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Project Management Xoomworks Technology builds flexible delivery frameworks that ensure continuity of service
Challenge
Certain projects require more agility in the approach, for example on projects where usage of a
solution needs to be enhanced following an initial deployment. On such projects, more flexibility and
increased engagement from users is needed.
From Customer feedback, we find that the concept of a signed plan being fixed and immutable can be
a significant impediment to a project’s progress - sponsors can often be unwilling to commit to dates
early in projects due to skills and knowledge gaps relating to the technologies or processes being
implemented.
+44 (0)20 3872 7272 [email protected]
Value Proposition
Solution Xoomworks Technology delivers projects in either a supportive role or as a fully outsourced
implementation team. The approach taken varies depending on the exact requirements of our
Customers.
A hybrid approach can be developed taking the strict governance milestones found in PRINCE2
providing visibility to senior project stakeholders of key dates and deliverables. Within the
milestones, a more Agile approach is developed enabling multiple work streams to commence,
each contributing to the successful development, configuration, testing roll out and continual
improvement of our Customer’s projects.
Cosmin Jibu, Project Manager,
Xoomworks Technology
“The limitations imposed by our engagement in the Sportsbet world have naturally driven a need to speed up things in such a manner that the gap imposed by the time difference (Australia - Romania) will leave little to no room for back and forth. To the point and concise requirements are key in managing and successfully tuning around results.”
Project Management Approach
Xoomworks Technology makes plans collaboratively with our Customers – delivering a draft
plan early in the project to ensure that visibility of projected timelines and team mobilisation
requirements are communicated as early as possible.
The project plan is updated throughout the project as required, always through a strict change
control process. This flexibility helps to ensure that project quality is maximised.
In addition to a project plan Xoomworks Technology works with Customers early in the project
to agree on Key Performance Indicators (KPIs) as tools to empirically measure the success of our
projects. These KPIs are typically closely related to the project’s business case and may include
metrics that relate to system usage, process cycle times or cost overheads. Where possible,
Xoomworks Technology will show progress towards inducing positive change in these KPIs in our
weekly reports and if managing the overall project in our monthly project board reports as well.
Xoomworks Technology believes that having a defined set of project success criteria helps to
ensure that all project team members remain focused on the guiding project principles and
requirements, reducing scope creep and promoting project quality.
While Xoomworks Technology’s experienced Project Managers look after the day to day
running of the project and manage the project team Xoomworks Technology also employs other
mechanisms to ensure effective client engagement. Each Xoomworks implementation project is
assigned an experienced Project Director and Executive Sponsor.
The role of the project director is to act as an escalation point for our Customers from outside
the project team and will typically be an experienced consultant at principal or director level. The
project director does not get involved with the delivery project itself but acts as a vital conduit
between our Customers and Xoomworks Technology’s management.
Our experience shows that this model helps to ensure a clear delineation between the roles of
the Project Manager and project director – helping to avoid “role-clash” and providing greatest
clarity to our Customers.
The project director will have calls at least weekly with both the Xoomworks Technology Project
Manager and their counterpart within our Customers’ teams to ensure that engagement at all
levels is maintained throughout the project lifecycle.
All weekly reports submitted by the Xoomworks Technology Project Managers are distributed
to their Customer counterparts, the project director and also to the Xoomworks Technology
executive sponsor.
Xoomworks Technology has gained a huge amount of experience creating bespoke solutions to unique business challenges delivered through tailored
delivery frameworks and methodologies.
Our approach is based largely on flexibility, agility and open communication.
Xoomworks Technology provided Project
Management expertise to a Global Real
Estate Services Provider. Our skilled
Project Managers follow an innovative
structure for our Customer’s company
of 10,000+ employees, using a flat
management structure to ensure an
efficient decision-making process, enabling
them to maintain their flexible, responsive
approach to delivering the highest levels of
client service.
Xoomworks Technology offers feature
development on racing products for
Sportsbet Australia. This includes
component (reactive web, Android, iOS)
and services development (Java, NodeJS)
that support the Customer’s need.
Working together with an in-house UI/
UX developer, QA as well as a business
analyst, the team is able to deliver high
quality software increments as part of the
Agile SCRUM agenda.
Xoomworks Technology has worked with
a central government department on
large scale transformation projects where
a highly structured PRINCE2 project
methodology was employed. Our skilled
Project Managers worked with their
government counterparts to ensure that
the strict governance requirements of the
PRINCE2 approach were met and that all
of the required products were delivered
on time and on budget.
+44 (0)20 3872 7272 [email protected]
About Xoomworks Technology
Xoomworks Technology helps companies to solve their software development challenges cost effectively, by providing dedicat-
ed teams of near shore skilled resources. We can work directly as part of your team or can take full ownership of the develop-
ment process. We have strong capability in open source, web, mobile and QA technologies and we have deep expertise in the
travel, financial and gaming business sectors.
Working with multiple partners and incumbent suppliers is a common practice bringing together specialist or complementary skills and expertise. It is
Xoomworks Technology’s intention to work with several partners combining specialist data experience and knowledge with our own technology innovation,
development, DevOps and support practice.
As an Amazon Partner, we frequently collaborate with Amazon resources through the Amazon Partner Network drawing on the very best people available
to us. To ensure success we apply lean, agile development best practices underpinned by our Xoomworks One Team™ Methodology, a unique set of guiding
principles that deals with the critical elements of successful technology projects delivered by a consortium or partnership, Xoomworks Technology acting as
the primary contractor.
The Xoomworks One Team™ Methodology actively encourages all stakeholders, developers and engineers to work with their counterparts in an open, two-
way relationship aimed at achieving shared objectives and removing all barriers between the customer and the team. Core principles of our Xoomworks
One Team™ approach include.
At each stage of the process:
We find that working closely with our Customers as partners delivers the best results as we work together with a common set of objectives, and ensures
that continuity of service, visibility, quality and innovation are delivered to an agreed time line and within budget.
The Benefits
Align organisational culture
Open channels of communication
Facilitate a deep understanding of your organisation, goals and objectives
Encourage participation from every member of the team
Ensure problems are shared and tackled as a team
Promote innovation through the entire partnership lifecycle
It is measured by success
