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Project Civic Access – Arlington and DOJ. ADA Compliance Arlington County Government Presenter: Anna Maynard, M.S. ADA Coordinator Office of the County Manager. Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973. Accessibility of Programs by Public Entity - PowerPoint PPT Presentation
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Project Civic Access –
Arlington and DOJ
ADA ComplianceArlington County Government Presenter: Anna Maynard, M.S. ADA
CoordinatorOffice of the County Manager
Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973
Accessibility of Programs by Public Entity Selected at Random October 2004 Welcoming Arlington to Project Civic Access for
a Compliance Review 15 Days Later a Questionnaire Guide for Small Towns
Request for Information To Narrow the Scope of the Review To Recognize Efforts to Comply Identify Additional Steps for Compliance Information Request Covered 10 Areas
DOJ Request for Information Copy of Documents
Public Notice Self Evaluation Transition Plan Grievance Procedures
Teletypewriters (TTY’s) List with Numbers Indicating location Telephone Relay Service & Policy and Use Procedures
Sidewalks Policies and Procedures
DOJ Request for Information Cont. Voting
Voter Registration Processes & Procedures Polling Places
Domestic Violence Shelters Security and Emergency Preparedness Use of Internet Effective Communication Employment ADA Coordinator
Managing the Review Arlington Established a Compliance Review Team
Educate the Team Coordinate Assign Tasks and Accountabilities Your Submission Should Show Accessibility Identify Accessible Locations for the Review Identify locations Being Remodeled Request Contractors to Report on ADA Compliant
Modifications
Managing the Review, Cont. List all Facilities, Parks and Recreation Places
Where Programs Operate and Services are Provided.
ID Alternative Locations Where the Program or Service is Provided that are Accessible.
Conduct a Self Assessment (if time permits) Locate and Review Your Transition Plan Conduct Regular Meetings and Update the
Team
Compliance Team Resources Resources allocated to the Review
Manager for the Project People Equipment Locations Support & Contract Services DOJ Liaison
Conducting the Review Agree on a Schedule for the Review Designate a Representative for the Tour Designate a Representative for Each
Facility with Knowledge of the Location Ask the DOJ Group for Feedback and
Advice at Every Step
Completion of the Review DOJ will Issue a Full DRAFT Report of
Findings and Overview of Actions Taken Review Report Negotiate over Findings and Corrections Develop an Executive Report with
Recommendations Cost/Estimate Modifications and Repairs Develop a Budget to Address ADA Compliance
Findings
Action Plan Present Recommendations and the Agreement Negotiated
with DOJ to the Manager or Mayor and to the Board or Council Seek Authorization to Sign Agreement and Commitment
to Comply Have a Signing Ceremony with DOJ
Budget Three years to Meet Compliance, and Ongoing
Develop an Action Plan Establish your Goal Develop Objectives Identify the Actions to Take
Action Plan, Cont. Create Subcommittees by Areas of Expertise “Flesh out” Objectives and Actions Coordinate Assignments Set Timetables Include Disability Advisory Groups Execute the Action Plan Self-Audit for Compliance Your Agreement will be on DOJ Web Page
Documenting the process
Develop a tracking system—”The Matrix”
LOCATION DESCRIPTION START DATE FINISH DATE ESTIMATED COST ACTUAL COST
Technical difficulty for compliance
EASE 1 - MINOR EFFORT TO COMPLY
EASE 2 - MEDIUM EFFORT TO COMPLY
EASE 3 – SIGNIFICANT EFFORT COMPLY
EASE 1 EXAMPLE
Relocate signage
EASE 2 EXAMPLE
OLD LOCATION
NEW LOCATION
EASE 3 EXAMPLE
ACCESSIBLE
PARKING
SPACES
REINSTALL RAMP FOR ACCESS AND VAN ACCESSIBLE SPACE
Documenting the process –The Matrix
Equipment Sub Facility/ Primary Pre Start Finish Est./ Final Expertise Comments/
Type Task Program User Ownership Ease 1992 Date Date Cost Needed Assigned To
Doors
Door opening pressure DES Lease 1 no 5/2/2005 5/2/2005 150.00$ no COMPLETE; able to adjust doors to 5 lbs
Plumbing insulate Program DES County 1 yes 4/29/2004 5/3/2005 300.00$ no COMPLETE
Parking lot
Access standards DES County 1 no 8/15/2005 8/15/2005 -$ no
COMPLETE - $450,000 Parks completed as part of a major capital renovation project.
Platform Lift
Unassisted use DES County 2 no 9/29/2005 9/30/2005 600.00$ no
COMPLETE;WO # 600002225;Retrofitted key switch with a (key-less) manual button operated switch.
Parking lot
Access standards Program PRCR County 1 no 9/28/2005 9/28/2005 $ 2,000.00 no
COMPLETE; WO# 5000092; restripped several spots including van accessible spot.
Signage Equipment Program PRCR County 1 yes 9/28/2005 9/28/2005 $ 500.00 no COMPLETE; WO# 500009269;
SignageMounting with Braille Program PRCR County 1 9/28/2005 9/30/2005 $ 500.00 no
COMPLETE; WO# 500009263; Ordered and installed new ADA compliant Braille signs for restrooms at right heights.
MirrorEquip. & Mounting Program PRCR County 1 yes 9/28/2005 9/28/2005 $ 200.00 no
COMPLETE; WO# 500009262; repositioned mirror
StaircaseAccess standards DES County 1 yes 5/2/2005 5/2/2005 200.00$
COMPLETE - Clear display cases were set under staircase to resolve issue.
DES County 1 yes 5/2/2005 5/2/2005 150.00$ no
Program DES County 1 yes 5/2/2005 5/2/2005 150.00$ no
Program DES County 1 yes 5/2/2005 5/2/2005 150.00$ no
Program DES County 1 yes 5/16/2005 5/16/2005 150.00$ no
Reporting documentation
LOCATION
BEFORE AND AFTER PHOTOS
DOJ REFERENCE NUMBER
DOJ NON-COMPLIANCE DESCRIPTION
Sample Monthly ReportARLINGTON COUNTY
AGENCY NAMEADA UPDATE
MONTH: XXXXXXX
1) PROJECTS COMPLETED NUMBER EST/COST
a) TOTAL AVAILABLE: $XXXXXX
b) EXPENDED THROUGH CURRENT MONTH TOTAL $XXXXXX
c) ESTIMATED COST TO DATE TOTAL $XXXXXX
FUNDS REMAINING $XXXXXXX
2) MATRIX (see attachment)
3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)
Sample Monthly ReportARLINGTON COUNTY
FACILITIES MAINTENANCE BUREAUADA UPDATE
MONTH: April 2006
1) PROJECTS COMPLETED AGENCY NUMBER EST/COST DES 98 $65,563 PRCR 42 $ 99,516
COMPLETED PROJECTS TOTAL 140 a) TOTAL AVAILABLE: $440,000
b) EXPENDED THROUGH 4/1/06 DES PRCR TOTAL $ 0 $ 0 $0
c) ESTIMATED TO DATE DES PRCR TOTAL
$65,563 $99,516 $165,079
FUNDS REMAINING $440,000 - $165,079 (EST) = $274,921
2) MATRIX (see attachment)
3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)
Photo documentation
DOCUMENTATION
PHOTO HERE
NON-COMPLIANT COMPLIANT (Fin Date)
DOJ REFERENCE # (AttJ P4 #1 hiii)FACILITY NAME (Central Library)
“DOJ DESCRIPTION OF COMPLIANCE ISSUE.”
PHOTO HEREPHOTO HERE
Photo documentation
NON-COMPLIANT COMPLIANT (Fin Date 2/20/06)AttJ P4 #1 hiii and AttJ P4 #1iii (same in both restrooms) -Central Library
“The bottom edge of the lavatory apron is mounted in the men’s toilet room at 27 inches and in the women’s toilet room at 26 ½ inches above the finished floor. Provide a lavatory with the top of it’s rim or counter 34 inches or less above the finish floor; and knee and toe clearances to comply with [ADA] fig. 31.”
Photo documentation
AttI P11 #6aii Arlington Arts
“The van accessible parking reserved for persons with disabilities lacks the appropriate signage. At van accessible spaces, provide a “Van-Accessible” sign located below the International Symbol of Accessibility such that the sign cannot be obstructed by vehicles parked in the space.”
NON-COMPLIANT COMPLIANT ( FIN DATE 5/12/06)
Photo documentation
AttI P5 # 3c WESTOVER
Drinking Fountain. The drinking fountain control requires more than 5 pounds of force to operate. Provide a drinking fountain with controls mounted on or near the front edge that are operable with one hand, that require 5lbf or less to operate and that can be operated without tight grasping, pinching, or twisting of the wrist
NON-COMPLIANT COMPLIANT ( FIN DATE 4/14/06)
Annual reports to DOJ Written narrative of items completed to
date Photo documentation of physical changes Include website, communication and
training compliance Address pending items and items
completed ahead of schedule