Progress Report 2013

2nd Forum Quarterly Meeting 201317th June, Abu Dhabi

Progress Report 2013

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Welcome

Welcome SpeechHuda Al Houqani

DirectorAbu Dhabi Sustainability Group

Welcome

Welcome SpeechKahsif Azeem

Head of Operations Business PlanningADNEC

AgendaTime

(Duration)

Topic Details Presenter

8:45-09:00 (15’)

Registration

09:00-09:15 (15’)

Opening Session

Welcome Note Welcome Note from ADNEC (TBC)

Huda Al Houqani, ADSG Director Khaled Al Hashmi, Chief Operations Officer

09:15-09:45 (30’)

Knowledge Sharing focusing on Sustainability Reporting

An Overview of the capacity building programme, includes: objectives, approach and achievements Dialogue / Q&A

Emmanuel Perakis, Capacity Building Trainer

09:45-10:30(45’)

Showcasing three new sustainability reports from ADSG members

Speaker 1: Etisalat (15’)

Ahmed bin Ali, Senior Vice President for Corporate Communications

Speaker 2: Emirates Foundation (15’)

Basima Al Mesbahi, Senior AnalystResearch & Advocacy

Speaker 3: Aramex (15’)

Dima Al Ashram, Sustainability Leader

10:30-11:00(30’)

Discussion on Sustainability Reporting

A facilitated structured discussion. Questions to be considered could include the following:a- what were the key objectives your organisation wanted to achieve with the production of this report? b- What were the major challenges you overcame to produce your report?c- How will this report help your organisation to become more sustainable? d- Do you plan to continue to produce sustainability reports in the future and if not why not? If yes, then what additional support would you need from ADSG?

Emmanuel Perakis, Capacity Building Trainer & Speakers

AgendaTime

(Duration)

Topic Details Presenter

11:00-11:30(30’)

Coffee Break

11:30-12:00(30’)

Operational Meeting

1- Review and update on action points from the last meeting (15’)

Dialogue / Q&A

Huda Al Houqani, ADSG Director

2- Adoption of the 2013/14 action plan (15’) Dialogue / Q&A

TBC

12:00-12:15(15’)

ADSG Facilitation & Coordination Team

Demonstrate the roles and responsibilities of the new ADSG Facilitation and Coordination team and the nomination process. (20’) Dialogue / Q&A

Huda Al Houqani, ADSG Director

12:15-12:35 (20’)

GRI Conference Update from the GRI Conference and a discussion on the future aspirations relating to sustainability reporting for ADSG members including a view on the possible adoption of the G4 Guidelines Dialogue / Q&A

Emmanuel Perakis, Capacity Building Trainer

12:35-12:50 (15’)

Communication Task Force

Update from the ADSG Communications Task Force (CTF). Dialogue / Q&A

Sandra Anani, Communication Advisor, ADSG

12:50 ClosureCelebration of 5th ADSG Anniversary and Lunch

Meeting Objectives• Knowledge Sharing focusing on

Sustainability Reporting

• Progress review

• Seek input and feedback on activities and future direction

Capacity Building & Reporting

• Emmanuel Perakis – Stream

• Ahmed bin Ali – Etisalat

• Basima Al Mesbahi – Emirates Foundation

• Dima Al Ashram - Aramex

Review

MOM from Last FQM held on 3rd

April 2013

2013/14 Action PlanNo ADSG Strategic Goals Objectives Actions for 2013/14 Action Lead and Priority Activites Deliverables Date Stakeholders Progress Priority

to ADSG Comments

1

Raise Awareness and Understanding of

Sustainability Management and Reporting Principles and

Practices

High level of awareness and understanding of sustainability amongst government, private and not for profit organisations

Web Portal Revision (Operational) SA Assess status and

confer with members and EAD IT

Status report and improvement proposal end May

G H

Launch 1st Survey for member feedback and input into ADSG programmes (Operational)

SA Analyse findings from survey Report May G H

First Survey is complete and second one will be at the end of the year

Launch ADSG Journal (Operational) SAConcept, structure, data capture, production and

publicationPublished Journal

early May21st July

21st October21st January

G H

Develop Communications strategy and Plan (2013/14) with member input and approval (Strategic)

SA see task force see task force see task forceG H

2Facilitate the Adoption of

Sustainability Management and Reporting Practices

Best practices of sustainability management and reporting adopted amongst government, private and not for profit organisations

Develop 2014 Capacity Building Programme (Operational) VS (3)

Review existing programme. Agree 2013/14 programme

objectives. Carry out gap analysis. Plan

2014/14 objectives and programme.

Analysis. Scorecard. Report. Draft Brochure

May (Analysis) June (Scorecard). December (Report and Brochure)

G HRun 2 Training Courses for new members (O) Stream see brochure see brochure September A M

Run 2 Awareness Courses for Senior Management (O)

Stream see brochure see brochure Jnune and September A L

Run 4 Theme Workshops (O) Stream see brochure see brochure 2 in November R H

Run 4 Support Workshops (O) Stream see brochure see brochureJune and September

and November A H

Provide 1 on 1 support for reporting by members (O) Stream see brochure see brochureJune and September

and November A M

3

Provide a Forum for Experience Sharing and

Learning About Sustainability Principles and Practices

Experience shared amongst government, private and not for profit organisations.

Plan and run quarterly Hiwar sessions (Operational) SA Branding and

communication. Event coordination.

HIWAR Q1,2,3,4Q2 July

Q3 OctoberQ3 December

Q2,3,4

G H

Re-launch Communications team and develop ADSG communications plan for 2013 and longer term strategy (Operational)

SA

Team mobilisation, communications needs assessment, plan for 2013/14, strategy and

commence implementation

Team charter. Team meetings.

Communication Needs Assessment. Plan 2013.

Plan 2014. Strategy.

1st meeting end May

G H

Plan and run quartely FQMs (Operational) SA

Set dates, develop agendas, agree content

and speakers, event logistics and invites,

manage event

Knowledge sharing agenda. Q2 FQM

Late May End June

OctoberDecember 2,3 and 4? G H

Additional Topics

• New Facilitation & Coordination Team• GRI G4

Communications Task ForceInvitation to join the CTF were sent out on: 17 April, 2013

Representatives from the following organisations have joined the CTF:• Zayed Higher Organisation• Emirates Foundation• Department of Transport• Masdar• Musanada• DLA Piper• UPC• Al Dar• EAD• ADSG

The first meeting took place on: 29 May

Communications Task Force

Feedback from Members’ Survey

Communications Task ForceAgenda of the First Meeting covered:• Introduction• Feedback on current ADSG communication

(review of the ADSG portal and eJournal)• Objectives (internal & external)• Proposed communication management approach• AOB

Communications Task ForcePortal: 1. Feedback from CTF regarding the Portal, complete. 2. Please provide information on how you want to use the portal (function, information). Complete.3. Please provide feedback regarding the Portal Development Plan. 4. Include the number of ADSG members visibly on portal. 5. Include external useful resources.

Communications Task ForceJournal:

1.Editing the submissions. 2.Articles written specifically for the ADSG Journal (using the provided forms). 3. Decision regarding the name of the journal.

Communications Planning & strategy: • Social Media will be included in the ADSG Comms Plan. • Currently ADSG has: twitter account • (@ADSG_Comms)

Communications Task ForceAOB

1.CTF to Develop criteria for conferences and sponsorships. 2.Members to include links to ADSG Portal and Journal. 3.Communications for ADSW.


ADSG eJournal: next issue due out 21 July,

Deadline for submissions: 1 July

Please contact: [email protected] for more

information

mailto:[email protected]

Communications Task ForceCurrently under progress:• Draft Terms of Reference (to follow, by 30 June) • Draft Communications Strategy & Plan (to follow,

by 30 June) • Draft criteria for ASDG engagement with future

conferences (speaking or sponsoring) and events.

• Social Media: currently ADSG has: twitter account (@ADSG_Comms), and hope to expand the website to include an ADSG blog with potentially regular blogs from members and guest sustainability experts.


Portal Development


Feedback from ADSG Members

Thank you

Closure

Celebration of 5th ADSG Anniversary and Lunch

Documents

Progress Report 2013