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PROGRAM OUTLINE
FacultyProgram OutlineTimingsMethodology
Performance Analysis
BENEFITS OF PROJECT MANAGEMENT Reduced hierarchical levelsFormation of Cross Functional TeamsEasy Information ExchangeGreater Internal Co-ordinationTask Focused than Credit FocusedLong Term People Development
Advantages of Project Based ApproachObjectives OrientedChange OrientedMulti-disciplinedOpportunisticPerformance OrientedControl OrientedQuestions Tradition
Areas of Knowledge
Scope Management: Planning / ChangeProject Integration: Planning/Execution/ControlCost Management: Estimation / BudgetingTime Schedule Management: Plan / MonitorQuality Management: Planning / Assurance / ControlMonitoring and ControlClosure Management
Characteristics of ProjectsUnique in Nature with Set Goal or AimIncludes a lot of Non-Routine TasksCustomer Focus Internal / ExternalTime ConstraintsComplex Yet FlexibleCost ConstraintsChallenges Traditional AuthorityInvolves Risk At Every Stage
PROJECT FEATURESStart / FinishLife Cycle: Project Definition, Planning, Execution, ClosureBudgetResources Man / Machine / Materials / FinanceSingle Point ResponsibilityTeam and Its Role
TERMS OF REFERENCEEnd and Starting PointsObjectivesQuality StandardsQuantity DeliverablesDeliverables
OBJECTIVESProperties of ObjectivesBusiness Goal AlignmentInternally Consistent, Achievable, UnderstandableSenior Management CommitmentReasons for Setting ObjectivesResults Focus, Provision of Direction, PlanningPrioritize & Organize Work, MotivationClear Communications
KEY SUCCESS PARAMETERSClarity of ObjectivesGood Planning and Control MethodsManagement SupportAdequate Time and ResourcesHigh End User Commitment and InvolvementProject OrganizationCommunications System
SWOT ANALYSISStrengths-manpower,finance, Experience, Technical Ability, Machinery, TeamworkWeakness-means of Finance, Partial Support, Shifting Goals, Fickle Mindedness, Fluid DesignsOpportunities-first Mover, Goodwill, Endorsements, Universal Need, Low Cost Threat-legislation / Regulations, Land, Local Problems, Materials, Environmental Problems
LISTING MAJOR ASSUMPTIONSLand AcquisitionFunds Amount and TimingPeopleLicensingApproval TimingsSeasonalityKey Resource Availability
STAKEHOLDERSIdentify Stakeholders Relevant for the ProjectReporting RelationshipsInformation Obligation RelationshipsIdentify Stake of Each StakeholderKeeping Stakeholders InterestedPlan for Using the StakeholdersExploiting Stakeholders Strengths
KEY TO GOOD PLANNINGWork Content Estimation Creating Team StructureEffort and Duration EstimationSchedule PreparationAllocation of ResourcesBudget EstimationProcurement PlanningPreparation of Quality Plan
CHANGE MANAGEMENTFormat for Change RequestsWorking Out Time Schedule ChangesWorking Out Cost ChangesChange AuthorizationBilling Mechanism for ChangingChange in Project BudgetChange Information to Those Concerned
SCHEDULE DEVELOPMENTTask Listing as per WBSEstimation of the durationsRelationships Between ActivitiesLag or Advanced RelationshipsMilestonesEnd DateIdentification of Critical Path
SCHEDULE MANAGEMENTSignificance of Critical PathMethods of Schedule CompactionLink ChangesSplitting of TasksReduction of DurationChanging Lag or LeadResource AllocationCirculation of Baseline PlanMonitoring of Schedule
Resource Plan - 1ManpowerKey PersonsKey SkillsQualifications / Experience / CostsAvailability Periods
Resource Plan - 2Equipment / Machines for Self / ContractorKey Equipment IdentificationAverage Requirement / PeriodPeak Requirement / PeriodCost of EquipmentSurplus Capacity BuildingSub-contractor ControlCreation of Alternatives
Resource Plan - 3Key MaterialsJoint Responsibility with PurchaseSeasonality / Stocking / StockpilingSavingsQuality ImprovementsNegotiating SkillsStrategy to Prioritize
TYPES OF RISKSTime OverrunCost OverrunNon-completionNon-achievement of Quality Objectives
RISK IDENTIFICATIONNon-routine TasksLong Duration TasksHigh Cost / Weather Dependent TasksMultilevel Internal Approvals External Controls and ApprovalsOveroptimistic Schedule / Imposed TargetsInternal / Contractor Resource ProblemsNew Technologies
RISK ANALYSIS & CONTROLChances of OccurrenceEarly Warning MechanismPreventionAlternative Implementation StrategiesContingency PlansProbability Based AnalysisSimulation
ON SITE QUALITY PLAN & CONTROLAssembly of Relevant Standards Determine Frequency of Testing and Sampling PlanList out Equipment and Third Party Test FacilitiesTiming, People and Gathering PlanTime Period for TestingAuthority for Acceptance and Rejection
Possible Risks During TenderingPolitical RiskDisasters and Natural CalamitiesCivic Disturbances / CommotionLack of Adequate FundingInflationMaterials Availability and Commodity PricesForeign Exchange & Its Impact
Possible SolutionsForward Cover, Put and Call OptionsSWAP DealsPurchase Contracts of Fixed / Limited Esca.Buffer for Time LossContingency Allowance Built InSharing the Risk With Insurance
VENDOR QUALITY PLANRelevant Standards and Contractual Quality Control RequirementsAppointment of Inspection AgenciesStage-wise Inspection PlanPre-delivery InspectionProvision of Relevant Test Certificates On Site Inspection Before InstallationFinal System Testing and Commissioning Certificates
WORK ORGANISATIONDefinition- Breakdown of project Objectives into sub-componentsObjectives of Work OrganizationBreakdown Into Manageable PackagesPlanning/assignment to Responsible Persons Quantify Scope of Work by Work Packages
WORK ORGANIZATION BREAKDOWNThorough understanding of Project StructureDivision According to ResponsibilityMatching Authority and ResponsibilityEvolvement of Numbering or Coding SystemCost / Resource AccumulationSchedule Estimation Through Breakdown
Major Methods of BreakdownWork ComponentsProduct BreakdownLocation wise Organizational Structure / DepartmentsSystem wise Cost Head wiseMajor Resource wise
PROJECT MANAGERS DELIVERABLESPlanning PhaseDefinition / Terms of Reference / AssumptionsWBS / Milestone PlanOrganization ChartQuality PlanScheduleGantt Chart / PERT Network DiagramResource Requirement / Cost EstimateProject team
PROJECT TEAM CREATION / DEVELOPMENTMembers Committed toGoal AchievementHigh PerformanceCaring AttitudeDevelopment of TeamFormingStormingNormingPerforming
Good Team CreationBuild Trust and InspireCreate Team IdentityEncourage Personal DevelopmentSeek Continuous ImprovementResolve ConflictsChampion and Support Team
Conflict ManagementWithdrawal -Avoid Collision CourseSmoothing- Find Agreement Areas, Leave Disagreement Areas for LaterCompromising- Search for FlexibilityForcing- Making a Firm Decision Despite OppositionConfrontation-Face to Face Debate
Time ManagementUnclear Authority / ResponsibilityUncontrolled Visitors / Phone CallsToo Many Meetings / ReviewsInability to Muster Right InformationUnclear Objectives / ScopeBureaucracy / Politics / Power GamesManagement only by CrisisToo Much Paper Work
LEADERSHIP QUALITIESClear DirectionVisible Energy and Motivation Delegation of Responsibility / Sticking to ItSaying No, Making the tough decisionsMutual Trust / Element of FunFight for Members Manage Politics / Conflict ResolutionBring Logical End to Matters
Employee MotivationQuality of the Work Interesting / Challenging / UsefulSense of Belongingness Loyalty /Team SpiritFeeling of InvolvementSense of AchievementRecognition of Both Success and EffortOpportunities for DevelopmentIncreased ResponsibilityFulfillment of Skills
Project Managers RoleResponsible for Success [& Failure]Proven Team Leadership SkillsLimited Authority to Secure ResourcesHave to Cut Through Hierarchical LayersWorking with Unknown & UnpredictableRisk Taking AbilityNot Liked By Many!
PROJECT M. DURING DELIVERABLES DURING IMPLEMENTATIONProgress Implementation / MonitoringReport design / StandardsManagement of ChangesProgress ReportsEnd of Phase ReportsCost / Resource Reports
Problem SolvingProblems Visibility :Schedule / Cost MonitoringIdentifying Root Cause Use of Fishbone Ishikawa DiagramsReview MeetingsFocus on EssentialsAnticipation of Problems
Realign Time ScheduleFrequency of Progress ChartingUpdate Project ScheduleUpdate Resource Use and Cost ScheduleNote New Critical Path and Finish DateIdentify Possible Compressible TasksCalculate Cost of CrashingMake Most Optimal Decision
PROJECT MANAGERS DELIVERABLESProject Closure PhaseClosing of contractor accountsDisposal of Surplus MaterialsRedeployment of PeopleAnalysis / VarianceReasons for Success / FailuresLessons for Future
CONTROLProject Monitoring OrganisationProcess ControlChange ControlProgress ControlEarly Warning SystemsMilestone Control
Performance Analysis Earned ValueBudgeted Cost of Work Scheduled BCWS= % of Work Scheduled x BACActual Cost of Work Performed ACWPBudgeted Cost of Work Performed BCWP also Called Earned Value = % of Work Done x BACCost Variance: BCWP ACWPSchedule Variance: BCWP BCWSBudget At Completion : BAC Project BudgetEstimate To Complete: ETC
Earned ValueCost Performance Index: BCWP/ ACWPEstimate to Complete ETC:[BAC- BCWP]/CPI
COMMUNICATIONSUpward and Downward CommunicationsFormats Feedback Report FrequencyNeed to Know Circulation ListsProject Meeting Routine / Exceptional
USE OF PROJECT PLANNING SOFTWARESBrands of the SoftwareCapabilitiesAdvantagesDisadvantagesUsing Internet Based Systems for Control