PROGRESS REPORTDEC 2004 CDS DIRECTIONS

TO CFPSA

NPP BOD

26 JANUARY 2006NON PUBLIC PROPERTY BOARD OF

DIRECTORS

Document # 05a-06

CONSEIL D’ADMINISTRATION DES BIENS NON PUBLICS

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OUTLINE

• First impressions• Deployed operations• Mandate• Challenges• The Future

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First Impressions

• Operations and administration in better shape than expected

• Quality and dedication of personnel; • Complexity of program delivery and funding

mechanisms;• Difficult issues need to be addressed – must deal

fairly and appropriately with external and internal expectations;

• Requirement to focus efforts and resources; and• Need for continued communication with the

Bases & Wings.

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Deployed Operations

• NPP supports deployed operations: CFRT, Show Tours, Mission Information Line (MIL), shipment of amenities such as movies, newspapers & magazines, pocket books, and Op Santa Claus; and

• NPP deploys personnel tasked to deliver the Morale and Welfare Program, including: fitness, sports & recreation, R&R, HLTA, retail and mess operations, and barber services.

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NPP Contribution - Deployed Operations

BOSNIA-HERZEGOVINA OP Palladium. Approx 270 employees deployed between

Aug 00 and Dec 04 (average 30 personnel per Roto); OP Boreas. 4 employees deployed between Aug 04 and

Sep 05;

HAÏTI  OP Halo. 6 employees deployed (April-Aug 04)

AFGHANISTAN / Host Nation OP Athena (CJ and CM). Approx 220 employees

deployed since July 03 (average 40 personnel per Roto);

OP Archer (Kandahar). 5 employees since Aug 05. Number will increase as the mission increases (approx 30 personnel by Feb 06 )

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Deployed Operations - Training

• Two-week training in Borden/St-Jean: 50/60 candidates per course 12 courses completed during period 2000 to 2005

• One-week intensive course unique for OP Athena Roto 0 in 2003

• Three-day refresher course for returning personnel: 5 courses

• Screening process: regularly 1,500 to 3,000 applications twice a year when requirements are advertised internally and externally.

KMNB Gym

Camp JulienGym Spinning Class

Camp JulienJunior Ranks Mess

MessMessMessMess

BarBarBarBar

PatioPatioPatioPatio

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Mandate

• Management & administration of public funds

• Management & administration of non-public funds

• Application of legislation• Pursuit of synergy, economy, and

efficiency• Consultation with functional

authorities

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WORK / LIFE BALANCE

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Management & Administrationof Public Funds

Direction Initiative StatusEligibility of NPP expenditures for reimbursement from public

• No changes required• “Guidance for

Contracting in Support of MW Programs”

• Draft

being staffed

Public funds managed IAW FAA

• Found to be in full compliance of public accountability framework processes by HR-Mil Compt and DAPPP

Alignment with administration and culture of public

• Continued participation in Business Planning Process

• Closer liaison with HR-Mil GP on Strategic Planning

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Management & administration of non-public funds

Direction Initiative StatusDelegation of Authorities

Revised CDS Delegation of Authorities for Financial Administration of NPP

Expenditure Management

Reviewed and found to be compliant

Comptrollership

Same challenges as rest of DND with respect to resource management

Improvements required

Contracting NPP Contracting Policy Seeking approval

Travel Authorities

Reviewed and found to be compliant

Sensitive Expenditures

Reviewed and found to be compliant

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Management & administration of Non-Public Staff

Direction Initiative StatusEmployment Equity & Diversity

• Consultation with DND OPIs

• Workplace Accommodation

• in progress

Human Rights and Harassment Prevention &Conflict management

NPP policy mirrors DND/CF • being staffed

Ethics NPP policy mirrors DND/CF (resource issue)

General safety VCDS & CEO co-signed Occ. Health & Safety JSU

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Application of legislationDirection Initiative Statu

sMust comply with legislation, and respect spirit and intent of legislation applicable to Public :

• Public Service Staff Relations Act;• Part II of the Canadian Labour Code;• Employment Equity Act;• Official Language Act;• Canadian Charter of Rights;• Canadian Human Rights Act;• Access to Information Act;• Privacy Act

Notes:

• Resource issues related policy implementation

• Adherence to spirit and intent of legislation applicable to Public narrows the gap between Staff of NPF, CF and PS

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Pursuit of synergy, economy, and efficiency

Direction Initiative StatusMinimize overhead cost of support divisions

• Nationalization NPF Accounting

• Reduction in discretionary expenses

Synergies with ADM(HR-Civ)

• Training & Development

• Employee Recognition

• Consultation• Consultation

Synergies with ADM(IM) & DHRIM

• Sharing application licenses and communication lines

Synergies with CRS • Sharing resources • Consultation

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Consultation with functional authorities

Direction Initiative Status

Align the NPP framework more closely with that of the public

• Sponsorship Policy• Contracting Policy• Transfer to Public• FRPA• CFP 110• HLTA

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Summary

Progress Slow developments• Mandate direction • Strategic Plan Update• Banking Project • Sponsorship Policy• CF Newspaper Policy • Customer Relationship Mgt• Succession Planning• Deployed Ops• HLTA

• CFP 110 update• Contracting Policy• Harassment Prevention and Resolution• Synergies with DND• HLTA

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Challenges

• Legal status (challenges from within DND);

• Chain of command (NPF Employee status often misunderstood);

• Viability of NPP (control and attribution of costs); and

• Public funding (MW programs, services and facilities tend to be both low priorities and soft targets)

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The Future• Continue to align with CF administration & culture;• Document our policies and accountability

framework; • Build bridges with ECSs and NDHQ matrix;• Focus resources to maximize impact in accordance

with NPP’s unique value proposition; • Adapt to changes (CF operations and personnel);• Improve service to small units;• Increase relevance - Reserves & retired members;• Infrastructure re-capitalization – a next phase?

Questions / Discussions