Program Supervisors 1 - University of Manitoba · Develops children and youth as educated ... Leaders creating and executing lesson plans. Plan, organize ... Program Supervisors 4

ProgramSupervisors 1

JobDescriptionProgramSupervisors:

VariousPositions

AlljobfunctionsoftheProgramSupervisorwillbecarriedoutunderthedirectionoftheLeadershipandCommunityProgramCoordinator.TheSupervisorwillbeexpectedtoprovidedailyfeedbacktotheProgramCoordinatorregardingalljobfunctionsandprogramdevelopment.PROGRAMSUMMARYMissionoftheMiniUPrograms:

1. Developschildrenandyouthaseducatedleadersinphysicalactivityforyoungpeople2. Providesacontextforexperientialeducationofstudentsindegreeprogramsto

develop,disseminateanddiscoverthebenefitsofworkingwithchildrenandyouthinthepromotionofphysicalactivity.

3. Providesexcellentandinclusiverecreation/sportandeducationalexperiencestoyoungpeople

4. PromotestheFacultyofKinesiologyandRecreationManagementandtheUniversityofManitobaasdestinationsforpostsecondaryeducation

5. Contributestothecreationanddisseminationofphysicalactivityknowledge.

OurVision:Toberecognizedlocallyandnationallyasaleaderinprovidingevidencebasedprogramswhileactivelycollaboratinginthecreationanddisseminationofphysicalactivityknowledge.MiniUProgramsdevelopsexcellent,innovativeleadersandprovidesstimulating,qualityprogramsforchildrenandyouththatreflectthevaluesofinclusiveness,fairplayandhealthydevelopment.PROGRAMSUPERVISORGENERALRESPONSIBILITIESANDDUTIESCoordination&SupervisionofPrograms

DevelopandassistLeadersinthedevelopmentofprogramcontentandactivitiesensuringinternalalignmentwiththemissionandvisionofMiniUPrograms.

DevelopandassistLeadersinthedevelopmentof,ageandactivityappropriate,programcurricula,lessonplansandspecificlearningoutcomes.

Overseetheassessment,trackingandreportingofspecificlearningoutcomes. Closelymonitorprogramcontent,providingdetailedwrittenandverbalevaluationsto

Leaderscreatingandexecutinglessonplans. Plan,organize,review,editandimplementprogramschedulesensuringage

appropriatenessandsubject/recactivityratiosaccuratelyreflectwhatisadvertised. Attend,observeandevaluateprogramsweeklytoensurehighqualityinstructionand

activitiesarebeingachieved.ProvidefeedbackandrecommendationstoLeadersandtheProgramCoordinatoronanongoingbasis.

WiththeProgramCoordinator,coordinatethepurchasingofcampsupplies/materials,withindesignatedbudgets,neededforprogramlessons.Ensureallsuppliesarereceivedandpreparedpriortothestartofprogramdelivery.


Leadership&Management Attendvariousprofessionaldevelopmentandcampadministrationtrainingsessions

duringthemonthsofMay&June. Incollaborationwithotheradministrativestaff,overseeingtheimplementationof

variouspolicies,proceduresandprocesses. CommunicatewithLeadersregardingimportantemploymentdatesandthesubmission

ofrequiredprecampcertificationsanddocumentation. Provideongoingleadershiptoanddirectlysupervisetheperformanceof1030Leaders.

Thisincludesweeklyperformanceobservation,creatingwrittendiariesonthestrengthsandareasofimprovementandprovidingwrittenaswellasverbalevaluationsandconstructivefeedback.

Assistintheplanning,coordinatingandexecutionofLeaderOrientation.Thisincludesattending,participatinginandfacilitatingorientationsessionsthatincludepresentations,groupdiscussionsandactivities.

ProviderecommendationstotheProgramCoordinatorregardingfutureLeaderemployment,outliningindividualsaspotentialSupervisorcandidates,rehiresordonothire.

Administration Activelycontributetotheoverallpreparationsofsummerprogrammingasassignedby

theDirectorand/orProgramCoordinators. IncollaborationwithAdministrativestaff,editandassistinthedevelopmentofpolicy

makingviaannualLeadermanualreviewmeetings. CommunicatewithUniversityofManitobastaffanddepartmentsregardingpurchasing,

finance,payroll,customerservice,facilities,marketingandactivelivingprograms. Overseethepurchasingofcampsupplies/materialswithinUniversityofManitoba

policiesensuringexpensesdonotexceedbudgetallowancesprovidedbytheProgramCoordinatorandDirector.

Submitafinalprogramreportofrecommendationsthatevaluatesprograms,policies,proceduresandcampfunctions.Includeadetailedtimelinetoenablelongtermongoingjobefficiencyintheprogram.

Ensurealloffice,activityandclassroomspacesaswellascampsupplies,materialsandequipmentarecleanandleftintheiroriginalstateattheendofthesummer.CollectroomkeysfromLeaderswhereapplicable.

Ensureprograminformation,computerfiles,campsuppliesandallotherMiniUProgramsmaterialsfoundintheSupervisorsofficearestoredinappropriatestorageareasand/orreturnedtotheProgramCoordinator.

Activelycontributetootheradministrativeneeds(eg.scheduling,facilitatingschoolgroups,etc.)oftheMiniUProgramsasopportunitiespresentand/orasassigned.

CustomerService Respondtocustomerinquiries(inperson,emailandphone)regardingprogramcontent,

staff,policies,schedules,activitiesandtheiroverallsatisfaction. Communicatewithparents/guardiansregarding:themedicaland/orspecialneedsof

registeredparticipants,theirchildsbehaviorandchildrenwhoareupsetand/orill.


ContributetothedeliveryofexceptionalcustomerexperiencesbysuccessfullycaringforallchildrenattendingMiniUProgramsandprovidingpositiveexperiencesforchildren,youthandtheirfamilieswhileattheUniversityofManitoba.

Communicatewithchildrenandyouthregardingtheirexperiencesandbehavioratcamp.Thisincludeshelpingyoungpeoplefindinterests,enjoyableactivitiesaswellasfacilitatinglearningopportunitiesandwaystochangeundesirablebehavior.

IncollaborationwithAdministrativestaff,overseethesupervision,safetyandhealthofallchildrenandyouthattendingtheMiniUPrograms.Thisincludes:coordinatingthepropersigningin/outofchildren,trackingtheattendanceofallparticipants,facilitatingsafeactivities,utilizingemergencyfirstaidandCPRskillsandworkingwithfirstaidstaff.

CollaboratewiththeCustomerServiceSupervisorsandRepresentativeswhileprovidingserviceandassistingcustomersthroughinquiriesandconcerns.

UNIQUERESPONSIBILITIESPERPOSITIONARELISTEDBELOW:MINIPROGRAMSSUPERVISORRESPONSIBILITIESANDDUTIESSchoolGroups

WorkinconjunctionwiththeSeniorSupervisorontheplanningandexecutionofallschoolgrouprelatedtasksandresponsibilities.

Assistwiththeplanning,preparationandadministrationofallschoolprogramvisitsinMayandJune.

Createprogramschedulesincludesactivities,equipment,locationsandstaff. RecordemployeehoursforweeklypayrollsubmissionandreporttoProgram

Coordinator. Greetschoolstudents/teacherswhentheyarriveandleadgroupthrougharrival

process.IndigenousPrograms

CollaboratewithUofMpartnersduringprogramplanning(ex.IndigenousHouse) AssistwithsupervisionofJoeDoupeprogram.ThisincludestravelingtotheBannatyne

campusperiodicallyduringthedurationoftheprogram. Completedailyabsenteephonecalls. CollaboratewithAramarktoensurefood/snacksaredeliveredasscheduled.

LunchBunch Reviewregistrations(weekly)toconfirmaccuracyofinformationforlabelsand

completedanycorrectionswhenrequired. Printlunchboxlabels(daily)andprovidetoadministrationteaminpreparationfordaily

openingduties. IfCoordinatorisabsent,beresponsibleforphoninginthelunchbunchordertoAramark

onThursdaymorningoronanydaythereisachangeneeded. Ensurealllunchesaredeliveredtoparticipantsdaily.

Substitutes&Volunteers AssistLeadershipandCommunityProgramsCoordinatorinpreparingandorganizing

summersubstitute/volunteerplan. Obtaindaily/weeklyavailabilityandcontactinformationofstaffandcommunicateto

administrativestaff.


Plan,coordinateandleadtrainingforallstaff.Substitutestaffmustcompletethetrainingpriortoworkingwithchildren.

Evaluateandmanagesubstituteperformanceweekly.ThisincludesobtainingperformancefeedbackfromLeadersworkingwithsubs.

Marketing AssisttheProgramCoordinatorwiththeexecutionofdepartmentmarketingand

advertisingplansandtasks. Produceandreviewthephotographywaiverresponsesofallprogramparticipants

(weekly).IdentifychildrenwhohavenotacceptedthephotographywaiverandensuretheSupervisorsandLeadersassignedtotheirsupervisionareawarepriortotheirfirstdayofprogramming.

Leadthedaily/weeklyupdatesandpostsofdepartmentalsocialmediaoutlets(Instagram,Facebookandtwitter).

Assistwiththepromotionandcirculationoffall&winterbrochures.Other

ConductcustomercourtesyabsenteephonecallsforallparticipantsasindicatedbyProgramSupervisors.

OtherdutiesasassignedbytheDirectororProgramCoordinators.JUNIORSPORTSUPERVISORRESPONSIBILITIESANDDUTIESOneWeekPrograms

CollaboratewithSportManitobaregardinglessonplanning,equipment,facilitiesandhiringstaffforprograms.

Plantrainingsessionsforexternalstaffhiredforoneweekprograms.Supervisetheongoingperformanceofthesestaff.

Collaboratewithexternalcompaniestoensuresafetyandprogramdeliveryduringoffcampusrecreationprogramming.

Other Managementoftheequipmentgarage,orderingandmaintenanceofequipmentand

updating/trackingequipment.Coordinateandmanagethebathingsuitandtowelsupplyinequipmentgarage.

Review,reviseanddistributethePhysicalEducationManual.Thisincludesinfusingtheleadershipmodelintorecactivities.

PlanandleadtheCohortWarsaspartofLeaderWeekinconjunctionwithJuniorSpecialInterestSupervisorsasassignedbytheProgramDirector.

CoordinatingwiththeSeniorSupervisorregardingbusingschedulesforoffcampsrecreation.

OtherdutiesasassignedbytheDirectororProgramCoordinators.JUNIORSPECIALINTERESTSUPERVISORRESPONSIBILITIESANDDUTIESExternalPrograms

Workingincollaborationwithprogrampartnersregardinglessonplanning,equipment,facilitiesandhiringstaffforprogramsforprogramsasassigned.

Managementandtrainingofexternalhiresasrequired.


Workingincollaborationwithexternalcompaniestoensuresafetyandprogramdeliveryduringoffcampusprogramming(ifnecessary).

Other PlanandleadtheCohortWarsaspartofLeaderWeekinconjunctionwithJuniorSpecial

InterestSupervisorsasassignedbytheProgramDirector. EnsuretheSupervisorsofficeisorganized,stockedofrequiredforms,manualsand

supplies.CollaboratewithotherProgramSupervisorstoensureahighlevelofpreparedness.

Coordinateandpurchaseallsignagerequiredforsummerprograms(programsignsfortheFieldhouse,outdoorsignage)asrequiredbyProgramDirectororCoordinator.Ensureallsignsarechangedtoreflectcurrentprogramming(weekly).

IncollaborationwiththeRiskManagementSupervisorandAquaticCoordinator,supervisethesafetyandorganizationoftheMiniUdropoff/pickupparkinglots(daily).Thisincludesschedulingstaffasrequired,communicatingparkingpolicieswithcustomersandmanagingparkingrelatedissues.

AssistingtheSportProgramCoordinatorduringtheinitialphasesofschedulingandmakingmodificationstocampschedulesasneeded.

Coordinatetheobtainingcustomerfeedback(evaluationsorsurveys)forallMiniUProgramsincollaborationwithProgramCoordinators.

OtherdutiesasassignedbytheDirectororProgramCoordinators.SENIORPROGRAMSSUPERVISORRESPONSIBILITIESANDDUTIESSchoolGroups

WorkinconjunctionwiththeMiniSupervisorontheplanningandexecutionofallschoolgrouprelatedtasksandresponsibilities.

Assistwiththeplanning,preparationandadministrationofallschoolprogramvisitsinMayandJune.

Createprogramschedulesincludesactivities,equipment,locationsandstaff. RecordemployeehoursforweeklypayrollsubmissionandreporttoProgram

Coordinator. Greetschoolstudents/teacherswhentheyarriveandleadgroupthrougharrival

process.LeadershipDevelopment

Obtainandsummarizefeedbackfromparentsandchildrenonleadershipmodel. InconjunctionwiththeProgramCoordinatorandtheDirector,provideleadershipon

theULeaderChallengetoadministrationandLeaderstaff.Thisincludesplanningtrainingsessions,evaluatingoverallexecutionandlevelofengagementwithparticipants.

Coordinatepurchasingallequipment/materialsassociatedwiththeULeaderChallenge.Ensureaweeklyinventoryisbeingconductedandreportanyissues/needstotheProgramCoordinator.

Busing Oversee,administerandfacilitatebusingservicetoparticipantsregistered. Ensureallbuslocationsareassignedaleader. Organizeandfacilitatethetrainingsessionforbusleaders.


Prepareandcirculateadministratematerialsrequired:classlistsofchildrentravelingoneachbus,programschildrenareregisteredfor,authorizedpickupinformation,attendancetrackers,etc.

OverseetheexecutionofbusingproceduresandcommunicationbetweenMiniUstaff(Busleaders,Busrunners,GroupLeaders,Supervisors).

Recordandreportthedailyattendanceforallchildrenusingthebusservice.CommunicateinformationwithrespectiveSupervisors.

Ensureauthorizedindividualshavepickedupallchildrenusingthebusservicesafely.WinnipegSchoolDivisionSubsidy

Assistwiththeplanning,preparationandadministrationoftheWinnipegSchoolDivisionprogram:

Createalistofparticipantsandprogramstheyareregisteredforpriortotheirarrival.Circulatethislisttoadministrationstaff.

RecordandreporttheattendanceofsubsidyprogramparticipantstotheProgramCoordinator.

TeeShirts Administerthedistributionoftshirtstoallparticipants.Ensuringeachchildreceives

onlyoneshirt. Organizeandreporttshirtinventorythroughoutsummer.

Other Printprogramattendancesheetsandclasslistsincludinghealthremarksforall

programs.CirculatetorespectiveProgramSupervisorsweeklyasassigned. Otherdutiesasassigned.

AQUATICSUPERVISORRESPONSIBILITIESANDDUTIESAquatics

Supervisionoftheprogramincludingdiscussingprogram,progression,andinstructorconcernsandcommentswithfamiliesonanongoingbasis.Providingfirstdaysupportandperforminglessonswitchesandprogramobservation.Ensureallstaffhavecompletedadequatelessonplansandarefollowinganaturalprogressionfromonelessontothenext.

Ensureallstaffawardsareuptodateandcopiesarefiledandkeptonhand. Ensureallfirstaidandrescueequipmentisinworkingorderandfullystocked. Assistwithadministrativetaskincludingbutnotlimitedto,makingclasslists,maintain

ICSbinder,answeremailsandphonecallsandsubmitpayroll. Actasalifeguardasneeded/scheduled. Duringsummermonths;ensurecampinstructorsaredoingdrydutiesasassignedand

providefeedbacktootherMiniUProgramsSupervisorsasnecessary.FacilitatetrainingsessionsforMiniUstaffofpoolproceduresduringorientation.Actasaliaisonforthepoolandschoolgroupsorothersupervisors.

RiskManagement

ReviewhealthreportsofallparticipantsattendingMiniUPrograms.Planandcommunicatewithcustomersasnecessaryregardingthehealthandmedicalneedsofparticipantsregisteredpriortothestartoftheirselectedprogram.


Obtainmedicalconsentforms,priortothestartdateoftheirselectedprogram,fromallcustomersplanningtouse/usingmedicationswhileattendingtheprogram.

Completefacilityevaluations,priortosessionstartdates,ofallclassroomandphysicalactivityspacesusedbytheMiniUPrograms.Facilityevaluationsshouldinclude:accessibilityroutes,safety,hazards,potentialrisksaswellasreviewingandcreatingemergencyexitroutesidentifyingsafemeetingplaces.

CollaboratewiththeSpecialNeedsSupervisorregardingthehealthinformationandcareofchildrenandyouthwithspecialneedsregisteredforsummerMiniUPrograms.

ReviewandevaluatethecompletionofallaccidentreportformsreceivedbytheMiniUPrograms.Thisincludesproducingaweeklyreport(July&August)summarizingthetypesofaccidentsoccurring,activitiesbeingusedduringtheaccident,areaofthebodyinjured,etc.fortheDirectorandAquaticProgramCoordinator.

FirstAid SupervisetheperformanceoftwosummerFirstAidstaff(AthleticTherapyStudents). Overseetheongoingeffectivenessandpersonalcareprovidedtochildrenandyouth

visitingtheFirstAidroom. ForwardoriginalcopiesofcompletedaccidentreportformstotheDeansOffice

FacultyofKinesiologyandRecreationManagementdaily. IntheeventofanaccidentinvolvingstaffoftheMiniUPrograms,completeaGreen

CardwithappropriatesignaturesandsubmittotheUofMHealthandSafetyofficenolaterthan24hoursaftertheincident.

Overseetheannualsetupofthesummerfirstaidroom,ensuringnecessaryreportforms,supplies,materials,medications,sunscreens,etc.arestockedandanongoinginventoryismanaged.

Other OtherdutiesasassignedbytheDirectororProgramCoordinators.

COACHSUPERVISORRESPONSIBILITIESANDDUTIESSportSpecific

Ensuringallprogramshaveaccesstoallnecessarysportingequipment(ie:volleyballs&basketballs,hockeypucks,cheerleadingmatsetc).

Developingarecording/trackingsystemforallsportspecificequipment. Developmentoftrainingsessionsspecifictocoachingandfacilitationinprograms. CollaborationwithBisonSportregardingcamps,spaceandequipmentmanagement.

Other CoordinationofprecampsetupwithPhysicalPlant(netting,fencing,power). AssistingtheProgramCoordinatorduringtheinitialphasesofschedulingandmaking

modificationstocampschedulesasneeded. Responsibleforrentingandreturninggolfcartsforthedurationofthesummer. OtherdutiesasassignedbytheDirectororProgramCoordinators.

CLASSROOMSUPERVISORRESPONSIBILITIESANDDUTIESSchoolGroups

CollaboratewithProgramCoordinatorsandSupervisorsintheplanningandimplementationofaschoolgrouporientationmeeting.


Assistwithschedulingstafftoprovideinstructionintheclassroomand/orleadphysicalactivities.

Createlessonplansappropriateforaonehourlessonaswellastheagesofthegroup. Overseethepreparationsandpurchasingofsupplies/materialsforlessonsselected. Provideconstructivefeedbacktostaffonprogramdelivery,recommendalterationsto

lessonplansandcommunicateobservationstoappropriateAdministrativecolleagues.LunchroomAssignments

AssignalunchroomtoallMiniUProgramsthroughoutthesummer. CommunicatelunchroomassignmentstoallMiniUProgramstaff. CoordinatethedailycleaningoflunchroomswithLeaderstaff.

Purchasing FollowingthePettyCashproceduresasoutlinedbytheProgramCoordinator,collect

receiptsandrecordallpurchasesmadebyMiniUPrograms.AssistwiththereimbursementoffundstoallMiniUstaff.

OverseeallGrand&ToyordersneededbytheAdministrativestaffand/orClassroomLeadersasoutlinedbytheProgramCoordinatorandUMpoliciesandprocedures.

Other Coordinateandprocessaudio/visualrequestsmadebyallMiniUPrograms. OtherdutiesasassignedbytheDirectororProgramCoordinators.

SPECIALNEEDSSUPERVISORRESPONSIBILITIESANDDUTIES

Monitorallapplicationformsforidentificationofchildrenwithspecialneeds;actingasaliaisonbetweenthefamiliesandvariousrelatedagencies(i.e.S.M.D.,C.S.S.,CFS)

Contactparents/legalguardiansofallchildrenwithspecialneeds,forspecialconsiderationsnecessaryformaximalprograminvolvement(supportworkers,etc...)

Provideongoingstafftrainingaswellascontinuousprovisionofonsitestaffsupport. Modify/createlessonandprogrammingplansandspecificlearningoutcomesforall

specialneedsrelatedprogramming. Assistincoordinatingstafftrainingseminarsasassigned(ex.specialneeds,inclusion,

behaviormanagement). Assiststaffwithadaptinglessonplansandactivitiestomeettheneedsofallchildren. Actasaliaisonforchildrenwithspecialneedstoothersupervisorsandleaders.

Other IncollaborationwiththeDirector,planandcoordinatetheannualstaffbanquet.This

includesbookingspace,food,audiovisualequipment,andleadingcolleaguesinthepreparationsofentertainmentandannualawards.

OtherdutiesasassignedbytheDirectororProgramCoordinators.

Documents

Program Supervisors 1 - University of Manitoba · Develops children and youth as educated ... Leaders creating and executing lesson plans. Plan, organize ... Program Supervisors 4