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Project NameSteering Committee MeetingXY Milestone

Date

1. WELCOME, AGENDA, MINUTES, AND GOALS

Agenda

1. Welcome, Agenda, Minutes, and Goals

2. Project Status

3. Topic 1 (Project-Specific)

4. Request: Release XXX

5. Miscellaneous

Meeting Goals

• Steering committee is advised of project status

• Steering committee...

• …

• Steering committee is advised of next steps

• Phase report is accepted

• Steering committee releases phase (or project)

2. PROJECT STATUS

Project Organization

Execution

Management

Steering Project SponsorP. Müller

Project ManagerKuratli

Sub-Project Manager

Jost

SpecialistsMeier, Knupp, Mustermann,

Salzgeber, Oblat, Eidenbenz, Nell

Steering CommitteeMeier, Huber

Quality and Risk Manager

Kuhn

Sub-Project Manager

Nidermann

SpecialistsEdelmann,

Arberger, Morger

Project SupportEhrismann

Technical AdvisoryCommittee

Gerber, Hediger

Phases and Milestones

Initiation Concept Implementation Deployment

ProjectInitiation

Order

ProjectRelease

PhaseRelease

PhaseRelease

LaunchingOperation

ProjectClosure

Steering

Choice of Option AgileDevelopment

System Architecture

ISDSConcept

PreliminaryAcceptance

AcceptanceMigration

Acceptance

Management and Execution

01.2015 03.2015 06.2015 09.2015 11.2015 12.2015✔ ✔

✔

OverviewPhase Concept

Jan Feb March April May June

Project Management Plan

Operating Concept

Situation Analysis

SystemRequirements

Detailed Study ‘Access Concept’

Integration Concept

System Architecture

Deployment Concept

Operational Structure

✔

✔

✔

Phase Report

PhaseRelease

Decision about System Archi-tecture

Status ReportOverview

Explanation: Green: Project on schedule; yellow: Project may be at risk; red: Project is at risk

Milestone Planned Date Projection Actual DateDecision about Option 12.12.2015 12.12.2015 12.12.2015

Schedule

Phase Planned Actual at Time of Report

Deviation Projection

Initiation 20 12 -3 17

ConceptImplementationDeploymentTotal

Manpower

Area Status Problem MeasuresOverall Evaluation GreenSchedule GreenCosts Yellow Licensing fees higher than

plannedTalking to provider

Manpower GreenOutcomes GreenProject Objectives Green

Status Report

No. Description of Risk EW AG RZ Measure To Be Handled by

Deadline

R1 Concept Phase specialist not available

2 2 4 Agreement with core organization

PM 12.12.2015

Risks

Costs (CHF) Phase Planned Actual at

Time of Report

Deviation Projection

Initiation 10,000 7,000 -1,000 9,000

Concept

Implementation

Deployment

Total Explanation: Projection = Estimated total costs by the end of the year, or the end of the project

3. TOPIC 1: ISSUES TO BE DISCUSSED

Topic

• ….

4. REQUEST: RELEASE XY

5. MISCELLANEOUS

Modules & Outcomes 1 (Excerpt)Initiation Concept Implementation Deployment

Jan Feb March April May June July Aug Sept Oct Nov Dec

Concept for Organizational Structure

Description of Process

Description of Organization

Organization Implemented

Organizational Structure Activated

Organizational Structure

Product Concept Product Implemented

Product Documentation

User Manual

Product ActivatedProduct

Operating ConceptOrganizational Structure Implemented

System Integrated

Deployment Measures Completed

Modules and Outcomes 2 (Excerpt)Initiation Concept Implementation Deployment

Jan Feb March April May June July Aug Sept Oct Nov Dec

IT Operation

Situation Analysis Detailed Specifications System ActivatedIT System

System Requirements

Detailed Study

Integration Concept

System Architecture

System Developed / Parametrized

User Manual

Interfaces Implemented

Operational Infrastructure Implemented

Operating Manual

Decision about System Architecture

Modules and Outcomes 3 (Excerpt)Initiation Concept Implementation Deployment

Jan Feb March April May June July Aug Sept Oct Nov Dec

Information Security and Data Protection

Migration Concept Detailed Specifications

Migration CompletedIT Migration

ISDS Concept

Migration Process

ISDS Concept

Test Concept Test System

Test Report

Testing

Test Report

Legacy System Decommissioned

Acceptance Report

ISDS Measures

Decision about Acceptance of Migration

Decision about ISDS Concept

Modules and Outcomes 4 (Excerpt)

Study

Protection Needs Analysis

Analysis of Legal Framework

Initiation Concept Implementation Deployment

Jan Feb March April May June July Aug Sept Oct Nov Dec

Project Manage-ment Plan

Project Charter

Project Foundations

Project Management

Phase Report Phase Report

Final Project Evaluation

Status Reports

Project Management PlanDecision about Option

Modules and Outcomes 5 (Excerpt)

Project Initiation Order

Initiation Concept Implementation Deployment

Jan Feb March April May June July Aug Sept Oct Nov Dec

Project Steering

Decision about Project Release

Decision about Phase Release

Decision about Project Closure

Deployment Concept Deployment Measures and Deployment Organ-ization Implemented

Acceptance Report

Deployment Measures Completed

Acceptance Report

Deployment Organization

Decision about Preliminary Acceptance

Decision about Launching Operation

Decision about Acceptance