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Programs Divisions Organizations Groups
A N S W E R S TO L I F E ’ S P E R S I S T E N T Q U E S T I O N S :
• W HAT I S AN O RG ANI Z AT I O N ANY WAY?
• W HY DO I NEE D PRO G RAMS & D I V I S I O NS ?
• HO W DO I CREAT E P RO G RAMS & D I V I S I O NS ?
Programs & Divs & OrgsOh, my!
Organization is Fundamental
Notice its prominent position on the main menu
Organization: What Is It?
Heavy-duty component of BVCMSIt helps you organizeMore than just a class, roster, group, event, or listIt is not the people; more like a buildingContains people: Members and VisitorsOr just Visitors with no MembersGroups people that have something in commonLike an activity or an attribute
An Organization with Members
Bible Study class
Recreation Team
Church Committee
Mailing List
Mission Trip Group
Homebound
Certified Counselors
May have Meetings associated with it.
An Organization without Members
Worship Service
Fall Festival
Christmas Program
Easter Pageant
Concert
Should always have Meetings associated with it.
All of these allow you to track a Headcount Attendance for reporting as well as individual Visitors for
Outreach.
Recap: Attributes of Organizations
May or may not have MembersMay or may not have MeetingsProvides the means to track Visitors and their
involvement You add Visitors to a Meeting of an Organization
Provides both current and historical information Current Enrollment - Members Attendance - Members and Visitors Previous Members
Meetings
Dates and times…scheduled or ad hoc
Visitors…first-time or repeat
In-Reach…absentees
Volunteers…faithfulness in keeping commitments
Attendance…reporting, trends
Programs
Programs contain Divisions
One way you might think about Programs:They identify types of ministries and their activities
Bible Study Music Recreation Missions
They do not target categories of people based on age or stage of life
Divisions
Divisions contain Organizations
One way you might think about Divisions:Based on age or stage of lifeConvenience…group Organizations together to:
Make it easy to run certain queries for communication Make it easier for on-line registrations Run certain reports Add general flexibility
Let’s Make an Analogy
Just a few…one drawer
Too many for just one drawer…
Trouble Finding your Very Special T-Shirt
You Need Several Drawers
Recap Programs, Divisions & Organizations
In this analogy…
A chest of drawers can represent a Program
It can have several/many drawers, which represent Divisions
Inside each drawer are many items, which represent Organizations