Project planning for CIL

Chris Twigg

•Project objectives, scope and deliverables•Selling CIL•Team and resources•Project plan

•Contents page•Structure

•Programme•Consultation and representation •Typical project risks•Summary

Contents

•Objectives, scope and deliverables•Team and resources•Timeline•Budget

•What comes first?

Setting the objectives, scope and deliverables

•Primary objectives will probably include•Support the strategic objectives of the Council •Pass a successful examination by..•Adopt a charging schedule by..•Be prepared to collect CIL in April 2012 (London only)•Maximise amount of infrastructure funding•Keep it simple

Objectives of a CIL project

•Secondary objectives could include:•Update our Infrastructure Development Plan•Update s106 guidance note•Update infrastructure costings•Contribute to capital strategy and programme

•Regulations and timing•Projected CIL income•Flexibility of CIL •Positive message for developers •Easier administration

Selling CIL

Members and executives

Regulations and timing

Fellow officers

Regulations and timing

Development market

Regulations and timing

Likely increase in income Support to strategic planning approach

Strategic infrastructure investment to support

development

Powerful tool to support growth Easier to administer Transparent, upfront cost

CIL Project Team and Resources

Project structure and components

Project direction and assurance

Contents of a robust project plan will include:Scene setting

• Objectives of project aligned to service, department and corporate objectives

• Regulatory drivers for the project• Scope of the project• Mandate for the project (approval through Cabinet/Executive etc.)

Project structure• Governance and approvals• Reporting; lines and frequency of• Team and resources• Meetings

Project control• Programme• Project budget and financial managementSuccess criteria• Deliverables• Measures of success

Project plan

•Part 1……• Use the templates on your table to draw a programme that

achieves submission to examination by April 2012

•Part 2…..

Timeline exercise for each authority

• Use the templates on your table to draw a programme that puts you in a position to efficiently collect CIL in April 2012

Model Programme

Programme - Building blocks

10

Evidence Base and Preliminary Draft Charging

Schedule

5

Consultation on PDCS

Prepare Draft Charging

Schedule and Representation

15

20

25

30

Modifications and preparation for submission to Examiner

35

40

Total

28 weeks

Up to

40 weeks

Programme – Stages, actions and deliverables

ACTIONS

Collate infrastructure planning and cost evidencePrepare funding schedulePrepare development projectionsCollate viability evidencePrepare working hypothesis charging scheduleAssess evidence gaps Fill gaps (may be necessary to commission external support)Procure external support.

DELIVERABLES

Infrastructure and funding analysis that demonstrates a funding gapDevelopment projections by usage (and potentially by area)Working hypothesis charging scheduleEstimate of CIL income with sensitivity analysis

ACTIONS

Finalise evidence basePrepare consultation strategyPrepare statement on InstalmentsFinalise preliminary draft charging scheduleUndertake consultation for a minimum period of 6 weeksAnalyse consultation responses and, if necessary, refine evidence base and rates.

DELIVERABLES

Preliminary draft charging scheduleSupporting evidence baseConsultation reportUpdated Preliminary Draft Charging ScheduleUpdated evidence base

ACTIONS

Prepare draft charging scheduleUndertake representation for a minimum four week periodAnalyse representations s and, if necessary, refine evidence base and rates.Prepare statement of modifications, if required.Prepare information for Examiner

DELIVERABLES

Draft charging scheduleRepresentation reportStatement of modifications (if required)Information for examiner

ACTIONS

Procure a examinerIssue information to examiner and set examination dateUndertake examinationReceive and review examiners reportPrepare adoption report for Full CouncilTake report and charging schedule to Full Council and gain approval

DELIVERABLES

ExaminationExaminers reportReport to Full Council

Evidence BasePrel iminary Draft

Charging Schedule and Consultation

Draft Charging Schedule and

Representation

Examination and adoption

•Two elements•Consultation on Preliminary Draft Charging Schedule•Representation on the Draft Charging Schedule

•Our recommendations are:•To make the consultation as meaningful and

comprehensive as possible whilst containing it within the specified time period and to interested parties; by conducting it in this manner you will draw out and address the significant issues in advance of representation

•You want the representation to be quick, efficient and contained leading up to the examination.

Consultation and representation strategy

Consultation and representation strategy

Consultat ion on Preliminary Draft

Charging Schedule

Representation on Draft Charging Schedule

Regulations and guidance

Good practice

Regulations and guidance

Good practice

Parties involved

As defined Good practice

As defined Good practice

Documents required

An evidence based preliminary draft charging schedule

Supporting evidence base and approach taken for rate setting

Draft charging schedule, the relevant evidence and a statement of representations

Statement on installments

and position on exemptions

Duration 6 weeks 6 weeks 4 weeks 4 weeks

Typical Project Risks

Risks Likel ihood of becoming

issueFailure at examination due to insufficient evidence base Unlikely

Failure at examination due to unreasonable interpretation of viability evidence

Unlikely

Failure at examination due to incorrect interpretation or application of the regulations

Unlikely

Discouraging development through poor engagement or inappropriate rate setting

Likely

Disruption to project timeline due to poor/ inappropriate engagement with members

Highly likely

Not having the procedures, processes and systems in place for implementation and collection

Highly likely

1.CIL is a good news story; sell the project to make life easier

2.We all know that planning prevents PPP

3.Resource it properly with the correct expertise

4.Know the regulations and guidance; there are no shortcuts

5.Keep it simple and contained

Five key points on successful CIL project delivery