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8/6/2019 Project Management DJ Session I
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Project Management
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Agenda Project Characteristics
Project Definition
Successful Project
Project Management Project Management Functions
Project Stages
Project to Development Relationship Model Project Management Vs. Methodology
Roles of a Project Manager
Effective Project Management
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Project Characteristics
Performed by People Constrained by Resources
Planned, Executed and Controlled Temporary and Unique (as
opposed to operations, which areongoing and repetitive)
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Project Definition
A project is a temporary endeavorundertaken to create a unique
product or service.
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Successful Project
Meets or exceeds thecustomers requirements
Is delivered on time Within Budget
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Project Management
The application of knowledge,skills, tools, and techniques to
project activities to deliver asuccessful project.
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Sign in a PMs office ...
Everyone who comes in here wants3 things:
Quick Good
CheapI tell em to pick 2 and call me back.
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4 Project Stages
Start Up Planning
Execution
Close Down
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Project to Development Relationship Model
Proposal
Requirements
Scope
WBS
Risk Assessment
Staffing
Detail Design
Risk Management
Project Management
TestingAcceptance
Training
Implementation
Business Development
High Level Requirements
Business Agreements
Funding and Approval
Detail Design and
Development
Delivery and
Implementation
What?
Why?
How?
Start-Up
Planning
Execution
Close-Down
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Project Management Vs. Methodology
Methodologies give you templatesof things to do
Project management applies them
to this project
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Roles of a Project Manager
Coordinator Communicator
Leader Negotiator
Planner
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Scope Management
Ensure that the project includesall the work required, and only
the work required, to completethe project successfully.
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Change Control
Insure that changes are agreedupon.
Determine when scope changeis desired/has occurred.
Managing the change throughall other processes (schedule,
cost, quality).
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Risk Management
The process of identifying, analyzing,and responding to project risk.
Risk is an uncertain event or condition
that will have an effect on the project.
It has a cause and an effect and aconsequence to cost, schedule, or
quality.
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Communications Management
Ensure the timely and appropriategeneration, collection, dissemination,
storage, and ultimate disposition of
project information.
Who needs to know what ? When dothey need to know it? How will it be
communicated and by Whom?
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Schedule Management
Ensure the timely completion of the project. Identify the specific activities that must be
performed to meet deliverables.
Document dependencies
Estimate the time to complete an activity
Schedule development (start and enddates
Schedule control
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Klipsteins Second Law
The firmness of delivery dates isinversely proportional to the
tightness of the schedule.
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Human Resource Management
Make the most effective use ofthe people involved in the
project. Planning
Acquisition Development
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Quality Management
The processes required to ensurethe project will satisfy the needsfor which it was undertaken.
Identify what to measure
Periodically review the project
Monitor specific results todetermine if they meet the relevantquality standards.
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Cost Management
Ensure the project is completedwithin the approved budget
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Procurement Management
Acquire goods and services toattain project activities from
outside the performing
organization.
(aka Vendor Management,
Subcontractor Management,
Supplier Management)
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6 Phases of a Project
Enthusiasm Disillusionment
Panic Search for the Guilty
Punishment of the Innocent Praise and Honors for the Non-
Participants
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Characteristics of Effective Project
Management
Effectively plan the project Accurately monitor and communicate
the project progress
Ensure that all requirements are met
Ensure the project is on time and
within budget Schedule resources effectively
Manage changes to the project
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What does all this mean to you? You know what you need to be
working on and when it is due
You know what is going on in the
project You know how to communicate your
status
You know the critical path items and
the critical success factors for the
project.
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Benefits
Projects delivered on time andwithin budget that meet
customers expectations. No more death marches
Success can be duplicated.Failures can be learned from.
Return business
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To be successful ...
Using a methodology andworking with the customer,
develop a plan and execute itwith a defined tools and
procedure.
Piece of cake! :-)
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Remember
The objective of all dedicated employeesshould be to thoroughly analyze allsituation, anticipate problems prior to theiroccurrence, have answers for theseproblems, and move swiftly to solve theproblems when called upon.
However...
When you are up to your rear in alligators itis difficult to remember the initial objectivewas to drain the swamp.