Project Planning

e.g. develop a sustainable port

Aims of the workshop

• work as a team to develop ideas for (e.g. a sustainable port)

• learn from each other • explore issues of interest &

see them from different perspectives

• learn skills - creative engagement & collaborative planning

Introducing the kit – Write /draw on leaves

1 idea per leaf, write so others can read

Coloured leaves for different questions (write on the coloured side)

Time on your OWN to develop ideas…

…before reading out ideas one-by-one, going around the circle & placing on the felt

You can move ideas around

Branches provide themes, some blanks

You can add more ideas as you go along, simply write them on leaves

You can move around the workspaces

Outcomes from this workshop

Overview of key workshop stages

• Existing assets

• Future possibilities

• Challenges

• Goals

Leaves for ideas

• Existing assets – what do you already have to help you achieve the project?

Point leaves at branches

Branches

• Economics• Activities• Social• Environment (built)• Landscapes

• Blank –for themes that emerge from discussion / cross cutting ideas

Meaning of these branches (EASEL):

• Economics – everything to do with money and finances, sources of funding, institutions related to money.

• Activities – what activities are happening in the area? What are people doing? What activities could be happening?

• Social – everything to do with how people are organised, the networks, institutions, culture, how people work together.

• Environment (built) – buildings, technology, infrastructure – all the human made elements of the environment.

• Landscapes – the natural environment, habitats, water, ecology, open spaces.

• Blank –for themes that emerge from discussion / cross cutting ideas

Leaves for ideas

• Existing assets

• Future possibilities - What else could you do, what else do you need / need to do?

Cluster similar ideas

Leaves for ideas

• Existing assets

• Future possibilities

• Table swap – what is important

• & why? Any comments or questions?

Leaves for ideas

• Existing assets

• Future possibilities

• Challenges – what are the key barriers?

Leaves for ideas

• Existing assets – what do you already have to help you achieve the project?

• Future possibilities - What else do you need to achieve the project?

• Challenges Solutions

Leaves for ideas

• Existing assets

• Future possibilities

• Challenges Solutions

• Goals – what key goals emerge from these ideas – vision for the future?

Ketso grid for action plan

Process – action planning

• Why: goals and milestones – what are you trying to achieve?

• What: actions to achieve the goals• When: what is the timescale, when do

actions need to happen? Where do the actions go on the timeline?

• How (much) – what is the budget? What do all the components cost?

• Who – is going to do this? Who is responsible?

Six takeaways - engagement

• Everyone has a voice - Give everyone a way to make an input at the same time

• Individual and group time - Give people time on their own to develop their ideas before sharing them

• Activity-led - Give an activity for each stage of the process

• Start with the positive - Ask what is going well? What works?

• End with solutions not problems - Give some time to develop solutions to problems

• Action - Remember the takeaway messages & action points