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Project InnovationsWorking Together to Generate Modern Renovation
Andrei DmitrievGustavo Gutierrez
Olivia JacksonXiaoyu Ji
Diana PhamSisley WangSummer Xia
Coach House Project Plan
1. Selection Criteria2. Scope Definition3. Project Objectives4. Project Priorities and Constraints5. Project Structure and Team6. WBS - Resource Allocation7. Communications Plan and Other recommendations8. Risks and Contingency Plans9. Budget10. Floor Plan11. Preliminary Design12. References
Agenda
Project InnovationsWorking Together to Generate Modern Renovation
Major Trend in Greater Vancouver
Great solution to lack of housing, especially affordable housing
Project InnovationsWorking Together to Generate Modern Renovation
1. Selection Criteria
Project To transform a two car garage into a
one bedroom coach house for a cost that does not exceed $60, 000 within a time frame of less than five months
Project InnovationsWorking Together to Generate Modern Renovation
2. Scope Definition
Get building approval by the City of North Vancouver
Hire contractors
Purchase supplies
Monitor and control work as it takes place
Project InnovationsWorking Together to Generate Modern Renovation
3. Project Objectives
New plumbing
New electrical
Framing
Insulation
Interior design
Appliances (i.e. refrigerator, dishwasher, etc.)
Addition of three windows
New flooring
Replace garage door with wall and window
New window coverings
New Lighting
Project InnovationsWorking Together to Generate Modern Renovation
Deliverables
To have garage gutted and ready for renovations by March 30, 2012
Hire an architect by March 31, 2012
Get approval by city officials May 19, 2012
Find subcontractors and award contracts by May 20, 2012
Framing completed by May 30, 2012
Electrical completed by June 1, 2012
Plumbing installed by June 1, 2012
Inspections (Framing, Electrical, Plumbing) completed by June 3,
2012
Sheet Metal Installation completed by June 6, 2012
Alarm system, Telephone and Cat6 installation by June 6, 2012
Drywall completed by June 22, 2006
Painting and Finishing carpentry by June 27, 2012
Flooring Installation by June 28, 2012
Window coverings by June 28, 2012
Appliance Delivery and Installation by June 29, 2012
Project InnovationsWorking Together to Generate Modern Renovation
Milestones
Legal Including noise regulations and hours of
operations Building codes Floor plan Permits Blueprints City regulations for construction and
renovation
Project InnovationsWorking Together to Generate Modern Renovation
Technical Requirements
Landscaping not included Exterior design and renovation not included Parking not included Ceiling
Customer Review and Alignment Success of project will be determined by
the degree of satisfaction from the customer and the alignment with the project plan
Project InnovationsWorking Together to Generate Modern Renovation
Limits and Exclusions
Environmental Time Holiday Overtime
Project Priorities Alignment with project plan Customer satisfaction
Project InnovationsWorking Together to Generate Modern Renovation
4. Project Constraints
Project InnovationsWorking Together to Generate Modern Renovation
5. Project Structure & Team
Interior Designer
R = ResponsibleP = ParticipateI = Informed
Project InnovationsWorking Together to Generate Modern Renovation
Responsibility Matrix
Interior Designer
Coach House Project
1 Project
Plan
1.1Scope
Statement
1.11 Work Package
Write Scope Statement
1.2 Project Team
1.21 Work PackageReview
ContractorsHire
Contractos
1.22 Work Package
Hire general contractor
2 Constructio
n Permit2.1 Work Package
Write and submit legal
documents to the City of
NorthVancouver
2.2 Work Package
Inspections by city officials
for:Framing
PlumbingElectrical
3 Bathroom
and Kitchen
3.1Plumbing
3.11Control and supervise
progress of Plumber
3.111 Work PackageLabour Cost:Rip up deck
Expose main sanitary
3.112 Work PackageCut slab for plumbing
3.113 Work PackageBuy and Install
drainage, abd hot water tank,
3.114 Work PackageBuy and install fixtures
including:Sinks (2)ShowerToilet
Water Heater
3.2Appliances:Dishwasher
Fridge
3.21 Work Package
Buy and install appliances
4 Constructio
n
4.1Insulation
4.11 Work Package
Hire EngineerInstall fan exhaust
Install dryer duct
4.2Drywall,
baseboards, crown
moulding
4.21 Work Package
Hire contractor
and carpenter.
Buy materials and install
drywall, baseboards,
crown mouldings
etc.
4.22 Work PackageBuy paint
Hire painters
4.3Windows
4.31Framework and window coverings
4.311 Work PackageReplace garage door with wall and buy and install 3
windows
4.312 Work PackageBuy and install windwo
coverings/ blinds/curtains
5 Finishings
5.1Alarm System
5.11 Work Package
Buy, install and test alarm system,
telephone, CAT6
5.2New Flooring and finishing
carpentry
5.21 Work Package
Buy and install flooring
5.22 Work Package
Hire and pay finishing carpenter
5.3New Lighting
5.31 Work Package
Hire Electrician
5.32 Work PackageBuy and
install lighting
Project InnovationsWorking Together to Generate Modern Renovation
6. Work Breakdown Structure
Objectives To keep stakeholders knowledgeable about when their
involvement will be needed Keep them informed of the progress of the coach house
Regular team meetings about the overall project to maintain a strong support system
Frequent status reports
To have frequent safety meeting with anyone working on site to reduce the risk of accidents
Project InnovationsWorking Together to Generate Modern Renovation
7. Communications Plan
Administrative units will run reports for better decision-making and planning
Communicate each process of the project and work on improvements so that it is as efficient and effective as possible
Communicate that the help and time of stakeholders will be required to identify needs, and adjust some of the work processes
Project InnovationsWorking Together to Generate Modern Renovation
Communication Key Messages
Phone calls
Face-to-Face meetings
Text and instant messaging
E-mail lists
Websites
E-bulletin boards
News blogs
Memos
Newsletters
Project InnovationsWorking Together to Generate Modern Renovation
Communication Methods
What Who/Target Purpose When/Frequency Type/Method(s)Initiation Meeting All stakeholders Gather information for Initiation Plan FIRST
Before Project Start DateMeeting
Distribute Project Initiation Plan
All stakeholders Distribute Plan to alert stakeholders of project scope and to gain buy in.
Before Kick Off MeetingBefore Project Start Date
Document distributed via hardcopy or electronically. May be posted on project website.
Project Kick Off All stakeholdes Communicate plans and stakeholder roles/responsibilities.Encourage communication among stakeholders.
At or near Project Start Date Meeting
Status Reports All stakeholdes and Project Office
Update stakeholders on progress of the project. Regularly Scheduled. Monthly is recommended for large/midsize projects.
Distribute electronically and post via web.
Team Meetings Entire Project Team.Individual meetings for sub-teams, technical team, and Functional teams as appropriate.
To review detailed plans(tasks, assignments, and action items).
Regularly Scheduled. Weekly is recommended for entire team. Weekly or bi-weekly for sub-teams as appropriate.
Meeting: Detailed Plan
Project Advisory Group Meetings(this may apply only to larger projects)
Project Advisory Group and Project Manager
Update Project Advisory Group on status and discuss critical issues. Work through issues and change requests here before escalating to the Sponsors.
Regularly Scheduled. Monthly is recommended.
Meeting
Sponsor Meetings
Sponsors and Project Manager
Update Sponsors on status and discuss critical issues. Seek approval for changes to Project Plan.
Regularly scheduled Recommended biweekly or monthly and also as needed when issues cannot be resolved or changes need to be made to Project Plan.
Meeting
Executive Sponsor Meetings(this may apply only to larger projects)
Executive Sponsors and Project Manager
Update Sponsons on status and discuss critical issues. Seek approval for changes to Project Plan.
Not regularly scheduled.As needed when issues cannot be resolved or changes need to be made to Project Plan.
Meeting
Review Project Office, Project Manager, select stakeholde, and possibly Sponsors if necessary.
Review status reports, issues, and risks. To identify and communicate potential risks and issues that may effect the schedule, budget, or deliverables.
MonthlyScheduled by the Project Office
Meeting/ReportProject Office will produce report using their template.
Post Project Review
Project Office, Project Manager, key stakeholde, and sponsons.
Identify improvement plans, lessons learned, what worked and what could have gone better. Review accomplishments.
End of Project or end of major phase Meeting/Report Project Office will produce report.
Quarterly Project Review
Project Office, Project Manager, and key stakeholdes.
Review overall health of the project and highlight areas that need action.
Quarterly depending on size and criticality of the project. Scheduled by the Project Office.
Meeting/ReportProject Office will produce report using internal template.
Presentations to Special Interest Groups
Project Managers Team, Leadership Group, Quarterly Review.
To update external groups to promote communication a create awareness of project interdependencies.
At project milestones so as to communicate with other interested parties of changes that will be introduced outside of the Project Team.
Presentation/Demonstration
Periodic Demos and Target Presentations
Specific Focus Groups or End Users. Examples:Power Users, Help Desk, Dept Mgrs., etc.
To gain input from special groups and keep them abreast of the Project’s status.
Once product has enough to “show”. As you complete critical phases or make major enhancements.
Presentation/Discussion
Other… To be determined by the Project Team
General communications As needed Lunch n Learns, email lists, PU home page announcements, etc.
Project InnovationsWorking Together to Generate Modern Renovation
Communications Plan
Risk Identification
Technical
Project management
External factors
Project InnovationsWorking Together to Generate Modern Renovation
8. Risks
Technology (breaks/malfunctions/crash, etc.)
Quality of equipment/materials
Performance and reliability of machines
Project InnovationsWorking Together to Generate Modern Renovation
Technical Factors
Budget (not a commercial client)
Control of activities
Duration
Estimates
Project InnovationsWorking Together to Generate Modern Renovation
Project Management
Weather direct influence of time and cost
Accidents delay project schedule jeopardize reputation of
Project Innovations
Project InnovationsWorking Together to Generate Modern Renovation
External Factors
Project InnovationsWorking Together to Generate Modern Renovation
Risk Assessment
Budget
Time
Materials
$60, 000 maximum
Budget created based on analogous estimates from industry expert as well as research
Added 15% for risk contingency plan
Project InnovationsWorking Together to Generate Modern Renovation
9. Budget
Project InnovationsWorking Together to Generate Modern Renovation
12. ReferencesCost Helper. http://www.costhelper.com/cost/home-garden/water-heater.html. N.p., Web. 4 Apr. 2011.
DeCotiis, Vitt. Personal interview. 20 Mar. 2011.
Hillcrest Plumbing and Heating. http://www.hillcrestplumbing.com/. 2011. Web. 4 Apr. 2011.
LG Electronics. http://www.lg.com/us/appliances/refrigerators/index.jsp. 2011. Web. 4 Apr. 2011.
Next Tag. http://www.nextag.com/stainless-steel-refrigerator/products-html. 2011. Web. 4 Apr. 2011.
Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx? c=2&i=70. N.p., 20 Mar. 2011.
Web. 4 Apr. 2011.
Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx? c=2&i=29. N.p., 20 Mar. 2011.
Web. 1 Apr. 2011.