ROSTER MANAGEMENT SYSTEM (RMS)

Project Launch Presentation

Overview

Group Members:Joshua BoothJiajia JiangWeijuan Shi

Client:G & T Security

About the client

G & T SecurityCurrently growing at a rapid rate.Has clients such as:

○ Cowboys stadium○ The Strand○ Bombay Rock○ Plus many more

Has roughly 150 security guards employed.

Current System Used The current rosters are done manually in an

excel sheet. Once the roster is completed each week an

administration officer rings/txt message each guard one by one.

The current system is inefficient as it is wasting the time of the administration team.

Project Goals To automate the process of informing the

guards to there new rosters. Extract the roster information from an excel

sheet and display it on a web-interface. Create a secure way for guards to view only

their weekly roster. To complete the project within the allowed time

frame.

Project DescriptionAdministration team will upload the roster in

the form of an excel sheet.The RMS will extract the relevant data for

each guard to a database.Guards will be able login and view their

rosters.Administrators will be able to download the

current roster make changes and upload again.

Project Description (cont.)

RMSExtracts dataAnd adds to

database along with

original excel file

Roster in excel format

Database holds user and roster

information.Web interface

displays current roster and user

information

Requirements

End-User Requirements

Will be able to log in from anywhere to check when and where they are working.

Will only be able to check their own for security reasons.

Requirements (cont.)

System Requirements

Will need a web server running:○ PHP○ MySQL

Feasibility The project once completed will be a great

success and time saver. The demand is high. Once finished the final product will easily

be adaptable to other excel sheets.

Scope The RMS project scope is limited to designing,

developing and delivering an automated system to produce the guards with their rosters.

Here is a table that outlines items that have been included or excluded in the scope:

Scope (cont.)Included Excluded

Identifying and meeting user needs/requirements

Extra functionality

Keeping stakeholders informed Budgeting

Seeking approval for changes (where required)Creating an interactive Web-interface

Creating a secure Web-interfaced Database using MySQL and PHPFinding a module to produce the Guard rosterDeveloping the system

Documenting the system

Testing the system

ComplexityItems Complexity

Identifying and meeting user needs/requirements Medium

Keeping stakeholders informed Medium

Seeking approval for changes (where required) Low

Creating an interactive Web-interface Medium

Creating a secure Web-interfaced Database using MySQL and PHP

Medium

Finding a module to produce the Guard Roster High

Developing the system Medium

Documenting the system Low

Risk Analysis The final goal of the project is to produce a

working and stable system that satisfies the needs and requirements of users and stakeholders. There are risks that could delay or hinder the successful completion of the project.

Here is a table that outlines the identified risks, their potential impact, strategies for reduction and the probability of the risk:

# Potential Impact on Project Strategy to Reduce Risk Probability Severity

1Cannot finish the project within time limitation.

Have formal procedures in place to amend scope

Medium Medium

2

Failure to meet user requirements.Insufficient time left for other stages.

Schedule early meeting with all relevant stakeholders

Medium Medium

3Insufficient cooperation and communicationwith teammates

Establish good communication betweenproject members;

Medium Medium

4 Client requests added features

Establish base requirements early soadding to the system is relatively easy

Medium Medium

5

Not be able to find a solution that addresses all the constraint issues with developing a guard roster.

Search for all appraise resources relating to the nursing roster problems

High High

Risk Analysis (cont.)

# Potential Impact on Project Strategy to Reduce Risk Probability Severity

6 Client terminating the project.Ensure communication is maintained and timeframes are met with clients.

Medium Medium

7No enough Knowledge to be able to complete the project

Replenish the required knowledge by learning and searching from all resources.

Medium High

8 Loss of data and filesEnsure a backup procedure is developed and maintained.

Low Medium

9The system may lose flexibility as running on different operating systems.

Test on different operating systems ASAP

Medium Medium

10Underestimated the complexity of the system and development environment.

Ensure we have the necessary resourcesfor creating the correct developmentenvironment with no troubles

Low Medium

Risk Analysis (cont.)

AlternativesThere is currently a large supply of roster

management systems available.Most of which contain the whole process of

creating, editing and displaying the rosters.Since creating and editing is already taken

care of, displaying the roster is the only thing left to do.

Progress

Technologies to be usedWeb ServerPHPMySQL

Progress (cont.)Met with the client Obtained sample roster Created basic PHP filesInstalled test server locallyCreated design for siteCreated database

Gantt Chart

Next three weeks:Web site designDatabase design