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PROGRAM EVALUATION TRAINING
SAISD Federal Programs Department
Stage 6 of the Organization and Development Process
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Congratulations! We are at the last stage of the Organization and
Development Process for the current School Year.
Use Formative & Summative Measures to Evaluate the Plan and Link it to the CNA
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What is the purpose of the Program Evaluation?
The purpose of this tool is to provide departments and campuses with a systematic process to evaluate the impact of Federal and State Compensatory Education funding.
The tool is to evaluate programs for the current school year
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What are the objectives for the Program Evaluation? To evaluate the effectiveness and impact of Federal
and State Compensatory Education Programs on student achievement outcomes.
To assess the impact of Federally and State Compensatory Education funded strategies on department/campus performance objectives.
To determine the degree to which program funds met the intended purposes.
To guide future program decisions.
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Where can I find the Program Evaluation?SAISD > Departments > Federal Programs
Click on the Campus tab or Department tab at the top of the website
Scroll down to STAGE 6: Formative & Summative Measures to Evaluate the Plan
Click on the Program Evaluation Document
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What is the format of the Program Evaluation?
The Program Evaluation is an Excel file
There is a tab for each funding program to be evaluated
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There are 7 Programs to Evaluate
Name of Program (Tab) Funding source (Fund #)
Title I, Part A Fund 211
Parent Involvement Fund 211 Function 61
State Comp Fund 164
Title II, Part A Fund 255
Title I, Part C Fund 212
Title I, Part D – Subpart 2 Fund 215
Title III, Part A Fund 263
Note: Only evaluate the program(s) that you receive funds for.
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There are 10 steps to Evaluating each Program.
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Who should be involved in completing the Program Evaluation?
A Program Evaluation Committee must be formed in order to evaluate each program.
At a minimum, the positions indicated on the list must be represented; other staff/community members are recommended to also participate.
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Should Record of Program Evaluation Committee Meetings be documented?
All Meetings should be documented and turned in with your program evaluation.
Utilize the agenda template provided at the end of the Excel document to record your Program Evaluation Committee Meetings
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What should be done before completing the Program Evaluation?
Prior to completing the Program Evaluation, please review all appropriate data sources and complete the Data Review Checklist Tab.
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Steps 1 - 10
Each step is highlighted in orange on each program.
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Step 1: Org #, Name & Budget Allocation
Enter your Campus/Department Number Enter your Campus/Department Name Enter the Budget Allocation for the program
you are evaluating
Note: All Campuses/Departments must enter their org# and name on the Title I, Part A tab regardless if the campus/department has expenditures and/or encumbrances for Title I, Part A so that the org# and name will automatically populate on the remaining tabs.
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Step 2: Program Intent, Assurance & Beneficiaries
Reading each Program Intent, Assurance and Intended Program Beneficiaries will help guide you with your evaluation process.
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Step 3: Strategy
List the strategy to evaluate.
No need to list the activity.
Ensure you identify the source where the strategy came from in parenthesis.
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Step 4: Content Area
Identify the content area that the strategy addressed.
You can have more than one content area for each strategy.
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Step 5: Met State Standard
Depending on the funding source Step 5 question will vary.
The purpose of Step 5 is to evaluate whether the strategy listed in Step 3 accomplished the funding source's program purpose & intent.
To help answer the question refer to appropriate data on your Data Review sheet.
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Step 6: Amount Expended
Identify the amount of funds expended to implement the strategy.
Estimations are acceptable.
Also include any current encumbrances for future expenditures.
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Step 7: Impact on APG/DPG
Did the strategy listed in Step 3 meet the established APG/DPG found on your CIP/DIP?
Does the data indicate effective implementation of the strategy?
APG=Annual Performance GoalsDPG=Department Performance Goals
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Step 8-9: Recommendation
Based on the outcome in Step 5 and 7, what is your recommendation for the strategy?
Step 8: Mark C (Continue) D (Discontinue) M (Modify)
Step 9: State the reason for your answer in Step 8.
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Step 10: Funds
Campuses If the last 3 digits of the budget
code are ‘000’ then the funds came from your campus (C)
If the last 3 digits of the budget code are 8XX or 945 then the funds were distributed down from a central office department (D)
Refer to Org Tab for a complete list of org numbers
Departments All funds should be (D) only.
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How to evaluate funds distributed down from a Central Office Department
Campuses Funds distributed
down from a central office department must be evaluated
Refer to the 8XX or 945 tab in Red at the end of the document to determine which strategy to evaluate
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ORG DEPARTMENT
804 Campus Instruction
830 Bilingual/ESL/LOTE
865 Academic Support
866 Dyslexia/504
868 Early Childhood
873 Literacy/ELAR
874 Social Studies
878 Advance Academics/Gifted & Talented
880 Mathematics
881 Science
882 Guidance Counseling
891 Secondary Initiatives
945 Research & Evaluation
Repeat Steps 1-10
Repeat Steps 1-10 for each program.
Reminder: You do not need to complete an evaluation
for a program that you do not have expenditures and/or encumbrances for.
All Campuses/Departments must enter their org# and name on the Title I, Part A tab so that the org# and name will automatically populate on the remaining tabs.
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Title II, Part A – Fund 25524
Special Note: An evaluation should be completed for positions allocated to your campus under Fund 255 Title II, Part A. Please review the note under Step 2 and refer to your budget spreadsheet.
Steps to submit your Program Evaluation once completed.
Submission Instructions25
What should I do before I submit the Program Evaluation?
Save your Program Evaluation as an Excel Workbook.
Use the following as the file name: Campus/Dept Name 2014-2015 Program
Evaluation
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Agenda(s) and Committee Sign-in Sheets
Also scan and save all agendas and committee sign-in sheets as PDF files.
Use the following as the file names: Campus/Dept Name 2014-2015 Program
Evaluation Agenda
Campus/Dept Name 2014-2015 Program Evaluation Committee Members Sign-In
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How do I submit the Program Evaluation?
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Email all documents to [email protected] Program Evaluation Agenda(s) Sign-in (s)
Use the following as the subject of the email: Program Evaluation – Campus Name
Note: The Program Evaluation is not complete without the Agenda and Sign-in sheet.
Deadline for Submission
All documents must be submitted via email by
4:30pm on Friday April 17, 2015
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Please contact the Federal Programs Department with any questions or
concerns (210) 554-8320.
Thank You!