Project 1

ACSM 125 - PowerPoint

Project 1

Creating a presentation Formatting a presentation Saving a presentation Running a presentation Printing a presentation

Getting Started

Click on Start Click on Programs Click on Microsoft Office Click on PowerPoint

You may also double-click on an icon on the desktop

Creating a PPT

Presentation is also called “slideshow”

Can be created from scratch Created using a design template

Lots of Possibilities

A presentation can include: (text) Tables Charts Pictures Video Sound Animation

Other functionality

Word Processing Outlining Charting Drawing Insert multimedia Web features Plus lots more

Getting Started

First slide is the title slide Introduces audience to your

presentation Top line is for the title Options for the second line:

Sub-title Date Presenter

Subsequent Slides

Many options for layout of slides Text layouts Content layouts Text & Content layouts Other layouts

Text Layout

Start with basic layout: bullets Bullet format is the default Types of bullet formats

Single level bullets Multi-level bullets

Change the Appearance

Don’t want boring bullets?

Change them

Change them

Change them

Task Pane

On the right of the screen Provides help Offers options Can be closed

Excellent diagram

Refer to page PPT 10 Figure 1-7 is an excellent diagram

Similarities in Office

Menu bar Tool bars Status bar Scroll bars Title bar

Should be a review from ACSM classes

Multiple Views

Normal view – create as you go Outline view Slide view - thumbnail

Slide sorter view – many at once Slide show view – audience view

7 x 7 Rule

Remember your audience 7 words across 7 lines on a slide Keep it short! Easy to read

Design Template

Consistency in design & color Professionally designed

Color scheme Font & font size Layout Effect

Selecting the Design Template

Click on the design button View options in task pane Use mouse tip to view template

name Click on one to select template Select a different template Consider your audience!

Design Templates

Blank template is the default Easier to develop content while blank A template may be distracting!

For you For your audience

Audience must remember your message

Audience shouldn’t remember template

Entering Text

Placeholders & text areas Enter your text or content

Line wrap & AutoFit Same as in Microsoft Word Can change the size of text areas Can change placement of text

areas

Text Attributes

Similarities to other Office Products Font & font size Appearance (bold, italic, underline) Colors Spell checking

Adding a new slide

Multiple ways to do almost everything!

New slide button on tool bar Insert menu > new slide Ctrl + M

Adding the slide title

Default slide layout is “Title & Text”

Slide title: single line at the top Introduces topic of the slide Provides continuity Click in placeholder & type

Adding text to slide

First bullet appears by default Type text then press enter key New line & bullet automatically

appear Single level format All points on same “level” Structured like an outline Can leave a blank line for readability

Multi-level bullets

Introduce points and sub-points Want to include a list Want to increase readability

Easier to read More interesting to read Easier to follow Variety of bullet styles

Creating multi-level bullets

Type the first line, press enter key Press tab key to indent the next line Pressing enter adds new indented line Will continue until shift + tab to back out

New list or continue with other points Structured like an outline Don’t indent without a reason

Multi-level bullets

Can create several levels Make sure it has a purpose Use multiple slides for complex

topic! Called increase or decrease indent

Save, Save, Save

As with all files, save often! Use File menu > Save Use Save button Use Ctrl + S

Refer to page PPT 29 Table 1-3 AutoSave every 10 minutes

Moving between slides

Use scroll bar Use up or down arrows on scroll bar Use previous or next slide buttons Use slide view on left

Arrows Scroll bar

Use slide sorter

Closing Slide

Defaults to a black slide Delete all blank slides at the end Final slide makes a lasting

impression

Use Slide Show

Consider the audience’s perspective: Too many words? Is the font hard to read? Backgrounds distracting? Colors hard to read? Too much animation? Video? Sound?

Slide Show Options

During the slide show…

Right-click to get pop-up menu Use pop-up to go to specific slide Use pop-up to end slide show

Printing Options

Print slides (one per page) Print handouts (usually for

audience) 1, 2, 3, 4, 6, 9 slides per page

Print notes (for the speaker) Print outline view

More printing options

Black & white (saves your toner) Grayscale Color

Be sure to save again before printing

Remember Murphy’s Law

PowerPoint

Typically a “fun” application! Users can show creativity! Users can show personality! Better than index cards for

speeches!

Let’s Get Started!