Project preparation workshop “Bringing a transnational project to life”

Project preparation workshop“Bringing a transnational project to life”

Project idea

“Challenges and chances from Climate Change

for regional and local development”(working title)

March 12th and 13th 2008

Office of Vides Projekti, Riga/ Latvia

March 13th 2008 • .... [„Financing of Life“] .... • .... [Dennis Ehm, ARL] 2

Project preparation Workshop, March 12th/13th Riga

„Financing of Life“

„Financing of Life (incl. preparation and retirement“Introduction to budgetary issues

Dennis Ehm, ARL

March 13th 2008 • „Financing of Life“ Dennis Ehm, ARL 3



Financing phases

Project Preparation Phase• 1 year before deadline of the call• only WP 0; only BL 1 (personnel), BL 2 (external services) and

BL 3 (travel and accommodation)

Project duration Phase• Contracting Phase (3 months; all WPs and BLs)• Implementation Phase (12-36 months; all WPs and BLs)• Closure Phase (3 months; only WP 1, all BLs?)

Post-project Phase• (until ca. 2025)• no funding




Project budget by sources

(PM p. 28)




Project costs by project elements

(Partners own contribution generates funds)partners contribution incl. funds allocated to single

activities costs and commonly shared costs

single activities costs sum up to costs of a WP

commonly shared costs allocated to specific WPs (especially WP 1: project coordination and WP 2: communication)

single WPs costs sum up to the project costs

all costs must be covered by the project budget




Budget Lines

BL 1: Personell

BL 2: External services– to be specified

BL 3: Travel and accomodation

BL 4: Equipment and investment– to be specified

BL 5: Other direct costs

See detailed descriptions in Programme manual p. 28-31!




Division of budget

Within application– per partner– per fund (ERDF, Norwegian, ENPI)– per work package– per budget line (partly detailed specified)– per reporting phase (1/2 year; not ENPI)

(changes hardly possible in implementation phase!)

in reports (every 6 months)– the costs of each cost item must be proven, controlled and

allocated to the respective partner, fund, work package, budget line (partly detailed specified)




Financial Reporting

every six months along with activity reports

step 1: Partner reports– detailed per cost item (includes share of common costs)– first level control on partner level– submission to the project‘s financial manager and the LP

step 2: Project reports– sum up from reported and controled partner costs– first level control on project level– submission to the JTS

(PM p. 85-92)




Common costs to be shared

Items, services and activities of the benefit for all partners, e.g.

WP 1 (project coordination)– overall coordination (thematic and technical)– formal activities (contracts, reports, JTS communication)– preparation of common meetings/ events/ excursions– financial management and control– ca. 15% of the project budget

WP 2 (communication and information)– communication plan and overall WP coordination (communication manager)– dissemination activities and occasions– website– internal communication– volume and share to be discussed

Project preparation workshop“Bringing a transnational project to life”

Project idea

“Challenges and chances from Climate Change

for regional and local development”(working title)

March 12th and 13th 2008

Office of Vides Projekti, Riga/ Latvia

Documents

Project preparation workshop “Bringing a transnational project to life”