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PROJECT MANAGEMENT FUNDAMENTALS

PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

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Page 1: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

PROJECT MANAGEMENT FUNDAMENTALS

Page 2: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 2

Course Overview

1. Introduction to Project Management2. Project Roles and Expectations 3. Project Management Processes 4. Project Management Skills5. Additional Application of PM Processes6. The Effective Project Manager7. Review and Close

Page 3: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 3

PROJECT ROLES & EXPECTATIONS

Customer/Business

Project Sponsor

Project Manager

Project Steering Committee

Project Team Members

Other Stakeholders

Page 4: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 4

Customer/Business

The organization or individual receiving the final product.

Responsible for business requirements that must be met.

Page 5: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 5

Project Sponsor

Manager/Executive with demonstrable interest in the outcome of the project

Responsible for securing spending authority and resources for the project

Ideally, highest-ranking manager possible appropriate for the project size and scope

Champions the project Ultimate decision-maker for the project Provides support for the Project Manager Approves major deliverables Signs off on approvals to proceed to each succeeding

project phase

Page 6: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

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Project Manager

Responsible for ensuring that the Project Team completes the project

Develops the Project Plan with the team

Manages the team’s performance of project tasks

Secures acceptance and approval of deliverables from the Sponsor and Stakeholders

Monitors performance and takes corrective actions when needed

Page 7: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 7

Project Steering Committee

Representatives from stakeholders

Review and approve major project decisions or deliverables

When escalation reaches this level, make decisions on project issues and change requests

Page 8: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

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Project Team

Responsible for executing tasks and producing deliverables — as outlined in the Project Plan— as directed by the Project

Manager— at the level of effort or

participation defined for them

Page 9: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 9

Project Team Members

IT Team Member— Provide technical expertise— Acquire the product or service— Test the product or service from an IT perspective— Implement the product or service

Business Team Member— May be made available to the project for subject matter expertise— Responsible to accurately represent their business units’ need to the Project Team— Validate that deliverables describe the product or service they want the project to

produce— Expected to bring information about the project back to their business area— Test the product or service the project is developing, providing feedback to the

Project Team

Vendor— Contracted to provide additional product or services the project requires— PM manages relationship— May be part of Project Team

Page 10: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

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Other Project Stakeholders

Individuals and organizations actively involved in the project, or with interests that may be positively or negatively affected as a result of the completion of the project.

Page 11: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 11

Project Management Proverb

What you don’t know hurts you.

Page 12: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 12

Stakeholder Analysis

Stakeholders must be identified, have their needs and expectations understood and managed, and be communicated with frequently in order to complete the project successfully.

Project Stakeholder Analysis Worksheet

Page 13: PROJECT MANAGEMENT FUNDAMENTALS Page 2 Course Overview 1. Introduction to Project Management 2. Project Roles and Expectations 3. Project Management

Page 17

PROJECT MANAGEMENT PROCESSES

Initiation Closing

Origination