The XYZ Project Management Automated Support System (PMASS)

(this presentation describes a sample PM toolset used for a large project)

PMASS Integrates:

• Scheduling and Planning

• Project Status and Control

• Financial Management

• Contract Change Management

• Delivery Management

PMASS - Design Approach

• C/SPMS Standard• Off the shelf components• Desktop support• Minimize paper• Existing LAN• Use RDBMS with GUI

WBS and Dictionary

NLS and Subprojects

Resource Loading

Price Decomposition

Schedule Integration

Critical Path Analysis

Rolling Wave Planning

OBS

Planning and Scheduling

Work Authorization

Schedule Status

Cost Status

EV Status

Variance Analysis

Project Reports and T/A Docs

Risk Management

Action Item Coordination

Status and Control

Site Configuration Designs

Material Rqrts.Fcst.

Vendor Management

Purchase Order Management

Goods Receiving

Staging and Shipping

Installation and Acceptance

Inventory Management

P.O. Committment Tracking

Delivery Management

ECP Pricing

Management Reserve

Revenue Recognition

A/R (Invoice out) Mgt.

Cash Flow Projections

WIP Management

A/P (Invoices in) Mgt

Profit and Loss Analysis

Protrack Link

Annual Budget Preparation

IRB Management

Financial Management

Prime Contract Change

FP Subcontract Change

LOE Subcontract Change

Vendor Change

Change Management

PMASS

PMASS Functionality

Primary Work Planning ToolAvailable on desktopPlanning and schedulingFrom Master ScheduleDown to lowest planning levelWBS developmentNLSResource levellingGraphical outputs for NLS etc.

Earned Value CalculationsNot available on desktop:Focussed on Cost AccountsC/S Performance MeasurementEarned Value(BCWP) calculationsPMBBCWPCPISPISVCVetc.

Control and TrackingLimited availability on desktop:Financial mgt.Delivery mgt.Purchase mgt.Contract change mgt.Actual cost (ACWP)calculations

External SystemsBranch Operating SystemConfiguration Mgt. SystemAd hoc Access databases

CAT

M-PMMS PROJECT

Primary Status UpdateFull availability on desktopEV Milestone StatusETC statusStart/Finish date status

MPMStatus

Companion

Note: Under Evaluation as Desktop Status Tool

Support SystemsAvailable on desktop and throughreports:Financial managementData managementIRB managementDelivery (site config.) management

PMASS Architecture

PMASS - Functional Allocation

Scheduling and Planning

Project Status and Control

Delivery Management

Financial Management

Contract Change Management

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PM

MS P

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CAT (RDBM

S) External Systems

BOS

PCMS

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X X

X X X

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Protra

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PMASS - Components

MS Project

CAT

Micro-Frame.PM

Desktop Support Systems External Systems

CFSSU LAN

PMASS - Desktop Support Systems(DSS)

•Tasks•Contract data (documentation)•Contract changes•Inventory and COTS/Vendors

•Committed $•Received goods•Warranty

•IRB•Financial data

•Milestone payments•Margins•Projections (what-ifs)

•Delivery Issues•Delivery planning•Site configurations•Integration instructions•etc.

Desktop Support Systems

CAT

M.PMMS Project

DSS provides support at the desktop for managing:

PMASS - Microsoft Project•Desktop based planning•Activity scheduling•Work breakdown structures•Network logic schedules•Critical path analysis•Labour estimates/budgets

CAT

M.PMMS Project

Microsoft Project provides:

PMASS - Micro-Frame MP.M•Status reporting in earned value (ICSR) •C/SPMS earned value calculations•Cost/Schedule performance management•Variance analysis and cost/schedule performance indices

CAT

M.PMMS Project

Micro-Frame M.PM provides:

PMASS - CAT and External Systems•Import/Export for External Systems•Actual cost accumulation:

•Labour from BOS•Vendor costs•Subcontract costs

•Delivery planning and mgt.•Financial mgt•Change management•Server for desktop systems

External Systems include:•BOS•Protrack•PCMS (Config. Mgt)•Risk Management•Custom Access/Excel•Requirements Traceability

CAT (RDBMS)

M.PMMS Project

ExternalSystems

CAT provides: