected to Benapole land port as well as to Kolkata of India as an important TAR route. The length of the section is 37 km, consisting of three stations excluding Jessore station. It has BG track with 11.8 km steel trough sleeper, 15.2 km wooden and steel sleeper mixed, and 10 km wooden sleeper. Type of rail: 90 lbs. “A,” 26 km, and 90 lbs. BS, 11 km.

With the Padma Rail Link, Indian container traffic using the Jessore–Benapole section will be shorter and faster with a larger gauge and will also be able to take 60-wagon trains suitable for double-stacked container operations between Kolkata and Dhaka. Even after the regional traffic diverts to the shorter and more efficient routing via the proposed double line section, transit for Indian’s goods and container trains will be facilitated enormously.

(ix) Feasibility study with detailed design for conversion of the existing MG line into DG

line between Jamalpur–Tarakandi–Bangabandhu Bridge East section.

Length of Jamalpur–Tarakandi–Bangabandhu Bridge East section is 68 km

The above projects have been identified for potential investment under ADB

52 Appendix D

funding. These, along with other modes of transport, will contribute to the development of national, regional, and international economy and trade.

Realizing the need for subregional and regional connectivity, ADB has proposed this technical assistance project for ADB loan.

C. Considerations on Project Output

9. During inception stage, the consultant shall discuss with the client to mutually agree on some important considerations, as outlined below, for the best interest of Bangladesh Railway. However, the client shall give due consideration should there be any cost impact. 10. The consultant shall discuss with the client to prioritize the subprojects and to agree on the respective milestones for deliverables. 11. The client shall confirm during inception stage which section shall have dual gauge and which one shall have the broad gauge provisions. 12. Single line or double line provision shall also be discussed with the client at project inception. 13. In the event the second line shall be required, the client shall discuss with the consultant to prepare appropriate phasing arrangement for the subsequent implementation of the second line. D. Objectives

14. The objective of the technical assistance project is to complete all necessary preparatory tasks for ready implementation of the following projects:

(i) Construction of a new bridge parallel to the existing Hardinge Bridge in the western zone of Bangladesh Railway

(ii) Relocation, redesign, rebuilding, and new construction of rolling stock maintenance installations of Bangladesh Railway

(iii) Construction of BG line parallel to the existing BG line in Abdulpur–Rajshahi section and in Abdulpur–Santahar–Parbatipur section

(iv) Construction of a DG line parallel to the existing MG line and conversion of the existing MG line into DG line between Santahar–Bogura–Kaunia–Lalmonirhat section

(v) Construction of a DG line parallel to the existing MG line and conversion of the existing MG line into DG line between Bhairab Bazar–Mymensingh section

(vi) Introduction of intermediate block system and installation of ATS/ATP with the existing CBI and CTC system in the main routes and needs analysis followed by effectiveness study reporting shall be done for the signaling training center of Bangladesh Railway

(vii) Construction of a new DG line parallel to the existing line in Akhaura–Sylhet section

(viii) Comprehensive business plan including assessment and analysis of various traffic demands and passenger amenities, including related infrastructure development and access control system in important stations of the Bangladesh Railway to meet future needs

(ix) Reconstruction of the existing BG line and construction of a new BG line parallel

Appendix D

53

to the existing line between Jessore–Benapole rail section (x) Conversion of the existing MG line into DG line between Jamalpur–Tarakandi–

Bangabandhu Bridge East section

15. The consultant shall mainly perform, but not be limited, to the following tasks for the above mentioned work components (except for the signaling system and business plan components which are subsequently covered):

(i) Feasibility study along with social and environmental study

Collect all necessary information of existing, ongoing, and planned development works of the government and private sector in and around the project site, review all related documents available, examine all existing infrastructure and facilities, and consult all relevant agencies/stakeholders.

Define alignment and layouts, scope of work, technical aspects, and design parameters.

Define phasing of construction, resolve interfacing issues, train operation and signaling system during track conversion work, and prepare detailed work schedule.

Carry out topographical survey, option analysis, geotechnical aspect, traffic survey and forecast, technical viability, economic and financial analysis, land market survey, social and environmental study.

Prepare feasibility study report which will contain the main report with all technical details along with drawings, cost estimates, RP, LAP, EMP, hydrological and morphological report, and other required documents.

(ii) Detailed design

Conduct detailed investigation (including geotechnical), and update social and environmental findings.

Prepare the detailed design report along with detailed design drawings and layouts. The design and operational speed for BG and MG is as follows:

Design Speed Operational Speed

BG 120 km/h 100 km/h

MG 100 km/h 80 km/h BG = broad gauge, km/h = kilometer per hour, MG = meter gauge.

Update the IRR, RP, EMP, LAP, and other relevant documents based on the detailed design.

Prepare bid documents with detailed specifications and bill of quantities (BOQ), detailed cost estimate as per BOQ, and detailed bid evaluation criteria.

(iii) Tendering services

Provide tendering services for the tenders. (iv) Preparation of the DPP for the investment projects

Provide necessary support to Bangladesh Railway for preparation of the

54 Appendix D

development project proposal (DPP) for the all the investment projects to be proposed under the study.

(v) Signaling system component

Carry out detailed study, analysis, and comprehensive assessment to select one most viable corridor based on ridership forecast and also determine the best technical solution for the enhancement of sectional line capacity, traffic management system, power and carriage management system, central traffic control system, signaling system, and level crossing gate protection system both from the station and CTC in the corridor.

Based on the findings, conduct detailed design, and prepare cost estimates and tender documents to introduce the intermediate block system and installation of the ATS/ATP with the existing CBI and CTC system in the selected corridors.

A needs analysis shall also be conducted to assess the effectiveness of the signaling training center for Bangladesh Railway and, accordingly, an effectiveness study report shall be prepared.

(vi) Business plan for Bangladesh Railway

A comprehensive business plan for Bangladesh Railway shall be developed using TOD concepts to maximize its net revenue. As part of this business plan, stations shall be categorized considering the benefits for Bangladesh Railway from TOD. A pilot project shall also be developed at a large urban station and the location of the station shall be determined in consultation with Bangladesh Railway.

E. Project Management, Design Coordination and Quality Assurance

16. The consultant shall be responsible for project management, overall coordination, and integration of the entrusted feasibility study and design works in close cooperation with Bangladesh Railway. The responsibilities also include standardization of design, quality management, and quality assurance for all stages in the design process and compliance of the works with all applicable codes, rules, and processes of the Government of Bangladesh, Bangladesh Railway, and ADB. The specific responsibilities for project management, design coordination, and quality assurance are as follows but not limited to these:

(i) Project management and coordination. The consultant shall prepare detailed task schedule during inception and follow the schedule, follow up on internal and external deliverables and approvals, and closely monitor and coordinate surveys and investigations conducted by third parties and verify their reports.

(ii) Establish design standards and approval procedures. The consultant shall review and, where necessary, revise or supplement in close cooperation with BR the design criteria, standard designs and drawings, cost estimate, standard specifications, codes, etc. that are applicable for all the projects. The consultant shall study the approval process within BR, the GOB, and ADB and take necessary actions accordingly. The consultant shall immediately inform BR if any agreed or approved scope of work/findings/issues/designs/drawings/specifications/cost estimates, etc. are needed to be changed with proper justification.

(iii) Quality control and quality assurance. The consultant shall preferably have in-house design excellence, experience in Indian BG line and Bangladesh DG line, and in-country competency to enforce quality control and quality assurance system

Appendix D

55

in all design steps, survey coordination, and milestone deliverables.

F. Scope of Consultancy Service

17. The brief scope of consultancy services is to conduct feasibility study, safeguard study, detailed design, and tendering services for the following components:

(i) Construction of a new bridge parallel to the existing Hardinge Bridge in the western zone of Bangladesh Railway

(ii) Relocation, redesign, rebuilding, and new construction of rolling stock maintenance installations of Bangladesh Railway

(iii) Construction of BG line parallel to the existing BG line in Abdulpur–Rajshahi section and in Abdulpur–Santahar–Parbatipur section

(iv) Construction of a DG line parallel to the existing MG line and conversion of the existing MG line into DG line between Santahar–Bogura–Kaunia–Lalmonirhat section

(v) Construction of a DG line parallel to the existing MG line and conversion of the existing MG line into DG line between Bhairab Bazar–Mymensingh section

(vi) Introduction of intermediate block system and installation of ATS/ATP with the existing CBI and CTC system in the main routes and signaling training center of Bangladesh Railway

(vii) Construction of a new DG line parallel to the existing line in Akhaura–Sylhet section

(viii) Core and non-core business plan including assessment and analysis of various traffic demands, passenger amenities including related infrastructure development, and access control system in important stations of the Bangladesh Railway to meet future needs

(ix) Reconstruction of the existing BG line and construction of a new BG line parallel to the existing line between Jessore–Benapole rail section

(x) Construction of a DG line parallel to the existing MG line and conversion of the existing MG line into DG line between Jamalpur–Tarakandi–Bangabandhu Bridge East section

18. In addition, the consultant will also have to prepare project documents and arrange a foreign study tour and overseas training program for the client.

1. Feasibility Study

19. Referring to the foregoing discussion, the consultant will undertake detailed feasibility study. Component-wise terms of references are given in Section F. The terms of reference for the general feasibility study include, but are not limited to, the following:

a. Technical Feasibility

Collect and review all available relevant studies, reports, materials, documents, and information in connection with the components/projects mentioned above.

Collect all necessary information of existing, ongoing, and future planned development works of the government and private sector in and around the project site and consult all relevant agencies/stakeholders. Take all findings into consideration when making the study.

Examine all existing infrastructure, operational facilities, rolling stock

56 Appendix D

maintenance facilities, line capacity, and business opportunities and make specific recommendations to improve those.

Finalize the detailed scope of work, technical aspects, and design parameters of all the components/projects in consultation with Bangladesh Railway.

Assess the needs and justifications of the proposed components/projects. Assess probable effects upon project implementation including direct and indirect effects. Assess the benefits of the proposed project not only in terms of financial or economic but also in terms of safety, environmental impacts, transportation and travel costs, poverty reduction, enhancement of trade and commercial activities likely to be created as an outcome of all the components.

Identify the various technical solutions and various options for implementing all the components involving construction of tracks and bridges, including signaling facilities and operational facilities such as station yards, maintenance sheds, etc. to identify the most suitable solution. Carry out surveys and necessary investigations covering surrounding areas of each option for option analysis and finalize the most suitable solution.

Carry out detailed topographical surveys. The topographic works have to be performed in relation to the required accuracy using satellite-based survey equipment (differential global positioning system [DGPS], data logger, and total station) that can be used for detailed design and construction.

Prepare topographic maps at suitable scale following international standards, which would give a good definition of all the necessary details for a good approximation concerning earthwork quantities to avoid further problems during construction.

Finalize the alignment and layouts duly considering the topography, land formation, commercial aspects, economic and safeguard considerations, existing infrastructures of the area, and ongoing and future development plans and schemes of both the Government of Bangladesh and the private sector in the area. Drafts are to be consulted with and presented to Bangladesh Railway before finalization. Finalize the construction right of way (CROW) in the final alignment. CROW is to be finalized considering the design for construction of the DG double line.

Carry out detailed traffic, social, environmental, hydrological, and other engineering surveys, geotechnical aspect, hydrological and morphological studies, and environmental investigations on the finalized alignment and layouts. Identify the needs for additional surveys/investigations for detailed design, if required. Detailed soil analysis is to be conducted during the detail design stage.

Analyze the existing traffic condition of various modes of transportation. Assess the effects of the project over other modes of transportation. Assess detailed traffic forecast of national and regional traffic, including transit freight and passenger traffic, for all the components/projects with due consideration of other modes of transport, and track other ongoing and future development plans of the Government of Bangladesh, neighboring countries, and the private sector.

Examine the existing signaling and interlocking system and telecommunication system. Identify the scope of work to establish computer-based signaling and Interlocking system, optical fiber-based telecommunication system, and centralized train control (CTC) system in all the components/projects, if needed.

Finalize the phasing of construction considering the work plan, interfacing, railway operation, and signaling issues. The consultant shall make specific

Appendix D

57

recommendations to resolve interfacing issues. Regular train operation must not be interrupted during the project construction

period and, accordingly, safety measures are to be considered from the latest technical point of view.

Develop an operation concept plan during and after construction of all the proposed projects.

Finalize procurement packages and frame suitable investment projects covering all the components mentioned in Section 4. The consultant may suggest for inclusion additional components that might be essential to achieve the full benefit of all the components.

Conduct mathematical hydrodynamic modeling study for major bridges with a waterway 100 meters (m) and above to establish hydrological parameters for fixation of the location of bridge, formation level of the railway track identifying the highest flood level, and catchments area at bridge openings. Identify scour and erosion in the vicinity of major bridges and river banks and design river training works and protection works.

Conduct an in-depth study covering the surrounding area for fixation of formation level of the proposed structures, and recommend proper drainage system identifying the outfall of the drainage system.

Examine the existing track, bridge, station, yard, level crossing, drainage, and signaling maintenance system. Recommend the establishment of mechanized and improved track maintenance system and improved bridge, station, yard, level crossing, drainage, and signaling maintenance system.

Assess operation and maintenance (O&M) personnel and other resources/ facilities requirements for O&M works for all components.

The study should also include conceptual engineering design and layout plan for all necessary railway tracks, stations and yards; signaling and telecommunications; bridges, culverts, overpass/flyover/underpass, level crossing gates, and other structures; residential and functional buildings; cuts; and other facilities. Prepare cost estimates for the proposed project, showing foreign and local currencies, and tax and duty elements, etc. In the case of single line construction, all designs and layouts are to be prepared considering the construction of DG/BG double line in the future.

Prepare the feasibility study report that will contain the main report with detailed scope of work, all technical aspects, drawings/layouts, cost estimates, resettlement plan, land acquisition plan, environment management plan, operational plan, hydrological and morphological report, and other required documents.

b. Economic and Financial Feasibility

Economic and financial analysis for the project is to be prepared in accordance with ADB’s Guidelines for the Economic Analysis of Projects for considering project viability. Provide all analysis and calculations of costs and benefits of the project to the executing agency. Prepare sensitivity and risk analysis in relation to changes in key parameters.

Assess the benefits of the proposed rail line, not only in terms of financial or economic, but also in terms of safety, environmental impacts, time savings, savings in transportation and travel costs, poverty reduction, increase of life standard, and enhancement of trade and commercial activities likely to be created as an outcome of the proposed projects mentioned in Section 4.

58 Appendix D

c. Social Assessment and Analysis

Conduct 20% poverty and social assessment taking into account the socioeconomic and poverty status of the project area of influence. The baseline socioeconomic survey (SES) is to be designed to capture information on the PAPs, their resources, employment, and vulnerability. The survey data will lead to the development of a management information system (MIS) that will help the consultation process and assist in planning and implementation.

A benchmark video recording of the physical situation of the dwellings and belongings as well as community assets before the commencement of the SES will be conducted.

Identify the safeguards and non-safeguards social issues relevant to the project’s objectives, scope, and operational characteristics, and specify verifiable social development outcomes of the project.

Identify and estimate the likely socioeconomic and poverty reduction impacts of the project.

Assess local demand for the proposed investments, employment opportunities, child labor, HIV/AIDS and human trafficking, affordability, and gender and other social risks that would result from the project and include measures to mitigate social impacts, if any. This will be in accordance with ADB's Guidelines for Incorporation of Social Dimensions in Bank Operation (1994), ADB’s Safeguard Policy Statement (2009), ADB’s Handbook on Social Analysis (2012), and Poverty Handbook (2006) or other latest publications.

Hold consultations with key stakeholder groups in terms of social and economic characteristics (gender, ethnic and indigenous minorities, socioeconomic vulnerability, etc.), identify those that would be directly and indirectly affected by the project’s objectives and scope, indicate design alternatives, likely positive and negative impacts, possible measures to mitigate adverse impacts, and other information that would be of use to the stakeholders. The consultant shall keep the records of such stakeholder consultations.

With the participation of stakeholders, identify and analyze the reasons behind the vulnerability of at-risk groups, including their exposure to risks. Suggest participatory development strategies for key stakeholders to apply when designing and implementing the project.

Prepare project-specific gender action plan for gender development in and around the project location of all the projects. Identify project design elements (policy or implementation) in which women can participate and thus benefit from the project.

d. Land Acquisition Plan (LAP)

20. Some small quantity of land acquisition may be required to ease the curve, to allow double DG instead of MG, and to allow center clearance in bridges. On the other hand, the construction of a new DG railway siding line at the port area of the proposed Matarbari power plants will require fresh acquisition. The consultant shall try to keep the quantum of land acquisition as less as possible or try to avoid it by adopting advance techniques, if cost effective. Land acquisition plan (LAP) is to be prepared considering land required for construction of the DG double line in the future. 21. The consultant shall do the following but not limited to these:

Appendix D

59

Collect the land acquisition plan of the existing Bangladesh Railway land, including certified latest Khatians, latest approved Mauza map, gazettes, and other records from DC offices and consult the Bangladesh Railway estate office records to identify the ownership of lands within the finalized construction right of way (CROW). In case of anomaly, the DC’s office records are to be followed. Based on these documents, establish the land ownership in the finalized CROW. Within total land uses for the CROW, identify Bangladesh Railway-owned land, private land to be newly acquired, and land to be required from government khas and other government agencies, if any.

Carry out 100% census and prepare detailed database of all PAPs, their affected assets, inventory of losses, and identify categories for impact and eligibility of affected people for the loss of structures, trees, crops, etc. as per government laws and regulations of Bangladesh related to land acquisition.

Prepare district-wise LAP based on the latest gazette and Mauza maps, with estimated cost and detailed plot schedule. The latest gazette and Mauza maps are to be digitalized showing the proposed alignment, including acquisition and requisition boundaries, plot number, labels of mauza, upazila and district homesteads, angle at change of direction of alignment, and other physical features with appropriate legends for incorporation in the study report. The Mauza map will constitute a basis for calculation of land acquisition and requisition areas of the affected plots at the pre-project condition. The plot schedule will contain the following information:

Upazila: Mauza: JL No.:

SI No.

Plot No.

Khatian No.

Total Area of Plot (Acre)

Type of Land (as per record)

Area to be Acquired

(Acre)

Full/Partial (of plot to be

acquired) Remarks

Total:

Prepare complete LAPs for land acquisition of private land and land requisition of

government khas and other government agencies’ land. Land acquisition proposals are to be ready for submission to the approving authority as per the Acquisition and Requisition of Immovable Property Ordinance 1982 and the Immovable Property Acquisition Manual 1997, or the latest manuals, laws, and regulations of Bangladesh related to land acquisition, if required.

Establish liaison with respective agencies for obtaining the necessary clearance for acquisition of land. Assist in arranging meetings of different statuary committees as well as other committees formed by the government from time to time in the matter of land acquisition.

Assist the project director in the land acquisition process especially during the feasibility of the DC office, issuance of notice under section 3, and joint verification and handover of land to Bangladesh Railway, if required.

Perform other given tasks by the client from time to time in the matter of land acquisition. Assist the project director in the land acquisition process especially during feasibility of the DC office, issuance of notice under section 3 of the Land Acquisition Act of Bangladesh, joint verification, and handover of land to Bangladesh Railway, if required.

Perform other tasks as given from time to time by the client in the matter of land acquisition.

60 Appendix D

e. Resettlement Plan

22. The consultant shall do the following but not limited to these:

Based on ROW fixed by the topographical survey and the land acquisition plan, conduct 100% census to define categories for impact and eligibility of affected people for compensation and the number of entitled and non-entitled persons (EPs).

Prepare a matrix of entitlements covering compensation and other assistance for all types of impacts to fully replace lost assets, income, and livelihood in compliance with ADB’s Safeguard Policy Statement (2009) or other latest documents.

Carry out detailed land market survey. Assess the replacement value for lands, all types of structure, other assets, crops, and trees, and discuss in detail the valuation methodology used. Identify additional top-up compensation for land, structures, etc. that are to be paid to the titled EPs as per replacement value. Specific measures are to be taken for severely affected poor people, ethnic minorities, women-headed families, or other vulnerable households.

Prepare a detailed database covering EP-based detailed information such as family members, their earnings and expenditure, type-wise detailed inventory of assets and loss, replacement value of loss, entitlement of EP for compensations, willingness to participate in income restoration program, and interest in training, etc. as per the entitlement matrix.

Prepare detailed cost estimate for implementation of the resettlement plan where cost involving land acquisition is to be paid by the DC office, including entitlement-wise cost estimate for implementation of the resettlement plan and cost estimate for implementation of the income restoration program. Cost estimates of NGOs/agencies are to be mentioned separately.

Prepare a resettlement plan based on 100% census in accordance with ADB's Safeguard Policy Statement (2009) or other latest documents and loan agreement covering all of the above and acceptable to the government and ADB, which covers a complete enumeration of all PAPs, their affected assets, etc.

Prepare detailed resettlement implementation schedule and phasing in accordance with phasing of construction work. Prepare the TOR and cost estimate for NGOs/agencies for RP and ILRP implementation. Prepare the TOR and cost estimate for external monitoring NGOs/agencies.

f. Indigenous People’s Plan Prepare an indigenous people’s plan (IPP) in accordance with ADB’s Safeguard Policy

Statement (2009) or other latest documents, if any indigenous people such as tribes or settlers, as per ADB’s definition, are likely to be affected significantly by the project.17

Provide on-the-job training and knowledge transfer to the executing agency and government personnel to implement the IPP.

Assist the executing agency to (i) prepare an IPP implementation schedule, (ii) establish safeguard units, and (iii) recruit NGO/agency for IPP implementation.

g. Environmental Considerations

23. The project will have to be screened for its environmental impact compliance with the



Appendix D

61

requirements of the Government of Bangladesh and ADB policy, guidelines, laws, and regulations. The Department of Environment and ADB will review/screen the initial environmental examination (IEE), environment impact assessment (EIA) reports, and environment management plan (EMP), as applicable, that have been prepared for proposed projects. 24. The consultant shall do the following but not limited to these:

The consultant shall collect and consult all available legal documentation on environmental issues such as the National Environmental Policy (1992), National Environmental Management Action Plan (1995), The Forest Act 1927 (amended 1989), Wildlife Preservation Act (1974), Brick Burning Control Act (1989), Environmental Conservation Act (1995), Environmental Conservation Rule (1995), Environmental Pollution Control Ordinance (1997), and ADB’s Environmental Assessment Guidelines (2003) and Safeguard Policy Statement (2009) or other latest documents, etc. Discuss and review the available data and publications from other government and nongovernment organizations.

Review the conventions, treaties, and protocols signed by the Bangladesh government as well as environmental issues such as the Ramsar convention of 1971 on wetland conservation, Rio Convention of 1992 on biological diversity, Kyoto Protocol of 1997 which extended the United Nations Framework Convention on Climate Change, etc.

Identify categories of the projects based on GOB and ADB policies, guidelines, laws, and regulations.

Prepare a table or a simple summary matrix with all the necessary government clearance/permission needs and the ADB safeguards that may apply to the project. This will be a checklist that may be useful to understand the requirements for environmental clearance from both the GOB and ADB end.

Conduct systematic stakeholder analysis to (a) identify the individual or stakeholder groups relevant to the project and to environmental issues, (b) include expert opinion and inputs, and (c) determine the nature and scope of consultation with each type of stakeholders, and (d) determine the tools to be used in contacting and consulting each type of relevant stakeholders.

Carry out consultations with communities that are likely to be affected, NGOs, selected government agencies, and other stakeholders to (a) collect baseline information, (b) obtain a better understanding of the potential impacts, and (c) appreciate the perspectives/concerns of the stakeholders. Consultation with the stakeholders shall not be treated as a project information dissemination session but shall be used to improve the plan and design of the project.

Carry out studies on the existing environment in the area of influence of project road links/corridors, taking into account the geographical location, climate, physiographic features, geology, soils, land environment, air environment, water environment, fisheries and aquatic biology, ecological resources, and populations.

Carry out environmental assessment in the project area during and after implementation of the project. The non-significant impacts and potentially significant impacts shall be identified and listed properly. Due consideration shall be given to possible impacts on land environment, water environment, air environment, and ecological resources.

Prepare an environmental assessment and screening framework for the project. Based on the application of these frameworks at subproject levels, prepare mitigation measures in the form of an environmental management plan (EMP) and action plans, if required, to protect any cultural properties on the selected corridors and/or links included in the project. The EMP shall cover all measures to be taken to mitigate the

62 Appendix D

assessed environmental impacts during the project design and implementation period. The EMP shall also contain a disaster management and prevention of accident plan

that has to be followed during the project implementation and guidelines for preparing disaster management and prevention of accident plan by the operator.

Prepare an environmental monitoring plan for the project. The monitoring plan should include all process tasks (e.g., environmental screening [ESA], stakeholder consultations, etc.) leading to the formulation of environmental action plans, and the processes that will used to implement them.

Based on a review of environmental safeguard provisions in standard bidding documents used by the Bangladesh Railway and ADB, recommend appropriate changes in the conditions of contract clearly identifying the environmental responsibilities of the contractor and pay items in the bill of quantity to ensure compliance with the environmental safeguard policies and environmental management plan (EMP), in line with sound international practice.

Prepare environmental clearance proposal for submission to the DOE. The consultant will assist in securing necessary approvals and clearances for the project from the DOE and all relevant government agencies.

Provide on-the-job training and knowledge transfer to executing agency personnel for managing and monitoring the EMP and environmental monitoring plans.

h. Arrange Study Tour

25. The consultant will arrange a foreign study tour program for 10 days for at least ten senior officials of the Bangladesh Railway and other government agencies related to the project on railway track construction, maintenance and operation, design philosophy on railway workshop/ sheds/depots design, construction, rolling stock maintenance, and operation in developed countries. In addition, an overseas training program for 10 days will be organized for ten engineers/officers of Bangladesh Railway.

2. Detailed Design and Cost Estimate

26. The consultant will undertake detailed field surveys and investigations, including detailed geotechnical investigation and all other services that are required to prepare detailed engineering design, drawings, layouts, specifications, bidding documents with BOQ, etc. for all the proposed components/projects. The consultant shall use the modified broad gauge main line loading (BGML) (IRS 2008) and the Bangladesh Railway standard schedule of dimension, way and works manual, safety manuals, and applicable typical drawings for embankments, passenger facilities, yards, and bridge superstructure.

a. Detailed Investigations and Detailed Engineering Design

27. The tasks shall include but not be limited to the following:

Conduct additional field survey, detailed soil investigation, hydrological, seismic, geometric features, type and condition of drainage structures, and foundation investigations required for detailed design along the selected alignment.

Conduct hydrological and morphological studies for major bridges spanning more than 100 meters and submit separate reports to the client.

Detailed engineering designs have to be done in accordance with the design codes/guidelines/manuals of neighboring countries, Bangladesh Railway, and International codes based on the findings of investigations and feasibility study,

Appendix D

63

recommendations of safeguard policy study, and universal designs for the elderly and disabled people. All bridges, culverts, and substructures have to be designed in accordance with modified BGML loading (IRS 2008, 25 ton axle load) considering double stacking of containers, future electric traction lines, and oversized consignments.

Detailed design for the railway project shall be based on the updated conceptual design of the feasibility study and results from additional investigations conducted. Detailed alignment design and layout plan shall be prepared for the proposed route alignment selected in the feasibility study.

Detailed design and drawings have to include universal access for the elderly and disabled people such as access to the station building, parking area, and platforms by ramps. Detailed design and drawings should also include gender-sensitive design in all station buildings, such as separate ticket counters, waiting areas/rooms, prayer room and toilets for women, etc.

Prepare key map for all stations proposed in the project showing all existing and proposed dismantling works and the proposed new structures and station yard layout.

Prepare detailed technical specifications for each work item, taking into account relevant proven specifications in use in Bangladesh and elsewhere for similar works.

The consultant shall also be required to take into consideration the findings and recommendations of social and environmental studies carried out by separate consultants during preparation of the detailed design and cost estimates.

Safeguard-related documents such as the RP, EIA, LAP, IPP, etc. shall have to be updated based on the detailed design. Facilitate effective coordination and lines of communication between ADB and relevant government agencies and line departments, organizations, and individuals implementing safeguard aspects, including obtaining government clearances.

Reassess benefits and capital costs of the proposed projects and update the economic and financial analysis based on revised cost and benefits and other findings of detailed design.

Assess the re-categorization of detailed design of upgradation and new construction of level crossing gates (both authorized and unauthorized) in the feasibility study to ensure safety, which include the detailed design of road/flyover/overpass/underpass, pedestrian bridges, etc. as recommended in the feasibility study.

Prepare the detailed design for computer based interlocking (CBI) signaling system and optical fiber based telecommunication system in all the components/projects as identified in the feasibility study.

Prepare the detailed work plan/schedule covering phasing of construction considering the work plan, interfacing issues, railway operation issues, and signaling issues.

Prepare the detailed design of the existing and double line as DG. The loading standards of bridges/culverts on the existing track have to be examined as well as the detailed design for required upgradation, if required.

Prepare detailed operational plan for the construction and after construction periods. Prepare a maintenance plan. Finalize O&M personnel and other resources/facilities requirements for O&M works for all components

Prepare the engineering design, drawings, and layout plan for railway embankment, tracks, stations and yards, signaling and telecom, bridges, culverts, overpass/ flyover/underpass, level crossing gates, protection works and other structures, residential and functional buildings, drainage, sanitation, electrical works, rolling stock maintenance facilities such as wash pits, sick lines, sheds, watering facilities, and passenger amenities, and operational and other facilities.

64 Appendix D

b. Project Preparation Prepare the individual development project proposal (DPP) of all the components of

the projects based on the findings of the feasibility study, detailed design, and detailed cost estimate following GOB guidelines for DPP preparation.

Prepare appropriate projects and contract packages following ADB’s and GOB’s guidelines for procurement.

Prepare the detailed scope of station-wise civil, signaling and telecom works, level crossing gate-wise works and bridge-wise works, and their cost estimates to be included in the DPP, and monitor (excluding supervision scope) the construction works.

Prepare revised development project proposal (RDPP) based on the agreed contract price, if required.

Provide support for approval of DPP/RDPP.

c. Detailed Cost Estimate, Bill of Quantities, and Bid Documents Prepare detailed cost estimate of each of the projects based on detailed design and

detailed bill of quantities (BOQ). The consultant shall consider the findings and recommendations of social and environmental studies and reflect those in necessary clauses in tender documents and costs for implementation of the EMP, if any are to be included in detailed cost estimates and the BOQ.

Prepare separate BOQ and bid documents of construction works as phased by the consultant based on detailed engineering design and detailed cost estimates following ADB’s and GOB’s guidelines for procurement.

Prepare unit rate analysis report for each item included in cost estimates along with all background/breakup calculation.

The cost estimate should be detailed or broken down in local and foreign currencies. Local currency costs are again to be broken down to works and CD-VAT components.

3. Tendering Services

28. The consultant shall provide tendering services. The tasks shall include but not be limited to the following:

The consultant will provide support services during the tendering period, which will involve responding to questions from bidders and preparing addendum when required for issuance by Bangladesh Railway.

Tendering services will also include assisting Bangladesh Railway to chair the pre-bid meeting and site visit, and the public opening of tenders. They specifically exclude the costs for pre-qualifying bidders which remain the responsibility of Bangladesh Railway.

The consultant will develop project-specific bid evaluation criteria consistent with ADB's guidelines and procedures, which will be used by the evaluation committee in evaluating the submitted tenders. The evaluation committee will consist of an integrated team of technical specialists from Bangladesh Railway and the consultant.

Any non-compliance or deviation from the bidding documents, as issued, will be noted, and where appropriate, clarification from bidders will be requested. Upon completion of the bid evaluation, the consultant shall assist the evaluation committee to issue a Bid Evaluation Report with recommendations for award of the contract(s).

The consultant will assist BR in preparing and carrying out any necessary technical and contractual negotiations with the selected tenderer. This assistance will include the verification of performance bonds and guarantees.

Appendix D

65

The consultant will assist Bangladesh Railway in finalizing the civil works contracts.

G. Component-wise Specific Terms of References

29. The specific terms of reference (TOR) for these components/projects are as follows but not limited to the following:

1. Construction of a new bridge with BG double line parallel to the existing Hardinge Bridge across the Ganges (Padma) River between Bheramara and Paksey railway stations

Examine all existing railway tracks, bridges/culverts, signaling and telecommunication

systems, station yards, and other operational bottlenecks. Provide recommendations to facilitate Trans-Asian Railway (TAR) and regional railway traffic as well as national traffic.

This has to include a detailed survey on the situation of the existing structures and phasing plan and strategies for the construction.

Prepare an action plan for soft soil treatment, if required, and river training in both ends and sides of the proposed bridge.

To allow modified BGML loading (IRS 2008), prepare detailed design and work plan for new construction.

Identify the locations and quantity of work to raise the formation level of the existing railway lines as required.

Provide specific recommendations and action plans for the improvement of business opportunities such as increased train operation capacity, and introduce door-to-door container transportation services, container handling, and transportation time reduction, etc.

Forecast the future national, regional, and international railway freight and passenger traffic demand considering the establishment of TAR, transit, South Asian Association for Regional Cooperation (SAARC), South Asia Subregional Economic Cooperation (SASEC), and Bay of Bengal Initiative for Multi-sectoral Technical and Economic Cooperation (BIMSTEC) corridors; the development plans of GOB, neighboring countries, and the private sector; improvement of operational facilities such as computer based interlocked signaling system, increase of line capacity, and improvement of business opportunities, etc.

Develop an operation plan including the signaling system for the proposed new parallel bridge.

Examine the prospect to introduce electric traction line for the future. Recommend and design facilities to increase line capacity and increase the share of

container transportation by Bangladesh Railway. 2. Assessment of future demand of rolling stocks and feasibility study with

detailed design for relocation, redesign, rebuilding, and new construction of rolling stock maintenance installations of Bangladesh Railway

The scope of services is generally categorized into three parts. First part is the

assessment of future demand of rolling stocks. Second part is the feasibility study with detailed design for modernization, relocation, redesign, and rebuilding of the existing carriage and wagon loco sheds, depots, and workshops; diesel locomotive workshops; main store depots; and testing laboratory. Third part is the feasibility study with conceptual design for modernization, redesign, and rebuilding of diesel locomotive

66 Appendix D

workshop, new train air-conditioning, and power car maintenance depot. The consultant is expected to carry out the assessment works in light of the difference

in the developmental requirements between new construction and modernization, relocation, redesign, and rebuilding of the existing facilities. A suitable location shall be selected considering the existing condition, traffic forecast, present requirement, and minimum land required, and in consultation with the client.

Technical feasibility study scope is summarized below:

- Review the existing MG, BG, and DG network of the Bangladesh Railway and also the present development works and future plan for expansion of railway network and gauge unification throughout the Bangladesh Railway network.

- Review the existing traffic volume and traffic pattern of Bangladesh Railway to assess the future traffic forecasts of freight and passenger, both national and international, and also to find out the future traffic pattern throughout the country.

- Assess detailed traffic forecasts of national freight and passenger traffic, review the present holding of rolling stock, and consider and review the ongoing and future development projects and plans for rolling stock acquisition to assess the future demand of rolling stock.

- Review all relevant studies, reports, materials, and documents as available in Bangladesh Railway for relocation, redesign, and rebuilding of the existing sheds, depots, and workshops and also for construction of new workshops, sheds, and depots.

- Review information on the ongoing and planned future development works by the Government of Bangladesh and the private sector in and around the nominated project sites and mitigate conflict of interest, if any.

- Survey all infrastructure, operational facilities, rolling stock maintenance facilities, and designed capacity, etc. at the existing workshops, loco sheds, and carriage depots before finalizing additional facilities.

- Examine existing rolling stock maintenance schedules and facilities while recommending modern maintenance systems with necessary logistics for quality schedule maintenance and overhauling of locomotives, carriages, and wagons.

- Quantify needs and justifications of the proposed construction of new workshops/sheds/depots and modernization/reorientation of the existing workshops/sheds for railway improvement and benefits.

- Prepare a key map showing all the rolling stock maintenance installations (workshops/sheds/depots) including existing ones, proposed installations for relocation, redesign, rebuilding, and modernization, and the new installations proposed for construction in consultation with Bangladesh Railway.

- Examine the proper sites for construction of new loco sheds, carriage and wagon depots, locomotive or carriage and wagon workshops, etc. and also figure out the suitable way for relocation, redesign, and rebuilding of the existing sheds/depots/workshops, etc.

- Consult all relevant agencies/stakeholders/officials. Take details of all findings into consideration during the feasibility study and detailed design.

- Carry out necessary investigations to establish the most suitable alignment for the proposed new workshops/sheds/depots and connectivity from the nearest railhead, track, etc., keeping in view the safety issues involved in train operations/signaling systems.

- Examine and define necessary details for earth work, foundation layout, etc. to avoid problems during construction work.

- Carry out investigation on the geotechnical aspect (detailed soil analysis to be done

Appendix D

67

during detailed design stage), hydrological and environmental investigations to facilitate finalizing alignment, detailed design or conceptual design and layouts.

- Study the requirement of shunting facilities and stabling lines at new workshops/ sheds/depots and their capacity to stable rolling stock arriving for maintenance, special repairs, and also surplus rolling stocks during off-peak hours.

- The feasibility study should suggest the necessary modifications/arrangements and infrastructural facilities for the capacity enhancement of the existing loco sheds, carriage and wagon depots, and locomotives/carriage and wagon workshops.

- Finalize and frame suitable specifications for all maintenance equipment required to be placed inside the workshops, depots, and sheds with quantity justifications.

- Assess requirements of technical/operation staff for rolling stock operation during placement and release of stock before and after maintenance and also the required strength of maintenance personnel in workshops, sheds, and depots for either expansion or new construction. There should be a clear recommendation on the future requirement of manpower considering the future growth of rolling stock holding and adaptation of new technology in maintenance practices.

- The feasibility study report must contain details of various works, technical and safety aspects, detailed drawings and layouts, conceptual design, cost estimate with BOQ, environment management plan, hydrological report, and other required documents such as, but not limited to, the following:

(i) Existing and futuristic workload assessment in consultation with Bangladesh

Railway for planning space requirements and various other facilities (ii) Sectional layout and equipment placement with regards to the workflow

process with justifications (iii) Capacity assessment and layout of various facilities such as fueling,

lubricants, watering, painting, air compressor, electrical substations, etc. (iv) Stores management system, procurement procedures, testing and

acceptance procedures, issue and receipt procedures of materials and stores (v) Safety concerns in relation to locomotive, passenger carriages, freight wagons

incoming, stabling and placement for maintenance

The consultant will submit detailed engineering design for modernization, relocation, redesign and rebuilding of the existing and new carriage and wagon loco sheds, depots, and workshops; diesel locomotive workshops; main store depots; and testing laboratory.

The consultant will submit a conceptual design for the diesel locomotive workshop, new train air-conditioning, and power car maintenance depot.

The conceptual design shall include the following components but not limited to these:

- Location(s)/site(s) along with road and railway connectivity - Detailed layout plan for the newly proposed workshops - Specify locations, area, and facilities of the different maintenance sections/

subshops - Lists and specifications of plants and machineries in each shop/section for all the

proposed workshops - Land acquisition plan - Resettlement plan - Manpower calculation - Maintenance schedule - Calculations of power requirement

68 Appendix D

- Signaling facilities - Any other documents/drawings necessary for detailed design

For the detailed/conceptual engineering drawing, the scope of services to be provided by the consultant shall constitute, but not be limited to, the following requirements:

- Carry out a survey of ground and soil aspects, hydrological survey, geometrical

features and plot locations, etc. in consultation with Bangladesh Railway. This includes the investigations of condition of drainage structures and foundation required for detailed design along the selected alignment. Detailed engineering design shall be based on investigations conducted in accordance with the international codes and feasibility study.

- Prepare a detailed engineering design for relocation, redesign, and rebuilding works of the existing sheds/depots/workshops and for the construction of the proposed new loco sheds, carriage/wagon depots, etc., which have to be done in accordance with the design codes/guidelines/manuals of the neighboring countries, Bangladesh Railway, and international codes based on the findings of the feasibility study.

- Prepare detailed alignment design and layout plan in conjunction with the proposed maintenance facilities of Bangladesh Railway selected in the feasibility study.

- Prepare engineering drawings and layout plans for various facilities, foundations, and structural details for each of the proposed new loco sheds, carriage and wagon depots, and the detail design of the existing installations for modernization, relocation, redesign, and rebuilding in consultation with Bangladesh Railway.

- Prepare detailed technical specifications for maintenance equipment, facilities, and test equipment to be provided in each workshop/shed/depot for redesign and rebuilding as well as for new installations with enhanced capacity to meet the future work load. Provide cost estimates/justifications considering relevant and proven specifications used internationally.

- Study and suggest additional power requirements for the existing workshops, loco sheds, and carriage depots as needed in view of modernization/reorientation and expansion. Calculate the power requirements to establish an electrical substation within the new workshops/sheds/depots’ boundary and supply system and transmission lines for the concerned installations with suitable safety cutouts and junction boxes.

- Prepare the detailed work plan/schedule covering the phasing of construction of various facilities. Prepare and finalize a maintenance plan for resources/facilities within the workshop in consultation with Bangladesh Railway for the existing workshops, loco sheds, and carriage and wagon depots as well as for the new workshops/sheds/depots.

- Study on the suitable signaling and telecommunication system for the Workshop Traffic Control Centre (WTCC) within workshop premises for the safety of incoming/outgoing locomotives, carriages, and wagons.

- Work out capital costs of the proposed projects and the economic and financial implications based on revised cost and other findings.

- Prepare a detailed design for draining oil and water from locomotives or waste water after carriage cleaning and a suitable disposal system for used oil, grease, treated water, and used oil filters in view of environmental protection considerations. Design a provision for suitable effluent treatment plant (ETP) and oil separators with drainage system leading to ETP in the new workshop as well as for the existing locomotive workshops and loco sheds. Design a provision for a used lube oil recycling plant.

Appendix D

69

- Study on necessary protection works, other structures, residential, office and functional buildings, drainage, sanitation, electrical works, and rolling stock maintenance facilities such as locomotive/carriage washing line/pits, sick lines, sheds, watering facilities, and other operational facilities.

- Study and specify the optimum requirement of spares or components production facilities.

- Study and specify the requirement of different lifting, reconditioning, and maintenance equipment and machinery.

- Study on the establishment of maintenance and overhauling facilities for precision components of locomotives such as dustproof rooms for maintenance and testing of axle bearings, brake system components, governors, turbo rotor balancing, electronic components, etc.

- Study on the modern laboratory facilities to be developed for testing of oils, water, ferrous and non-ferrous metals, etc. within the existing and new workshop premises.

- Study on modern fueling facility for loco with a suitable storage capacity in consultation with Bangladesh Railway.

- Study on the various maintenance facilities required for locomotives, carriages, and wagons superstructure, diesel engines, bogies of all kinds of rolling stocks, mechanical and electrical components and equipment, etc.

- Study on designing the proper installation and layout of machinery and equipment to ensure work flow process avoiding crisscross movement of components under maintenance that cause bottlenecks. Provide justification for proposed maintenance machineries and equipment to be installed inside new workshops/sheds/depots and existing ones and lay out justification vis-a-vis the maintenance flow process.

- Study on construction of a modern wheel maintenance shop with machines like wheel profiling lathe, under pit lathe, wheel press, wheel boring machines, other supporting jigs and fixtures, etc. together with facilities for dustproof bearing maintenance room. Lay out justification vis-a-vis work activities/flow processes.

- Study on modern well-designed store facilities to stock spare parts with a provision for storage of palletize and non-palletize components.

- Study on construction and design of suitable capacity engine static test facility and computerized load test equipment.

- Study on cleaning facility of components, locomotives, passenger carriages, and wagons.

- Study on a daycare center for the children of female workers. Also study on the scope for providing well-equipped dispensary or medical center for workers in all workshops.

- Study and design a training center with modern facilities for operating and maintenance staff.

- Study and design a security office, time office, and other necessary offices as per the requirements of Bangladesh Railway.

Traffic forecast and railway operations tasks include the following:

- Conduct detail traffic survey and collect both primary and secondary data to find out actual demand of transportation facilities in both zones of Bangladesh Railway. Analyze the existing traffic (passenger and goods) of various modes of transport. Identify possible traffic forecast duly considering various development activities of the government and private entities.

- Find out what portion of traffic can be attracted by Bangladesh Railway in the coming years considering current development works and future planning.

70 Appendix D

Economic and financial analysis for the project is to be prepared in accordance with the standard practice and guidelines of the planning commission for considering the project viable. All analysis and calculations of costs and benefits of the project will have to be handed over to the executing agency. Also conduct sensitivity and risk analysis with respect to changes in key parameters.

Conduct social impact assessment and analysis according to GOB guidelines. Also conduct studies by using participatory approaches. With the participation of stakeholders, identify and analyze the reasons behind the vulnerability of at-risk groups, including their exposure to risks. Suggest participatory development strategies for key stakeholders to apply when designing and implementing the project. Prepare a gender analysis. Identify project design elements (policy, investment, or implementation) in which women can participate in the project and thus get benefits from it.

Carry out due diligence on involuntary resettlement and the social impacts of the civil works associated with the construction of new rolling stock workshops/sheds/depots or any other related units and the expansion of the existing ones. Should social impacts on private assets and/or income be identified (whether on squatters or title holders), a resettlement plan (RP) will have to be developed. Should there be no squatters or title holders occupying the project site or private structure identified or occupied, a resettlement due diligence report will have to be prepared.

Assess the impacts on legal owners or non-title holders associated with the future proposed projects for developing new maintenance facilities for rolling stocks and expansions of the existing workshops, loco sheds, and carriage and wagon depots.

In case no impacts on legal owners or squatters are associated with the civil works of the new maintenance facilities and workshop expansions, prepare the resettlement due diligence report, which shall include, but not be limited to, the following:

- Description of the land requirements of the project (area size requirements), current

land ownership, and use based on the study on construction of new maintenance/overhauling facilities for rolling stocks and expansion of the existing workshops

- Description of the methodology and activities carried out to assess permanent and temporary socioeconomic impacts based on the detailed design

- Confirmation that there are no legal owners/squatters occupying the project area and that no property is being affected

- Photos of the project site

In case impacts on people are identified, prepare a resettlement plan. Its level of detail and comprehensiveness should be commensurate with the significance of impacts and should be in compliance with ADB’s Safeguards Policy Statement (2009). For the preparation of the RP, the consultant’s tasks shall include, but not be limited to, the followings:

- Describe the land requirements of the project and its ownership, assess whether

private land acquisition is required or if public land need to be transferred, and conduct an assessment of the existing land use. Photos of the project sites need to be attached for the purpose.

- Identify permanent and temporary socioeconomic impacts based on the detailed design of the new maintenance/overhauling facilities for rolling stocks and expansion of the existing workshops, including changes in land use, impacts on assets, or restrictions of access to assets and common property resources.

Appendix D

71

- Prepare a land acquisition plan (LAP) with cost and a resettlement action plan (RAP) acceptable to the government in compliance with the Requisition of Immovable Property Ordinance (1982) of Bangladesh and relevant laws and regulations related to land acquisition and resettlement.

- Conduct an inventory of lost assets (e.g., structures, utilities, common property resources, etc.).

- Conduct a 100% census survey of project affected persons (PAP), which include key socioeconomic characteristics (legal status of the project site, gender, age, occupation, income, religion, affiliation with indigenous groups).

- The RAP should be based on 100% census, which covers a complete enumeration of all PAPs, their affected assets, and income restoration program, etc.

- Discuss the project’s impacts on the poor, indigenous and/or ethnic minorities, if relevant.

- Identify any affected vulnerable households (i.e., households headed by women, the landless, children 18 and younger, disabled, or men below poverty level).

- Define categories of impact and eligibility of affected persons for compensation, relocation assistance, and livelihood restoration. Prepare an entitlement matrix covering compensation packages for all lost assets at full replacement cost, loss of income, relocation assistance, and additional support measures for vulnerable PAPs.

- Assess whether the compensation standards for all types of assets, crops, and trees are based on replacement value and discuss in detail the valuation methodology used. Identify specific measures for severely affected poor people, ethnic minorities, or other vulnerable households.

- Together with the executing agencies, carry out and document consultations with affected people. Summarize recurrent concerns/issues raised, responses provided to affected persons, and whether and how the suggestions of PAPs were integrated into the engineering designs and RPs.

- Ensure that the RPs and the entitlement matrix in particular are discussed and endorsed by the executing agencies.

- Identify grievance redress mechanisms for the resettlement plan and inform PAPs about the existence of this upcoming process.

- Assist the executing agency to prepare a land acquisition proposal ready to be submitted to the approving authorities and a resettlement implementation schedule, and to take measures for the necessary budget for the RP.

- Prepare a ready land acquisition plan for Bangladesh Railway to initiate the land acquisition process, if relevant.

Conduct an environmental assessment and prepare an initial environmental

examination (IEE) or environmental impact assessment (EIA) report as necessary. The IEE or EIA study will be conducted in accordance with the requirements of ADB’s

SPS 2009 as well as the Ministry of Environment and Forest, where required. The study should clearly identify and describe the area of impact, provide an assessment of potential impacts and mitigation measures with reference to current baseline data, and involve public consultations with affected people and other relevant stakeholders. It should include a comprehensive and practical EMP and EMOP per project site and clear institutional arrangements for implementing them.

In accordance with the requirements of ADB’s SPS, while preparing the IEE or EIA, the following issues (but not limited to these) must be investigated:

- Potential impacts on biodiversity including modified, natural, critical habitat and

72 Appendix D

protected areas, and necessary measures to minimize, mitigate, and offset impacts, if any, in accordance with GOB/BR policy guidelines on environmental assessment

- Landslide, erosion, slope stability issues and necessary engineering and bioengineering measures to address them (inputs for this section can be taken from the slope protection study)

- Potential waste issues including excavated soil, hazardous materials and wastes, and appropriate measures for their disposal, treatment, and other forms of management

- Potential impacts on air and water quality and noise levels and expected changes in comparison to baseline levels and national/international standards with recommendations for appropriate mitigation measures where necessary

- Climate change related risks for the proposed projects such as stronger storm surges, excessive rains and flooding, etc., have to be considered in consultation with the GOB and BR, and adequate measures taken in finalizing the detailed engineering design

- Estimation of greenhouse gas (GHG) emissions that will be generated or reduced by the project and recommendations for adaptation and mitigation as relevant

- Occupational health safety issues and measures for the construction workers - Community health and safety issues for local communities in and around the project

site, particularly with respect to access to construction works and road safety - Cumulative and induced impacts of the project in light of the existing environment,

ongoing development projects, and planned projects in the near future - Potential impacts on physical and cultural resources and measures to avoid,

minimize, or mitigate impacts - Grievance redress mechanism to address concerns and grievances of the affected

people in the course of the project cycle - For category A projects, an analysis of alternatives on location and/or technical

design of respective subprojects will also need to be carried out.

Prepare DPP/RDPP, detailed cost estimate, bill of quantity, and bid documents. 3. Feasibility study with detailed design for construction of BG line parallel to

the existing BG line between Abdulpur–Rajshahi and Abdulpur–Santahar–Parbatipur section

Review and update the findings of the feasibility study report, especially the traffic

forecast of container transportation and the modal share of BR, contemplated by the feasibility study (FS) consultants, taking into account the current and future development of trade, the development of future rail link, the role of container transport facilities between the Dhaka–Kolkata corridor and other parts of the country, role of other modes of transport such as water and roads including potential limitation of these modes, future change in the transport network and share of rail transport.

On the basis of reviewed findings, the consultant has to clarify various concrete options, taking into account various risks such as mismatching the timing of investments, time and cost overruns, etc. The consultant will also consider the possibility of phasing of construction and estimate the financial consequences of construction phasing, if required as per reviewed findings.

Prepare detailed design, drawing, and layout plan of all infrastructures, including all facilities in the proposed construction work such as all station buildings and rail lines.

Prepare detailed design, drawing, and layout plan of railway lines, bridges/culverts, level crossing gates, station yards, CBI signaling system, optical fiber telecom system,

Appendix D

73

and all other facilities as required to connect with the railway communication system. All designs and preparation of detailed drawings and investigation services shall take

into consideration the present road and rail-borne traffic, and also the future traffic likely to be generated due to implementation of the project.

Provide specific recommendations and action plans to improve business opportunities such as increased train operation capacity, introduction of door-to-door container transportation services, container handling, and transportation time reduction, etc.

4. Feasibility study and detail design for construction of new DG line parallel

to the existing MG line and conversion of the existing MG line into DG line in (i) Santahar–Bogura–Kaunia–Lalmonirhat section, (ii) Bhairab Bazar–Mymensingh section, and (iii) Jamalpur–Tarakandi–Bangabandhu East section


system, station yards, and other operational bottlenecks. Provide recommendations for conversion of the existing MG section into DG section to facilitate regional DG railway traffic as well as national traffic while keeping normal train operation unhampered.

The consultant has to examine the situation of all earthworks, bridges, culverts, other structures, etc. and assess additional works for gauge conversion. This has to include a detailed survey on the situation of the existing structures and the phasing plan and strategies for the construction.

Prepare an action plan for soft soil treatment, if required, and for strengthening/ reconstruction of bridges and structures as well as for handling the traffic during construction period.

Examine structure life and the present load bearing capacity of existing major bridges and check the prospect of strengthening the major bridges to allow modified BGML loading (IRS 2008). Prepare detailed design and work plan to strengthen or initiate new construction of the existing major bridges while keeping train operation uninterrupted.

Identify the locations and quantity of work to raise formation level of the existing railway lines as required.

Provide specific recommendations and action plans for improvement of business opportunities such as increased train operation capacity and reduced transportation time, etc.

Forecast the future national, regional, and international railway freight and passenger traffic demand considering the development plans of the GOB and private sector, improvement of operational facilities such as computer based interlocked signaling system, increase of line capacity, and improvement of business opportunities, etc.

Develop an operation plan, including a signaling system, for the proposed railway gauge conversion projects.

Examine the prospect of introducing an electric traction line for the future. Recommend and design facilities to increase line capacity and increase the share of

container transportation by Bangladesh Railway. 5. Analysis and assessment for enhancement of sectional capacity by

introducing intermediate block system and installation of ATS/ATP with the existing CBI and CTC system in the main routes and needs analysis for the signaling training center of Bangladesh Railway

In consultation with the client, a detailed study shall be conducted to select one corridor

based on ridership forecast to introduce the automatic signaling system.

74 Appendix D

A detailed analysis and comprehensive assessment shall be conducted to determine the best technical solution for the enhancement of the sectional capacity by introducing the intermediate block system (IBS) and installation of automatic train supervision (ATS)/automatic train protection (ATP) with the existing CBI and CTC system.

Carry out an investigation of alternative options for line capacity enhancement. Review the existing train operation, signaling and telecommunication, CTC, and

networking. Review the existing level crossing protection arrangements, including rules and

communication system. Review the existing traffic management system and the power and carriage

management system. Review the arrangement and operation of intermediate/automatic block signals,

including detailed operating sequences of the IBS and its interfacing with the station block control system.

Review the system of train operation and automatic CTC working systems in case of failure of station signaling, block control, IBS, level crossing equipment, and station closed situation.

Assess the impact of intermediate/automatic block signaling on the line capacity. Identify systems for station signaling, IBS, level crossing gate signaling,

telecommunication, CTC and networking, CTC building, equipment rooms, traffic management system by CTC, and power and carriage management system by CTC.

Analyze traffic demand, growth rate, projected growth, and capacity analysis of the selected route/section/line for both passengers and freight.

Analyze the impact of intermediate/automatic block signaling on level crossing. Carry out environmental impact assessment and poverty and social safeguards

analysis. Review the preliminary design and interconnectivity of IBS, level crossing gate controls,

including rules, station signaling, and CTC. Conduct detailed design and prepare cost estimate and tender documents for

introducing the intermediate block system and installation of ATS/ATP with the existing CBI and CTC system in the selected corridors.

Review the G&S rules of Bangladesh Railway for the smooth operation of the IBS, level crossing gate control both from the station and CTC, station closed situation, station signaling and block control, and operation of CTC.

Estimate the staffing requirements for maintenance of the proposed system. Make a cost estimation for the project, including general cost, investment cost,

operation cost, project costs. Analyze the benefits of the project, including general benefits, direct benefits, and

indirect benefits. Prepare the implementation or staging plan, including bid documents. A needs analysis shall also be conducted to assess the effectiveness of the signaling

training center for Bangladesh Railway and, accordingly, an effectiveness study report (both draft and final) shall be prepared.

6. Feasibility study with detail design for the construction of the DG line between Akhaura–Sylhet section


system, station yards, and other operational bottlenecks. Provide recommendations for phasing of construction of the DG double line in this

section to facilitate the Trans-Asian Railway (TAR) and regional DG railway traffic as

Appendix D

75

well as national traffic, keeping normal train operation unhampered. The existing MG track of the Akhaura–Sylhet section will be converted to DG track

through another project. For track doubling of D track in this section, the consultant has to examine the situation of all earthworks, bridges, culverts, other structures, etc. This has to include a detailed survey on the situation of the existing structures and phasing plan and strategies for the construction.

Prepare an action plan for soft soil treatment, if required, and for strengthening/ reconstruction of bridges and structures as well as for handling the traffic during the construction period.

Detailed design of track, bridges, and other infrastructures are to be considered to allow modified BGML loading (IRS 2008). Prepare detailed design and work plan for the new construction of structures, keeping train operation uninterrupted.

Identify the locations and quantity of work to raise the formation level of the existing railway lines as required.

Provide specific recommendations and action plans for the improvement of business opportunities such as increased train operation capacity, introduction of door-to-door container transportation services, container handling, and transportation time reduction, etc.

Forecast the future national, regional, and international railway freight and passenger traffic demand considering the establishment of TAR, transit, SAARC, SASEC, and BIMSTEC corridors; the development plans of GOB, neighboring countries, and private sector; the improvement of operational facilities such as computer based interlocked signaling system, intermediate block signaling, increase of line capacity, and improvement of business opportunities, etc.

Examine the prospect of introducing electric traction line for the future. Recommend and design facilities to increase line capacity and increase the share of

container transportation by Bangladesh Railway. 7. Preparation of comprehensive business plan including assessment and

analysis of various traffic demands, passenger amenities including related infrastructure development and access control system in important stations of the Bangladesh Railway to meet future needs

Examine the basic condition for implementing transit oriented development (TOD),

which would include, but not be limited to, the following:

- Development of a transit hub and intermodal facilities for road and rail transfers - Spatial development pattern and direction and distribution of urban functions with

the TOD - Development of few stabling tracks allowing the additional gauge line and the

platforms - Development of a modern rail station at important locations with the operational

tracks at ground level, and an elevated station concourse, with ticket sales and ticket barriers

- Airspace development over the station should be considered, if required, to offset the relatively smaller footprint area.

- If a deck is constructed over the railway, with columns for the airspace development placed in a grid at ground level to avoid the rail tracks, construction above the deck can then take place without interruption to rail services.

- Options for other development including high-rise developments as well as public spaces for leisure

76 Appendix D

Prepare a comprehensive business plan for Bangladesh Railway using TOD concepts

with a view to maximizing Bangladesh Railway net revenue. As part of this business plan, stations shall be categorized to consider the benefits for Bangladesh Railway from TOD.

A pilot project shall also be developed at a large urban station and the location of the station shall be determined in consultation with Bangladesh Railway.

Undertake concept planning incorporating the TOD approach. This will be centered on the development of a new station at an important location, which will have a high density of passenger traffic traveling through the station and stopping at the station.

The concept shall provide for seamless intermodal transfers for road transit vehicles. The business plan shall include provision for residential, commercial, and retail business areas, and the high-density development will enable utilities and services to be provided for large numbers of people at lower unit cost. The TOD concept will emphasize the use of sustainable modes of movement, including walking and the use of bicycles.

Close consultations will be held with key stakeholders, including local authorities, road authorities, public transport providers, and the commercial and retail industry to identify the most appropriate concepts for further investigation and development.

Alternative planning concepts below within the TOD model can be investigated: - Socioeconomic diversity - Employment–leisure complementarity - Reduction of carbon footprint

Develop a business framework considering various aspects such as the following: - Socioeconomic framework (population framework, projection of economic activity) - Spatial framework (rail corridor, road network, airspace development over the rail

corridor, linkages for improved pedestrian and bike access, minimal emphasis on private vehicles)

- Distribution of socioeconomy

Development of economic and land use plans - Economic development plan - Land use plan

Infrastructure development plan - Transportation plan - Water resource development plan - Water supply and sewerage development plan - Power and energy supply plan - Solid waste management plan - Social infrastructure plan

Institutional measures - Implementing arrangements - Urban and regional development and planning institutions

Comprehensive business plan for attracting current and future road users with various measures, such as the following: - Improvement of intercity train service quality, timetabling, and capacity

Appendix D

77

- Increase of container movement efficiency and capacity - Reorganization of Bangladesh Railway into lines-of-business with a focus on

operations in consideration of multimodal transport needs - Introduction of the privatization process of the Bangladesh Railway to bring in

efficient and modern business practices - Development of prospective lines with standards compatible with neighboring

countries and the Trans-Asia Railway network’s design standards - Multimodal integration with road and inland water transport system on major

corridors as well as improvement of railway infrastructure facilities for traffic efficiency

- Management plan of continuing traffic growth that will exceed the capacity of some corridors in the next 20 years

- Women involvement in economic activities to focus on non-core businesses, which would allow them to market their goods through easier access to reliable and affordable rail transportation services

Social safeguards

- Social surveys in accordance with ADB/GOB policies and guidelines - Preparation of a resettlement plan for project affected persons - Compensation of all affected persons in accordance with established entitlements - Timing for implementation of the resettlement plan

Environmental safeguards - Environmental surveys - Baseline studies and sampling - Community consultations - Preparation of EIA, EMP, EMOP, and other environmental safeguards documents - Obtaining no-objection certificates from key agencies

Capital cost estimates and likely revenue streams - Capital cost estimates for the three phases will be made, based on unit rate analysis

and information from similar recent projects. The complexity and additional cost of construction of some portions of the proposed development over an operating railway will also be incorporated into the capital cost estimates.

- The anticipated revenue streams from the phased development will also be estimated.

- The changes in resource costs, without-project and with-project, will be identified for incorporation into the economic analysis.

Likely funding sources

- Likely funding sources will be identified. - These may be funded by international lending agencies, funds from the Government

of Bangladesh, or funds from a private sector development partner, or a combination of all of the foregoing.

Economic and financial evaluation

- An economic and financial analysis of the proposed TSA development will be made. - This will be in accordance with ADB procedures for economic and financial

evaluation.

Implementation plan and staging of TSA development

78 Appendix D

- Investment schedule - Evaluation of TSA development - Initial actions - Master plan adoption and promotion - Legal and institutional arrangements - Further planning and pilot implementation - Capacity development to support the TSA development

8. Feasibility study with detailed design for reconstruction of the existing BG line and construction of a new BG line parallel to the existing line between Jessore–Benapole rail section

Review and update the findings of the feasibility study report, especially the traffic

forecast of container transportation and the modal share of Bangladesh Railway, contemplated by the feasibility study (FS) consultants, taking into account the current and future development of trade, the development of future rail link, the role of container transport facilities between the Dhaka–Kolkata corridor and other parts of the country, the role of other modes of transport such as water and roads including the potential limitation of these modes, and future changes in the transport network and share of rail transport.

On the basis of reviewed findings, the consultants have to clarify various concrete options, taking into account various risks such as mismatching the timing of investments, time and cost overruns, etc. The consultants will also consider the possibility of phasing of construction and provide financial consequences of construction phasing, if required, as per reviewed findings.

Prepare detailed design, drawing, and layout plan of all infrastructures, including all facilities in the proposed rehabilitation work such as all functional and residential buildings, heavy pavement, rail line, etc.

Prepare detailed design, drawing, and layout plan of railway lines, bridges/culverts, level crossing gates, station yards, CBI signaling system, optical fiber telecom system, and all other facilities as required to connect with the railway communication system.

All designs and preparation of detailed drawings and investigation services shall take into consideration the present road and rail traffic, and also future traffic likely to be generated due to the implementation of the project.

Provide specific recommendations and action plans for the improvement of business opportunities such as increased train operation capacity, introduction of door-to-door container transportation services, container handling and transportation time reduction, etc.

H. Indicative Time

30. There is no clear phasing of tasks. Total duration of consultancy services is 30 months. Feasibility study, detailed design, preparation of bid documents, including development project proposals, will run in parallel and will be completed in 30 months. Support services during tendering will last 12 months. I. Reporting Requirements

31. The consultant will prepare the reports in English and submit the required copies together with a soft copy in PDF format for each report to the Project Director of Bangladesh Railway. The consultant will also supply additional copies of the reports as instructed by the Project Director.

Appendix D

79

32. The consultant will consult with the Project Director’s office before finalization of any document. Important decisions such as finalizing of design parameter, fixing alignment, fixing scope of work, phasing or scoping projects are to be presented to Bangladesh Railway officials before these are finalized. 33. Each draft of feasibility study report and detailed design report will be presented before Bangladesh Railway officials to finalize them. Consultants will prepare animation and multimedia presentation of feasibility study for each component and update these during detailed design, if required.

(i) Inception Report (15 hard copies with CD/DVD in editable and PDF format) To be submitted within 30 days of mobilization. This will focus on the consultant arrangements and work program for fulfilling the tasks and responsibilities under the project.

(ii) Interim Report (25 hard copies with CD/DVD in editable and PDF format)

Will focus on identifying the scope of works, phasing of construction works, scoping of investment projects, finalization of design parameter and other requirements.

(iii) Draft Feasibility Study Report (25 hard copies with CD/DVD for each component

in editable and PDF format) Will contain all the findings of studies. It shall include geotechnical aspects, hydrological aspects, and plan/profile in suitable scale of the embankment, conceptual design, layout of drawings, preliminary cost estimate, economic and financial analysis, environmental and social impact assessments, separate hydrological/morphological study for bridges having a span of more than 100 meters, RP, IPP, EMP, EMoP, rolling stock demand analysis, land acquisition proposals, and environment clearance proposals, etc.

(iv) Final Feasibility Study Report (40 hard copies with CD/DVD for each component

in editable and PDF format) To be submitted within 1 month of receipt of comments from the client of the Draft Feasibility Study Report. The client will provide their comments within 15 days of receipt of the report.

(v) Draft Detailed Design Report including Draft Bid Documents and BOQ with

Detailed Cost Estimate (10 hard copies with CD/DVD for each component in editable and PDF format) Will encompass updated feasibility study analysis and recommendations; environmental, social, and resettlement assessment and recommendations; detailed geotechnical investigation, all survey details and analysis; detailed design, drawings and specifications, detailed cost estimates, bill of quantities and phase- wise draft bid documents.

(vi) Final Detailed Design Report (30 hard copies with CD/DVD for each component

in editable and PDF format) and Final Bid Document with BOQ (30 hard copies with CD/DVD for each component/project in editable and PDF format) Will incorporate the comments of the government and other agencies, within 1 month of the receipt of such comments. Soft copy of detailed drawings will be submitted to the Project Director’s office both in AutoCAD/editable and PDF formats.

80 Appendix D

(vii) Bid Evaluation Report (15 hard copies with CD/DVD for each component in

editable and PDF format) (viii) Various Proposals:

Land acquisition proposals (15 hard copies with CD/DVDs for each district (n editable and PDF format) Ready to be submitted to approving authorities

Environment clearance proposals (10 hard copies with CD/DVDs for each project in editable and PDF format) Ready to be submitted to approving authorities

(ix) Background Documents (5 hard copies along with CD/DVDs in editable and PDF

format) Both the draft and the final stage of each report, the annexes, unit rate analysis, detailed calculations of cost estimate, BOQ and IRR calculations (in Excel format), survey reports and subsidiary reports (as listed below) related to each component’s feasibility study will be submitted to the Project Director separately along with CD/DVDs of all data.

34. The following final documents are to be submitted to the Project Director (5 hard copies along with CD/DVDs in editable and PDF format) separately for each component/project:

(i) Survey and Investigation Report separately for each project component (ii) Hydrological/Morphological Study Report of bridges of more than 100 meter span (iii) Rolling Stock Demand Analysis Report (iv) Needs Analysis Report for Signaling Training Center (v) Land Market Survey Report (vi) Unit Rate Analysis Report (in Word and Excel formats) (vii) Detailed background calculation of cost estimate/BOQ (item-wise in Excel format) (viii) Detailed background calculation of EIRR and FIRR (Excel format) (ix) Background papers to identify ownership of land within the right of way, such as

Mauza maps, Khatians, gazettes, etc. (x) Detailed background report of all technical specifications, designs/drawings,

calculations, and assumptions

J. Data, Local Services, and Facilities to be Provided by the Client

35. The Bangladesh Railway will provide the consultant with all available data, study, reports, and facilitate all permissions and access related to the project. 36. The Bangladesh Railway will provide all counterpart staff necessary for the successful completion of the project. A project monitoring unit (PMU) will be established under the Project Director. The PMU will supervise and coordinate the consultancy services. 37. The consultant shall include in their cost estimate, the costs for office and residential accommodation, vehicles and communications, office furniture, equipment and consumables, and any other items required to carry out the activities.

Appendix D

81

K. Experts’ Inputs

38. On the basis of the scope of work and consultant’s submission, the tentative and estimated staff inputs are provided below:

International Experts: 310 person-months National Experts: 1,197 person-months

39. Breakdown of proposed international and national key experts and non-experts and the indicative allocation of their respective services in person-months are given below.

1. International Experts

Sl. Title Category No. Person- Month

Key International Experts

K-1 Team Leader Senior 1 30

K-2 Transport Economist Senior 1 12

K-3 Procurement/Contract Specialist Senior 1 12

K-4 Railway Track Engineer Senior 1 18

K-5 Railway Bridge Engineer Senior 1 12

K-6 Signal and Telecommunication Engineer Senior 1 12

K-7 Rolling Stock Engineer Senior 1 12

K-8 Environmental and Social Safeguards Specialist Senior 1 12

K-9 Discipline Lead–Track and Alignment (Gauge Conversion)

Mid-Level 1 18

K-10 Discipline Lead–Bridges and Culverts Mid-Level 1 18

K-11 Discipline Lead–Rolling Stock and Workshops Mid-Level 1 12

K-12 Discipline Lead–Signal and Telecommunications Mid-Level 1 12

K-13 Discipline Lead–Railway Business Mid-Level 1 12

K-14 Project Coordinator (Project Preparation and Contract Packaging)

Mid-Level 1 20

Subtotal 14 212

Non-Key International Experts

NK-1 Railway Operations Specialist Senior 1 2

NK-2 Structural Engineer–Bridges and Culverts Mid-Level 1 10

NK-3 Embankment/Pavement Engineer Mid-Level 1 8

NK-4 Alignment Engineer Senior 1 12

NK-5 Hydrologist and River Training Works Specialist Senior 1 3

NK-6 Foundation/Geotechnical Engineer Mid-Level 1 6

NK-7 Locomotive Workshop Expert Mid-Level 1 4

NK-8 Carriage and Wagon Expert Mid-Level 1 4

NK-9 Signal and Telecommunication Engineer Mid-Level 1 4

NK-10 Senior Quantity Surveyor Senior 1 15

NK-11 CAD Manager Senior 1 18

NK-12 Railway Business/Privatization Specialist Senior 1 3

NK-13 Railway Marketing Expert Mid-Level 1 3

82 Appendix D

NK-14 Property Development Specialist Mid-Level 1 3

NK-15 Transit Oriented Development Specialist Senior 1 3

Subtotal 15 98

Total International Key and Non-Key Experts 29 310

2. National Experts

Sl. Title No. Person- Month

Key National Experts

K-15 Deputy Team Leader Senior 1 30

K-16 Design and Survey Manager Senior 1 30

K-17 Procurement/Contract Specialist Senior 1 25

Sub–Total 3 85

Non-Key National Experts

NK-16 Senior Railway Track Engineer Senior 1 24

NK-17 Railway Track Engineer–1 Mid-Level 1 30

NK-18 Railway Track Engineer–2 Mid-Level 1 18

NK-19 Senior Railway Bridge Engineer Senior 1 24

NK-20 Railway Bridge Engineer–1 Mid-Level 1 16

NK-21 Railway Bridge Engineer–2 Mid-Level 1 16

NK-22 Alignment Engineer–1 Senior 1 18

NK-23 Alignment Engineer–2 Mid-Level 1 18

NK-24 Transport Economist–1 Mid-Level 1 24

NK-25 Transport Economist–2 Mid-Level 1 12

NK-26 Financial Analyst–1 Mid-Level 1 18

NK-27 Financial Analyst–2 Mid-Level 1 6

NK-28 Survey Engineer Senior 1 24

NK-29 Topographical Survey Coordinator Mid-Level 1 24

NK-30 Geotechnical Investigation Coordinator Mid-Level 1 24

NK-31 Hydrography and Hydrology Survey Coordinator Mid-Level 1 24

NK-32 Traffic Survey Coordinator Mid-Level 1 12

NK-33 Civil Engineer (Station Building and Allied Facility)–1 Senior 1 12

NK-34 Civil Engineer (Station Building and Allied Facility)–2 Mid-Level 1 12

NK-35 Mechanical, Plumbing and Sanitary Services Engineer Senior 1 12

NK-36 River Training Works Specialist Senior 1 10

NK-37 Hydrologist–1 Senior 1 10

NK-38 Hydrologist–2 Mid-Level 1 10

NK-39 Foundation Engineer–1 Senior 1 20

NK-40 Foundation Engineer–2 Mid-Level 1 20

Appendix D

83


NK-41 Geotechnical Engineer–1 Senior 1 20

NK-42 Geotechnical Engineer–2 Mid-Level 1 20

NK-43 Structural Engineer–1 Senior 1 24

NK-44 Structural Engineer–2 Mid-Level 1 18

NK–45 Steel Structures Engineer Senior 1 12

NK-46 Architect–1 Senior 1 20

NK-47 Architect–2 Mid-Level 1 12

NK-48 Signaling /Telecom Engineer–1 Senior 1 16

NK-49 Signaling /Telecom Engineer–2 Mid-Level 1 10

NK-50 Rolling Stock Engineer Senior 1 12

NK-51 Railway Operation Specialist Senior 1 24

NK-52 Embankment/Pavement Engineer–1 Senior 1 24

NK-53 Electrical Engineer–1 Senior 1 24

NK-54 Electrical Engineer–2 Mid-Level 1 10

NK-55 Environmental Safeguard Specialist Senior 1 10

NK-56 Environmental Specialist Mid-Level 1 24

NK-57 Environmental Safeguards Coordinator–1 Mid-Level 1 12

NK-58 Environmental Safeguards Coordinator–2 Mid-Level 1 12

NK-59 Social Safeguards Specialist Mid-Level 1 10

NK-60 Land Acquisition Specialist Mid-Level 1 30

NK-61 Resettlement Specialist Mid-Level 1 24

NK-62 Social Safeguards Coordinator–1 Mid-Level 1 12

NK-63 Social Safeguards Coordinator–2 Mid-Level 1 12

NK-64 Gender Specialist Mid-Level 1 5

NK-65 HIV/AIDS Specialist Mid-Level 1 5

NK-66 Senior Quantity Surveyor Senior 1 30

NK-67 Quantity Surveyor–1 Mid-Level 1 30

NK-68 Quantity Surveyor–2 Mid-Level 1 24

NK-69 GIS Specialist Mid-Level 1 30

NK-70 CAD Specialist Mid-Level 1 30

NK-71 Workshop and Depot Expert Senior 1 14

NK-72 Workshop Lab Testing Expert Senior 1 14

NK-73 Railway Store/Material Management Expert Senior 1 14

NK-74 Railway Marketing Expert Senior 1 12

N-75 Railway Business Management Expert Senior 1 12

NK-76 Freight Terminal Expert Senior 1 14

NK-77 Container Terminal Expert Senior 1 14

84 Appendix D


NK-78 Workshop Architect Senior 1 10

NK-79 Property Development Specialist Senior 1 10

NK-80 Transit Oriented Development Specialist Senior 1 14

Subtotal 65 1,112

Total National Key and Non-Key Experts 68 1,197

41. The above person-months are indicative, and the consulting firms are free to propose their own staffing plans to meet the scope of work requirements, including new positions or reallocation of person-months within the total ceiling of the consultancy services budget. 42. It is expected that there will be further substantive national consultant staff requirements for non-professional positions such as surveyor, office support team, computer operation, drafting technicians, etc. The consulting firms should include full listings and details of all such needed items with the estimated quantities and costs of these in their financial proposals. 43. In addition, support facilities, equipment, supplies and/or services are also expected to be needed in relation to items such as surveys, site investigations, office space, office operations, vehicles including operation and maintenance, other transportation, communications, document reproduction, printing and binding, etc. L. Qualifications, Experience and Responsibilities of Experts The minimum qualification, experience requirement, and the detailed responsibilities for international and national key experts will be made available during preparation of the ensuing projects.

Appendix E 85

Terms of Reference for Project Reviewer Team

(Railway Component) A. The Project Reviewer Team (Independent Consultant)

1. Project Reviewer Team (PRT) as peer reviewer to review of the work produced by the Consultant will be engaged by Executive Agency. PRT will support Project Director (PD) of Bangladesh Railway (BR) as peer reviewer. The PRT shall be administered by the PD.

2. The PRT will examine/verify feasibility study, survey and investigation results, and also review the detail design, drawings, BOQ, specifications and bid documents for railway infrastructures, such as, bridge, way and works, mechanical aspects, safeguards compliance etc.

B. Rationale of the Project Reviewer Team (Independent Consultant)

3. The key rationale for PRT shall be to assist BR with design review process, apart from other support services related to examine/verify feasibility study, survey and investigation results, drawings, BOQ, specifications and bid documents.

4. Design Review is an internal assurance process for Infrastructure Works Designs that mitigates organizational and life/safety risks by ensuring design compliance with established codes and standards as cited in the BR Design Planning Manuals and associated Design Review checklists and is carried out by respective reviewer.

5. The purpose of this PRT is to outline the mandatory review requirements for the design of Railway Infrastructure Works, in order to mitigate organizational risk, and to ensure consistent infrastructure design quality, minimum standards of safety, and functionality of Railway infrastructure for partners and beneficiaries.

6. The effectiveness of the original scope of works in achieving project objectives and outcomes shall be reviewed, verify that the consultant has fully addressed the scope of works as outlined in their accepted proposal and accordingly supplied the required deliverable/reports as outlined in the tender brief.

C. Composition of Project Reviewer Team (Independent Consultant)

7. The PRT shall comprise pool of Individual Consultants in different expertise. The selection of such individual consultants shall be decided by the Project Director, as and when this appointment deemed necessary. The indicative positions and input are given below.

International:

Peer Reviewer - 6 person-month

National:

Peer Reviewer - 6 person-month

Bridge & Structure Specialist - 9 person-months

Way & Works Engineer - 12 person-months

Mechanical Specialist - 6 person-months

Safeguards Specialist - 6 person-months

Survey & Investigation Specialist - 9 person-months

Technical Support Engineer - 24 person-months

Geotechnical Specialist-12 person-months

Economic & Financial Specialist- 6 person-months

86 Appendix E

D. Qualification, Experience and Responsibilities of Individual Project Reviewer Team

(Independent Consultant)

8. Table E1 below illustrates the minimum qualification, experience requirement, and also

detailed responsibilities of the Project Reviewer Team.

Table E1: Minimum Qualification& Experience Requirement

and Detailed Responsibilities

SN Position

Qualification

Experience Responsibility

International

1

Peer Reviewer

Graduation in Civil / Railway or equivalent relevant Engineering

15 years of total professional experience, 10 years’ international experience in transportation field (preferably in railway sector), experience in similar type feasibility study and/or design projects. Working experience in ADB, WB or similar funding agencies would be preferable

Review the reports prepared by the Consultant

Review the design, drawings, cost estimates, and bill of quantities (BOQs),technical specifications, and bid documents, prepared by the Consultant

Review technical conditions of the contract and their compliance that will include the review and evaluation of the safeguard’s compliance including site safety

Review and advice on ADB procedures and guidelines related to project administration

Reviewing contract variations, if any

National

1 Peer Reviewer


15 years of total professional experience, 10 years’ experience in transportation field (preferably in railway sector), experience in similar type feasibility study and/or design projects. Working experience in ADB, WB or similar funding agencies would be preferable


Review the design, drawings, cost estimates, and bill of quantities (BOQs),technical specifications, and bid documents, prepared by the Consultant

Review technical conditions of the contract and their compliance that will include the review and evaluation of the safeguard’s compliance including site safety


Reviewing contract variations, if any

2

Bridge & Structure Specialist

Graduation in Civil / Railway / Structure or equivalent relevant



Review the drawings, cost estimates, and bill of quantities (BOQs), technical specifications, and bid documents, prepared by the Consultant

Review the bridge design and other structure design

Appendix E

87

SN Position

Qualification


Engineering


3

Way & Works Specialist





Review the design of alignment, track, and related structures design


4

Mechanical Specialist

Graduation in Mechanical or Electrical or equivalent relevant Engineering




Review the mechanical and electrical design related to railway infrastructures


5

Safeguards Specialist

Graduation in Environment or Social Science or relevant Education


Review technical conditions of the contract and their compliance that will include the review and evaluation of the Safeguards compliance including site safety

Review safeguard reports

Review the land acquisition plan and alignment of railway track

6

Survey & Investigation Specialist

Graduation in Survey or Civil or equivalent relevant Education


Review all survey and investigation reports prepared by the Consultant

Review the survey data

Review the investigation results

7

Technical Support Engineer

Graduation in Engineering

5 years of total professional experience, preferably experience in transportation sector and/or railway sector), experience in similar type feasibility study and/or design projects. Working

Coordinate with different stakeholder’s to establish

Review the survey data Review the investigation results

88 Appendix E

SN Position

Qualification


experience in ADB, WB or similar funding agencies would be preferable

8

Geotechnical Specialist

Graduation in Civil / Railway Engineering





9

Economic & Financial Specialist

Graduation in relevant subject



Review the Economic & Financial Analysis prepared by the consultant.
