PROJECT MINUTES · 2018. 10. 31. · New Holbrook Pre-K –12 School 1 1/ 8/2015 58 2 Item # Action Discussion 58.1 Record Call to Order, 7:00 PM, meeting opened. 58.2 Record D. Moriarty

PROJECT MINUTES

Project: New Holbrook PreK-12 School Project No.: 13006

Prepared by: Joel Seeley Meeting Date: 11/18/2015

Re: Permanent School Building Committee Meeting Meeting No: 58

Location: H-CAM Studios Time: 7:00 PM

Distribution: Attendees, E. Kinsherf, (MF)

Attendees:

PRESENT NAME AFFILIATION VOTING MEMBER

Daniel F. Moriarty PSBC Chair Voting Member

James Day PSBC Vice-Chair Voting Member

Patricia Lally HPS Superintendent of Schools Non-Voting Member

Matthew Moore Board of Selectmen Chair Voting Member

Barbara Davis School Committee Voting Member

Patricia Coppola-Lugo HPS Procurement Administrator Non-Voting Member

Timothy Gordon Town Administrator Voting Member

HJSHS Principal Non-Voting Member

Beth Tolson School Committee Voting Member

Tom Taylor Member at Large Voting Member

Peter Mahoney Finance Committee Voting Member

Fred White Member at Large Voting Member

Scott Towne Member at Large Voting Member

Mike Bolger HPS Director of Facilities Non-Voting Member

Kent Kovacs Flansburgh Architects (FAI)

Vince Dubé Flansburgh Architects (FAI)

Betsy Garcia Flansburgh Architects (FAI)

Christian Riordan Consigli Construction Company (CCC)

Tim Vautour Consigli Construction Company (CCC)

John Laperle Consigli Construction Company (CCC)

Sarah Traniello Symmes Maini & McKee Associates (SMMA)

Joel Seeley Symmes Maini & McKee Associates (SMMA)

New Holbrook Pre-K – 12 School

11/18/2015

58

2

Item # Action Discussion

58.1 Record Call to Order, 7:00 PM, meeting opened.

58.2 Record D. Moriarty welcomed back Tim Gordon, the Board of Selectmen designee, to the

Committee.

58.3 Record A motion was made by J. Day and seconded by F. White to approve the 10/28/15

Permanent School Building Committee meeting minutes. No discussion, motion passed

unanimous by those attending, one abstention.

58.4 Record J. Seeley distributed and reviewed the Budget Tracking Form thru 10/31/15, attached, for

the Total Project Budget.

58.5 Record J. Seeley distributed and reviewed Change Order No. 5, and the Change Order, GMP

Contingency and Allowance Budget Summary Form, both attached.

A motion was made by M. Moore and seconded by F. White to approve Change Order No.

5, dated 11/17/15 in the amount of $3,634.00 and recommend signature by M. Moore. No

discussion, motion passed unanimous.

58.6 Record J. Seeley distributed and reviewed PFA Budget Revision Request No. 6, dated 11/18/15

corresponding to Change Order No. 5.

A motion was made by P. Mahoney and seconded by F. White to approve PFA Budget

Revision Request No. 6, dated 11/18/15. No discussion, motion passed unanimous.

58.7 Record Vouchers for reimbursement to FAI for $204,000.00 for Contract Document services,

Consigli for $19,350.00 for Preconstruction services, Consigli for $1,529,297.03 for

Construction, SMMA for $45,867.12 for OPM services, SMMA for $9,747.76 for Owner’s

Testing and Inspection Services, SMMA for $7,210.04 for Bid Document Printing were

reviewed, including the MSBA Payment Tracking Log, attached

Committee Discussion:

1. P. Mahoney asked for clarification on the overtime charges for the Owner’s

Testing and Inspection Services.

J. Seeley will provide at the next Committee meeting.

A motion was made by M. Moore and seconded by P. Mahoney to approve the Vouchers,

except the amounts for the Owner’s Testing and Inspection Services. No discussion,

motion passed unanimous.

58.8 Record J. Seeley distributed and reviewed the PSBC Meetings Schedule for the Construction

Phase thru 2017.

A motion was made by F. White and seconded by P. Mahoney to approve the PSBC

Meetings Schedule. No discussion, motion passed unanimous.

58.9 M. Moore J. Seeley distributed and reviewed a letter from P. Lally to the MSBA, dated 10/31/15 and

attached, requesting approval to appoint Julie Hamilton, Assistant Superintendent to the

PSBC in lieu of one of the school principals. The letter has not been sent to the MSBA.

A motion was made by F. White and seconded by J. Day to recommend to the Selectmen

to appoint Julie Hamilton to the PSBC. No discussion, motion passed unanimous.

58.10 Record M. Moore led a discussion on future PSBC appointments and asked if the Committee

would allow a current member that is on the PSBC under their capacity as an elected

official or other Town board position, to remain on the committee as a non-voting member

once their term expires. The reason being that each current member has invested a great


11/18/2015

58

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deal of time in the project so far, and this would allow them to see the project through,

should their term expire before the project is finished.

Committee Discussion:

1. J. Day asked for how long would that person stay on the PSBC?

M. Moore indicated for as long as the person wanted to be on the Committee.

2. J. Day asked would this increase the PSBC membership, in that the Selectmen

would still need to appoint a replacement to comply with MSBA requirements?

M. Moore indicated yes.

A motion was made by M. Moore and seconded by F. White to recommend to the

Selectmen to allow any current member that is on the PSBC due to their elected position

or other Town board position, to remain on the committee as a non-voting member once

their term expires for as long as they want to be on the PSBC. No discussion, motion

passed unanimous.

58.11 K. Kovacs K. Kovacs will update the model to reflect the final interior materials.

58.12 M. Bolger

K. Kovacs

T. Vautour

K. Kovacs distributed and reviewed a listing of the specified types and quantities of attic

stock material, dated 11/18/15 and attached.

Committee Questions:

1. T. Taylor recommended not reducing the amount of specified types and quantities

of attic stock material.

2. M. Moore asked what is the size of the storage room that the District needs to

store their regular maintenance materials?

P. Lally will ask M. Bolger to determine.

3. S. Towne asked K. Kovacs to provide direction on what attic stock materials are

temperature sensitive.

K. Kovacs will determine and work with Consigli to provide options for increased

storage capacity in the building.

58.13 Record K. Kovacs presented options for providing a second vehicular access/egress roadway

from the site to either Route 139 or to Plymouth Street, attached, that FAI developed and

presented during the Schematic Design Phase. K. Kovacs indicated the roadways would

require approximately 50,000 to 55,000 s.f. of wetland filling. K. Kovacs reviewed the

permitting levels, from local Conservation Commission, if under 5,000 s.f. of wetland filling,

to the State DEP and Federal Corps of Engineers when over. Permitting could take

between 1 and 2 years and the project civil engineer does not believe a permit for the

roadway would be granted. The roadway is estimated to cost over $1,000,000 and is not

reimbursable.

58.14 K. Kovacs

C. Riordan

J. Seeley

C. Riordan distributed and reviewed the Trade Contractor Bid Results Form, dated

11/18/15 and attached. There were 72 bids received and the tally of all the low bids in

each category is approximately $2.9 million under budget. There are several anomalies

with the bids that will be reviewed by CCC, FAI and SMMA over the next few days. J.

Seeley indicated some of the anomalies will be reviewed by town counsel.

Once the bids are checked, the final list of bid results will be forwarded to the Committee.


11/18/2015

58

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58.15 Record T. Vautour provided a construction status update. The concrete foundations will be

complete in Wing A next week and have commenced in Wing C. Structural steel will arrive

on site January 11. Masonry bearing walls have commenced.

T. Vautour distributed and reviewed a Ledge Location Plan, attached, defining the

approximate location of discovered ledge that is required to be removed due to conflicts

with the storm drainage piping and structures. The ledge quantity is approximately 195

cubic yards which will be attributed to the 400 cubic yard allowance in the GMP. The

blasting is tentatively scheduled for when the school is vacant, either Wednesday

afternoon or Saturday, 11/25/15 or 11/28/15.

58.16 T. Gordon

P. Lally

T. Gordon and P. Lally will develop the plan for the ceremonial steel signing for Committee

review.

58.17 Record Next PSBC Meeting: December 16, 2015 at 7:00 pm at the H-Cam Studios.

58.18 Record A Motion was made by P. Mahoney and seconded by F. White to adjourn the meeting. No

discussion, voted unanimously.

Attachments: Agenda, Budget Tracking Form, Change Order and GMP Contingency Budget Summary Form, Listing

of attic stock material, Analysis of potential new roads at the existing wetlands to the north and east of the site,

Trade Contractor Bid Results Form, Ledge Location Plan

The information herein reflects the understanding reached. Please contact the author if you have any questions or are not in agreement with these

Project Minutes.

JGS/sat/P:\2013\13006\04-MEETINGS\4.3 Mtg_Notes\3-PSBC Meetings\2015\58_2015_18novemberpsbcmeeting\Permanentschoolbuildingcommitteemeeting_18November2015-

FINAL.Docx

AGENDA

Project: New Holbrook PreK-12 School, Holbrook, MA Project No.: 13006

Re: Permanent School Building Committee Meeting Meeting Date: 11/18/2015

Prepared by: Joel G. Seeley Meeting Time: 7:00 PM

Distribution: Attendees (MF)

1. Call to Order

2. Approval of Minutes

3. Approval of Invoices and Commitments

4. PSBC Member Update

5. Review Trade Contractor Bid Results

6. Construction Update

7. Committee Questions

8. Public Comments

9. Next Meeting: December 9, 2015 or December 16, 2015

10. Adjourn

JGS/sat/P:\2013\13006\04-MEETINGS\4.2 Agendas\PSBC Meetings\2015\59_2015_18November2015_Psbcmeeting\Agenda_18November2015.Doc

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District

New Holbrook PreK-12 School

BUDGET SUMMARY

BUDGET TRACKING FORM as of: 10/31/2015 Budget Revisions

Propay Name A B C D E

code # Feasibility Study Agreement

1 0001-0000 OPM Feasibility Study 160,000.00 160,000.00 159,250.00 159,250.00 - - 750.00

2 0002-0000 A&E Feasibility Study 450,000.00 450,000.00 450,000.00 450,000.00 - - -

3 0003-0000 Environmental and Site 100,000.00 100,000.00 63,706.00 63,039.69 666.31 - 36,294.00

4 0004-0000 Other 86,272.00 86,272.00 8,416.38 8,416.38 - - 77,855.62

Feasibility Study Agreement Subtotal 796,272.00$ -$ 796,272.00$ 681,372.38$ 680,706.07$ 666.31$ -$ 114,899.62$

Administration

6 0101-0000 Legal Fees 120,000.00 120,000.00 94,019.26 23,516.76 70,502.50 - 25,980.74

Owner's Project Manager

7 0102-0400 > Design Development 254,666.00 254,666.00 254,666.00 254,666.00 0.00 - -

8 0102-0500 > Construction Contract Documents 382,226.00 382,226.00 382,226.00 336,358.88 45,867.12 - -

9 0102-0600 > Bidding 138,889.00 138,889.00 138,889.00 - 138,889.00 - -

10 0102-0700 > Construction Contract Administration 1,802,699.00 1,802,699.00 1,802,699.00 54,080.97 1,748,618.03 - -

11 0102-0800 > Closeout 61,004.00 61,004.00 61,004.00 - 61,004.00 - -

12 0102-0900 > Extra Services 100,000.00 100,000.00 - - - - 100,000.00

13 0102-1000 > Reimbursable & Other Services 40,000.00 40,000.00 3,960.00 3,960.00 - - 36,040.00

14 0102-1100 > Cost Estimates 100,000.00 100,000.00 52,250.00 52,250.00 - - 47,750.00

15 0103-0000 Advertising 20,000.00 20,000.00 820.38 820.38 - - 19,179.62

16 0104-0000 Permitting 50,000.00 50,000.00 1,757.94 1,757.94 - - 48,242.06

17 0105-0000 Owner's Insurance 80,000.00 80,000.00 - - - - 80,000.00

18 0199-0000 Other Administrative Costs 60,000.00 60,000.00 20,000.00 2,686.26 17,313.74 - 40,000.00

Administration Subtotal 3,209,484.00$ -$ 3,209,484.00$ 2,812,291.58$ 730,097.19$ 2,082,194.39$ -$ 397,192.42$ Architecture and Engineering

Basic Services

21 0201-0400 > Design Development 1,730,000.00 1,730,000.00 1,730,000.00 1,730,000.00 - - -

22 0201-0500 > Construction Contract Documents 2,550,000.00 2,550,000.00 2,550,000.00 2,346,000.00 204,000.00 - -

23 0201-0600 > Bidding 330,000.00 330,000.00 330,000.00 - 330,000.00 - -

24 0201-0700 > Construction Contract Administration 2,450,000.00 2,450,000.00 2,450,000.00 - 2,450,000.00 - -

25 0201-0800 > Closeout 200,000.00 200,000.00 200,000.00 - 200,000.00 - -

26 0201-9900 > Other Basic Services 300,000.00 300,000.00 300,000.00 - 300,000.00 - -

27 BASIC SERVICES SUBTOTAL 7,560,000.00$ -$ 7,560,000.00$ 7,560,000.00$ 4,076,000.00$ 3,484,000.00$ -$ -$

Reimbursable Services

28 0203-0100 > Construction Testing 25,000.00 25,000.00 - - - - 25,000.00

29 0203-0200 > Printing (over minimum) 120,000.00 120,000.00 - - - - 120,000.00

30 0203-9900 > Other Reimbursable Costs 180,000.00 180,000.00 12,078.98 - 12,078.98 - 167,921.02

31 0204-0200 > Hazardous Materials 240,000.00 240,000.00 - - - - 240,000.00

32 0204-0300 > Geotech & Geo-Env. 200,000.00 200,000.00 32,230.00 6,237.00 25,993.00 - 167,770.00

33 0204-0400 > Site Survey 80,000.00 80,000.00 57,475.00 57,475.00 - - 22,525.00

34 0204-0500 > Wetlands 80,000.00 80,000.00 2,970.00 2,970.00 - - 77,030.00

35 0204-1200 > Traffic Studies 100,000.00 100,000.00 - - - - 100,000.00

Architectural and Engineering Subtotal 8,585,000.00$ -$ 8,585,000.00$ 7,664,753.98$ 4,142,682.00$ 3,522,071.98$ -$ 920,246.02$

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District


BUDGET SUMMARY

BUDGET TRACKING FORM as of: 10/31/2015 Budget Revisions

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

CM @ Risk Preconstruction Services

36 0501-0000 Pre-Construction Services 600,000.00$ (400,000.00)$ 200,000.00$ 193,500.00$ 154,800.00$ 38,700.00$ -$ 6,500.00$

0502-0001 Construction Budget 79,835,240.00$ 400,000.00$ 80,235,240.00$ 24,741,135.00$ 3,988,764.72$ 20,752,370.29$ -$ 55,494,105.00$

89 CSI Code CSI Description

89 0502-0010 CM Fee 459,033.35 459,033.35 91,751.00 367,282.35 - -

89 0502-0020 Bonds and Insurances 780,698.60 780,698.60 694,605.80 86,092.80 - -

89 0502-0030 Total GMP Construction Contingency 1,404,755.50 1,404,755.50 24,946.05 1,379,809.45 - -

89 0502-0100 CM Staffing 1,843,849.30 1,843,849.30 312,774.68 1,531,074.63 - -

89 0502-0100 GC's 250,320.25 250,320.25 63,021.89 187,298.36 - -

89 0502-0100 Division 1 - General Requirements 854,306.50 854,306.50 107,974.50 746,332.00 - -

89 0502-0200 Division 2 - Existing Conditions - - - - -

89 0502-0300 Division 3 - Concrete 2,986,420.00 2,986,420.00 175,417.50 2,811,002.50 - -

89 0502-0400 Division 4 - Masonry 3,208,150.00 3,208,150.00 - 3,208,150.00 - -

89 0502-0500 Division 5 - Metals 3,404,562.50 3,404,562.50 - 3,404,562.50 - -

89 0502-0600 Division 6 - Wood, Plastics and Composites - - - - -

89 0502-0700 Division 7 - Thermal & Moisture Protection - - - - -

89 0502-0800 Division 8 - Openings - - - - -

89 0502-0900 Division 9 - Finishes - - - - -

89 0502-1000 Division 10 - Specialties - - - - -

89 0502-1100 Division 11 - Equipment - - - - -

89 0502-1200 Division 12 - Furnishings - - - - -

89 0502-1400 Division 14 - Conveying Systems - - - - -

89 0502-2100 Division 21 - Fire Suppression - - - - -

89 0502-2200 Division 22 - Plumbing - - - - -

89 0502-2300 Division 23 - HVAC - - - - -

89 0502-2600 Division 26 - Electrical - - - - -

89 0502-2700 Division 27 - Communications - - - - - -

89 0502-2800 Division 28 - Electronic Safety & Security - - - - - -

89 0502-3100 Division 31 - Earthwork 2,829,185.50 2,829,185.50 1,090,813.75 1,738,371.75 - -

89 0502-3200 Division 32 - Exterior Improvements 1,721,400.00 1,721,400.00 121,837.50 1,599,562.50 - -

89 0502-3300 Division 33 - Utilities 3,668,005.10 3,668,005.10 1,097,960.60 2,570,044.50 - -

89 0502-9900 Retainage 1,232,141.40 1,232,141.40 217,820.75 1,014,320.65 - -

89 0508-0000 Change Orders 98,307.00$ 98,307.00 98,307.00 (10,159.30) 108,466.30 - -

89 Construction Budget Subtotal 79,835,240.00$ 98,307.00$ 24,741,135.00$ 24,741,135.00$ 3,988,764.72$ 20,752,370.29$ -$ 55,494,105.00$

Alternates

90 0506-0000 Ineligible Work (Maint Blg, Press Box, Concession and Restrooms) 404,800.00 404,800.00 - - - - 404,800.00

Alternates Subtotal 404,800.00$ -$ 404,800.00$ -$ -$ -$ -$ 404,800.00$

0600-0000 Miscellaneous Project Costs

94 0601-0000 Utility Company Fees 280,000.00 280,000.00 - - - - 280,000.00

95 0602-0000 Testing Services 300,000.00 300,000.00 110,000.00 1,262.25 108,737.75 - 190,000.00

96 0603-0000 Swing Space / Modulars - - - - - - -

97 0699-0000 Other Project Costs (Mailing & Moving) 200,000.00 200,000.00 - - - - 200,000.00

0600-0000 Miscellaneous Project Costs Subtotal 780,000.00$ -$ 780,000.00$ 110,000.00$ 1,262.25$ 108,737.75$ -$ 670,000.00$

0700-0000 Furnishings and Equipment

99 0701-0000 Furnishings 1,971,000.00 1,971,000.00 - - - - 1,971,000.00

0702-0000 Equipment

101 0703-0000 Computer Equipment 1,971,000.00 1,971,000.00 - - - - 1,971,000.00

Furnishings and Equipment Subtotal 3,942,000.00$ -$ 3,942,000.00$ -$ -$ -$ -$ 3,942,000.00$

103 0507-0000 Owner's Construction Contingency 4,012,002.00 (98,307.00) 3,913,695.00 - - - - 3,913,695.00

104 0801-0000 Owners' (soft cost) Contingency 802,400.00 802,400.00 - - - - 802,400.00

Contingency Subtotal 4,814,402.00$ (98,307.00)$ 4,716,095.00$ -$ -$ -$ -$ 4,716,095.00$

Total Project Budget 102,967,198.00$ -$ 47,374,786.00$ 36,203,052.94$ 9,698,312.23$ 26,504,740.72$ -$ 66,665,838.06$

Town of Holbrook


Project Payment History Matrix

Updated: November 6, 2015

Estimated

Reimbursement

# Date @ 69.12%

4/24/13, 5/15/13, 5/29/13,

7/10/13, 7/31/13, 8/21/13,

10/2/13, 10/30/13, 11/18/13,

12/4/13, 1/29/14, 3/5/2014

4/10/2014 1 5/1/2014 273,046.00$

4/2/14, 4/16/14, 5/21/14,

6/5/14, 7/10/14, 7/14/14,

7/31/14, 9/17/14, 10/15/14

11/17/2014 2 12/24/2014 179,491.00$

1/21/2015 1/02-1/30/2015 593,005.26$ 1/30/2015 2/19/2015 3/12/2015 3 3/12/2015 409,174.00$ 4/2/2015 408,119.00$

2/4/2015 2/13/2015 5,956.50$ 3/19/2015 3/19/2015 4/2/2015 4 4/2/2015 4,110.00$ 4/30/2015 18,183.00$

2/18/2015 3/27/2015 433,999.20$ 3/31/2015 4/2/2015 4/17/2015 5 4/22/2015 299,459.00$ 5/7/2015 298,276.00$

3/18/2015 5/1/2015 461,017.27$ 4/30/2015 5/8/2015 5/20/2015 6 5/20/2015 318,102.00$ 6/5/2015 315,716.00$

4/15/2015 5/15/2015 543,417.75$ 6/2/2015 6/2/2015 7/9/2015 7 7/15/2015 374,958.00$ 7/31/2015

5/20/2015 6/5/2015 446,946.15$ 6/9/2015 6/11/2015 7/9/2015 7 7/15/2015 308,393.00$ 7/31/2015

6/17/2015 6/26/2015 505,349.45$ 6/29/2015 7/2/2015 7/9/2015 8 7/15/2015 348,691.00$ 7/31/2015 1,029,071.00$

7/15/2015 7/24/2015 544,274.43$ 7/29/2015 8/4/2015 8/21/2015 9 8/4/2015 375,549.00$ 9/4/2015 375,635.00$

8/19/2015 8/28/2015 2,206,680.00$ 8/27/2015 9/1/2015 9/17/2015 10 9/24/2015 1,522,609.00$ 10/9/2015 1,509,585.00$

9/16/2015 9/25/2015 1,257,803.59$ 9/30/2015 10/8/2015 10/15/2015 11 10/19/2015 867,884.00$ 11/5/2015 880,762.00$

10/28/2015 12

PSBC Meeting

Approving Voucher

Date

CPA Received

Signed Voucher from

Town

Date

CPA Mailing Signed

Forms Submittal to

MSBA

Date

MSBA Log-in Date

and

Number of SubmissionReimbursement

Received from

MSBA

Amount

Reimbursement

Received from MSBA

Date

Payment by Town

Amount

Payment by Town

Date

CPA Electronic

Submittal of Request

for Reimbursement

through Propay

to MSBA

Date

PROJECT MANAGEMENT

AGENDA

BUILDING COMMITTEE MEETING

Construction Progress





































July 19, 2017

September 21, 2016

June 21, 2017

July 20, 2016

August 17, 2016

May 18, 2016

June 15, 2016

February 17, 2016

March 16, 2016

April 20, 2016

October 19, 2016

November 16, 2016

December 21, 2016

Construction Phase

April 19, 2017

January 20, 2016

February 15, 2017

Permanent School Building Committee


October 22, 2015

DATE

MEETINGS SCHEDULE AND AGENDAS

DRAFT

All meetings held at H-CAM Studios, 140 North Franklin Street at 7:00 PM unless otherwise noted

May 17, 2017

January 18, 2017

March 15, 2017

Project Management SMMA

AGENDA

Construction Phase

Permanent School Building Committee


October 22, 2015

DATE

MEETINGS SCHEDULE AND AGENDAS

DRAFT

All meetings held at H-CAM Studios, 140 North Franklin Street at 7:00 PM unless otherwise noted











ADDITIONAL MEETINGS TO BE SCHEDULED

December 20, 2017

October 18, 2017

November 15, 2017

September 20, 2017

August 16, 2017

Project Management SMMA

Holbrook Public Schools 245 South Franklin Street Holbrook, MA 02343 Patricia A. Lally, Ph.D. Superintendent of Schools

245 South Franklin Street ♦ Holbrook, MA 02343-1599 ♦ Telephone: 781-767-1226 ♦ Fax: 781-767-1312

October 31, 2015 Massachusetts School Building Authority 40 Broad Street Boston, MA 02109 Dear Mr. McCarthy, Since there is a vacancy for the position of Principal on the Holbrook Permanent School Building Committee, I would like to propose the replacement be Julie Hamilton, Assistant Superintendent of Schools. The project now includes all three schools/levels in one building instead of a junior-senior high school building; therefore, having one of the principals join the committee would exclude the other two who are involved. The Assistant Superintendent is highly involved in all aspects of the three schools and would be an effective representative of their needs. Thank you for considering this request. Sincerely, Patricia A. Lally, Ph.D. Superintendent of Schools

PROJECT MANAGEMENT SMMAMassachusetts School Building Authority

Flansburgh Architects

1650'-0"

1850

'-0"

J.F.K. SCHOOL

JUNIOR/SENIOR HIGH SCHOOL

PLYMOUTH STREET

SOUTH FRANKLIN STREET

PLYMOUTH STREET

J.F.K. SCHOOL WETLANDS LINE

JUNIOR/SENIOR HIGH SCHOOL WETLANDS LINE

NEW ROAD+/- 1850’ x 30’ = 55,500 sf (road over wetlands area)

FLOOD ZONE


PROPERTY LINE

Holbrook: Potential New Roads @ existing wetlandsN

Page 1 of 3

TO: Director of Capital Planning

FROM: Superintendent Patricia Lally

Holbrook Public Schools


MSBA Project ID Number: 200801330505

DATE: November 18, 2015

RE: Project Funding Agreement Budget Revision Request, NUMBER: 6

Pursuant to Section 3.6 of the Project Funding Agreement between the TOWN OF HOLBROOK, MASSACHUSETTS (the “District”) and the MASSACHUSETTS SCHOOL BUILDING AUTHORITY (the “Authority”), the District hereby requests a revision to the Total Project Budget, Exhibit A, dated October 23, 2014, for the New Holbrook PreK-12 School. As required, the District has provided the information outlined in the table below to indicate the Total Project Budget categories (line items) affected, the amounts needed and the reasons for the proposed revision.

The District acknowledges and agrees that it will not seek reimbursement from the Authority for any costs that exceed the already approved line item limits set forth in Exhibit A until after the Authority has accepted this Total Project Budget Revision Request, and the Authority’s ProPay system has been adjusted accordingly.

The District further acknowledges and agrees that in accordance with Sections 3.6 and 3.7 of the Project Funding Agreement, any revisions to the Total Project Budget will not result in an increase to the Total Facilities Grant amount set forth in Section 2.1 of the Project Funding Agreement.

The District further acknowledges and agrees that the need for these revisions to the Total Project Budget have been identified in the OPM monthly report as required pursuant to the Contract for Owner’s Project Management Services between the District and the OPM.

The District further acknowledges and agrees that all of the information contained in this Total Project Budget Revision Request has been reviewed and approved by Permanent School Building Committee, and it further certifies and acknowledges that the funds to pay for the costs associated with these proposed revisions are available as indicated by the signatures noted below.

Use Table 1 for identification of expenditures against the Owner’s contingency. The Total Owner’s Contingency in the Current Total Project Budget, Exhibit A of the PFA dated January 8, 2015 is $802,400.00.

From Classifi-cation Code

From Classification Name

To Classifi-cation Code

To Classification Name

Budget Revision Amount

Reason for transfer (Attach all supporting documentation, e.g., executed contracts, amendments and or supporting invoices for reimbursable expenses)

Amount Remaining in Owner’s Contingency

Ineligible/Cost/Scope Items excluded from the Total Facilities Grant

$802,400

Page 2 of 3

Use Table 2 for identification of expenditures against the Construction Contingency. The Total Construction Contingency in the Current Total Project Budget, Exhibit A of the PFA January 8, 2015 is $4,012,002.00







Amount Remaining in Construction Contingency


0507-0000 Owner’s Construction Contingency

0508-0000 Change Orders $3,634.00 Change Order No. 5, dated November 17, 2015 $3,910,061.00

Use Table 3 for identification of expenditures against the Allowances.







Amount Remaining in Construction Contingency


0502-3100 Earthwork 0502-0030 GMP Construction Contingency

$60,000.00 CT-03 was included in Change Order No. 2

0502-0030 GMP Construction Contingency

0502-0100 General Requirements $3,085.00 CT-04 was included in Change Order No. 2

0502-0100 General Requirements

0502-3300 Utilities $2,578.00 BT-01 was included in Change Order No. 3


0502-3100 Earthwork $2,534.00 CT-01 was included in Change Order No. 3


0502-3100 Earthwork $17,635.00 CT-02 was included in Change Order No. 3


0502-3100 Earthwork $23,665.00 CT-09 and CT-10 were included in Change Order No. 4


0502-0500 Metals $3,575.00 CT-12 was included in Change Order No. 4

0502-0030 Allowances 0502-0500 Metals $17,694.00 AT-01, AT-02, AT-03 and AT-04 was included in Change Order No. 5

Page 3 of 3

By signing this Total Project Budget Revision Request, I hereby certify that I have read and understand the terms of this Request and further certify that the information supplied by the District in the tables is true, accurate and complete.

________________________________________

By: Matthew V. Moore

Title: Chief Executive Officer

Date: November 18, 2015


________________________________________

By: Patricia Lally

Title: Superintendent of Schools



________________________________________

By: Arthur George

Title: Chair of the School Committee


MASSACHUSETTS SCHOOL BUILDING AUTHORITY

________________________________________

By:

Title: Director of Capital Planning

Date: __________________________________ P:\2013\13006\00-INFO\0.9 Budget Revisions\PFA Budget Revision Requests\PFA_BudgetRevisionRequestNo.6_18November2015\MASTER PFA Budget Revision Request Rev 6.doc

PROJECT MANAGEMENT

UPDATED: 11/18/2015

NEW HOLBROOK PREK-12 SCHOOL, HOLBROOK, MASSACHUSETTS

Change Order Budget Summary

Change

Order No.

Change Order

Amount

Owner's Contingency

Budget

4,012,002.00$ Original PFA Budget

1 (19,298.00)$

2 (924.00)$

3 44,268.00$

4 74,261.00$

5 3,634.00$

Change Order

Total

Budget

Total

Budget

Balance

TOTAL 101,941.00$ 4,012,002.00$ 3,910,061.00$

GMP Contingency Transfer Budget Summary

Change

Order No.

Contingency Transfer

Amount

GMP Contingency

Budget

273,972.00$ Amendment No. 1

1 NA

2 (56,915.00)$ CT-003; CT-004

3 19,569.00$ CT-001; CT-002

4 27,240.00$ CT-009; CT-010; CT-012



Contingency Transfer

Total

GMP Contingency

Total

Contingency

Balance

TOTAL (10,106.00)$ 659,486.00$ 669,592.00$

Allowance Transfer Budget Summary

Change

Order No.

Allowance Transfer

Amount

Allowance Transfer

Budget

376,500.00$ Amendment Nos. 1 through 3

1 NA

2 NA

3 NA

4 NA

5 17,694.00$ AT-01, AT-02, AT-03 and AT-04

Allowance Transfer

Total

Allowance Transfer

Budget

Allowance Transfer

Balance

TOTAL 17,694.00$ 376,500.00$ 358,806.00$

1 OF 1

Change Order

Date:

Project:

Consigli Construction Co., Inc.72 Sumner StreetMilford, MA 01757

1484 Holbrook - New PreK-12 School

5

11/17/2015

To Contractor:

Holbrook, MA 02343245 South Franklin Street

Change Order:

The Contract is changed as follows:

AT001-P2 Allowance Transfer - ASI-5 Change Thickness of Deck at Loading Dock $0.00

AT002-P2 Allowance Transfer - PR #P2-1.1 Steel Beam Change $0.00

AT003-P2 Allowance Transfer - PR4 Modified Tapered Canopy $0.00

AT004-P2 Allowance Transfer - PR5 Entry Framing $0.00

CR018-P1 New Flood Light at Exterior of Existing Building $3,634.00

$3,634.00Total:

NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.

Town of Holbrook

OWNERARCHITECT CONTRACTOR

Consigli Construction Co., Inc.

The Contract Time will be unchanged.

$24,642,828.00

$24,744,769.00

The original Contract Amount was

Net change by previously authorized Change Orders

The Contract Amount prior to this Change Order was

The Contract will be increased by this Change Order in the amount of

The new Contract Amount including this Change Order will be

$98,307.00

$24,741,135.00

77 North Washington Street

Holbrook, MA 02343

50 North Franklin Street

Boston, MA 02114

72 Sumner Street

Milford, MA 01757

(Signature)(Signature)

Date DateDate

ByBy By

(Signature)

Flansburgh Associates, Inc

$3,634.00

Page 1 of 1

Consigli Construction Co., Inc.Construction Managers and General Contractors

72 Sumner Street, Milford MA 01757 ● phone: 508-473-2580 ● fax: 508-473-3588 ● web: www.consigli.comHartford CT ● Portland ME ● Milford MA

Change Request

Phone:

Job: 1484 Holbrook - New PreK-12 School

Number:

Date:

AT001-P2

10/14/15

To: Joel G. Seeley AIA

Symmes Maini & Mckee

Ph: (617)520-9403 Fax: (800)648-4920

Description: ASI-5 Change Thickness of Deck at Loading Dock

We offer the following specifications and pricing to make the changes as described below:

This allowance transfer is being issued to change the thickness of the metal deck at the loading from 20 gage to 18 gage per sketch ASI #5.3, dated 9/23/15 and issued with ASI 5.

Description Material Subcontract Other PriceLabor Equipment

Allowance - Trimax COR-02, dated 9/30/15 $-1,225.00$-1,225.00

Trimax COR-02, dated 9/30/15 $1,225.00$1,225.00

$0.00Subtotal:

$0.00Fee (5%)

$0.00SDI (1.4%)

$0.00GL (1.2%)

$0.00Builders Risk (.1%)

$0.00P&P Bond (.75%)

$0.00Total:

SCHEDULE IMPACT

We have proceeded with this change to achieve schedule.

As directed, we will not proceed with this change until formal direction from OWNER is received.

(Signature)(Signature)

Date DateDate

ByBy By

(Signature)

OWNERARCHITECT CONTRACTOR

Milford, MA 01757

72 Sumner Street

Consigli Construction Co., Inc.

Boston, MA 02114

77 North Washington Street

Flansburgh Associates, Inc

Holbrook, MA 02343

50 North Franklin Street

Timothy Vautour

Page 1 of 1Consigli Construction Co., Inc.

Construction Managers and General Contractors72 Sumner Street, Milford MA 01757 ● phone: 508-473-2580 ● fax: 508-473-3588 ● web: www.consigli.com

Hartford CT ● Portland ME ● Milford MA

Holbrook PK-‐12 School -‐ Extra Materials List 11/18/15 Tile: Tile and Trim – 3% for each type, composition, color, pattern and size Grout – 3% for each type, composition and color (40 boxes at 20 sf each) Painting: 5% but not less than 1 gallon of each material and color (14 gallons) ACT: Tile -‐ 5% of full size panels of each installed (230 cases at 32 sf each) Suspension System – 2% of each installed Metal ACT: Tile -‐ 2% of full size panels of quantity installed (Part of ACT above) Suspension System – 2% of each grid, exposed molding and trim installed Sound Diffusing Ceiling Units: 10% of quantity installed but not less than 10 units

Mounting devices – full size units -‐ 5% of quantity installed but not less than 10 units

Resilient Base: 10 linear feet for each 500 linear feet installed of each type, color,

pattern and size. (5 boxes at 100 lf per box = 500 LF total) Floor Tile 1 box for each 50 boxes installed of each type, color, pattern and size of

landing floor tile. (49 boxes at 45 sf each) Resilient Sheet Flooring: 10 linear feet for each 500 linear feet installed in roll form and in

full roll width of each type, color, pattern and size. Resilient Tile Flooring: 1 box for each 50 boxes installed of each type, color, pattern and

size of floor tile. Resilient Athletic Flooring: 1 box for each 50 boxes installed of each type, color, pattern and

size of floor installed. (10 boxes of 50 sf each – 24”x24”) Tile Carpeting: Full size units equal to 5% of amount installed for each type

indicated, but not less than 10 sq.yds. (20 boxes of 50 sf each – 18”x18”)

Sheet Carpeting: Full width rolls equal to 5% of amount installed for each type

indicated, but not less than 10 sq.yds. (Included with carpet above)

Sound Reflective Ceiling Panels: Mounting Devices -‐ full size units equal to 5% of quantity

installed but not less than 5 devices -‐ (6) 4’x4’ panels

Sound Absorbing Wall Units: Full size units equal to 5% of amount installed -‐ (6) 4’x4’

panels Sound Absorbing Wood Wall Units: Full size units equal to 5% of amount installed, but

no fewer than 3 units. – (3) units Plastic Toilet Compartments: Door Hinges: 2 Latch and Keeper: 1 Door Bumper: 1 Door Pull: 1 Fasteners: 10 Plastic Shower and Dressing Compartments: Door Hinges: 2 with associated fasteners Latch and Keeper:1 with associated fasteners Clothing Hook: 1 with associated fasteners Door Bumper: 1 with associated fasteners Door Pull: 1 with associated fasteners Fasteners: 10 with associated fasteners Curtain Rod: 1 with associated fasteners Curtain Hooks: 5 with associated fasteners Soap Holder: 1 with associated fasteners Seat: 1 with associated fasteners Cubicle Curtains and Tracks: Curtain Carriers and Track End Caps: Full size units equal to

3% of amount installed for each size indicated, but no fewer than 10 units. – (10) units

Curtains: Full size units equal to 10% of amount installed

for each size indicated, but no fewer than 2 units.-‐ (2) units Folding Panel Partition: Panel Finish Facing Material – Full width in quantity to

cover both sides of two panels when finished.

Metal Lockers: 10% of full size units to match the hardware items installed for each type and finish, but not fewer than 5 units to include locks, identification plates and hooks. (5) Lockers

Roller Window Shades: Full size units equal to 5% of quantity installed for each

size, color and shadeband material indicated, but no fewer than 2 units. -‐ (17) units

Entrance Floor Mats: Full size tile units equal to 2% of quantity installed, but no fewer than 10 units. – (10) units

Fixed Audience Seating: Chair Seats and Backs – 5% of quantity installed for each

type and size (16) units Armrests – 5% of quantity installed for each type -‐ (16)

units Chair Seat Hinge -‐ 5% of quantity installed -‐ (16) units Stacking Chairs: 5% of quantity installed for each type and size -‐ (1) unit HVAC:

§ 4 complete sets of filters for each rooftop unit (15 RTUs)

§ 4 complete set of filters for each energy recover unit

§ 4 complete set of filters for each heating and ventilation unit

§ 1 spare set of belts for each belt driven air handling unit

§ 1 spare set of belts for each belt driven power ventilator -‐ (25) Exhaust Fans

§ 1 case of filters for each make-‐up air unit § 3 complete filter change outs for each cabinet unit

heater -‐ (34) Unit Heaters Electrical:

§ Lighting Fixtures -‐ 5% of quantity of LED of each type, but no fewer than 2 of each type -‐ (70) fixture types

§ 2% of quantity of louvers and lenses of each type but not less than 1 of each type.

§ 2% of quantity of LED drivers of each type, but not less than 1 of each type,

§ 10% of single faced exit signs, but not fewer than 10, include 100 feet of type MC cable branch circuiting and installation labor

§ 10% of double faced exit signs, but not fewer than 5, include 100 feet of type MC cable branch circuiting and installation labor

§ A spare set of fuses of each different type and Ampere rating installed

§ 10 spare smoke detectors § 2 spare manual pull stations

Stage Lighting

§ 25% spare lamps for each type of fixture specified § Additional 15% spare lamps for each type of fixture

specified Telephones:

§ Office Phones -‐ 20% spare § Classroom Phones -‐ 20% spare § Principal and Superintendent Phones -‐ 20% spare § Conference Phones 20% spare § Receptionist Console -‐ 1 spare

Structured Cabling

§ 50 additional single data outlets, including box and conduit stub – assume 290 feet of cable runs

§ 10 Spare single gang technology outlet faceplates including voice, data and video inserts

§ 4 spare 48 port patch panels § 4 spare horizontal wire managers § 8 spare fiber connectors – (4) singlemode and (4)

multimode § 5000 feet of spare Cat 6A cable § 2000 feet of spare Fiber Optic cable (1000 feet of

12 strand Multimode and 1000 feet of 6 strand Singlemode

§ MDF/IDF Room – various spare Transceiver, module, cable

Assistive Listening PK-‐5 Cafeteria -‐ 24 spare ear cushions 6-‐12 Cafeteria -‐ 24 spare ear cushions Gymnasium -‐ 96 spare pair ear cushions Fire Protection Spare heads of each type installed per NFPA 13-‐2013 2 spare sets of gaskets and repair kits for double check

valve assembly Plumbing 1 Back flow preventer spare parts kit

PROJECT MANAGEMENT

NEW HOLBROOK PREK-12 SCHOOL

Holbrook, Massachusetts

TRADE CONTRACTOR BID ANALYSIS

Bids Received November 18, 2015

Filed Sub-Trade

# of

Bids 90% CD Estimate Low Bid

Delta between

estimate and low

bid Bidder Next Low

Delta between low

and next low Remarks

Miscellaneous & Ornamental Metal 5 978,706.00$ 991,270.00$ 12,564.00$ SUPERIOR 1,540,000.00$ 548,730.00$

Waterproofing, Dampproofing and Caulking 5 937,014.00$ 676,100.00$ (260,914.00)$ CHAPMAN 898,925.00$ 222,825.00$

Roofing 7 2,128,880.00$ 2,164,000.00$ 35,120.00$ GREENWOOD 2,332,000.00$ 168,000.00$

Metal Windows 4 2,027,261.00$ 2,297,000.00$ 269,739.00$ LOCKHEED 2,537,000.00$ 240,000.00$

Glass and Glazing 3 156,326.00$ 128,550.00$ (27,776.00)$ KAPILOFF'S 139,316.00$ 10,766.00$ Kapiloff's Glass did not submit Attachments A-F

Tile 8 489,731.00$ 560,000.00$ 70,269.00$ BONOMO 593,346.00$ 33,346.00$

Acoustical Tile 4 767,593.00$ 595,442.00$ (172,151.00)$ K&K 621,260.00$ 25,818.00$ K&K did not submit Attachments A-F

Resilient Flooring 5 867,126.00$ 722,459.00$ (144,667.00)$ WEST 763,847.00$ 41,388.00$

Painting 6 546,454.00$ 467,000.00$ (79,454.00)$ KING 472,480.00$ 5,480.00$

Elevators 2 282,000.00$ 271,000.00$ (11,000.00)$ DELTA 320,800.00$ 49,800.00$

Fire Protection 8 890,681.00$ 815,900.00$ (74,781.00)$ SIMPLEX 863,175.00$ 47,275.00$

Plumbing 5 2,703,771.00$ 2,496,000.00$ (207,771.00)$ ARAUJO 2,587,000.00$ 91,000.00$

HVAC 6 8,205,210.00$ 6,757,000.00$ (1,448,210.00)$ N B KENNEY 6,957,000.00$ 200,000.00$

Electrical 4 7,958,729.00$ 7,059,000.00$ (899,729.00)$ GRIFFIN 7,555,000.00$ 496,000.00$

Total of Trade Contractors 72 28,939,482.00$ 26,000,721.00$ (2,938,761.00)$

PROJECT MANAGEMENT SMMAMassachusetts School Building Authority

Flansburgh Architects

1650'-0"

1850

'-0"

J.F.K. SCHOOL

JUNIOR/SENIOR HIGH SCHOOL

PLYMOUTH STREET

SOUTH FRANKLIN STREET

PLYMOUTH STREET

J.F.K. SCHOOL WETLANDS LINE

JUNIOR/SENIOR HIGH SCHOOL WETLANDS LINE


FLOOD ZONE


PROPERTY LINE

Holbrook: Potential New Roads @ existing wetlandsN