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Program Evaluation:Guidelines for Effective Data
Collection
Sarah SchelleMike Lloyd
Indiana Department of Corrections
Thomas L. Sexton, Ph. D., ABPPCenter for Adolescent and Family Studies
Indiana University-Bloomington
Center for Evidence-Based Practices Learning InstituteSeptember 21, 2010Bloomington, Indiana
Program Evaluation….Evidence based Practices:– Require good data– Data is feedback– Feedback helps change practice
Why?• Who…
• Clients of Community Corrections
• Practices• Community Corrections Components• CC Services
• Outcomes• Program Completion• Recividism• Improvement in Client Functioning
» Change in risk and protective factors
Feedback --- Practice Cycle
Community Corrections Component
(list)CC Service
Outcome-Completion Rates
-Functioning Changes-Recividism
Change-elimination of a component
-addition of a service-change in the profile in way it is delivered
Feedback --- Practice Cycle
Community Corrections Component
Electronic Monitoring
CC Service(Assessment/Thinking for a change)
Outcome-67% completed
-only small changes in R & P Factors-40% recidivated
Change-Different assessment
-Different match of Assessment profile to component-elimination of the component
Good Data mean Good Services
• What works for whom?• Which
components/services/combinations work?• Which component, service, or
combination is best for which person • What needs to change?
» Different components, services?» Different delivery of these» Different match with Client
THE NEW DATA REPORTING METHOD:
OFFENDER SPECIFIC DATA
Sarah Schelle, Research AnalystIndiana Department of Correction
(317) 233-4764
REASON FOR CHANGE IN FORMAT
•More powerful data•Measure outcomes•Justify funding levels•Chances for Grant Funds•Combine recidivism at State and Local Levels•Just makes good sense
DATA ELEMENT CATEGORIES
DemographicsAssessment InformationSentencing InformationComponent InformationProgram/Treatment InformationMiscellaneous
Demographics• First Name• Last Name• Middle Initial• Social Security Number (Last 4
Digits)• Sex• Race• Date of Birth
Assessment Information
• Assessment Score• Assessment Type• Assessment Date
Sentencing Information
• Sentencing Charge• Sentence Level• Length of Sentence
Component Information
• Component Name• Component Start Date• Component End Date• Component Referral Type
Program Information
• Program/Treatment Name• Program/Treatment Begin Date• Program/Treatment End Date• Program/Treatment End Type
Miscellaneous
• County Code • Community Corrections Start Date• Community Corrections End Date• Community Corrections Completion Type• Education Level• Employment• Recidivism• Veteran• DOC Number• Driver’s License Status
REPORTING FORMAT
Comma Separated Value File (CSV)Based on Template filedo not alter the template
REPORT DUE ON THE 15TH DAY AFTER THE REPORTING PERIOD HAS
ENDED
CHANGES IN REPORTING
•No longer submit the paper form•Looking at all offenders served in time period•Will add variables as needed•Will start to validate submissions
•File Reviews
COUNTIES WITH CASE MANAGEMENT SYSTEMS•Currently drafting queries to make data extraction as easy as a click of a button•Once Queries are available, you will be contacted by the Case Management System Company you are contracted with
DATA RELEASE ISSUES – CONFIDENTIALITY Diane Mains, Staff Attorney, Indiana Judicial
Center•Provided us with an Audit Agreement data release form•Data Security
•All information will be held on a secured State server•Raw data will not be shared with any other agency without permission by county
•Each county must sign it to be able to report•IDOC will maintain a signed copy