Project Charter

UNIVERSITY OF GHANA BUSINESS SCHOOL

EXECUTIVE MASTERS IN BUSINESS ADMINISTRATION PROGRAMME

EMBA 657: PROJECT MANAGEMENT(ASSIGNMENT)

PROJECT CHARTER: LABORATORY INFORMATION MANAGEMENT SYSTEM

DEPLOYMENT PROJECT (LIMSD)

(37 MILITARY HOSPITAL)

BY:NAME: Ayande A.B Prosper

INDEX No.: 10360344SESSION: WEEK DAY- LEGON

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EMBA 657-Project Management Assignment

Project Name: LIMSD ProjectPrepared by: Ayande A.B Prosper Date: 10th April, 2012

INITIATION:LABORATORY INFORMATION MANAGEMENT SYSTEMS DEPLOYMENT (LIMSDD)

Deployment Charter) Operating Group Task #95: Provide Plan for LIMSD

deployment at 37 Military Hospital

Project Manager: Ayande A.B Prosper

Project Administrator: Gen. Mike Awuah; Project Management Office

BACKGROUND: Laboratory Information Management Systems (LIMSD) are information management systems

designed to track, organize, store and report on laboratory-generate data and analytical results.

In addition, when used in core laboratories, the LIMSD provides a portal for generating

accounting reports and the systematic distribution of resulting data back to the requesting

scientists and collaborators. LIMSD can operate in both highly regulated and non-regulated

environments. LIMSD can meet all Good Laboratory Practice (GLP) requirements by providing

full sample tracking, user certification, instrument and calibration management, standards &

reagents management, full auditing, CFR21 Part 11, report and sample scheduling, bar coding,

on-line help, and other functions. By eliminating several common sources of human error and by

connecting directly to the laboratory-based instrumentation, LIMSD improve laboratory efficiency.

A full-featured LIMSD will manage various laboratory data types including sample log-in,

reporting analytical results, billing, and other related operations.

PURPOSE/ BUSINESS NEED:

As a result of the increased use of various high throughput technologies in virtually all areas of

biological research, sophisticated software is needed to help research and diagnostic

laboratories manage, analyze, and organize complex data. In addition, core technology facilities

must be able to manage and distribute the data back to collaborating scientists in a controlled

and secure manner. They must also have billing, tracking, and other capabilities to perform

administrative functions efficiently. A well-designed LIMSD can provide the solution to all of these

production requirements.

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SCOPE AND ACCEPTANCE:

LMT

The scope of the LMT component of the project includes a tested, documented, and functional

LIMSD no longer dependent on the Finch system. Enhancements will be developed separately

and not be included in this project. Once the basic functionality has been documented and

approved by the LMT, its users, the Customer, the Informatics Group, and the Project Manager,

changes will not be made to the scope without the written approval of the LMT head and the

Informatics Group Project Manager.

Radio Diagnosis & X-Ray (RDX)An initial needs assessment of the RDX lab and user-base will establish the basic functionality of

the LIMSD for this project. Enhancements will be developed separately and not be included in

this project. Once the basic functionality has been documented and approved by the RDX, its

users, the Customer, the Informatics Group, and the Project Manager, changes will not be made

to the scope without the written approval of the RDX head and the Informatics Group Project

Manager.

APPROACH:Standard development process utilized in the LIMSD project:

1) Informatics Group LIMSD developer will collect user requirements and document it as

requirement description for user review.

2) Informatics Group LIMSD developer will write the corresponding use cases to cover

requirements.

3) Informatics Group LIMSD developer will have system architecture design for user review.

4) Informatics Group LIMSD developer will write detailed design document for major

components/classes.

5) During the software development phase, unit testing, regression testing and system integration

testing are required.

6) During the software quality assurance phase, QA testing and user acceptance testing will be

required.

7) Final user acceptance testing will be given prior to the final production release.

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EMBA 657-Project Management AssignmentPRODUCT DESCRIPTION AND DELIVERABLES:

The LIMSD to be deployed in the support laboratories will provide various functions for the

designated recipient laboratories. Additionally, the LIMSD described in this document will be

deployed in various stages that each will represent a milestone. The Project Management Plan

includes a Work Breakdown Structure and timeline for the achievement of those milestones

(each with significant improvements and/or additional capabilities). This approach is designed to

provide an immediate benefit to the recipient laboratories and demonstrate robust core

functionalities which will then be extended in the subsequent versions of the software.

LMT LIMSD

Phase I: Data Analysis

Phase II: Barcode Inventory Tracking System

Phase III: Reporting System

Phase IV: System Consolidation

RDX LIMSD

Phase I: Needs Analysis

Phase II: Prototype System Development, Review, and Validate

Phase III: Implementation and testing

Phase IV: System Consolidation, Documentation, Training; Production Release

PROJECT MANAGEMENT:

Project Management processes according to the standards and methodology set forth in the

Project Management Institutes' Body of Knowledge will be used to manage the deployment of the

LIMSD project. The Project Management Plan (PMP) will include the following elements:

· Project Charter

· Description of the Project Management (PM) approach

· Scope statement

· Work Breakdown Structure

· Cost estimates, start and finish dates, roles and responsibilities

· Performance measurements baselines for scope, schedule, and cost

· Major milestones and target dates for each

· Resources, effort, and related costs

· Risk Management Plan

· Quality Management Plan

· Communications Management Plan

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The project management plan is a living document that will be updated by the Project Manager

and Project Management Administrator as required. The plan will be executed and overall project

performance evaluated on a regular basis to provide confidence that quality standards are being

met in each laboratory module of the LIMSD. The project team will be developed to maximize

skills and competencies to enhance project performance. Information will be disseminated to

project stakeholders on a schedule outlined in the Communications Plan.

ASSUMPTIONS, CONSTRAINTS, RISKS:

High level project risks and constraints include, but are not limited to

● Funding availability—To date 78% of the total dollars for LIMSD development at the

Facility has been supported by Christian Council Ghana, Maintenance, updates,

refinements, and continued deployment of the LIMSD now necessitate support

through the Customer’s contract. While there is agreement on the necessity for

continued deployment of LIMSD, funding for this and future LIMSD development

has currently not been identified.

● Availability of Skilled Resources—The proposed human resource requirements for

the LMT-RDX LIMSD development, eLab compliance modification, and ongoing

systems maintenance includes a LIMSD Integrator, LIMSD Programmer, and

LIMSD HelpDesk support. These are the minimal resource requirements to support

the scope of this project within the schedule identified in the PMP.

● Laboratory Commitments—Accurate identification of LIMSD requirements,

interpretation, testing, and design depend on the patience and commitment of the

laboratory in focus.

● Current industry standards for LIMSD—eLab compliance standards are subject to

change; new LIMSD standards may evolve.

● Laboratory Requirement Changes—Congressional appropriations can affect the

mission, scope, and management of Government laboratories at any time, thus also

affecting LIMSD requirements at any time during the development process.

A detailed Risk Assessment is included in the PMP.

RESOURCES:

Project Resources:

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EMBA 657-Project Management AssignmentHuman Resources:

1 Project Manager (project duration)—plan, manage, control project (25%)

1 Project Administrator (project duration)—facilitate project planning, execution, and

communication (30%)

1 (+) IT Developer per laboratory—design and develop LIMSD according to individual

lab specifications (100%)

1 IT Developer—assist in design and development (100%)

1 IT Support staff (ongoing)—support installed LIMSD product (training, helpdesk,

system maintenance) (100%)

Material and Services Resources:

Equipment: Hardware, Software

Financial Resources:Labor: $ 40,000

Equipment: Hardware, Software: $3,000

Travel: $10,000 (LIMSD Meetings)

COMMUNICA-TION AND REPORTING:

Communication will follow the Communications Plan outlined in the PMP. Stakeholders include

Customer Management, Christian Council Ghana Management, the LIMSD Deployment Project

Team, LMT & RDX laboratory staff, Government of Ghana, MoH and LMT & RDX users.

Status reports will be submitted to Customer Management through the OG representative

monthly.

Christian Council Ghana Management will be updated weekly for the Customer/Contractor

meeting.

MoH Management will be updated weekly for the Customer/Contractor meeting.

Communications among the Project Team members will be weekly initially, and as needed as

the project progresses.

LMT & RDX laboratory staff will be apprised as participants in the process.

LMT & RDX users will be apprised informally throughout the process by the respective LMT &

RDX program spokespersons for their projects.

The Project Manager will be the communication focal point with the Group A until the

transition of the LMT LIMSD is complete to Group B.

GoG Management will be updated weekly for the Customer/Contractor meeting.

CHANGE

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EMBA 657-Project Management AssignmentMANAGEMENT: All change requests will be documented, submitted to, and assessed by the Project Manager

(PM) and Team Lead for impact and project necessity prior to PM approval. If change is

approved, the project schedule, scope, and budget will be updated accordingly and

communicated to appropriate stakeholders in accordance with the Communications Plan. The

PM/project team will communicate the approved change and updated schedule to the staff

responsible for implementing the change.

PROJECT TEAM: PROJECT TEAM ROLES AND RESPONSIBILITIES

Ayande A.B Prosper: Project Manager (PM)—Preparing project plan; monitoring and controlling

project; approving project changes; quality assurance

Dr. Dartey-Baah: Project Team Lead—Supervising technical staff assigned to project;

monitoring/approving project change requests; informing the PM on all issues impacting

the project and project plan.

Stella Addo: Project Team member—Liaison with Group A and communicating quality issues as

required

Vyone Pinstel: Project Team member—LIMSD liaison between LMT and LMT users and the

Project Team; communicate status of LMT LIMSD progress and problem resolution;

reporting quality status for LMT LIMSD

Helen Bagonluri: Project Team member—Performs needs analysis for LMT and RDX LIMSD

requirements; contributes to establishing quality performance objectives

Damaris Tanoh-Rivers: LIMSD Integrator and Project Team member—Software developer

responsible for fulfillment of the project's technical requirements in accordance with the

Project Quality Assurance Plan

Mary Smith: Project Team member—Project Management administration; assurance that

appropriate project management processes are observed throughout the project,

including Quality Assurance reporting standards in accordance with the Communications

Plan.

Customer and Contractor Managements' Project Team participation is important to provide

clarification and guidance on any and all matters affecting the project team's ability to execute the

project successfully.

APPROVAL(S): Project Manager: Ayande A.B Prosper

Signature: ……………………………..

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EMBA 657-Project Management AssignmentDate: 10th April, 2012

Sponsor: Christian Council Ghana

Signature: ………………………….

Date: 10th April, 2012

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Documents

Project Charter