Project Management

Introduction

Lecture 1

Resource Person: M. Adeel Anjum

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Course Objectives

Effectively select, plan, implement, control, monitor, assess & terminate

Engineering, social sector & infrastructure projects.

Manage schedule & budget of projects with a view to achieve pre-

assigned goals of organization.

Understand about project manager, project organization & application of

various tools of Project Management.

Manage change in scope & requirements of projects.

Understand internal, external & Physical environment of an organization, project

managers, vendors, & users of projects’ end products (deliverables) in the

context of project management.

Learn Project Proposal development & Cost Benefit Analysis for a

Project.

Learn economic, financial, technical & managerial feasibility of Projects.

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What is Project..?

• “A project is a temporary endeavour employed to create a unique product or service or results.

• Single effort undertaken in order to create unique project or service.

• A group of activities to be performed with limited resources to yield, specific objectives in a specific time and in a specific locality.

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• “An investment on which resources are used to create

assets that will produce benefits over an expanded period of time.

• Task performed by the people, constrained by limited resources & describe as Process or sub processes.

• “Unique processes, consisting of a set of coordinated & controlled activities with start & finish dates, undertaken to achieve an objective conforming to specific requirements, including the constraints of Time, Cost & Resources”.

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Attributes of a Project• One Goal: Single goal compared to program.

• Has Customer.

• Specified Time : Completion date.

• Within Budget: Resource limits (people, money,

machines).

• According to Specs: certain level of Functionality

& Quality.

– -Self-imposed or customer-specified & fixed.

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Life is A Project

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Characteristics of Project

• Temporary : Definite beginning & definite end.

• Also applies to Temporary opportunity & Temporary team.

• Terminated When objectives are achieved, or Object cannot be met.

• Not short in duration- may last for years.

• Duration – finite.• Projects- not ongoing efforts.• Temporary: Not applied to Products or Services

of Projects /results. May have a lasting impact.

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• Composed of Interdependent Activities.

• Unique Product, Service or Result.

• Project never happened before & never happen again under same conditions.

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Examples of Projects

• Designing & implementing an auto tax filing system in CBR.

• Hosting a web site of your department.

• Executing an environmental clean-up of a contaminated site.

• Holding a University alumni re-union.

• Provision of Clean Water To Pakistani nation by 2008.

• Developing a new product or service.

• Effecting a change in structure, staffing, or style of an organization.

• Developing or acquiring a new or modified information system.

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Operations & Projects• Common Characteristics:

– Performed by People.– Constrained by limited resources.– Planned, Executed, & Controlled.

• Activities such as:– Financial management & control.– Continuous manufacturing.– Product distribution.

• Operations: ongoing & repetitive activity by staff.

• Projects - Temporary & Unique, Performed by Teams.

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Classification of Project TypesSocial sector & infrastructure:

Transportation Highway, Mass Transit, Airports.

Utilities Electric power, Gas, Telephone.

Education Schools, colleges, HEC Funded.

Public Safety Police, Fire, National Guard.

Recreation Parks, Playgrounds, Historic Sites.

Development Harbors, Dams, Irrigation.

Research Health, Space, Agriculture.

Defense Military Equipment & Systems.

Conservation Forests, shorelines, Pollution.

Project Management

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• Project Management is the discipline of organizing and managing resources in such a way that these resources deliver all the work required to complete a project within defined scope, time, and cost constraints

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Project Management

• Application of: – “Knowledge, Skills, Tools, & Techniques” to

Project activities in order to meet or exceed Stakeholders’ needs & expectations from a Project.

• An Organized Venture for Managing Projects.

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Project Management

• “Scientific Application of Modern Tools & Techniques in: – Planning, Financing, Implementing,

Monitoring, Controlling & Coordinating Unique Activities or Tasks to Produce Desirable output in accordance with Pre-determined Objectives, within the Constraints of “Time, Cost, Quality”.

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Project management consists of

Roles

Who is responsible?

1

2

7

8

3

Processes

Work Products

What to deliver?

Techniques

How to produce?

Hints & Tips

AchievementFacilitation

GuidingPrinciples

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• Management in any project is concerned with productivity

• Efficiency: management is concerned with minimizing resource costs.

• Efficiency is “doing things right”.

• Effectiveness: management is concerned with getting activities

• completed. Effectiveness is “doing right things”.

• Thus, efficiency is concerned with means and effectiveness with ends

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Project Management System

Outputs

Products, services, &

Satisfaction

other (pollution)

Inputs

Raw materials, human resources,

capital (land, building,

equipment), technology

information, Time

Human Creativity & Skill

Feedback

Product/ Service

Design & Facilities

(management Know how & Technology Transforms

Input)

Control Processes

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Project Management

• Project Management is getting job done regarding:– On time delivery.– Within budget.– Within acceptable specifications.

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Benefits of Project Management

• Satisfied Customers.

• Additional Business.

• Expanding career opportunities.

• Satisfaction of members.

• Improved knowledge and skills.

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Why Do Organizations Use Project Management?

• Understanding of Project/ Purpose.• Define & Control Project Scope.• Track Milestones.• Resource Requirements.• Effective/Efficient use of Resources.• Improved Assessment. • Project Risk Mitigation.• Problem Areas Identification/Communication.

Project Life Cycle

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Project Life CycleDefined Sequence of events - constitute a project

• Divide Project into Phases

– “For better control”

– With appropriate links to on going organization.

• Collectively, called “Project Life Cycle”

• Many organizations identify specific set of Life Cycle for use on Project.

• Project Life Cycle vary in length.

• Organizations identify a “Set of Life Cycle” for all Projects.

• Not all projects formally go all phases of Project Life Cycle .

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Typical Project Life Cycle Typical Project Life Cycle

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PROJECT LIFE CYCLE

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DEFINATION

• Goals

• Specification

• Task

• Responsibilities

• Team

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PLANNING

• Budget

• Resources

• Schedule

• Risk

• Staffing

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Execution

• Status Report

• Change

• Quality

• Forecast

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DELIVERY

• Train Customer

• Transfer Documents

• Release Resources

• Reassign Staff

• Lesson Learn

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HOUSE PROJECT:

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COMPUTER INSTALLATION

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ENGINEERING PROJECT