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Program Administration Memorandum (PAM) Volume 2 - Appendixes

The program administration memorandum is an active document, progressively updated and revised as necessary, particularly following any changes in project or program costs, scope, or implementation arrangements. This document, however, may not reflect the latest project or program changes.

Ministry of Public Works

BAPPENAS State Ministry of Environment Ministry of Health Ministry of Agriculture Ministry of Forestry

Project Number: 37049 Multitranche Financing Facility (MFF) Number 0027 Loans: 2500 - INO OCR (Registration Number: 10788801)

2501 - INO ADF (Registration Number: 10789501) Technical Assistance 7189 - INO Global Environment Facility Grant 2 September 2009 Republic of Indonesia: Integrated Citarum Water Resources Management Investment Program

CURRENCY EQUIVALENTS (as of 19 June 2008)

Currency Unit – Indonesian rupiah (IDR)

IDR1.00 = $0.00011 $1.00 = IDR 9,300

IMPORTANT NOTE

ALL COSTS AND DETAILS PRESENTED IN THIS DOCUMENT ARE INDICATIVE AND

ANNUAL WORK PLANS WILL SUPPERCEED.

ABBREVIATIONS ADB – Asian Development Bank ADF – Asian Development Fund AMAP – adaptation and mitigation action plan AWP – annual work plan BAPPENAS – National Planning and Development Agency BBWSC – Balai Besar Wilayah Sungai Citarum BER – bid evaluation report BPKP – Badan Pengawasan Keuangan and Pembangunan CCAM – climate change adaptation and mitigation CDD – community driven development CRB – Citarum River basin CSO – civil society organization CSP – country strategy and program CSR – corporate social responsibility DGSP – Directorate General of Spatial Planning DGWR – Directorate General of Water Resources DMF – design and monitoring framework DMI – domestic, manufacturing, and industrial DWRI Directorate of Water Resources and Irrigation DWRM Directorate of Water Resources Management EA – executing agency EARF – environmental assessment and review framework EIA – environmental impact assessment EIRR – economic internal rate of return FFA – framework financing agreement FMS – financial management system GDP – gross domestic product GEF – Global Environmental Facility GIS – geographic information system GOI – Governement of Indonesia IA – implementing agency ICB – international competitive bidding IDR – iindonesian rupiah IEE – initial environmental examination IMEU – independent monitoring and evaluation unit IP – investment program IPPMS – investment program performance management system IPS – international person staff IWRM – integrated water resources management JSM – Java spatial model

LIBOR – London interbank offered rate LIFS – loan information financial system MCV – model conservation village MDG – Millennium Development Goal MFF – multitranche financing facility MIS – management information system MOA – Ministry of Agriculture MOE – Ministry of Environment MOF – Ministry of Finance MOFr – Ministry of Forestry MOH – Ministry of Health MPW – Ministry of Public Works NCB – national competitive bidding NGO – non government organization NPS – national person staff NSCWR – National Steering Committee for Water Resources OCR – ordinary capital resources PA – protected area PCMU – program coordination and management unit PFR – periodic financing request PIU – project implementation unit PJT 2 – Perum Jasa Tirta 2 (CRB operator) PPTA – project preparation technical assistance RBO – river basin organization RCMU – road map coordination and management unit RCWR – Research Center for Water Resources RDA – Research Development Agency RP – resettlement plan RPMS – road map performance management system SEA – strategic environmental assessment SOE – statement of expenditure SRC – staff review committee SRI – system rice intensification TA – technical assistance TACC – technical assistance coordination committee USD – United States Dollar WFPF – Water Financing Partnership Facility WRC – water resources council WRM – water resources management WTC – West Tarum Canal ADB – Asian Development Bank ADF – Asian Development Fund AMAP – adaptation and mitigation action plan AWP – annual work plan BAPPENAS – National Planning and Development Agency BBWSC – Balai Besar Wilayah Sungai Citarum BER – bid evaluation report BPKP – Badan Pengawasan Keuangan and Pembangunan CCAM – climate change adaptation and mitigation CDD – community driven development CRB – Citarum River basin CSO – civil society organization

CSP – country strategy and program CSR – corporate social responsibility DGSP – Directorate General of Spatial Planning DGWR – Directorate General of Water Resources DMF – design and monitoring framework DMI – domestic, manufacturing, and industrial DWRI Directorate of Water Resources and Irrigation DWRM Directorate of Water Resources Management EA – executing agency EARF – environmental assessment and review framework EIA – environmental impact assessment EIRR – economic internal rate of return FFA – framework financing agreement FMS – financial management system GDP – gross domestic product GEF – Global Environmental Facility GIS – geographic information system GOI – Governement of Indonesia IA – implementing agency ICB – international competitive bidding IDR – iindonesian rupiah IEE – initial environmental examination IMEU – independent monitoring and evaluation unit IP – investment program IPPMS – investment program performance management system IPS – international person staff IWRM – integrated water resources management JSM – Java spatial model LIBOR – London interbank offered rate LIFS – loan information financial system MCV – model conservation village MDG – Millennium Development Goal MFF – multitranche financing facility MIS – management information system MOA – Ministry of Agriculture MOE – Ministry of Environment MOF – Ministry of Finance MOFr – Ministry of Forestry MOH – Ministry of Health MPW – Ministry of Public Works NCB – national competitive bidding NGO – non government organization NPS – national person staff NSCWR – National Steering Committee for Water Resources OCR – ordinary capital resources PA – protected area PCMU – program coordination and management unit PFR – periodic financing request PIU – project implementation unit PJT 2 – Perum Jasa Tirta 2 (CRB operator) PPTA – project preparation technical assistance RBO – river basin organization

RCMU – road map coordination and management unit RCWR – Research Center for Water Resources RDA – Research Development Agency RP – resettlement plan RPMS – road map performance management system SEA – strategic environmental assessment SOE – statement of expenditure SRC – staff review committee SRI – system rice intensification TA – technical assistance TACC – technical assistance coordination committee USD – United States Dollar WFPF – Water Financing Partnership Facility WRC – water resources council WRM – water resources management WTC – West Tarum Canal

GLOSSARY integrated water resources management (IWRM)1

– IWRM is a process to promote coordinated development and management of water, land and related resources in river basins, to maximize the economic benefits and social welfare in an equitable manner without compromising the sustainability of vital ecosystems. IWRM therefore focuses on delivering a triple bottom line of economic, social, and environmental benefits that result from an integrated approach.

river basin organization (RBO)

– A general term referring to any government organization with a mandate in water resources development and/or management with responsibilities covering a single or group of rivers.

balai besar (Balai Besar Wilayah Sungai Citarum-BBWSC)

– A central government river basin organization with a broad mandate that includes aspects of water resource planning, development and management operating within a defined river basin territorial area covering either a single large river catchment or group of smaller river catchments. BBWSC operates in the Citarum River Basin territory.

6 Ci’s River Basin Territory (see Map 1)

– River basin territory comprising three river basin organizations Balai Besar Citarum, Balai Besar Ciliwung-Cisadane, and Balai Besar Cidanau-Ciujung-Cidurian located in West Java, DKI-Jakarta, and Banten Provinces, and including the metropolitan conurbation of Jabodetabek as shown in Map 1.

Perum Jasa Tirta II (PJT-II)

– State owned corporation with a water infrastructure management mandate, operating in the Citarum River Basin

District or local government – The third tier of government below, although independent from, provincial and national governments

Regional government – General term referring to provincial and/or district governments Roadmap – The Roadmap is essentially a strategically planned program of

interventions that will, if successfully implemented by stages, lead to the achievement of the agreed vision through stakeholder consultations

Jabodetabek – The greater Jakarta metropolitan area known as (Jakarta, Bogor, Depok, Tangerang, Bekasi) and its surrounding area

Pola – A water resources management strategic plan which is the basic framework for planning, implementation, monitoring and evaluation for water resources conservation, utilization and control.

Rencana – A comprehensive and integrated water resources management plan required for the implementation of water resources management.

Tugas Pembantuan or Co-administered Task

An assignment from (i) the central government to a region and/or a district, (ii) the provincial government to a district/city, with the obligation to report and account for the implementation of the assignment to the central government or the provincial government.

1ADB. 2006. Water Financing Program 2006-2010 Helping to Introduce IWRM in 25 River Basins in the Asia-Pacific Region. Manila. Available at: http://www.adb.org/Water/WFP/basin.asp#4

(i)

TABLE OF CONTENTS

1. Investment Program and Project 1 Design and Monitoring Frameworks 2. Indicative Scheduling of Investment Program Components 3. Detailed Procurement Plan for Project 1 Loan Funded Sub Components 4. Standard AWP Template 5. Gender Action Plan 6. Environmental Management Plan 7. Financial Reporting Forms 8. Status of Loan Covenants Matrix and Detailed Table 9. Project 1 Sub Components Profiles and Logical Frameworks 10. Detailed Fund Allocation for Project 1 Loan Funded Sub Components 11. Fund Flow Mechanisms for Loan Funded Sub Components 12. Community Contracting Mechanisms 13. Project Organization Chart 14. RCMU/PCMU/PIUs Responsibilities and Role Sharing Matrix 15. Summary of Key TA Outputs, Inputs and Institutional Arrangements 16. TA Cost Estimates and Financing Plan 17. Indicative GEF Grant Key Outputs and Costing

Appendix 1 - Investment Program and Project 1 Design and Monitoring Frameworks

Appendix 1 1

INVESTMENT PROGRAM DESIGN AND MONITORING FRAMEWORK Design

Summary Performance

Targets/Indicators Data

Sources/Reporting Mechanisms

Assumptions and Risks

Impact Reduced poverty and improved health and living standards in the Citarum River basin

Achieve a 5 percentage point decrease in poverty in the basin’s communities currently below the national poverty average by the end of the Investment Program in 2023b

Review of annual statistics on poverty as published by the Bureau of Statistics

Assumptions • The Government

maintains a strong commitment to implementing IWRM in CRB

Outcome Improved and integrated water resource management (IWRM) in the Citarum River basin

• Appropriate and effective institutional IWRM arrangements in basin (minimum scorecard level 3, 2015)c

• Effective partnerships between national and local government agencies to implement water and land management activities (effective RCMU, 2010)

• Empowered communities play a role in the management of water and land resources (2012 self-assessed)

• Infrastructure in place to provide equitable access to adequate quantity and good water quality by all authorized water users (minimum scorecard level 3, 2023)

• Comprehensive and accessible databases and information systems in place (2012)

Legislation and policy documents released by Government Minutes of meetings of the Water Council, RCMU, and other key management organizations Progress and final reports of individual projects funded under the Investment Program Survey of beneficiaries Published information on available databases on water, land, and related resources Review of state-of-the-basin report (to be prepared)

Assumptions • Institutional

arrangements to be put in place under new legislation provides a robust framework for IWRM and clearly separates resource management and development and operational responsibilities.

• National, provincial, and district government agencies have the resolve to involve the community meaningfully in all stages of water resource planning and management.

Outputs 1. Institutions and Planning for IWRM Good IWRM institutions and effective planning with stakeholder participation

• Implementing agencies and other relevant stakeholders are well informed about road map program progress (effective RCMU and PCMU, 2009)

• Operationalized and effective multi-stakeholder Water Council (2011)

• Strategic Planning Framework for the 6 Cis (Pola), ratified by 2012 and 6 Cis Water Resources Management Plan (Rencana) by 2013

• All monitoring and reporting undertaken in accordance with agreed procedures, and full implementation of RPMS and IPPMS by 2009

Minutes of meetings and workshops with executing agencies and other relevant stakeholders Program status reports Minutes of periodic coordination workshops Final reports of studies Reports produced

Assumptions • Government continues

to support the execution of the projects and facilitates stakeholder support for their preparation.

• Those involved are willing to cooperate and share information.

• Stakeholders provide sufficient information to identify knowledge gaps.

Risk • Government

organizations focus primarily on physical works, allocating insufficient resources to management and

Appendix 1 2

Design Summary

Performance Targets/Indicators

Data Sources/Reporting

Mechanisms


participatory aspects of IWRM.

2. Water Resource Development and Management Effective planning, implementation, and operation and maintenance of water resource infrastructure

• Improved sources of water consistent with water availability and sustainability (program implemented in line with road map)

• All people in the basin have access to adequate water supply and sanitation by 2023.

• All rehabilitated water supply infrastructure capable of operating at design capacity 2 years after rehabilitation.

Implementation progress reports and loan review missions Quarterly progress reports Contracts with consulting services Quality control and quality assurance reports

Assumption • Government funds for

operation and maintenance of infrastructure made available

Risks Approval of rights-of-way and land acquisition is not obtained in a timely manner

3. Water Sharing Established and protected water rights and water allocated among competing uses and users, as well as priorities set for water entitlement during times of shortage

• By 2012, an equitable water-sharing arrangement endorsed by Water Council for upper and lower basin and transboundary water resources

• Clearly defined water utilization rights for all authorized water users by 2012

• Conflicts over utilization of water resources resolved quickly and satisfactorily by 2015

Minutes of meetings and workshops with relevant stakeholders Program status reports Annual basin performance reports

Assumption • Water Council

established and functions efficiently and effectively, and transparently with multi-stakeholder representation

4. Environmental Protection Environmental protection and environmental enhancement by a combination of structural and other measures

• Comprehensive land-use plans in place and adhered to by 2012

• Minimal pollution from domestic, industrial, or agricultural sources entering the waterways of the basin (minimal score card level 2 by 2023)

• Maintain and, if possible, enhance biodiversity no further degradation by 2012

Annual basin performance reports Program status reports Minutes of periodic coordination workshops

Assumption • Community-led,

sustainable environmental improvement activities adequately supported by government, CSOs, and private sector programs

Risk • Low enforcement of

spatial planning and environmental legislation

5. Disaster Management Improved structural and other measures for flood and drought disaster management

• Appropriate infrastructure works and disaster preparedness plans in place to minimize the physical impacts of floods and mud flows by 2023

• Effective drought management plans in place by 2012 where available water falls seasonally below

Implementation quarterly progress report and loan review missions Contracts with consulting services Quality control and quality assurance

Assumption • Government funding for

operation and maintenance of infrastructure made available

Risks • Approval of rights-of-

Appendix 1 3

Design Summary



Mechanisms


design expectations • Climate-proof the road map

by 2012

reports Minutes of meetings and workshops with relevant stakeholders

way and land acquisition is not obtained in a timely manner.

6. Community Empowerment Empowered communities and individuals actively participate in water management issues

• High awareness in basin communities about conservation, utilization, and protection of natural resources, including their rights and responsibilities, by 2014

• CRB NGOs and local communities have the opportunities and forums to participate meaningfully in the planning and management of water resources by 2012

• Enabling institutional, financial, and capacity conditions in place for local community involvement in provision of local water supply and sanitation services, watershed improvements, and waste management by 2023

Project documentation Post-project survey of the community Routine MIS and DSS reporting Minutes of meetings and workshops with executing agencies and other relevant stakeholders Minutes of periodic coordination workshops

Assumptions • Communities are

receptive to awareness-raising activities.

• Newspapers, radio, and television support awareness-raising activities.

• Education authorities agree to modify curricula to include teaching of water- and environment-related principles.

Risks • Stakeholders unwilling

to share data • Policy makers fail to

make sufficient use of MIS and DSS

7. Data and Information Effective data collection and storage and decision-support systems for water resources management

• MIS for land and water resources in place by 2012

• Effective arrangements for (i) custodianship of the different water- and catchment-related datasets, and (ii) data sharing by 2012

• Suitable models and decision-support tools operational by 2012

Final reports of studies Contracts with consulting services Water Council meetings Reports produced

Risks • Stakeholders unwilling

to share data • Policy makers fail to

make sufficient use of MIS and DSS.

8. Project Management Effective program management with timely monitoring and evaluation

• Timely procurement of consultants and contractors (no delays over 3 months)

Monthly procurement monitoring system

Assumptions PCMU and RCMU continue to engage stakeholders in an inclusive way.

• Routine quarterly reports prepared and disseminated widely (web availability within 2 months of quarter end)

Routine reports, website

• Wide stakeholder involvement in project activities (min scorecard level 3, 2012)

Surveys of stakeholders

Appendix 1 4

ACTIVITIES A. Investment Program (excluding Project 1 and TA funding) Output 1: Institutions and Planning for IWRM Road map management (continuous) Development of an enhanced Citarum River basin plan for IWRM (P3, 2018) Support for basin Water Council and IWRM Output 2: Water Resource Development and Management Upgrading Bandung water source (P2, 2016) Upgrading of water source for irrigating upper Cipunegara (P3, 2020) Cisangkuy irrigation improvement (P4, 2023) Curug run-of-river power plant (P3, 2020) Mini- and micro-hydro basin study (P3, 2019) Heightening of Cirata Dam (P4, 2022) Bulk water supply options for Bekasi and Karawang (P4, 2023) Development of strategies and options for demand management and water conservation with respect to industrial and domestic use (P2, 2013) Urban water supply and sanitation options and implementation in urban areas (P4, 2023) Output 3: Water Sharing Review of allocation priorities and optimization in key sub-basins (P2, 2012) Implementation of surface water entitlements and licensing systems (P2, 2016) Implementation of water pricing and allocation strategies (P2, 2016) Output 4: Environmental Protection Water quality improvement in the 3 CRB reservoirs (P3, 2017) Wastewater and sewerage treatment upstream of Saguling Dam (P3, 2017) Development and implementation of integrated coastal zone management strategy and action plan for Citarum coastline (P3, 2020) Productive reforestation (P2, 2016) Protected area management (continuous) Output 5: Disaster Management Upper Citarum basin flood management (P2,2015) Integrated management of water related disasters (P2,2016) Output 6: Community Empowerment Community participatory activities (continuous) Information, education, and awareness strategy for capacity building of communities across the basin for improved participation in water resource policy development, planning, and management (P2,2014) Output 7: Data, Information, and Decision Support Development of online flow-forecasting systems (P4,2023) Output 8: Program Management Program management (continuous) Independent monitoring and evaluation (continuous) Program completion report (P4,2023) B. Project 1 Loan effective (January 2009) RCMU and PCMU established (Q2 2008), PIUs established (Q1 2009) Recruitment of main design and program management consultants (Q2 2009) Establishment of Water Council (by end of 2011) Confirm strategic water resources management plan (Pola) for 6 Cis (2012) First state-of-basin report end 2009, followed by routine annual reports Confirm basin water resources management plan (Rencana) for 6 Cis (2013) Rehabilitation of West Tarum Canal (2013) Improved land and water management (2012) Support for community- and NGO-driven initiatives for improved water supply

• Consultant services for project preparation, road map and program management, detailed engineering design and construction supervision, financial management, fiduciary oversight, and ADB policies and procedures

• Civil works and equipment for water resource improvements, flood and drought prevention, and environmental enhancements

• Training, demonstrations, and community development

• Capacity building of 6 Cis water management organizations and other implementing agencies

• ADB:$470 million OCR loan • ADB $30 million ADF loan • Government $382 million • GEF $3.75 million • Beneficiaries $21 million

equivalent • ADB-administered TA

supporting Project 1, $10.7 million for Project 1 only

• Parallel TA funding $4.0 million

Appendix 1 5

and sanitation (2012) Development and implementation of basin river quality improvement strategy and action plans (2012) Watershed management and biodiversity conservation (GEF funded, 2012) Tranche PFR 2 released in timely manner (2012)

ADB = Asian Development Bank, ADF = Asian Development Fund, CRB = Citarum River basin, CSO = civil society organization, DSS = decision support systems, GEF = Global Environment Facility, IPPMS = investment program performance monitoring system, IWRM = integrated water resources management, MIS = management information systems, OCR = ordinary capital resources, P = project, PCMU = program coordination and management unit, PIU = project implementation unit, PFR = periodic financing request, Q = quarter, RCMU = road map coordination and management unit, RPMS = road map performance monitoring system, TA = technical assistance, WFPF = Water Financing Partnership Facility. a The design and monitoring framework for Project 1 is detailed in the periodic financing request 1, with another related design and monitoring framework available for the TA in Supplementary Appendix F. b Pre-project benchmarks refer to Government Bureau of Statistics village potential survey reports, documenting poverty and infrastructure in individual villages. c The balanced scorecard system has been introduced in the CRB for benchmarking management and river performance and will be further refined and adopted for use in annual state-of-the-basin reporting under the Investment Program. Scores will be allocated annually to agreed key performance categories following definitions and procedures adopted from the guidelines, now under development, of the Network of Asian River Basin Organizations. Score 1 = unacceptable, 2 = poor, 3 = good, and 4 = excellent.

Appendix 1 6

PROJECT 1 DESIGN AND MONITORING FRAMEWORK Design

Summary Performance

Targets/Indicators Data

Sources/Reporting Mechanisms


Impact Improved and more integrated water resource management in place.

• To have appropriate and effective institutional arrangements in place for integrated water resource management in the basin (2013).

• To have effective partnerships between government agencies at national, provincial and district level in place to implement planned water and land management activities (2012).

• To have comprehensive and accessible databases in place to provide decision-makers, water managers and technical experts with the best information to undertake their responsibilities for water resource management (2011).

• Legislation and policy documents released by GOI

• Minutes of meetings of the Water Resources Council and other key organizations in the management of the water resource of the CRB

• Progress and final reports of individual projects funded under the loan

• Survey of communities meant to benefit from activities funded under the loan

• Published information on available databases related to water, land and related resources

Assumptions • Institutional

arrangements to be put in place under new legislation provides a robust framework for IWRM and clearly separates resource management and development/ operational responsibilities

• The government agencies at national, provincial and district level have the resolve to involve the community meaningfully in all stages of water resource planning and management

• The community is willing to participate effectively in all stages of water resource planning and management

• Agencies are truly willing to share information for the benefit of all valid users

Risks • Water Council does not

become an effective multistakeholder forum

Outcomes Improved reliability of water supply to Jakarta and irrigation areas supplied by West Tarum Canal

• Bulk water supplied to Jakarta at an agreed rate (to be decided at beginning of design) (2013)

• Bulk water supplied to West Tarum Canal Irrigation Area at an agreed rate (to be decided at beginning of design)(2013)

• Flow records held by PJT II

Improved water use efficiency and increased yields for rice irrigation in three districts in the Citarum River Basin

• Water use for rice production in project areas reduced by 20%(2013)

• Rice yields increased by 10% in project areas(2013)

• Production records held by Department of Agriculture

Assumptions • Continued support by

GOI for adoption of improved water management- Systems of rice intensification (SRI)

• Continued support by farmers for adoption of SRI

Significant increase in the number of community- and NGO-driven initiatives for improved water and catchment management in the Citarum River Basin

• The number of successful community- and NGO-driven initiatives for improved water and catchment management increased to 50 new initiatives a year (2013)

• Project final reports • Post-project survey

Assumptions • GOI continues to support

the “bottom-up” approach to implementing initiatives for improved water and catchment

Appendix 1 7

Design Summary



Mechanisms


management • Appropriate funding

mechanisms can be put in place to allow loan funds to flow to qualifying communities to implement their action plans

• A sufficient number of communities are willing to participate

Improved water quality in the waterways and reservoirs of the Citarum River Basin

• Average values for key water quality parameters (BOD and turbidity) at WTC Jakarta Water Supply intakes reduced to acceptable levels and at least 50% of present levels. No annual WTC closure due to turbidity surges. (2013)

• Water quality monitoring records routinely collected from Jakarta Water Treatment works.

• Actions that have the greatest impact in improving water quality can be identified

• The actions identified for amelioration of degraded water quality can be successfully implemented

OUTPUTS Part 1: Roadmap Management Liaison with agencies and other relevant stakeholders.

• Executing agencies and other relevant stakeholders well informed about program progress (2009).

• Executing agencies and other relevant stakeholders participating effectively in setting the direction of the program and its projects (2010).

• Minutes of meetings and workshops with executing agencies and other relevant stakeholders

• GOI continues to support the execution of the projects and facilitates stakeholder support for their preparation

Coordination among component projects

• Projects well coordinated, with opportunities for information exchange maximized, and conflicts among projects minimized (2009).

• Program status reports

• Minutes of periodical coordination workshops

• There is a willingness by those involved in each of the project under this tranche to cooperate and share information

Identification of the need for and coordination of implementation of minor studies (up to $400,000 total) to improve knowledge of water issues in CRB

• Priority information needs identified, and minor studies undertaken on time and within budget that redress those needs (2009).

• Final reports of studies

• Stakeholders provide sufficient information to identify priority knowledge gaps

• Local organizations can be found to undertake the studies effectively

Information system and communication

• Information exchange among the implementing agencies, and other basin stakeholders, including communities, civil society organizations (CSOs) and the private sector (2010).

• Reports produced • Post-project

stakeholder survey

• Stakeholder willing to share data

Appendix 1 8

Design Summary



Mechanisms


• Part 2(a): Rehabilitation of West Tarum Canal

Detailed engineering design Construction contractors selected by tendering Construction of improvement works

• Detailed engineering design successfully completed, meeting required standards (2010).

• Fair and equitable selection process and successful contractors selected on merit (2011).

• West Tarum Canal restored to its agreed design capacity

• Water quality improved through exclusion of inflows of polluted water from crossing stream through construction of siphons

• Water control structures restored to full operational status

• Environmental impacts minimized, and in particular through proper disposal of dredged material.

• Final DED report and drawings

• Tendering process

records • Project completion

report(s) • Post-completion

surveys of water quality parameters along the canal

• Measurement of canal flow rates

• Consultants undertake the design competently

• Construction of improvement works is carried out on time, within budget and to specified quality standards

• All necessary environmental safeguards are identified and implemented

Associated activities • Social disruption for those living along the canal minimized, and in particular access to water supply and sanitation maintained and improved if necessary (2013).

• Capacity of PJT II and its staff strengthened to a level where WTC can be effectively and efficiently maintained (2011).

• Post-completion survey of local communities

• Social safeguards are adequate and appropriate to local communities

Project Management • Project completed on time and on budget to the agreed standard of quality (2013).

• Project completion report(s)

• Consultants and local counterparts undertake the management of the project competently

• Part 2(b): Improved Land and Water Management

Identification and appraisal of target areas

• Appropriate target irrigation areas 3,000 ha identified, according demand-responsive criteria, and appraised accurately (2009).

• Appraisal reports • Sufficient irrigators are willing to participate in the SRI roll-out

Capacity building • Capacity of trainers and farmers to implement SRI raised to the appropriate level through effective training (2010).

• Reports on training • Surveys of people

trained

• Enough potential trainers are available and willing to participate

• Farmers are enthusiastic enough to undertake training and apply the lesson learned

Progressive implementation of SRI

• Program for progressive implementation adhered to (2011).

• Procurement and distribution of supplies undertake according to agreed

• Progress reports • Project completion

report

• Continued support by GOI for adoption of SRI


• Adequate supply of

Appendix 1 9

Design Summary



Mechanisms


timetable • (2011).

organic fertilizer and other supplies

Management, monitoring and reporting

• Timely monitoring and reporting carried out

• Project progress reports

• Sufficient numbers of local project managers are available

• Project management is effectively undertaken

Part 2(c): Support for Community- and NGO-Driven Initiatives for Improved Water Supply and Sanitation

Capacity building and planning

• Capacity of participating communities (and particularly the community implementation teams) enhanced to a level that enables effective development and implementation of WSS action plans (2011).

• WSS action plans and detailed designs developed in participating communities that will lead to improved WSS(2010).

• Appropriate financing mechanism that will enable participating communities to have access to sufficient funds for implementation of their action plans (2011).

• Project reports • Survey of

participating communities

• Feedback from trainers

• Continued support by GOI for the community-based approach

• Continued support by people in local communities

• Appropriate financing mechanism can be developed and agreed to by GOI

Implementation and ongoing support

• Action plans implemented successfully in all participating communities within agreed time and budget (2013)

• Project completion reports

• Continued support by people in local communities and contribution of labor and other in-kind inputs

• Funding is made available in a timely manner and is used wisely in accordance with the agreed action plans


• Project completed on time and on budget to the agreed standard of quality (2013)


• Sufficient numbers of local project managers are available


• Part 2(d): Detailed Engineering Design for Upgrading of Bandung Water Source and Other Uses by Inter-Basin Transfer

Detailed engineering design • Detailed engineering design successfully completed, meeting required standards for preferred water supply option identified in the Options Study and Feasibility Study (2012)



Construction contractors selected by tendering

• Fair and equitable selection process and successful contractors selected on merit (2011).

• Tendering process records

• There is the intention of GOI to make the selection process fair and equitable

Associated activities • Social disruption for those living along the targeted

• Post-completion survey of local

• Social safeguards are adequate and

Appendix 1 10

Design Summary



Mechanisms


areas minimized, and in particular access to water supply and sanitation maintained and improved if necessary (2013)

• Environmental impacts minimized, and in particular through proper disposal of dredged material (2012)

• Development of an inter-district agreement regarding cost allocation and ongoing financial arrangements for diverted water (2012)

communities • Inter-district

agreement

appropriate to local communities

• All necessary

environmental safeguards are identified and implemented

• The “donor” district is agreeable to the inter-basin transfer at a fair and reasonable cost

Project Management • Project completed on time and on budget to the agreed standard of quality (2013)


• Consultants and local counterparts undertake the management of the project competently

• Part 3(a): Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

Capacity building and planning

• Environmental agencies at all levels, universities and research organizations have the capacity to undertake water quality management activities within their mandate (2012)

• Community awareness and understanding of water quality issues, and how they can contribute to improved water quality, is raised (2010)

• Multi-agency/stakeholder planning and coordination system for water quality management in place under the Water Resources Council (2011).

• GOI publications related to water quality records (several agencies)

• Post-project survey of organizations and the community

• Records (including minutes of meetings) held by the Water Resources Council

• Organizations with the mandate to implement the action plans undertake their responsibilities effectively and coordinate amongst each other

• Local project managers are made available to manage the various activities of the project


River Water Quality Improvement Strategy and action plans

• Basin-wide River Quality Improvement Strategy developed, promulgated and being effectively implemented through action plans (2011)

• Water quality management action plans - combining cooperation, regulatory and incentive instruments – in place and being implemented effectively (2011)

• Action plans at district level

• Project completion report

• Responsibilities for implementing the action plans are clearly assigned, and sufficient GOI funds are made available

• Responsibilities for implementing the RWQIS are clearly assigned

• Organizations with the mandate to implement the RWQIS undertake their responsibilities effectively and coordinate amongst each other

Policy development • Key new policies and procedures for water quality management in place and being implemented effectively (2011)

• GOI policy documents

• Records held by the Water Resources Council

• Government agencies at all levels will adopt the new policies and procedures

Appendix 1 11

Design Summary



Mechanisms


Data management • A water quality and pollution source database management system in place and being effectively operated and maintained (2012)

• An Internet-based WQM information system implemented to link the district environmental agencies with other key agencies (2012)

• Improved water quality monitoring system in place and being effectively operated and maintained (2010)

• Project completion report

• Agencies responsible for water quality monitoring and management will effectively operate and maintain the data systems

• Organizations have the desire to improve their capacity for water quality management

• Part 3(b): Citarum River Basin Catchment Management and Biodiversity Conservation

Preparation and implementation of 30 village conservation action plans

• Action Plans complete and endorsed by local communities (2011)

• Community training and implementation complete (2013)

• Project records • Communities in seven priority conservation protected areas willing to participate in project activities

Identification of important plants and animals, and resource utilization patterns in key habitats

• Community field walkthrough biodiversity reports (2012)

Development of biodiversity and land degradation information systems and databases

• Information systems incorporated into CRB DSS (2012)

• Data and Information systems

Part 4(a): Program Management (by the Program Coordination and Management Unit)

Coordination and planning • Projects well coordinated, with opportunities for information exchange maximized, and conflicts among projects minimized (2010)




Monitoring and reporting of project performance, including financial management

• All monitoring and reporting undertaken in accordance with agreed procedures (2009)

• Reports produced • Monitoring and reporting procedures are agreed in advance and adhered to

Coordination of preparation for Project 2

• Procedures for preparation of PFR for Project 2 followed and documentation prepared in accordance with ADB standards (2012)

• Documentation submitted for approval of Project 2

• Consultants, local counterparts and GOI officials work together effective to prepare the documentation

• ADB requirements are made clear and do not change

• Social disruption for those living in project areas minimized (2013)


Social and environment safeguards oversight

• Environmental impacts minimized, and in particular through proper disposal of dredged material (2013)



Appendix 1 12

• Part 4(b): Independent Monitoring and Evaluation


• Monitoring and reporting procedures are agreed in advance and adhered to


A Roadmap Performance Management System for the overall Roadmap investments

• Roadmap Performance Management System designed and implemented by end of month 6

• Project records

• ADB and GOI requirements are made clear and do not change

Quarterly Progress Reports giving physical and financial progress, summary of field visits, consultant’s staffing and administration details, issues of TA and project implementation requiring immediate resolution

• Quarterly Progress Reports submitted on time and to required standard

• Project records

Semi-annual Consolidated Project Report. This report will summarize: (i). the RPMS progress; field and program issues requiring resolution; (iii). Detailed team work program for the next half year

• Semi-annual Consolidated Project Reports submitted on time and to required standard

• Project records

A mid-term review report that would summarize achievements, unresolved issues and, possibly a revised work program

• Mid-term review report submitted by the end of month 30 and to required standard

• Project records

Completion report • Completion report submitted 2 months prior to project closure and to required standard

• Project records

Appendix 1 13

Main Activities: Part 1: Roadmap Management (by the Roadmap Coordination Management Unit) • Coordination and planning among Project 1 subcomponents (integrated short and

long term AWP) • Development of Data and Information Systems for monitoring and data exchange • Monitoring and evaluation of subcomponents (Project 1) performance, including

financial management; • Social and environment safeguards oversight • Media communication plan, information dissemination and implementation • Quality Control and Quality Assurance Systems

Inputs: Community facilitation and empowerment Training, equipment Consulting Services International: 30 person-months National: 264 person-months

Main Activities: Part 2(a): Rehabilitation of West Tarum Canal • Procurement of DED/Construction Supervision Consultant • Detailed engineering design • Prequalification of contractors • Development of an inter-district agreement regarding cost allocation and ongoing

financial arrangements for diverted water

Inputs: Consulting Services International: 79 person-months National: 345 person-months

Main Activities: Part 2(b): Improved Land and Water Management • Participatory Rural Appraisal for 3 districts and 16 sub-districts • Training of Trainers for 150 groups of farmers • Training for 3,000 farmers • Implementation of SRI in 3,000 Ha • Farmer empowerment for 150 groups of farmers • Production of organic fertilizer – distribution of 150 units • Acquisition and distribution of livestock (450 cows) • Acquisition and distribution of 30,300 kg of selected seeds • Monitoring and reporting

Inputs: Community contracting civil works. Training, equipment Consulting Services National: 63 person-months Facilitators: 5,400 person-months

Main Activities: Part 2(c): Support for Community- and NGO-Driven Initiatives for Improved Water Supply and Sanitation • Identification of potential NGOs who can facilitate community participation in all

project cycles • Socialization and awareness-raising, assessment of community needs • Selection of communities based on socioeconomic and health criteria and other

indicators • Confirmation of community commitment and willingness to participate • Formation of community implementation teams • Community problem identification and analysis of technical options • Provision of skills training based on communities’ priorities, assets and needs to

generate income and employment opportunities • Provision of access to capital and markets to directly implement skills acquired • Formulation of community action plans and proposals • Disbursement of funds and construction of approved schemes • O&M of completed schemes, and socialization and training support on hygiene

behavioral change • Facilitate the implementation of identified health, water and sanitation related

projects/programs

Inputs: Community contracting civil works. Training, equipment Consulting Services International: 3 person-months National: 138 person-months Assistants: 120 person-months

Main Activities: Part 2(d): Detailed Engineering Design for Upgrading of Bandung Water Source and Other Uses by Inter-Basin Transfer • Procurement of DED/Construction Supervision Consultant • Detailed engineering design • Prequalification of contractors • Development of an inter-district agreement regarding cost allocation and ongoing

financial arrangements for diverted water

Inputs: Surveys investigations and designs for Tranche 2 Consulting Services International: 57 person-months National: 437 person-months

Main Activities: Part 3(a): Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans • Policies and procedures for water quality management • Improvements to water quality monitoring and data management • Strengthening of organizational capacity • Preparation of basin-wide River Water Quality Improvement Strategy (RWQIS) Preparation and implementation of area-based pollution sources management action plans

Inputs: Community contracting civil works. Training, equipment Consulting Services International: 15 person-months National: 160 person-months

Appendix 1 14

Main Activities: Part 3(a): Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans • Policies and procedures for water quality management • Improvements to water quality monitoring and data management • Strengthening of organizational capacity • Preparation of basin-wide River Water Quality Improvement Strategy (RWQIS) Preparation and implementation of area-based pollution sources management action plans

Inputs: Community contracting civil works. Training, equipment Consulting Services International: 15 person-months National: 160 person-months

Main Activities: Part 3(b): Citarum River Basin Catchment Management and Biodiversity Conservation • Preparation of Community based biodiversity conservation action plans • Community forest walk troughs and biodiversity assessments • Strengthening of organizational capacity of villages

Inputs: Community Training, equipment

Main Activities: Part 4(a): Program Management (by the Program Coordination and Management Unit) • Coordination and planning among Project 1 subcomponents (integrated short and

long term AWP) • Development of Data and Information Systems for monitoring and data exchange • Monitoring and evaluation of subcomponents (Project 1) performance, including

financial management; • Social and environment safeguards oversight • Media communication plan, information dissemination and implementation • Quality Control and Quality Assurance Systems

Inputs: Training, equipment Consulting Services International: 33 person-months National: 156 person-months

Main Activities: Part 4(b): Independent Monitoring and Evaluation • Monitoring of the Roadmap physical and financial processes as well as the

effectiveness and efficiency in achieving major outputs, outcomes and impact • Review and reporting of Roadmap progress to NWRSC, and inter-agency program

planning and coordination • Establishing a Roadmap Performance Management System for the overall Roadmap

investments • Monitoring of the level and adequacy of participation of various stakeholders in the

planning, implementing and monitoring of project activities • Monitoring the Roadmap’s social, environmental, and economic impacts, including

the establishment of benchmark using existing government information and data systems

• Assessing utilization of water resources data management information systems and their impact on water resource management

• Developing a mechanism for making necessary adjustments in the Roadmap design and implementation arrangements

Inputs: Training, equipment Consulting Services International: 13 person-months National: 255 person-months

Appendix 1 15

Summary Activities with Milestones Activities with Milestones – Project 1 • Recruitment of Project 1 main design and program management consultants

by March 2009 • Establishment of Water Council by end of 2009 • Roadmap Coordination and Management Unit and Program Coordination

and Management Unit established January 2009 • Confirmation of Strategic Water Resources Management Plan (Pola) for

Citarum River Basin December 2010 • First State of Basin Report end 2009, followed by routine annual reports • Confirmation of Basin Water Resources Management Plan (Rencana) for

Citarum River Basin, December 2011. • Tranche PFR 2released in timely manner • WTC Civil Works start Q4 2009 complete 2013 • Community contracting 2010 environmental, water supply and irrigation

tertiary canal works

Inputs • Consultant services for

project preparation, Roadmap and program management, detailed engineering design and construction supervision, financial management, fiduciary oversight and ADB policies and procedures.

• Civil works and equipment • ADB:$50million

OCR$20 million ADF $30 million

• Government: $31.69 million

• GEF $3.75 million • Beneficiaries $3.14 million

Appendix 2 - Indicative Scheduling of Investment Program Components

Appendix 2 1

Appendix 3 - Detailed Procurement Plan for Project 1 Loan Funded Sub Components

Appendix 3 1

DETAILED PROCUREMENT PLAN FOR PROJECT 1 LOAN FUNDED SUB COMPONENTS

A. Project Information Country Republic of Indonesia Name of Borrower Government of the Republic of Indonesia Project Name Integrated Citarum Water Resources Management

Investment Project Loan or TA Reference 37049 Date of Effectiveness 3 June 2009 Amount US$ (total from all financiers): $ 103.4 million Of which Committed, US$ $ 50. million Executing Agency Directorate General of Water Resources, Ministry of

Public Works Approval Date of Original Procurement Plan March 2007 Approval of Most Recent Procurement Plan October 2008 Publication for Local Advertisement1 Q3 2007 (first) Period Covered by this Plan 2009 - 2013 B. Procurement Thresholds - Works and Goods Procurement Methods To be used above/below ($) international competitive bidding (ICB) works Above $5,000,000 ICB goods Above $1,000,000 national competitive bidding (NCB) works $5,000,000 and below but more than $100,000 NCB goods $1,000,000 and below but more than $100,000 Shopping Works $100,000 and below Shopping Goods $100,000 and below Community Participation (CP) $ 30,000 and below Source: Asian Development Bank estimates. C. Procurement Thresholds - Services Procurement Methods To be used above/below ($) Quality Cost Based Selection (QCBS) Above $200,000 Consultants’ Qualifications Selection (CQS) $200,000 and below Source: Asian Development Bank estimates. D. List of Contract Packages for Works, Goods and Services Exceeding $100,000

Ref Contract Description

Estimated Costs

($ ‘000)

Procurement Method

Expected Date of

Advertisement

Prior Review Y/N

Agency Documents to be used Pre or PostQ

1 Civil Works 45,506 (6

packages)

ICB/NCB 3rd Quarter-20082

Yes for ICB and for the

first contract of

NCB

PIU BBWSC

ADB’s Standard PreQ docs and Standard Bidding Docs Works Large Contract for ICB and Standard Bidding Docs Works Small Contract for NCB

Pre Q for ICB and Post Q for NCB3

2 Equipment: 3 Consulting

Services 16,907

(8 packages)

QCBS 3rd Quarter 2008 – 2nd Quarter

2009

Yes PIU BBWSC & 4 PIUs4

ADB’s Standard Request for Proposals

Pre Q (Shortlisting)

1 General procurement notice, invitation to prequalify and to bid, call for expressions of interest. 2 only Package1 (Bekasi Siphon), other packages will be advertised in 4th Quarter 2009 3 Only Package 1 (Bekasi Siphon) will be Pre-Q 4 PIU of Bappenas, MOA, MOE, MOH.

Appendix 3 2 E. Detailed Contract Packages

Table E.1: Proposed Detailed Contract Packages

Description Unit Number

of Contracts

Cost Estimate

(US$ ‘000)

Pre or Post Qualificatio

n Mode of

Procurement

Documents to be used Responsible

Agency

A. Civil Works 51,516 Rehabilitation of West Tarum Canal from Curug to BTb9: canal dredging, excavation, embankment fill, new drainage channel, concrete lining above cross drain, asphalt pavement new bridges, and mechanical works.

Package 1 8,398 Pre qualification

ICB with prior review

ADB’s Standard Pre qualification

Docs and Standard Bidding

Docs Works Large Contract PIU, BBWSC

Rehabilitation of West Tarum canal from BTb9 to Cibeet: canal dredging, rehab of embankment slope, concrete lining above cross drain, and mechanical woks.





Docs Works Large Contract

PIU, BBWSC

Rehab of West Tarum Canal from Cibeet to Cikarang: canal dredging, rehab of embankment slope, Cibeet and Cikarang siphons, partition walls, and mechanical works.






PIU, BBWSC

Rehabilitation of West Tarum canal from Cikarang to Bekasi: canal dredging, improvement of canal cross section, gas pipe and mechanical works






PIU, BBWSC

Bekasi siphon including mechanical work Package 1 3,961 Pre

qualification

NCB with prior review as the first contract

ADB’s Standard Bidding Docs Works Small

Contract

PIU, BBWSC

Fencing Package 1 1,431 Post qualification

NCB with post review


Contract

PIU, BBWSC

Water Supply Facilities Construction Package 10 894 NA Community

participation NA PIU, MOH

Sanitation Facilities Construction Package 30 643 NA Community


Solid Waste Facilities Construction Package 30 1,345 NA Community


Biogas plant Unit 344 638 NA Community participation NA PIU, MOE

Biogas enceng gondok Unit 150 278 NA Community participation NA PIU, MOE

3 R Garbage Bin Unit 250 309 NA Community participation NA PIU, MOE

Riverbank Gardening Unit 1 61 NA Community participation NA PIU, MOE

Appendix 3 3


of Contracts

Cost Estimate

(US$ ‘000)


n

Mode of Procurement


Agency

Communal septic tank and WC Unit 46 85 NA Community

participation NA PIU, MOE

Communal/individual waste water plant Unit 48 1,188 NA Community

participation NA PIU, MOE

Rehabilitation of Tertiary System (3,000 Ha)

Farmers Groups 150 571 NA Community

Participation NA PIU, MOA

B. Goods/Equipment 900

Office Equipment for Rehab of WTC Package 1 24 Post

qualification Shopping with

Post review

ADB’s Standard Bidding Docs

Goods PIU, BBWSC

Office Equipment for Program Management Package 1 19 Post

qualification Shopping with Post Review


Goods PIU, BBWSC

Office Equipment for Support for Community/CSO Driven Initiative

Package 1 24 Post qualification

Shopping with Post Review


Goods MOH

Telemetric equipment Package 1 31 Post



Goods PIU, MOE

Office equipment Package 1 20 Post



Goods PIU, MOE

R4 Cars (2 units) Package 1 47 Post



Goods PIU, MOA

R3 Cars (150 units) Farmers Groups 150 322 NA Shopping with

Post Review


Goods PIU, MOA

Field water level management equipment & Flow meter




Goods PIU, MOA

Organic fertilizer production equipment (300 units)

Farmers Groups 150 381 Post


ADB’s Standard Bidding Docs Goods

PIU, MOA

Office equipment Package 1 22 Post qualification



Goods PIU, MOA

C. Consulting Services 16,907

WTC Detailed Engineering Design and Construction Supervision

Package 1 3,699 Prequalificat

ion (Shortlisting)

QCBS with FTP and Prior

Review

ADB’s Standard Request For Proposals

PIU, BBWSC

Program Management Consultant for PCMU Package 1 2,340

Prequalification

(Shortlisting)


Review


PIU, BBWSC

Detailed Engineering Design for Upgrading of Bandung Water Sources


ion (Shortlisting)


Review


PIU, BBWSC

Roadmap Management Consultant for RCMU Package 1 2,265

Prequalification

(Shortlisting)


Review


PIU, Bappenas

Consulting Services for Improved Land and Water Package 1 496 Prequalificat

ion QCBS with

FTP and Prior ADB’s Standard

Request For PIU, MOA

Appendix 3 4


of Contracts

Cost Estimate

(US$ ‘000)


n

Mode of Procurement


Agency

Management (Shortlisting) Review Proposals

Consulting services for Development and Implementation of Basin River Quality Improvement Strategy and Action Plans


ion (Shortlisting)


Review

ADB’s Standard Request For Proposals PIU, MOE

Consulting services for Support for Community and CSO Driven Initiative


ion (Shortlisting)


Review


PIU, MOH

Independent Monitoring and Evaluation Package 1 1,101

Prequalification

(Shortlisting)


Review


PIU, Bappenas

Survey and Investigation 128

Environmental Study for WTC Package 1 102

Prequalification

(Shortlisting)

CQS with BTP and Prior Review


PIU, BBWSC

Water sampling and Testing Package 1 26

Prequalification

(Shortlisting)

CQS with BTP and Prior Review


PIU, MOE

Total Contract Packages and Cost 73,361

Source: Government and Asian Development Bank staff estimates

Appendix 3 5 F. Contract Packages by Implementing Agency F.1. Ministry of Public Work (MPW) F.1.1. MPW’s List of Contract Packages for Works, Goods and Services Exceeding $100,000 Ref Contract

Description Estimated

Costs ($ ‘000)

Procurement Method

Expected Date of Advertisement

Prior Review5

Y/N

Agency

1 Civil Works 45,506 (6 Packages)

ICB/NCB 3rd Quarter-20083

(Package 1, Bekasi siphon) Y PIU BBWSC

2 Consulting Services

10,302 (3 packages)

QCBS 2nd Quarter 2007 and 3rd Quarter 2008

Y PIU BBWSC

LGU = Local Government Unit, DAR-CO = Department of Agrarian Reform – Central Office DAR-RO = Department of Agrarian Reform Regional Office

Table 1.1: Proposed Detailed Contract Packages


of Contracts

Cost Estimate

Pre or post Qualification

Mode of Procurement


Agency

(US$ ‘000)

A. Civil Works 6 45,506 Rehabilitation of West Tarum Canal from Curug to BTb9: canal dredging, excavation, embankment fill, new drainage channel, concrete lining above cross drain, asphalt pavement new bridges, and mechanical works.




Docs and Standard

Bidding Docs Works Large

Contract

PIU, BBWSC

Rehabilitation of West Tarum canal from BTb9 to Cibeet: canal dredging, rehab of embankment slope, concrete lining above cross drain, and mechanical woks.




Docs and Standard


Contract

PIU, BBWSC

Rehab of West Tarum Canal from Cibeet to Cikarang: canal dredging, rehab of embankment slope, Cibeet and Cikarang siphons, partition walls, and mechanical works.




Docs and Standard


Contract

PIU, BBWSC

Rehabilitation of West Tarum canal from Cikarang to Bekasi: canal dredging, improvement of canal cross section, gas pipe and mechanical works




Docs and Standard


Contract

PIU, BBWSC

Bekasi siphon including mechanical work Package 1 3,961 Pre

qualification

NCB with prior review as the first


PIU, BBWSC

5 Procurement documents for initial packages/first year will be reviewed by ADB. ADB-approved procurement

documents will be used as model for all procurement financed by ADB and need not be subjected to further review unless specified in the procurement plan, or required under special arrangements.

Appendix 3 6


of Contracts

Cost Estimate

Pre or post Qualification

Mode of Procurement


Agency

(US$ ‘000)

contract. Contract

Fencing Package 1 1,431 Post qualification

NCB with post review


Contract

PIU, BBWSC


Office Equipment For Rehab of WTC Office Equipment for Program Management

Package

Package

1

1

24

19

Post qualification

Post

qualification

Shopping with post review

Shopping with post review


Goods

PIU, BBWSC

PIU, BBWSC


WTC Detailed Engineering Design and Construction Supervision Package 1 3,699

Pre qualification (Shortlisting)

QCBS with FTP and

Prior Review


PIU, BBWSC

Program Management Consultant for PCMU Package 1 2,340


QCBS with FTP and

Prior Review


PIU, BBWSC


Package 1 4,263 Pre

qualification (Shortlisting)

QCBS with FTP and

Prior Review


PIU, BBWSC


Environmental Study for WTC Package 1 102 Pre


CQS with BTP and

Prior Review


PIU, BBWSC


Appendix 3 7 F.2. Ministry of Agriculture (MOA) F.2.1. MOA’s List of Contract Packages for Works, Goods and Services Exceeding $100,000 Ref Contract


Costs ($ ‘000)

Procurement Method


Prior Review6

Y/N

Agency


496 (1 package)

QCBS 4th Quarter 2008 Y PIU, MOA

2




of Contracts

Cost Estimate

Pre or Post qualification

Mode of Procurement


Agency

(US$ ‘000)

A. Civil Works 571 Rehabilitation of Tertiary System (3,000 ha)

Farmers Groups 150 571 NA Community

Participation NA PIU, MOA


R4 Cars (2 units) Package 1 47 Post

qualification



Goods PIU, MOA

R3 Cars (150 units) Farmers Groups 150 322 Post

qualification



Goods PIU, MOA

Field water level management equipment & Flow meter Package 1 10 Post

qualification



Goods PIU, MOA

Organic fertilizer production equipment (300 units) Farmers

Groups 150 381 Post qualification



Goods PIU, MOA

Office equipment Package 1 22 Post qualification



Goods PIU, MOA

C. Consulting Services 496

Consulting Services for Improved Soil and Water Management Package 1 496

Pre qualification (shortlisting)

QCBS with FTP and

Prior Review


PIU, MOA

Survey and Investigation




Appendix 3 8 F.3. Ministry of Health (MOH) F.3.1. MOH’s List of Contract Packages for Works, Goods and Services Exceeding $100,000 Ref Contract


Costs ($ ‘000)

Procurement Method


Prior Review7

Y/N

Agency


1,675 (1 package)

QCBS 4th Quarter 2008 Y PIU, MOH

2




of Contracts

Cost Estimate

Pre or Post Qualification

Mode of Procurement


Agency

(US$ ‘000)

A. Civil Works 2,882 Water Supply Facilities Construction Package 10 894 NA Community


Sanitation Facilities Construction Package 30 643 NA Community


Solid Waste Facilities Construction Package 30 1,345 NA Community



Office Equipment for Support for Community/CSO Driven Initiative



ADB’s Standard Bidding

Docs Goods

MOH


Consulting services for Support for Community and CSO Driven Initiative

Package 1 1,675 Pre


QCBS with FTP and

Prior Review

ADB’s Standard

Request for Proposals

PIU, MOH





Appendix 3 9 F.4. State Ministry of Environment (MOE) F.4.1. MOE’s List of Contract Packages for Works, Goods and Services Exceeding $100,000 Ref Contract


Costs ($ ‘000)

Procurement Method


Prior Review8

Y/N

Agency


1,068 (1 package)

QCBS 4th Quarter 2008 Y PIU, MOE

2




of Contracts

Cost Estimate


Mode of Procurement


Agency

(US$ ‘000)

A. Civil Works 2,559

Biogas plant Unit 344 638 NA Community participation

PIU, MOE

Biogas enceng gondok Unit 150 278 NA Community participation

PIU, MOE

3 R Garbage Bin Unit 250 309 NA Community participation

PIU, MOE

Riverbank Gardening Unit 1 61 NA Community participation

PIU, MOE

Communal septic tank and WC Unit 46 85 NA Community participation

PIU, MOE

Communal/individual waste water plant Unit 48 1188 NA Community

participation PIU, MOE


Telemetric equipment Package 1 31


PIU, MOE

Office equipment for Package 1 20


PIU, MOE


Consulting services for Development and Implementation of Basin River Quality Improvement Strategy and Action Plans

Package 1 1,068 Pre


QCBS with FTP and

Prior Review

ADB’s Standard


PIU, MOE


Water sampling and Testing Package 1 26 In house PIU, MOE


Appendix 3 10 F.5. National Development Planning Agency (Bappenas) F.5.1. Bappenas’ List of Contract Packages for Works, Goods and Services Exceeding $100,000 Ref Contract


Costs ($ ‘000)

Procurement Method


Prior Review10

Y/N

Agency


3,366 (2 Package)

QCBS/CQS 3rd Quarter 2008 Y PIU, Bappenas

2




of Contracts

Cost Estimate


Mode of Procurement


Agency

(US$ ‘000)

A. Civil Works

B. Goods/Equipment


Roadmap Management Consultant for RCMU Package 1 2,265


QCBS with FTP and

Prior Review

ADB’s Standard


PIU, Bappenas

Independent Monitoring and Evaluation Package 1 1,101


QCBS with FTP and

Prior Review

ADB’s Standard


PIU, Bappenas

Total Contract Packages and Cost 2 3,366



G. MONTH PROCUREMENT PLAN

G.1. Goods and Works Contracts estimated to Cost More Than US$ 1 Million The following table lists goods and works contracts for which procurement activity is either ongoing or expected to commence within the next 18 months.

General Description Contract Value

($ x 1000)

Procure ment

Method


Advertise ment Date

quarter/years

Documents to be used

Rehabilitation of West Tarum Canal from Curug to BTb 9

8,398 ICB with

Prior Review

Pre qualification

Q1/2010

- ADB’s Standard Prequalification Documents

- ADB’s Standard Bidding Documents Large Contract

Rehabilitation of West Tarum Canal from BTb 9 to Cibeet 10,015

ICB with Prior Review

Pre qualification

Q1/2010 - ADB’s Standard Prequalification Documents


Rehabilitation of west Tarum Canal from Cibeet to Cikarang 10,224


Pre qualification

Q1/2010 - ADB’s Standard Prequalification Documents


Rehabilitation of west Tarum Canal from Cikarang to Bekasi 11,475


Pre qualification

Q12010 - ADB’s Standard Prequalification Documents


Bekasi siphon including mechanical work 3,961

NCB with Prior Review as the first contract

Pre qualification

Q4/2008 - ADB’s Standard Bidding Documents Small Contract

G.2. Consulting Services Contracts Estimated to Cost More Than US$100,000. The following table lists consulting services contracts for which procurement activity is either ongoing or expected to commence in the next 18 months.

General Description Contract Value

($ x 1000)

Recruit ment Method

Advertise ment Date

quarter/year

International or National

Assignment

Documents to be used

WTC Detailed Engineering Design and Construction Supervision 3,699

QSBS with FTP and Prior

Review Q3/2007 International 79 pm

National 345 pm ADB’s Standard Request for Proposals

Program Management Consultant for PCMU 2,340





4,263 QSBS with

FTP and Prior Review

Q1/2012 International 57 pm National 437 pm

ADB’s Standard Request for Proposals (if Reallocation to be provided)

Roadmap Management Consultant for RCMU 2,265




Improved Soil and Water Management

496

QSBS with FTP with Prior



Development and Implementation of Basin River Quality Improvement Strategy and Action Plans

1,068 QSBS with

FTP and Prior Review

Q1/2009 International 14 pm National 104 pm


Support for Community and CSO Driven Initiatives 1,675




Independent Monitoring and Evaluation 1,101





Environment Study 102 CQS with BTP

and Prior Review

Q1/2009 Only national ADB’s Standard Request for Proposals

Appendix 3 12

G.3. Goods and Works Contracts Estimated to Cost Less Than US$ 1 Million and Consulting Services Contracts Less Than US$ 100,000 The following table groups smaller-value goods, works and consulting services contracts for which procurement activity either ongoing or expected to commence within the next 18 months. General Description Value of Contracts

(cumulative) in US$ x 1000

Number of Contracts

Procurement /Recruitment

Method

Comments

Goods Office equipment for various PIUs 121 6 Shopping Telemetric equipment 31 1 Shopping R4 Cars (2 units) 47 1 Shopping R3 motor craft (150 units) 322 150 Shopping Field water level management equipment & flow meter 10 1 Shopping

Organic fertilizer production equipment (300 units) 381 150 Shopping Works

Construction of water supply and sanitation facilities, biogas plant, biogas enceng gondok, 3R garbage bin, riverbank gardening, communal septic tank and WC, communal/individual waste water plant, and rehabilitation of tertiary system.

6,012 NA Community participation

Consulting Services Water supply and testing, topographical and sociological survey 26 1 SSS for national

assignment

G.4. ADB Prior or Post Review

Except as ADB may otherwise agree, the following prior or post review requirements apply to the various procurement and consultant recruitment methods used for the project.

Procurement of Goods and Works Procurement Method Prior or Post Comments

ICB Works Prior ICB Goods Prior NCB Works Prior4 Only for first NCB works package NCB Goods Prior4 Only for first NCB goods package Shopping for Works Post Shopping for Goods Post Other methods

Recruitment of Consultants Quality and Cost Based Selection (QCBS) Prior Quality Based Selection (QBS) Prior Other selection methods: Consultants’ Qualification (CQS), Least Cost Selection (LCS)< Fixed Budget (FBS), and Single Source (SSS)

Prior

Recruitment of Individual Consultants Individual consultants Prior 4 For NCB procurement, the first draft English language version of the bidding documents should be submitted to ADB for review and approval regardless of the estimated contract value. ADB-approved bidding documents should be used as model for all other ADB-financed packages. For NCB, ADB will review the bid evaluation reports and award contracts on a post-review basis.

Appendix 3 13

H. PROCUREMENT FLOW CHART H.1. Procurement of Work with ICB method

H.2. Procurement of Good or Work with NCB method and Prior Review

Sending to ADB for approval

Advertisement in mass media for prequalification of contractors

Submission of prequalification documents from contractors

Evaluation of PQ docs and sending to ADB

Distributing bidding docs to prequalified contractors

Submission of bids from prequalified contractors

Evaluation of bids and sending to ADB

Signing the contract with the winning contractor

Preparing Prequalification and Bidding Documents


Advertisement in mass media for bid submission from suppliers or contractors

Submission of bids from suppliers or contractors

Evaluation of bids including suppliers’ or contractors’ qualification and sending to ADB for approval

Signing the contract with the winning supplier or contractor

Preparing Bidding Documents

Appendix 3 14

H.3. Recruitment of Consultant with QCBS method

H.4. Recruitment of Consultant with CQS method


Advertisement in mass media Submission of

EOI from consultants

Evaluation of EOI and sending to ADB

Sending invitation to the most suitable consultant to submit proposal

Evaluation of proposal and sending to ADB

Negotiation with the consultant and sending to ADB

Signing the contract

Preparing RFP including TOR

Sending CRAM & Advertisement

Template to ADB for approval

Advertisement in mass media

Submission of EOI from

consultants Evaluation of EOI & sending RFP (incl Shortlist and TOR)

to ADB for approval

Distributing RFP to shortlisted consultants

Submission of proposals from

consultants

Evaluation of Technical

proposals and sending to ADB

for approval

Inviting consultants that have passed

technical evaluation to attend price

proposal opening

Final Evaluation and Sending to

ADB for approval

Signing the contract

Preparing RFP including TOR,

CRAM & Advertisement

Negotiation with the

highest rank consultant

and sending to ADB

Appendix 4 - Standard AWP Template

Appendix 4 1

Appendix 5 - Gender Action Plan

Appendix 5 1

GENDER ACTION PLAN

1. The impact of the Multitranche Financing Facility Integrated Citarum Water Resources Management Investment Program is improved poverty, health and living standards in the Citarum River Basin. This MFF will fund a range of interventions across sectors that are related to water and land management in the basin. Gender-specific water-related issues in the basin, such as the linkage between poor water quality and women’s health, strong demand for safe drinking water among women, and lack of women’s representation in water and environment-related decision making at all levels have been identified through social impact assessment during the preparation of MMF.

2. This gender action plan (GAP) has been prepared to ensure gender equality in the Project

benefits and to actively engage women in subproject design and implementation to respond to their specific needs. Implementation arrangements and estimated costs of the GAP have been integrated into the overall arrangements and budget of the Project. The key principles underlining the GAP are:

(i) active involvement of women, particularly poor women, women household heads, and

mothers with infants and young school children, as both implementers and beneficiaries during consultations, workshops, and focus group discussions;

(ii) engagement of women trainers and community facilitators; (iii) promotion of the hiring of women and equal pay for men and women for work of equal

value; (iv) establishment of sex-disaggregated indicators and collection of sex-disaggregated

data for project performance monitoring and evaluation system; (v) awareness training for men on women’s rights and importance of gender equality; (vi) specific training activities for beneficiary women; and (vii) at all stages of Project involuntary resettlement, resettlement identification, planning,

and management will ensure that gender concerns are incorporated, including gender-specific consultation and information disclosure. This includes special attention to guarantee women’s assets, property, and land-use rights; and to ensure the restoration of their income and living standards.

Table 1: Gender Action Plan

Components Actions Proposed Key Area 1: Institutions and Planning for IWRM Sub Component 1.1 Roadmap Management

• A gender focal point who will be responsible for screening of subproject from gender responsiveness perspective and gender disaggregated reporting will established within the RCMU.

• At least a proportional number of female government staff and consultants will be involved in the Project.

• Compulsory gender-sensitization training will be carried out for all levels of staff to be involved in the Project.

• Both female and make staff will be given equal opportunity to participate in non gender related training and capacity development programs.

• Sex-disaggregated indicators will be established for project performance monitoring and evaluation system and progress reports will include gender-related achievements based on sex-disaggregated data collected.

• Participation of women at all levels will be promoted in the roadmap consultation with stakeholders. The extent of participation of women will be monitored and incorporated in the Project progress reports.

Key Area 2: Water Resource Development and Management Sub Component 2.1 Rehabilitation of the West Tarum Canal

• Affected women will be fully informed about the Project, its expected impact and their entitlement during the implementation of resettlement plan. Special attention will be given to women in severely affected households and women headed households by the Project involuntary resettlement.

Appendix 5 2

• Resettlement planning and monitoring documents will include sex disaggregate data.

• It will be ensured that contractors’ agreements contain (i) compulsory gender sensitization training(s) for both male and female construction workers, and (ii) an appropriate clause promoting the hiring of women and equal pay for men and women for work of equal value.

Sub Component 2.2 Improved Land and Water Management

• Gender sensitive training material in local languages will be prepared in close consultation with beneficiaries, particularly women.

• Gender sensitization training will be provided to local government staff who will implement the component.

• Training to women will be encouraged so that at least 30% of trainee will be women. The extent of participation of women will be monitored and incorporated in the Project progress reports.

Sub Component 2.3 Support for Community and CSO Driven Initiatives for Improved Water Supply and Sanitation

• Gender sensitive awareness raising material in local languages will be prepared in close consultation with beneficiaries.

• Women will be fully informed about the Project, beneficiaries’ expected contribution in particular. Women will be consulted before deciding on the location and design of water and sanitation facilities.

• Training programs, particularly operation and maintenance (e.g. repair of taps, home water treatment), will be provided to women. Hygiene awareness raising training will be provided to both men and women.

• Female community facilitators will be hired to enable better relations with women. Gender-sensitization training will be provided for both male and female community facilitators.

• It will be ensured that contractors’ agreements contain an appropriate clause promoting the hiring of women and equal pay for men and women for work of equal value.

Sub Component 2.6 Detailed Engineering Design for Upgrading Bandung Water Sources


• Opportunities will be sought to increase representation of women in decision-making bodies such as the stakeholder forum for Bandung Sub-Basin.

Key Area 4: Environmental Protection Sub Component 4.1 Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

• Women’s specific needs will be assessed and women at all levels (from water users to policy decision making) will be consulted separately or jointly during preparation of policies and procedures for water quality management, basin-wide River Water Quality Improvement Strategy and area-based pollution sources management action plans.

• The extent of participation of women will be monitored and incorporated in the Project progress reports.

Program Management Sub Component 8.1 Program Management

• A gender focal point who will be responsible for screening of subproject from gender responsiveness perspective and gender disaggregated reporting will established within the PCMU.


• Compulsory gender-sensitization training will be carried out for all levels of staff to be involved in the Project.

• Both female and make staff will be given equal opportunity to participate in non gender related training and capacity development programs.

• Sex-disaggregated indicators will be established for project performance monitoring and evaluation system and progress reports will include gender-related achievements based on sex-disaggregated data collected.

Sub Component 8.2 Independent Monitoring and Evaluation


• Women’s specific needs will be assessed and women at all levels (from water users to policy decision makers) will be consulted separately or jointly during preparation of jointly during the program preparation.

• Roadmap adjustments will be screened from its gender responsiveness. • The extent of participation of women will be monitored and incorporated

in the Project and the M&E reports.

Appendix 6 - Environmental Management Plan

Appendix 6 1

ENVIRONMENTAL MANAGEMENT AND MONITORING PLAN

1. Summarized in Table 1 are the environmental impacts expected from the various Project 1 components, considering both positive and negative impacts and their significance.

Table 1. Impact Assessment Summary for Project 1 Components Environmental Impact Component

Beneficial Adverse Notes

Institutional Strengthening for IWRM

Indirect, highly significant and long term

None Monitoring and evaluation of beneficial impact will be incorporated in the component’s implementation framework

Rehabilitation of the West Tarum Canal

Direct, significant in terms of water quality improvement especially for supply to Jakarta

Moderately significant in relation to canal dredging to restore capacity; adverse impacts can be mitigated

Adverse impacts due mainly to construction works; no new adverse impacts are expected from continued operation of the rehabilitated canal

Land and water management (SRI)

Direct, significant in terms of water conservation and shift to organic fertilizers (required for improving paddy soil structure for SRI effectiveness)

Somewhat uncertain (depending on intensity of future chemical pesticide use); adverse impacts related to pesticide use can be mitigated

The EMP describes measures to combine SRI with integrated pest management in order to reduce reliance on chemical pesticides

Community-driven Initiatives for Improved Water supply and sanitation

Direct, highly significant cumulative benefits for improving water supply and water quality in areas occupied by riverine communities (basinwide, including areas along the WTC)

Minimal, localized and can be mitigated

Localized impacts related to construction of communal septic tanks; the provision of community water supply also serves to mitigate community water supply disruption due to WTC rehabilitation, i.e., for residents that draw water from the canal

Development and Implementation of Basin River Quality Improvement Strategy and Action Plans

Indirect, highly significant and long-term

None Improvement in capacity for water quality management and monitoring will also apply to the operation of the rehabilitated West Tarum Canal

Watershed Management and Biodiversity Conservation (GEF-funded)

Direct, highly significant cumulative benefits in terms of ameliorating watershed degradation (to sustain water supply and mitigate flooding) and enhancing biodiversity

None Environmental management objectives go beyond protection of water resources and encompasses the overall basin environment; beneficial effects are synergistic

2. Table 2. summarizes the safeguard/mitigation measures for specific projects under Project 1 that, based on the assessment, have some adverse or uncertain environmental impacts--notably the components on rehabilitation of the West Tarum Canal, the roll-out of SRI, and the community initiatives involving construction of communal septic tanks. An assessment of the significance of these impacts was presented in the preceding chapter. Also shown in the Table are important monitoring parameters. 3. Note that the EMMP and monitoring specifications described here focuses on the potentially significant adverse impacts. Beneficial environmental impacts associated with most of the Project 1 projects were discussed in the preceding assessment, and these beneficial impacts will be monitored and evaluated within the respective project’s implementation/monitoring frameworks (i.e., project logical frameworks). Table 3 presents the monitoring specifications based on the EMMP.

Appendix 6 2

Table 2. Summary of Mitigation/Management of Potential Adverse Impacts Mitigation Measures Implementation

Minimize the need for and volume of dredging by taking into account the reduction in projected water supply requirement for irrigation. Although WTC’s present conveyance capacity is insufficient to cope with future peak water demands, it may not be necessary to restore its dimensions to the original 1960s design, particularly in the lower reaches where the future peak demand from irrigation is projected to decrease to due land conversion from agriculture to urban use. Therefore, the waterway area need not be dredged or excavated to restore the original flow capacity, thus reducing the volume of the dredging works.

During the detailed design of the WTC rehabilitation, PIU shall re-examine the assumptions for the projection of peak water demand to be supplied by the canal. If projected future water demand is lower than the canal’s original design capacity, then the volume of dredging and excavation required can be reduced.

Each section of the canal should be tested for bottom sediment contamination prior to dredging. If contaminants are present, double silt traps should be used to prevent dispersion of sediment.

Sediment testing and monitoring shall be done by the PIU and a contracted service laboratory. Results are to be communicated formally to the dredging contractor so that measures to minimize sediment dispersal (installation of double silt screens in the affected areas if significant levels of contaminants are present) are implemented

Dredging spoils must be dewatered before moving to allow the foul smell to subside and so that these are dry enough to be transported to the spoil banks without excessive spilling on roads.

Use dredging spoils as resource. Coarse sediments could be used as base material for improving inspection roads in the irrigation service areas. Dumpsites along roads should have adequate drainage to prevent runoff from sediment piles from contaminating any nearby household wells.

The ex-riverbed dump sites for the soft sediments could be developed as nurseries to supply seedlings for reforestation or urban greening. At the ex-riverbed disposal areas for spoil, adequate drainage should be provided to prevent flooding and washout of deposited sediments. The area allocated for sediment disposal should be surrounded by protective embankment/bunds to prevent silt runoff into the surrounding areas. A security fence should be installed to prevent contact between farmers/residents and fresh sediments.

Contractor shall be required to submit turbidity control and spoil disposal plans and contingency measures, which will be included in the bid proposals and evaluation. Plan for works shall include the development of the ex-riverbed dumpsites for tree nursery (Curug, Cibeet and Cikarang) and park (Bekasi). The cost of these measures will be built into the contractor’s budget. Contractor shall be required to post bond to ensure compliance.

Odor from dredged anaerobic sediment is to be expected. Although the smell subsides within a few days of exposure to air, residents in the immediate vicinity of the dredging should be informed and assured that the foul smell is temporary.

Contractor plan shall include measures to minimize nuisance to nearby communities. Contractor will also be responsible for notifying communities of temporary nuisance to be expected, and for providing adequate signs and detours in the work areas.

Affected communities should be informed of the disruptions to be expected and their duration, and contractor should be required to prepare spoil disposal and nuisance minimization plans. Contractor should also plan the works without need for cutting-off the downstream flow. Alternative source of water supply should be provided to communities along the canal that tap water from the stream or use it for washing/bathing purposes.

The bid documents shall require contractor to plan works without need for cutting-off the downstream flow. The soundness of these measures should be part of the criteria for awarding work contracts.

The PIU, through the community initiatives component of Project1 and assisted by a community water supply consultant, shall develop design and construction guidelines—to be used to assisting the communities in constructing the alternative water supply facilities (groundwater wells). Cost built into the Project component on community initiatives for water supply and sanitation improvement.

Alternatives to exclusive chemical pest/weed control should be promoted, e.g., integrated pest management (IPM). The latter is essentially a strategy of more than one method of pest control, with chemical control (pesticides) resorted to only as a last resort and based on economic thresholds.

IPM should be combined with System Rice Intensification (SRI). Both are knowledge-based practices. Requirements for effective SRI-IPM are site-specific. The mode of extending the technology to farmers must be carefully planned.

The Directorate-General for Land and Water under the Ministry of Agriculture (as the envisioned project implementing agency), with support from a project consultant (expert on SRI-IPM), will implement the combined SRI-IPM approach to enhance environmental soundness and sustainability of the project.

Appendix 6 3

Mitigation Measures Implementation Provide adequate measures for community information and involvement in water supply and sanitation planning.

Septic tanks should have sealed bottoms and should not be constructed closer than 10 m from wells and creeks used for water supply.

Stakeholder forums should be established to address community water supply and sanitation issues and options confronting the Bandung sub-basin and communities along the WTC.

The PIU, through the community initiatives component of Project 1 and assisted by sanitation consultant, shall develop design and construction guidelines for communal septic tanks—to be used to assisting the communities in properly constructing the facilities.

Budget is built into the Project 1 component on community initiatives (for water supply and sanitation improvement)

4. The PIU shall submit monthly reports on implementation of the environmental management plan and monitoring for the WTC rehabilitation to the PCMU. This office in turn will provide quarterly reports to the EA, the West Java and DKI Jakarta provincial environmental management agencies; the environment management agencies of Bekasi district, Bekasi City and Karawang district; and ADB.

Table 3. EMP Monitoring Specifications Monitoring

Items/Parameters Location and

Frequency Responsibilities Resources and Budget

Construction Method/Activities • Equipment and method used for

dredging • Conformity to safeguards built

into contractor’s contract Handling of sediment and water hyacinth removed from the canal for drying along canal banks prior to hauling

• Provision of adequate silt traps to prevent sediment dispersion downstream; use of double silt traps for sections where contaminated sediments are found based on results of bottom sediment analysis done prior to dredging each section

Monitor at all sections of the canal that are contracted for construction, dredging or excavation. Monitoring to be done through unannounced visits and inspection of construction or dredging sites at least once every week.

Contractor(s) will be required to submit detailed construction plan considering the safeguards, including specific plan for handling of construction debris, including dredged sediment and water hyacinths removed. Contractor shall be required to post bond to ensure compliance. Construction supervisor of the PIU will be responsible for ensuring compliance and corrective action by contractor.

Cost of measures will be built into the contractor’s bid/budget for the works. Cost of monitoring activity by construction supervisor shall be incorporated into the budget for the PIU.

Nuisance Impacts • Odor from dredging of anaerobic

sediments, and from dewatering of dredging spoils on canal banks before hauling to disposal sites.

• Other nuisance caused by rehabilitation works including noise, dust, traffic congestion on service roads

Monitor for occurrence and severity of nuisance impacts at the actual construction and dredging sites. Monitor through unannounced visits and inspection of construction or dredging sites at least once every week.

Contractor plan shall include measures to minimize nuisance to nearby communities. Contractor will also be responsible for notifying communities of temporary nuisance to be expected, and for providing adequate signs and detours in the work areas.

The cost of nuisance control and public information measures will be built into the contractor’s bid/budget. Cost of monitoring activity by construction supervisor shall be incorporated into the budget for the PIU.

Disruption of Water Conveyance • Canal flow/discharge to monitor

any reduction of water flow caused by rehabilitation works, e.g., due to possible flow constriction around the silt curtains in the dredging sites

Same as water flow monitoring schedule used by PJT II, at the existing water flow measurement points along the canal.

Based on the construction schedule, PJT II shall give advance information to irrigation managers and water supply utilities on any expected water flow disruption or reduction.

Cost of WTC flow monitoring/measurement is built into the operating budget of PJT II. Costs for additional monitoring points will be incurred from the project.

Water Quality • Conventional parameters (color,

temperature, pH, DO, BOD, total suspended solids, total dissolved solids, surfactants, oil and grease, Nitrogen, Phosphorus, Phenols, total Coliform, fecal Coliform

• Water turbidity at and near construction sites (suspended solids)

Conventional parameters to be monitored according to PJT II’s ongoing monthly schedule of water sampling and analysis at 10 points along the WTC and 9 points upstream of Bekasi, Cikarang, and Cibeet Rivers, and 8 points downstream of

Monthly monitoring of conventional water quality parameters & heavy metals shall continue to be done by PJT II using its personnel and laboratory facilities at Curug. PJT II shall provide monthly reports to the PIU who shall alert contractor of water quality

Cost of PJT II monitoring of conventional parameters is incorporated in its operating budget (assistance in training, capacity building and facilities will be provided under Project 1 water quality improvement project), include monthly turbidity

Appendix 6 4

Monitoring Items/Parameters

Location and Frequency Responsibilities Resources and

Budget • Heavy metals (Arsenic,

Cadmium, Chromium, Lead, Mercury, Zinc)

• Other toxic substances (PCB, Phenols, Cyanide)

• Pesticides (based on parameters listed in Governor of West Java Decree No 38/1991 and 39/2000 for Class B, C, D water bodies).

the rivers. Water turbidity at three points of 1 km interval downstream of construction and dredging sites to be monitored on a weekly basis for the duration of works. Heavy metals, other toxic substances and pesticide residues shall be monitored at least once a month at PJT II’s 10 sampling points along the canal.

degradation and require corrective measures. The PIU shall coordinate with PJT II for more frequent monitoring of water turbidity affected by construction activities. For more frequent monitoring shall be done by the PIU and a contracted service laboratory.

monitoring and quarterly monitoring of heavy metals and toxics over the construction period. For more frequent, additional monitoring points and parameters , the budget will be provided under the project.

Dredged / excavated material (Sediment) Contamination • Heavy metals (Arsenic,

Cadmium, Chromium, Lead, Mercury, Zinc)

• Other possible contaminants (TPH, PCB, fecal Coliform)

Since there are no Indonesian standards for sediment contamination, it is recommended that USEPA Guide to Part 503 Biosolids Rule be used as basis for determining significant levels of sediment contamination.

Prior to the works, testing for bottom sediment contaminants shall be done once for each section of canal to be dredged. If for, example, fecal coliform levels exceed 2 million MPN per gram (the limit set for Class B biosolids under the USEPA guideline) then dredged sediments should not be disposed in the Bekasi and Cikarang dumpsites which are close to human settlements and for the dredged sediments to be sprayed with chlorine prior to transport to the Curug or Cibeet dump sites.

The PIU shall contract an accredited laboratory to carry out bottom sediment sampling and analysis. Results are to be communicated formally to the dredging contractor so that measures to minimize sediment dispersal (installation of double silt screens in the affected areas if significant levels of contaminants are present) are implemented.

For each of the four sections of the canal to be dredged, and it will be provided by the project

Disposal of Dredged Sediments • Drying and hauling of spoil • Adequacy of drainage for

access/service road improvement works

• Adequacy of measures to control erosion of sediments in ex-riverbed sites.

• Use of dredging spoils, e.g., as base material for improving inspection roads in the irrigation service areas and development of the ex-riverbed spoil dump sites as nurseries to supply seedlings for reforestation or urban greening.

Monitoring shall be done at the roadside embankments and ex-riverbed sites. Monitoring to be done through unannounced visits and inspection of sediment disposal areas.

Based on the bottom sediment testing results for sections of canal to be dredged (i.e., grain size, composition, contaminants), contractor will determine location of sediment disposal and appropriate handling/transport precautions. The PIU through the construction supervisor shall review and approve the contractor’s handling and disposal of sediments for each section of the canal to be dredged.

Cost of disposal of sediments are built into the contractor’s budget for dredging, which will include (as provided in the bid documents) protection/ development of ex-riverbed dumpsites for tree nurseries or other beneficial land use. Cost for supervise of the construction, will be provided by the PIU

Disruption of Community Water Supply • Adequate provision of

alternative water supply sources and sanitation facilities for WTC residents that use the canal

Monitoring of community complaints shall be done at all populated sections of the canal.

Monitoring shall be done under the Project 1 component on provision of community water supply through community mobilization.

Both mitigation and monitoring cost are built into the Project 1 component on community initiatives (for water supply and sanitation improvement)

Community Health • Incidence of water-related

illnesses

Monitoring locations and frequency shall follow health survey protocols used by the district health offices.

The PIU shall be responsible for consolidating community health data from the district health offices to detect any deviation/increase in reported incidence of water-related illnesses from the norm (based on past records).

Cost of monitoring shall be incorporated into the budget for the PIU.

Location and construction of

Appendix 6 5

Monitoring Items/Parameters

Location and Frequency Responsibilities Resources and

Budget communal septic tanks • Distance of septic tanks from

creeks and wells used for water supply

• Disposal of septic tank construction waste

• Neighborhood nuisance minimization during construction

• Maintenance of communal toilets and septic tanks

Monitoring shall be done at the community sites on a weekly basis over the duration of the activity.

The PIU, through the community initiatives component of Project 1 and assisted by sanitation consultant, shall develop design and construction guidelines for communal septic tanks—to be used for assisting the communities in monitoring construction of facilities.

Both mitigation and monitoring cost are built into the Project 1 component on community initiatives (for water supply and sanitation improvement)

System Rice Intensification (Land & Water management) • Cropping intensity • Change in quantity and

frequency of pesticide use • Water use rates (to monitor

effectiveness of SRI in water conservation)

• Allocation of water saved through SRI

Monitoring to be done at each pilot site for the SRI introduction. Each SRI site to be monitored at least three times during each cropping season.

Directorate-General for Land and Water under the Ministry of Agriculture (as the envisioned project implementing agency), with support from a project consultant (expert on SRI-IPM).

Cost of SRI-IPM integration (or other measures to improve pest management without reliance on chemical pesticides) built into the design of the project

5. The potentially significant adverse environmental impacts of the various Project 1 components are associated mainly with the rehabilitation of the West Tarum Canal, in particular the siphon construction, canal dredging and spoil disposal activities. A formal environmental impact assessment based on AMDAL procedures will be carried out for the WTC rehabilitation project. This follow-on study will refine the impact assessment and the proposed mitigation and monitoring measures described here. The PIU will coordinate with the Ministry of Environment for specific AMDAL compliance steps, including drawing up of AMDAL-approved terms of reference and recruitment of EIA team (with AMDAL-licensed team leader), public notifications and consultations, AMDAL commission review, and regulatory clearances.

Appendix 6 6

AMDAL Guidelines These guidelines give a brief description of the information expected to be covered in the environment management plan and environmental monitoring plan under AMDAL. A. TOR of AMDAL 1. Determine Scope of the Study: (i) activity status; (ii) alternatives (location, design, process, etc);

(iii) initial environment description; (iv) proposed scoping, and (v) result of scoping workshop. The procedure for scoping is as follows:

During scoping, project proponent must clearly identify: (i) all activity components, (ii) activity components that may have adverse environmental impact; (iii) nature of potential impacts, (iv) parameter/aspect of the environment expected to be affected, (v) impact source/cause, (vi) sampling location (if any), (vii) data collection and analysis method, and (viii) impact assessment and expertise need (including time durations).

2. Specify Study Method: (i) data collection & analysis method; (ii) impact prediction method (including profession judgment), and (iii) impact evaluation method.

3. Provide Implementation Information on the Study: (i) proponent identity; (ii) identity of the study preparer; (iii) financing for the study, and (iv) time schedule for study.

B. Environment Impact Assessment

1. Activity Plan: (i) identity of the proponent and preparer of the study; (ii) explanation of the

boundary activity, location, map, activity for each phase (pre-construction, construction and operation); (iii) alternatives plan (e.g., alternative location, design, process, etc.); (iv) relationship with other activities.

2. Baseline environment assessment: describe/explain the current status/state of the environment.

3. Scope of the Study: (i) identify all important impacts, (ii) area of the study and time schedule

4. Impact Assessment: Items required to be analyzed here is the difference of environment condition (with and without the proposed activity) and also various kinds of impacts (direct and indirect). The study preparer must pay attention to the various aspects of the impact analysis (social aspects, physico-chemical aspects, biology, etc).

5. Important Impact Evaluation: from the impact assessment, identify the most significant impacts and mitigation measures and provide recommendations.

Appendix 6 7

C. Environmental Management Plan

1. Significant impact and source of impact: (i) Environmental component or parameter affected with significant impact; (ii) Source of impact; types of activity resulting to big and significant impact.

2. Standard units to measure impact: must be based on the standards stipulated by government regulations.

3. Purpose of environmental management plan: the description of the purpose of the environmental management plan should be specific. For example, the strategic impact to manage in a pulp and paper industrial plant is water pollution. The specific purpose of environmental management is to control quality of waste disposed in the environment, particularly BOD, COD, TSS and pH parameters, so as not to exceed the existing quality standards.

4. Environmental management: environmental management can be made through technological, socio-economic and/or institutional approaches.

5. Location of environmental management: the location to be covered by the environmental management plan shall take into account the spread of impact. A map/sketch/drawing with sufficient scale should be prepared in this regard.

6. Environmental management period: when and how long this activity is to be implemented.

7. Environmental management institutions: responsibilities lie on two personalities, namely: the management executive and the management supervisor. Relationships and coordination with relevant institutions are to be included in the plan.

D. Environmental Monitoring Plan

1. Big and significant impact monitored: (i) Types of environmental parameters considered strategic

to be monitored; (ii) Indicators of components to be monitored, i.e., the relevant indicators for waste water quality are pH, BOD, temperature, color, smell, oil, and presence of heavy metals.

2. Sources of impact: (i) Direct impact: describe any activity resulting in impact; (ii) Indirect impact: change in other environmental parameters due to the indirect effects of the source of impact.

3. Environmental parameters that are to be monitored: covers biological, chemical, physical as well socio-economic and cultural parameters.

4. Purpose of environmental monitoring plan: the description of the purpose of the environmental monitoring plan should be specific. For example, the strategic impact to monitor in a pulp and paper industrial plant is water pollution. The specific purpose of environmental monitoring is to control quality of waste disposed in the environment, particularly BOD, COD, TSS and pH parameters, so as not to exceed the existing quality standards.

5. The methods of environmental monitoring consist of: (i) Data collection and analysis method: data collection, types of equipment and instruments to be used, level of accuracy of instruments, formulae used in data analysis; (ii) Location of environmental monitoring; a precise location has to be determined to be accompanied by map with appropriate scale; (iii) Duration and frequency of monitoring: duration or period of monitoring (for example one year) with the frequency per time unit (twice a year, each once in the rainy season and dry season).

6. Environmental monitoring institutions: indicate in the plan the relevant institutions dealing with, interested in and relating to environmental monitoring activities, and should consist of: (i) Implementor of the environmental monitoring plan: the responsible institution and fund donor in monitoring activity, namely the project initiator; (ii) Environmental monitoring supervisor: Agency or agencies tasked as environmental monitoring supervisors. Environmental monitoring supervision can be implemented by more than one agency; (iii) Reporting of environmental monitoring results: agencies receiving regular reports on monitoring results in accordance with their respective tasks.

Appendix 7 - Financial Reporting Forms

1. Replenishment Forms 2. Quarterly Activity Report Forms 3. PIU Annual Report Forms 4. Consolidated Annual Report Forms

Appendix 7 1

REPLENISHMENT FORMS

Appendix 7 2

Appendix 7 3

Appendix 7 4

QUARTERLY ACTIVITY REPORT FORMS

Appendix 7 5

Appendix 7 6

Appendix 7 7

Appendix 7 8

Appendix 7 9

Appendix 7 10

PIU ANNUAL REPORT FORMS

Appendix 7 11

Appendix 7 12

Appendix 7 13

Appendix 7 14

Appendix 7 15

Appendix 7 16

CONSOLIDATED ANNUAL REPORT FORMS

Appendix 7 17

Appendix 7 18

Appendix 7 19

Appendix 7 20

Appendix 7 21

Appendix 7 22

Appendix 7 23

Appendix 7 24

Appendix 7 25

Appendix 8 – Status of Loan Covenants Matrix and Detailed Table

Appendix 8 1

1/ To be update when Grant becomes effective. Art = Article; BAPPENAS = National Development Planning Agency; C = complied; DGWR = Directorate General of Water Resources; FFA = Framework Financing Agreement; LA = Loan Agreement; MOA = Ministry of Agriculture; MOE = Ministry of Environment; MOFR = Ministry of Forestry; MOH = Ministry of Health; NC = not complied; ND = not due; P = paragraph number; PC = partially complied; PCMU = Project Coordination and Management Unit; PIU/BBWSC = Project Implementation Unit Balai Besar Wilayah Sungai Citarum; RCMU = Roadmap Coordination and Management Unit; S = Schedule, Sect = Section.

STATUS OF LOAN COVENANTS MATRIX AND DETAILED TABLE FOR THE FIRST REVIEW MISSION

Loans 2500/2501-INO: Integrated Citarum Water Resources Management Investment Program – Project 1 Compliance with Loan Covenants as per Loan Agreement, Implementation Arrangements as per RRP, Framework Financing

Agreement during the 1st Review Mission

NOTE: x is to be replaced by complied, not complied, or partially complied during the mission Financial Aspect (1 of 1)

Loan Covenants/ Warrantees:

Separate accounts and records for the

project

Accounts and financial statements

audited annually

Furnish ADB not later than 6 months after end

of fiscal year with audited accounts,

financial statements and auditor's report

Counterpart funding available on timely basis

Starting 2010, and continue throughout the investment program, ensure adequate funds allocated in annual

budget for O&M of all water resources assets included in

investment program

Annually update the CRB roadmap implementation

program to incorporate revised estimates of funding

requirements

Source: FFA, S3, P8

LA,Art.4,Sect4.02(a)(i)

LA,Art.4,Sect4.02(a)(ii

)

FFA, S3, P8 LA,Art4, Sect4.02(a)(iii)

FFA, S6, P5 LA, S5, p10

FFA, S6, P2; LA, S5, p11 FFA, S6, P5

PCMU / DGWR

ND ND ND

NOT COMPLIED ND-include in AWP 2010 ND

RCMU / BAPPENAS

ND ND ND


PIU / BBWSC

ND ND ND


MOA ND

ND ND NOT COMPLIED ND-include in AWP 2010

ND

MOE ND


ND

MOFR 1/ ND


ND

Impl

emen

ting

Age

ncy

MOH ND


ND

1

Appendix 8 2


Implementation Arrangement (1 of 5)


Responsible for overall

management and

coordination of project activities

Ensure overall planning and

financial management at

national and local

government levels

Ensure PIU established w/in 30 days of effective

date (3 Jul 09)

Ensure stakeholder participation in project

carried out through implementation of

activities using community-driven

approaches

Ensure that relevant provisions of ADB's

anticorruption policy included in bidding documents; all

contracts financed by ADB include provisions specifying

right of ADB to audit and examine all accounts

Ensure that website is

established for the project

and updated regularly

Ensure that Procurement committee is

established w/ representatives from PCUM and

relevant departments

Undertake and make

available to ADB annual

inspection audits

from independ

ent auditor

Source: LA, S5, P2 LA, S5, P3 LA, S5, P7 LA, S5, P9 FFA, S6, P8 LA, S5, P12

FFA, S6, P9 LA, S5, P13

FFA, S6, P10 LA, S5, P14

LA, S5, P14

PCMU / DGWR

Partially complied Complied

Partially complied Partially complied NOT COMPLIED ND

RCMU / BAPPENAS Complied

NOT COMPLIED

Partially complied Partially complied

Complied ND PIU / BBWSC

Complied Partially complied Partially complied Complied ND

MOA Complied Partially complied Partially complied

Complied ND

MOE NOT

COMPLIED Partially complied Partially complied

Not complied ND

MOFR 1/ ND Partially complied Partially complied

Not Complied ND

Impl

emen

ting

Age

ncy

MOH Complied Partially complied Partially complied

Complied ND

Appendix 8 3




PIU staff trained on procurement,

financial management;

financial controls established

Engage services of expert in

fiduciary arrangements and technical

quality assurance

Strict documentation by contractors

on use of project funds for further

releases

Ensure adherence to contractual obligations,

Inspector Gen. of MPW build

capacity of PCMU

Roadmap performance monitoring

system established w/in

6 mths of effective date (3

Dec 09)

Investment program

performance monitoring system established w/in 6 mths of effective

date (3 Dec 09)

Database of key

benchmark indicators

established w/in 9 mths of effective date

(3 Mar 09)

Project performance monitoring

system established

w/in 9 mths of effective date

(3 Mar 09)

Source: FFA, S6, P11 LA, S5, P15

FFA, S6, P11 LA, S5, P16

FFA, S6, P11 LA, S5, P17

FFA, S6, P11 LA, S5, P17

FFA, S3, P10 LA, S5, P18

FFA, S3, P10 LA, S5, P18

FFA, S3, P10 LA, S5, P18 LA, S5, P19

PCMU / DGWR Partially complied COMPLIED ND Partially complied X X X RCMU / BAPPENAS Partially complied ND ND X PIU / BBWSC NOT COMPLIED ND

MOA NOT COMPLIED

ND

MOE NOT COMPLIED

ND

MOFR 1/ NOT COMPLIED

ND

Impl

emen

ting

Age

ncy

MOH NOT COMPLIED

ND

Appendix 8 4




Undertake periodic

performance review of project and investment

program in accordance with

IPPMS and PPMS

Consolidate

annual PPMS reports

prepared by IAs

and submit

consolidated

IPPMS report to

ADB

Submit quarterly progress

reports and annual PPMS

reports to PCMU

Submit to ADB quarterly

progress reports, semi-annual consolidated

progress reports

Initial 3 yrs of implementatio

n, carry out jointly w/ ADB semiannual

reviews

3 yrs after effective date

(Jun 2012) carry out

jointly w/ ADB comprehensiv

e mid-term review

TOR of midterm review

developed jointly

w/ADB; submit a detailed progress

report

Ensure rehabilitation of

WTC, implementation

of EMP, incorporate EMP

in bidding documents, BOQ and contracts

Ensure project implemented in accordance

to RP; RP disclosed;

implementation of RP

monitored

Source: LA, S5, P20 LA, S5,

P20 LA, S5, P20,

21 FFA, S3, p8 LA, S5, p21 LA, S5, p22 LA, S5, p23 LA, S5, p23 LA, S5, p24 LA, S5, p25

PCMU / DGWR ND ND ND

ND ND ND

ND ND

RCMU / BAPPENAS

ND

ND

ND ND

PIU / BBWSC

ND

ND

ND ND

MOA ND

ND

ND ND

MOE ND

ND

ND ND

MOFR 1/ ND

ND

ND ND

Impl

emen

ting

Age

ncy

MOH ND

ND

ND ND

Appendix 8 5




Engage external agency or NGO

acceptable to ADB to conduct external M&E

of resettlement process and impacts; reports submitted to ADB on semi-annual

basis

Ensure that all work contracts must include

specific clauses on

undertakings on social impacts

Ensure that reforms introduced

to move from voluntary controls for polluters to a control system

based legal enforcement and

financial incentives

Ensure roadmap vision used as a

basis for development of

POLA and Rencana for 6 Cis River Basin Territory

endorsed by 6 Cis RBTWC

(31 Dec 2012)

and formalized by

Ministerial Decrees (31 Dec 2013)

Developed a framework for stakeholders

discussions for establishing 6 Cis

River Basin Territory Organization and

Water Council (no later than

30Sep09)

Issued the 1st annual "State of

the Citarum River Basin"

report (no later than

Mar 2010)

Completed CRB

institutional rationalization

reviews (no later than

Jun 2010)

Source: LA, S5, p26 FFA, S6, p12 LA, S5, p27

FFA, S6, p4 LA, S5, p29

FFA, S6, p6 LA, S5, p30

FFA, S6, p6 LA, S5, p30

FFA, S6, p7 LA, S5, p31

FFA, S6, p7 LA, S5, p31

FFA, S6, p7 LA, S5, p31

PCMU/ DGWR ND ND ND ND ND ND

RCMU/ BAPPENAS NOT COMPLIED

ND

ND ND ND

PIU/ BBWSC ND

ND

MOA ND

ND

MOE ND

NOT COMPLIED ND

MOFR 1/ ND

ND

Impl

emen

ting

Age

ncy

MOH ND

ND

Appendix 8 6




Established the 6 Cis

River Basin Territory Water

Council (no later than Dec

2011)

Ensure that Bekasi to

Cawang section of the WTC is

rehabilitated or upgraded in line

with ongoing French Gov't

funded FASEP studies

If GEF grant cannot be made available, Govt in consultation

w/ADB undertake to provide the

funding from its own resources

or reduce scope of project

Submit annual State of the Basin

report which should include detailed

progress of performance

indicators and evaluations of realization of

funding targets

Prepare consolidated annual work plans and

budgets and submit to

NSCWR for approval and forwarding to

ADB

Submit project completion

report to ADB w/in 3 mths of completion of

each investment

program project loan

Monitor feasibility preparation and

final design activities in

accordance w/ program

implementation schedule and keep ADB informed of

significant deviations

Prepare and submit to ADB

through NSCWR bi-

annual Roadmap progress reports

RPMS, where appropriate, will integrate MIS of regional govts

and CRB Water Council

Source:

FFA, S.6, p7

LA, S5, p31 FFA, S6, p3 LA, S5, p32 LA, S5, p33 FFA, S6, p5 FFA, S3, p8 FFA, S3, p8 FFA, S3, p8 FFA, S3, p9 FFA, S3, p11

PCMU/ DGWR ND NOT COMPLIED ND

NOT COMPLIED ND COMPLIED

RCMU/ BAPPENAS

NOT COMPLIED

COMPLIED ND Partially complied

PIU/ BBWSC

NOT COMPLIED

COMPLIED

MOA NOT

COMPLIED COMPLIED

MOE ND NOT

COMPLIED COMPLIED

MOFR 1/ ND ND NOT

COMPLIED COMPLIED

Impl

emen

ting

Age

ncy

MOH NOT

COMPLIED COMPLIED

Appendix 8 7

Covenant Due Date Status as per June 09

I. Particular Covenants Loan Agreement (LA), L2500, Art. IV, Sect. 4.05(a); L2501, Art. IV, Sect. 4.02(a). The Borrower shall (i) maintain, or cause to be maintained, separate accounts for the project; (ii) have such accounts and related financial statements audited annually, in accordance with appropriate auditing standards consistently applied, by independent auditors whose qualifications, experience and terms of reference are acceptable to ADB; (iii) furnish to ADB certified copies of such audited accounts and financial statements and the report of the auditors relating thereto (including the auditors’ opinion on the use of the loan proceeds and compliance with the financial covenants of the loan agreement as well as on the use of the procedures for imprest account and statement of expenditures, all in the English language; and (iv) furnish to ADB such other information concerning such accounts and financial statements and the audit thereof as ADB shall from time to time reasonably request.

During project implementation During project implementation Not later than 6 months after the end of each related fiscal year (June of the following year) During project implementation

Not Due Not Due Not Due Not Due

LA, L2500, Art. IV, Sect, 4.05(b); L2501, Art. IV, Sect. 4.02(b). The Borrower shall enable ADB, upon ADB’s request, to discuss the Borrower’s financial statements for the project and its financial affairs related to the project from time to time with the auditors appointed by the Borrower pursuant to L2500, Section 4.05(a)/L2501, Section 4.02(a) of Article IV, and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB, provided that any such discussion shall be conducted only in the presence of an authorized officer of the Borrower unless the Borrower shall otherwise agree.

During project implementation

Complied

II. Implementation Arrangements Executing Agency LA, Sched. 5, para. 1. Directorate General of Water Resources (DGWR) as the project executing agency shall be responsible for carrying out the project.


Complied

Project Coordination and Management Unit (PCMU) LA, Sched. 5, para. 2. PCMU established by DGWR shall be responsible for overall management and coordination of the project activities. PCMU shall (i) ensure that annual work plans are submitted by the PIUs in a timely manner and in a standard format; (ii) review and consolidate, for all PIUs, the annual work plans and corresponding budget estimates; (iii) prepare and submit reports to ADB and NSCWR; (iv) compile the results of project monitoring and evaluation, and convey the consolidated results to the IAs and ADB; (v) liaise and coordinate with other donor agencies on complementary activities;


Complied Partially Complied Partially Complied Not Due Not Due Partially Complied

Appendix 8 8

Covenant Due Date Status as per June 09 (vi) organize coordination meetings and workshops, and issue invitations to the IAs at the national, provincial, and district levels as appropriate; and (vii) arrange for representatives of the IAs to assist the ADB’s review missions.

Partially Complied Complied

Roadmap Coordination and Management Unit (RCMU) LA, Sched. 5, para. 3. RCMU established with BAPPENAS shall ensure overall planning and financial management at the national and local government levels. RCMU shall primarily (i) review prioritization of activities under the Facility and other funding, (ii) facilitate consultations with stakeholders, (iii) liaise with bilateral and multilateral donors, and the private sector, and (iv) monitor and evaluate the Roadmap implementation performance. RCMU and PCMU shall work closely with NSCWR.


Partially Complied Partially Complied Partially Complied Not Due Not Complied

National Steering Committee for Water Resources (NSCWR)

LA, Sched. 5, para. 4. NSCWR established within BAPPENAS shall be chaired by the Deputy of Infrastructure Affairs, BAPPENAS and comprises the following representatives: - Director General of Water Resources, MPW as Deputy Chairman; - Director Water Resources and Irrigation, State Ministry of National Development Planning/National Development Planning Agency (BAPPENAS) as Secretary; - Director of Programming, DGWR, as Deputy Secretary; - Director General of Food Production, MOA; - Director General of Land and Water Management, MOA; - Director General of Budget, Ministry of Finance (MOF); - Director General of Treasury, MOF; - Deputy of Water Resources Conservation and Environment Damage Control, State Ministry of Environment; - Deputy of Development Finance, State Ministry of National Development Planning/National Development Planning Agency (BAPPENAS); - Deputy of Natural Resources and Environment, State Ministry of National Development Planning/National Development Planning Agency (BAPPENAS); - Deputy of Decentralization Affair and Regional Development, State Ministry of National Development Planning/National Development Planning Agency (BAPPENAS)


Complied

LA, Sched. 5, para. 5. NSCWR shall provide (i) policy guidance and direction related to the Investment Program and implementation of water resources development; (ii) guidance in overcoming obstacles and problems by giving directions and recommendations on the preparation


(i) Not Due (ii) Not Due

Appendix 8 9

Covenant Due Date Status as per June 09 and implementation of water resources development program financed by foreign loans and/or grants; and (iii) policy guidance and coordination assistance across all central government agencies and local government agencies involved in integrated water resources management in the CRB and the Roadmap implementation.

(iii) Not Due

Implementation Agencies LA, Sched 5, para. 6. The IAs for the project will be: 1. Directorate of Water Resources and Irrigation, under the Deputy Minister of Infrastructure Affairs, BAPPENAS shall implement (i) part 1, support for institutions and planning for integrated water resources management; and (ii) part 4(b), independent monitoring and evaluation. 2. CRBO (BBWSC), shall implement (i) part 2(a), rehabilitation of West Tarum Canal; (ii) part 2(d), detailed engineering design for upgrading of Bandung water resources; (iii) part 4(b), independent monitoring and evaluation. 3. Directorate of Land Management, Directorate General of Land and Water Management, MOA shall implement part 2(b) improved on-farm land and water management practices. 4. Directorate of Environmental Health, Directorate General of Disease Control and Environment Health, MOH shall implement part 3(a) development of a basin river quality improvement strategy and action plans. 5. The unit under the Deputy Assistant of Lake and River Damage Control, State Ministry of the Environment, shall implement part 3(a) development of a basin river quality improvement strategy and action plans. 6. Directorate of Area Conservation, Directorate General of Forest Protection and Nature Conservation, Ministry of Forest, shall implement part 3(b) citarum river basin catchment management and biodiversity conservation.


Complied (i) Not Complied (ii) Complied (i) and (ii) (iii) not due Complied Complied Not Complied Not Complied

LA, Sched. 5, 7. A PIU is established within each IA and maintained throughout the project implementation period

3 July 2009 Partially Complied

LA, Sched. 5, para. 8. Borrower shall maintain (i) the RCMU within BAPPENAS to support the NSCWR, and (ii) the PCMU in CRBO within DGWR with permanent staff representation from each relevant IA.


(i) Not Complied (ii) Not Complied

Stakeholders' Participation LA, Sched. 5, para. 9. Borrower shall ensure that stakeholder participation in the Project is carried out through implementation of activities using community-driven development approaches and, more importantly CSO involvement in CRB development and management strategy planning, monitoring and evaluation is mainstreamed.


Partially Complied

Appendix 8 10

Covenant Due Date Status as per June 09 In project design and implementation, Borrower shall support (i) a community-driven development approach, (ii) intensive media and campaigns, (iii) community and private sector behavior change activities, (iv) private sector involvement in integrated water resources management through corporate social responsibility programs, and (v) community empowerment initiatives, governance initiatives and stakeholder complaint mechanisms.

(i) Complied (ii) Partially Complied (iii) Partially Complied (iv) Not Complied (v) Partially Complied

III. Counterpart Funding LA, Sched. 5, para. 10. Borrower shall ensure that necessary counterpart funds are made available and released on a timely basis to implement the project. Borrower shall update the Roadmap to incorporate revised estimates of the funding requirements for the project. Borrower shall submit to ADB its annual State of the Basin report which shall include detailed progress of the Roadmap performance and evaluations funding targets.

During project implementation Annually

Partially Complied Not Due Not Due

LA, Sched. 5, para. 11. Borrower shall ensure that adequate funds are allocated in its annual budgets for the operations and maintenance of all water resources assets included in the project. Borrower shall encourage and support contributions for asset management by the respective users.

Starting from 2010 and throughout project implementation During project implementation

Not Due Not Due

IV. Governance and Anticorruption LA, Sched. 5, para. 12. Borrower shall ensure that (i) relevant provisions of ADB's Anticorruption Policy (1998, as amended to date) are included in all bidding documents for the project; and (ii) all contracts financed by ADB in connection with the project include provisions specifying the right of ADB to audit and examine the records and accounts of DGWR, IAs, all contractors, suppliers, consultants and other service providers as they relate to the project.


(i) Complied (ii) Not Due

LA, Sched. 5, para. 13. Borrower shall ensure that DGWR establishes a website for the project and posts financial statements and tract procurement contract awards, including information on the list of participating bidders, name of the winning bidder, basic details on bidding procedures adopted, amount of the contract awarded, list of goods and/or services purchased, and their intended and actual utilization.


Not Complied

LA. Sched. 5, para. 14. Borrower shall ensure that each IA establishes a procurement committee consisting of representatives from the related departments and the PCMU. DGWR and each IA shall undertake and make available to ADB the annual inspection audits from an independent auditor.


Complied (PCMU not represented but monitoring and maintaining CRAMs)

LA. Sched. 5, para. 15. Borrower shall ensure that (i) PIU staff are trained on appropriate procurement and financial


(i) Complied (ii) Not Due

Appendix 8 11

Covenant Due Date Status as per June 09 management procedures set forth in applicable provisions of the procurement, accounting and auditing rules and regulations of the Borrower and ADB; (ii) financial controls are established through periodic review, reconciliation and reporting of status of fund releases, disbursements and liquidation; and (iii) all community-based activities and goods procured for the community are communicated in advance on village notices and through facilitated dialogue with the respective community.

(iii) Not Due

LA, Sched. 5, para. 16. PCMU shall engage the services of an expert in fiduciary arrangements and technical quality assurance who shall semi-annually, or as deemed necessary, review the project's physical progress and performance regarding the financial assurances.


Not Due

LA. Sched. 5, para. 17. Borrower shall require strict documentation by its contractors with respect to the use of project funds as basis for further releases. To ensure adherence to contractual obligations, the office of the Inspector General of MPW shall, through routing inputs, build capacity in the PCMU to ensure implementation of sound quality control and quality assurance procedures for works and consulting services.


Complied

V. Performance Monitoring Systems and Reviews Performance Monitoring Systems LA, Sched. 5, para. 18. BAPPENAS shall establish a RPMS in the RCMU and DGWR shall establish an IPPMS in the PCMU acceptable to ADB BAPPENAS and DGWR shall establish a database of key benchmark indicators.

Within 6 months of the effective date (3 Dec 2009) Within 9 months of the effective date (3 Mar 2010)

Not Due Not Due

LA, Sched. 5, para. 19. DGWR shall establish within the PCMU a PPMS to monitor and evaluate the performance and development impact of the project in form and substance acceptable to ADB.

Within 9 months of the effective date (3 Mar 2010)

Not Due

LA, Sched. 5, para. 20. DGWR and each of the IAs shall undertake periodic performance review of the project and of the investment program in accordance with the IPPMS and the PPMS to evaluate the scope, implementation arrangements, progress and achievements of objectives of the project and overall investment program. PCMU shall consolidate annual PPMS reports prepared by PIUs of the IAs and submit the consolidated IPPMS report to ADB.

During project implementation Yearly

Not Due Not Due

LA, Sched. 5, para. 21. PCMU shall (i) submit to ADB the progress reports of each IA; and (ii) prepare and submit to ADB semi-annual consolidated progress reports for the project. The reports shall include (i) a description of physical progress, (ii) problems encountered, (iii) a summary of financial accounts that shall consist of project expenditures

Quarterly Semi-annual

(i) Not Due (ii) Not Due

Appendix 8 12

Covenant Due Date Status as per June 09 during the period, year to day, and total to date, (iv) implementation progress of the EMP and measures taken under the IEE and environmental monitoring carried out as a regular part of project implementation, and (v) resettlement monitoring as detailed in the RP. Reviews LA, Sched. 5, para. 22. Borrower shall carry out jointly with ADB semiannual reviews to (i) ensure that the implementation arrangements are appropriate; (ii) assess implementation performance and achievement of project outcomes and objectives against the agreed implementation schedule, identify bottlenecks, and agree time-bound action plan for their resolution; (iii) ensure that conditions regarding safeguards and other conditions are being met; (iv) assess progress made in mobilizing CSOs; and (v) assess the readiness for project 2 implementation. Borrower shall jointly with ADB undertake a comprehensive midterm review of the project, which shall assess performance, identify problems affecting project implementation, and reach formal agreement with ADB on changes on the scope or implementation arrangements of the project and investment program required to address these shortfalls. The terms of reference of the midterm review shall be developed jointly by DGWR and ADB. DGWR shall submit to ADB a detailed progress report.

During the initial 3 years of project implementation 3 years after the effective date (3 June 2012) during the second and third year of the project. Prior to review


VI. Safeguards and Social Issues Environment LA, Sched. 5, para. 24. DGWR shall ensure that (i) the West Tarum Canal is rehabilitated and other facilities and structures under the project are designed, constructed, and operated in accordance with all applicable laws and regulations of the Borrower, ADB's Environment Policy (2002), and the IEE; (ii) any adverse environmental impacts are minimized by implementing the mitigation measures and the monitoring program set out in the EMP; (iii) implementation of the EMP and any violation of the environmental standards are reported to ADB in accordance with the IEE; and (iv) EMP is incorporated in the bidding documents and bill of quantities, and made a part of the works contracts.

During project implementation During project implementation Semi-annually during project implementation During project implementation

Partially Complied Partially Complied Not Due Not Due

Resettlement LA, Sched 5, para. 25. DGWR shall ensure that (i) the project is implemented in accordance with applicable laws and regulations of the Borrower, ADB' Involuntary


Complied

Appendix 8 13

Covenant Due Date Status as per June 09 Resettlement Policy (1995), and the RP; (ii) all affected people are given adequate opportunity to participate in resettlement planning and implementation; (iii) the RP: (a) is disclosed to the affected people, who are compensated and assisted prior to displacement from their houses, land and assets, before commencement of civil works under the project; (b) is updated based on the detailed feasibility studies or detailed designs; (c) is submitted to ADB for approval and disclosure on its website; (d) includes complete information on full census, final asset inventory and valuation, and final budget, and (e) is approved by ADB prior to notice to proceed for works in the construction zone; (iv) implementation of the RP is monitored (a) internally by the PIUs and reported monthly to the PCMU who shall report the results quarterly to ADB, and (b) independently by an external agency or a non-government organization, acceptable to ADB, and reported biannually directly to ADB; (v) affected people have an opportunity to express grievance at appropriate levels; and (vi) local officials are instructed to resolve disputes and implement measures promptly.

Complied Complied Not Due Not Due Not Due

LA, Sched. 5, para. 26. Borrower shall engage an external agency or a non-government organization, acceptable to ADB, to conduct external monitoring and evaluation of the resettlement process and impacts. Reports of such external monitoring agency shall be submitted to ADB.

Semi-annually

Not Complied Not Due

Social Impacts LA, Sched. 5, para. 27. Borrower shall ensure and cause all IAs to ensure that all works contractors are required to (i) comply with all applicable labor laws of the Borrower, (ii) use their best efforts to employ women and local people living in the vicinity of the project/subproject, (iii) disseminate information at worksites on the risks of sexually transmitted diseases and HIV/AIDs for those employed during construction, (iv) not differentiate between men's and women's wages or benefits for work of equal value, and (v) not use child labor. Such works contracts must include specific clauses on these undertakings. Borrower shall ensure and cause all IAs to ensure, that compliance with these provisions is monitored by the respective PIUs.


Not Due

LA, Sched. 5, para. 28. Borrower shall ensure that project is During project Complied

Appendix 8 14

Covenant Due Date Status as per June 09 implemented in accordance with ADB's Policy on Indigenous People (1998).

implementation

VII. Other Matters LA, Sched. 5, para. 29. Borrower shall ensure that in line with the expected results of the proposed CRB pollution control action plan, reforms are introduced to move from voluntary controls for polluters to a control system based on legal enforcement and financial incentives.


Not Due

LA, Sched. 5, para. 30. Borrower shall ensure that the Roadmap Vision is used a s a basis for the development of a strategic planning framework for the 6 Ci's River Basin Territory Water Council and formalized b y Ministerial Decrees Future regional spatial planning and strategic development plans shall incorporate the goals for the strategic planning framework for the 6 Ci's River Basin Territory.

By 31 December 2012 and 31 December 2013, respectively

Not Due Not Due

LA, Sched. 5, para. 31. Borrower shall have: (i) developed a framework for stakeholders discussions for establishing the 6 Ci's River Basin Territory organization and water council, (ii) issued the first annual "State of the Citarum River Basin" report, (iii) completed CRB institutional rationalization reviews, including among others: matching the roles, responsibilities and resources of national and regional water resources management organizations (including PJT-2, CRBO, provincial and district agencies) to ensure rationalization of water resources and irrigation asset management and allocation of and management of needs based funding for the Tarum canal systems and the Jatiluhur irrigation systems, and (iv) established the 6 Ci's River Basin Territory Water Council.

No later than 30 September 2009 No later than March 2010 No later than June 2010 No later than December 2011


LA, Sched. 5, para. 32. Borrower shall ensure that the Bekasi to Cawang section of the West Tarum Canal shall be either rehabilitated to adequate design capacity or upgraded in line with ongoing studies funded by the Government of France and detailed engineering design, in a timely manner to ensure availability of increased capacity coinciding with the commissioning of the West Tarum Canal Curug to Bekasi works funded under the project


Not Complied

LA, Sched. 5, para. 33. In the even the GEF grant cannot be made available for the Citarum river basin catchment management and biodiversity conservation (part 3(b) of the project), the Borrower shall, in consultation with ADB, undertake to either provide the corresponding funding from its own resources or agree to reduce the scope of the project accordingly.


Not Due

Appendix 9 - Project 1 Sub Components Profiles and Logical Frameworks

1.1 - Roadmap Management 1.2 - Roadmap Institutional Strengthening (TA A1) 1.3 - Institutional Strengthening for IWRM in 6 Ci’s River Basin Territory (TA B1) 1.4 - Spatial Planning for The 6 CIs River Basin Territory (TA B2) 2.1 - West Tarum Canal Rehabilitation Project 2.2 - Improved Land and Water Management 2.3 - Support for Community and CSO Driven Initiatives for Improved Water Supply and Sanitation 2.6 - Detailed Engineering Design for Upgrading Bandung Water Sources 3.1 - Development of Key Policies and Strategies for Water Resources Management in CRB (TA B3) 4.1 - Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans 4.2 - Watershed Management and Biodiversity Conservation (GEF) 5.1 - Upper Citarum Basin Flood Management (TA C1) 5.2 – Climate Change Adaptation and Mitigation (TA E1) 7.1 - Decision Support System for Integrated Water Resources Management in Citarum River Basin (TA D1) 8.1 - Program Management 8.2 - Independent Monitoring and Evaluation

Appendix 9 1

Integrated Citarum Water Resource Management Investment Program

Subcomponent Name 1.1 - Roadmap Management

Subcomponent Area Citarum River Basin

Duration 36 months MFF Loan ADF 2501-INO Project 1

Key Areas Addressed Institutions and Planning for IWRM

Implementing Agency Water Resources and Irrigation Directorate, Ministry of National Development Planning

RATIONALE IMPLEMENTATION ARRANGEMENTS

A “Roadmap” (Strategic investment plan) has been prepared for basin-wide integrated water resources management (IWRM) based on a “Vision” of basin stakeholder for Government and community working together for clean, healthy and productive catchments and rivers, bringing sustainable benefits to all people of the Citarum River Basin.

The Roadmap is essentially a planned program of interventions that will, if successfully implemented, lead to the achievement of the vision. In many cases, projects to be included in the roadmap had already been identified by previous studies. In other cases, it became apparent that interventions were required that had not been identified previously, but will be essential for achieving the objectives. A total of almost 80 Roadmap interventions were identified, with a total base cost of around $3.5 billion, proposed for a 15 year time frame.

The Roadmap key areas are: (i) Institutions and Planning for Integrated Water Resource Management; (ii) Water Resource Development and Management; (iii) Water Sharing; (iv) Environmental Protection; (v) Disaster Management; (vi) Community Empowerment; (vii) Data, Information and Decision Support.

It is an ambitious program, and crosses a number of sectors. However, such a complex program is necessary simply because the problems are numerous and inter-related. It is probable that, if this program was to be successfully implemented, it would be one of the most comprehensive basin IWRM programs anywhere in the world.

Strong coordination among the implementing agencies is required, along with effective monitoring and reporting mechanisms to allow GOI and funding agencies to ensure that the funds are being disbursed in accordance with the plans and in a timely way. In addition, information exchange among the implementing agencies, and other basin stakeholders, including communities, civil society organizations (CSOs) and the private sector, will improve performance overall, and minimise wasted effort caused by overlaps.

A Roadmap Coordination and Management Unit (RCMU) has been established within the National Development Planning Agency (Badan Perencanaan Pembangunan Nasional-BAPPENAS) to ensure overall planning and financial management at national and local government levels. The RCMU will primarily (i) ensure effective coordination among component Roadmap projects, (ii) review prioritization of activities under the MFF and other funding, (iii) facilitate consultations with stakeholders, (iv) liaise with bilateral and multilateral donors, and the private sector, (v) monitor and evaluate the Roadmap implementation performance.

The Directorate General of Water Resources (DGWR) within the Ministry of Public Works (MPW) is the Investment Program Executing Agency (EA) and EA for Project 1. DGWR has established a Project Coordination and Management Unit (PCMU) within the Balai Besar Wilayah Sungai Citarum (the Citarum river basin organization) to be responsible for overall management and coordination of all project activities. The RCMU and PCMU will work closely with the National Steering Committee Water Resources (NSCWR) established in BAPPENAS. Project Implementation Units (PIUs) will be established in each Implementing Agency (IA) responsible for implementation activities defined in each PFR.

The RCMU is composed by a small consulting team of international and national consultants, together with the BAPPENAS as the Roadmap Coordination and Management Unit (RCMU). A contract for consulting services will initially be let to support the RCMU in Roadmap management.

OUTPUTS

− Coordination among component projects (planning, policy coordination, integrated AWP approval, mid term development plans)

− Support the RCMU and its secretariat operation to National Steering Committee Water Resources

Appendix 9 2

OBJECTIVES

The key objective of Roadmap management is to ensure the effective coordination of the various implementing agencies and ensure timely funding availability.

BENEFITS COMMUNITY INVOLVEMENT

The development of the Roadmap for IWRM provides an important mechanism for GOI to direct future investments in sectors related to water and land management in the Citarum River Basin.

Additionally, many of the proposed component projects under the Roadmap include policy operationalization, planning and organizational strengthening. This is true for both relevant government organizations at national, provincial and district level, as well as NGOs and the community at large. The benefits of these initiatives, although difficult to quantify, are likely to be substantial if the program is successfully implemented. Strengthened institutions and a firm policy basis for IWRM will lead to a more effective and holistic approach to water and land management at the basin level and below in the CRB. In turn, increased water availability, cleaner and healthier rivers and catchments will lead to higher productivity for agriculture and industry, provide greatly improved water supply and sanitation in urban, peri-urban and rural areas, and better quality of life for the inhabitants of the basin. This new multi-sectoral approach to river basin management has the potential to be a model for river basins elsewhere in Indonesia and provide an example for other countries in the region that have embraced river basin management as a concept, but may be struggling to implement it effectively.

The Roadmap has been designed to address the needs of a broad range of basin stakeholders, and support to communities to plan and undertake their own water and land management measures is a feature.

The Roadmap supports community and NGOs- driven participatory approaches for many of the outputs. Communities will decide priority areas and the type of technology to be used on a number of subcomponents with community participation in the development of water and sanitation systems, environmental improvements and on-farm water management. Community groups will be strengthened to lead planning and implementation activities with the assistance of community facilitators trained by qualified NGOs, and will take charge of operation and maintenance (O&M) on a permanent basis of constructed works. NGOs have participated in dialogue regarding Roadmap preparation and in preparation of detailed subcomponent activities, and also in initial pilot IWRM demonstration activities in the CRB. NGOs singularly and also in informal networks are already active in many activities which complement and synergize, or form part of, the Roadmap. Increased engagement and support to communities working with NGOs is designed into Project 1 as communities, and CSOs become more active in CRB IWRM policy making, planning, implementation, management and, monitoring and evaluation.

Key project outcomes include stakeholder participation, overseen by the proposed Citarum River Basin Council. To ensure effective stakeholder participation, the Roadmap will support (i) a community development-driven (CDD) approach to project design and implementation, (ii) intensive media campaigns and community and private sector awareness programs, (iii) private sector involvement in IWRM through corporate social responsibility (CSR) programs, and (iv) support to governance initiatives.

INPUTS

− 30 person-months of consulting services IPS and 335 person-months of consulting services NPS will be provided

− Funding allocation for pilot demonstration activities.

Appendix 9 3

Subcomponent 1.1: Roadmap Management (by the Roadmap Coordination Management Unit)

Liaison with executing agencies and other relevant stakeholders

• Executing agencies and other relevant stakeholders well informed about program progress

• Executing agencies and other relevant stakeholders participating effectively in setting the direction of the program and its projects

• Minutes of meetings and workshops with executing agencies and other relevant stakeholders

• GOI continues to support the execution of the projects and facilitates stakeholder support for their preparation

Coordination among component projects • Projects well coordinated, with opportunities for information exchange maximized, and conflicts among projects minimized




Identification of the need for and coordination of implementation of pilot activities to improve knowledge of water issues in CRB

• Priority information needs identified, and minor studies undertaken on time and within budget that redress those needs

• Final reports of studies • Stakeholders provide sufficient information to identify priority knowledge gaps

• Local organizations can be found to undertake the studies effectively

Information system and communication • Information exchange among the implementing agencies, and other basin stakeholders, including communities, civil society organizations (CSOs) and the private sector, improved in overall performance, and wasted effort caused by overlaps minimized

• Reports produced

• Post-project stakeholder survey

• Stakeholder willing to share data


• All monitoring and reporting undertaken in accordance with agreed procedures


Main Activities: • Coordination among component projects (planning, policy coordination, integrated AWP approval, mid term development plans) • Support the RCMU and its secretariat operation to National Water Resources Steering Committee

• Funding allocations management • Identification of the need for and coordination of implementation of pilot activities to improve knowledge of water issues in CRB

• Monitoring and reporting of Roadmap implementation performance

• Coordination and synergetic planning between National and Regional Governments, CSOs, communities and private sector on IWRM initiatives

• Roadmap Data and Information System development and management • Identification and development of private sector investment opportunities

• Roadmap Media communication plan, information dissemination and implementation

Financed by MFF Consulting Services International: 30 person-months National: 335 person-months

Appendix 9 4


Subcomponent Name 1.2 - Roadmap Institutional Strengthening (A1)

Subcomponent Area Citarum River Basin and National Agencies

Duration 36 months TA 7189 - INO Yes Project 1

Key Areas Addressed Institution and Planning for integrated Water Resource Management


RATIONALE OBJECTIVES

The Roadmap is essentially a strategically planned program of interventions that will, if successfully implemented, lead to the achievement of a vision agreed on through stakeholder consultations during Phase 3 of TA 4381-INO.

In many cases, projects to be included in the Roadmap had already been identified by previous studies. In other cases, it became apparent that interventions were required that had not been identified previously, but will be essential for achieving the objectives. A total of almost 80 interventions were identified, with a total base cost of around $3.5 billion, proposed for a 15-year time frame.

An effective Roadmap Institutional Strengthening group needs to be assigned the ongoing task strengthened institutions and mechanisms involved in the Roadmap planning and implementation. This is to consist of a small consulting team of international and national consultants, together within Bappenas’ (Directorate of Irrigation and Water Resources) Roadmap Coordination Management Unit (RCMU).

The key objective of this subcomponent is to ensure institutional strengthening in the fields of policy, legislation, financial, planning for IWRM, regulations, coordination mechanisms at a Roadmap level for the governmental institutions (National, Provincial and District) and CSOs involved in the Roadmap.

OUTPUTS − Activities aimed at improved coordination and

communication among IWRM stakeholders in Citarum River Basin.

− Strengthening of RCMU and regional Bappeda in IWRM planning and programming.

− Establishment of effective data and information systems to support IWRM planning and programming.

− Capacity building for improved National and Regional IWRM planning and programming.

− Development of mechanisms for improved funding and more effective fiscal planning for IWRM in river basins in Indonesia.

− Capacity building to improve RCMU staff skills.

Appendix 9 5

Design Summary Performance Targets / Indicators

Data Sources / Reporting Mechanisms


Outputs

Subcomponent 1.2: Roadmap Institutional Strengthening

� Effective RCMU and regional Bappeda in IWRM planning and programming.

� Appropriate data and information systems to support IWRM planning and programming.

• RCMU and regional Bappeda effective in IWRM planning and programming

� Data and information systems designed, implemented and accessible to all relevant agencies and their staff

• Post-capacity building evaluation (survey)

� Project documentation � Post-implementation

survey of relevant agencies

• Waning interest (of GOI and relevant agencies) in the Roadmap process over time

• Reluctance by agencies to freely share and exchange relevant data

• Legal constraints that may not allow the implementation of the desired funding and more effective fiscal planning mechanisms

� Improved system for national and regional IWRM planning and programming.

• New system for national and regional IWRM planning and programming in place and being used

� Project documentation

• Post-implementation survey of relevant agencies

� Improved funding and more effective fiscal planning for IWRM in river basins in Indonesia.

• Funding and more effective fiscal planning for IWRM in river basins in Indonesia improved

� GOI published financial data

Activities Inputs

Subcomponent 1.2: Roadmap Institutional Strengthening

• Activities aimed at improved coordination and communication among IWRM stakeholders in Citarum River Basin.

• Strengthening of RCMU in IWRM planning and programming and regional Bappeda.

• Establishment of effective data and information systems to support IWRM planning and programming.

• Capacity building for improved National and Regional IWRM planning and programming.

• Development of mechanisms for improved funding and more effective fiscal planning for IWRM in river basins in Indonesia.

• Capacity building to improve RCMU staff skills.

International consulting: 15 person-months National consulting: 48 person-months

Appendix 9 6


Subcomponent Name 1.3 - Institutional Strengthening for IWRM in 6 Ci’s River Basin Territory (B1)

Subcomponent Area 6 Ci’s River Basin Territory


Key Areas Addressed Institution and Planning for Integrated Water Resource Management

Implementing Agency Directorate of Water Resources Management, Directorate General of Water Resource, Ministry of Public Works

RATIONALE OUTPUTS

In order to introduce and effectively deliver holistic IWRM principles to the water sector in the 6 CIs River Basin Territory, a wide range of institutions and their related legal and regulatory frameworks must be strengthened in water resources protection, water services provision and river basin management.

− Activities to improve technical capacity: (i) flood warning systems and real-time communication, (ii) management and data information systems, (iii) quantity and quality monitoring of flow and regulation for efficient water allocation.

− Ongoing support for Water Resources Council (WRC) and supporting office(s), and capacity building for water resource management (WRM) agencies.

− Ongoing activities where little or no capacity building is required: (i) strategic planning, (ii) performance monitoring and evaluation, (iii) development of the basin pola and rencana (iv) O&M of water infrastructure.

− Internal Balai Besar organizational management: (i) leadership and teamwork, (ii) human resources management, (iii) financial planning and management.

− Development of an Internet-based metadatabase (data directory) for water, land and related data in the Citarum River Basin.

− Development of annual "state of the basin" reporting system.

OBJECTIVES

The key objective of IWRM Institutional Strengthening is the effective implementation of Project 1 and the development of IWRM capacity in the 6 CIs through:

− Strengthening the balai besar organizationally,

− Strengthening for the balai besar and related organizations in technical capacity related to river basin planning and the information on which it is based,

− Strengthening in cooperative and collaborative approaches for balai besar and related organizations,

− Strengthening in and collaborate links with other river basin stakeholders such as water users, NGOs and community representatives, and

− Strengthening in knowledge and awareness of IWMR principles, and education for a broad audience.

Appendix 9 7




Outputs

Subcomponent 1.3: Institutional Strengthening for IWRM

� Ongoing support for Water Resources Council and supporting office(s), and improved capacity of water resource management agencies.

� Pola and rencana for 6 Ci’s River Basin Territory.

� Recommendations for further work to improve technical capacity: (i) flood warning systems and real-time communication, (ii) management and data information systems, (iii) quantity and quality monitoring of flow and regulation for efficient water allocation.

� Recommendations on improved institutional framework for O&M of water infrastructure.

� Water Resources Council operating effectively (by end 2011) and making appropriate decisions and recommendations to GOI

� Capacity of water management agencies to make decisions in an IWRM context improved

� Pola (by 2012) and rencana

(by 2013) for 6 Ci’s River Basin Territory completed and approved by GOI, and implementation commenced

� Reports containing

recommendations for further work to improve technical capacity prepared and submitted

� Published minutes of WRC meetings

� Post-capacity building evaluation (survey)

� Post-project analysis of activities and decisions of the relevant agencies

� GOI papers documenting decisions to approve pola and rencana


• Inadequate support from all agencies with basin / water resources management responsibilities

• Lack of adequate support for the Water Resources Council

• Lack of GOI support for the three Balai Besar

• Reluctance by agencies to freely share and exchange relevant data

• Legal constraints that may not allow the implementation of the desired institutional arrangements for IWRM

� Recommendations on improved institutional framework for O&M of water infrastructure.

� Reports containing recommendations on improved institutional framework for O&M of water infrastructure prepared and submitted


� Strengthened Balai Besar for three sub-basins.

� All three Balai Besar strengthened in the areas of: (i) leadership and teamwork, (ii) human resources management, (iii) financial planning and management.

� Post-capacity building evaluation (survey

Appendix 9 8




� Internet-based meta-database for water, land and related data in the Citarum River Basin.

� Effective decision support tool for use by relevant agencies for water planning.

� Annual "state of the basin" reporting system.

� Metadatabase designed, implemented and operational

� Decision support tool

designed, implemented and accessible to all relevant agencies and their staff

� "State of the basin" reporting

system in place by end 2009 and reports being produced and submitted annually



� Annual "state of the

basin" reports

Activities Inputs

Subcomponent 1.3: Institutional Strengthening for IWRM

• Activities to improve technical capacity: (i) flood warning systems and real-time communication, (ii) management and data information systems, (iii) quantity and quality monitoring of flow and regulation for efficient water allocation.

• Ongoing support for Water Resources Council (WRC) and supporting office(s), and capacity building for water resource management (WRM) agencies.

• Ongoing activities where little or no capacity building is required: (i) strategic planning, (ii) performance monitoring and evaluation, (iii) development of the basin pola and rencana (iv) O&M of water infrastructure.

• Internal Balai Besar organization management: (i) leadership and teamwork, (ii) human resources management, (iii) financial planning and management.

• Development of an Internet-based metadatabase (data directory) for water, land and related data in the 6 CIs River Basin Territory.

• Design and implementation of a decision support tool for use by relevant agencies for planning.

• Development of annual "state of the basin" reporting system.


Appendix 9 9


Subcomponent Name 1.4 - Spatial Planning for The 6 CIs River Basin Territory (B2)

Subcomponent Area 6 Ci’s River Basin Territory


Key Areas Addressed Institution and Planning for Integrated Water Resource Management

Implementing Agency Directorate General Spatial Planning, Ministry of Public Works

RATIONALE OBJECTIVE

Rapid urban and industrial development in the 6 Ci’s River Basin Territory and the Citarum River Basin specifically, is having an increasingly significant impact on water demands and causing degradation of water quality in the streams and reservoirs in the region.

Spatial planning is therefore critical if the water resources of the region are to be developed and managed effectively and sustainably. A spatial planning study is proposed that will concentrate on the Citarum River Basin and deliver consistent socio-economic and land-use data sets for the basin for different spatial scenarios.

Furthermore the study will allow analysis of the impacts of water development and management plans on spatial development in the region and on other sectors. The study will be based on the Java Spatial Model developed under the “Space and Water” project - a spatial planning initiative covering all of Java. The model is used to provide internally consistent future projections of: (i) the spatial distribution at desa level of the population and employment; (ii) the urban area growth needed to accommodate human activities; and (iii) the land-use changes caused by the urban area growth. The model provides in particular a consistent projection of urban/rural land-use with important consequences for total water demand.

The key objective of the Spatial Planning for The Citarum River basin Territory sub component is to generate consistent socio-economic and land-use data sets for the CRB for different spatial scenarios.

Furthermore the project will provide the tools to analyse: (i) the impacts of water zoning plans on spatial developments and other sectors; and (ii) the impacts of increased total water demands on required investments for water supply infrastructure and demand management strategies.

OUTPUTS − Preparation of a consistent regional plan reflecting

the existing local plans.

− Preparation of an up-to-date land-use map (remote sensing) for the project area.

− Preparation of Java Spatial Model (JSM) for projection of population and land-use: (further) calibration and validation with specific attention to employment, accessibility, and specific regional sectors with different growth characteristics.

− Estimation of spatial requirements for the water sector and other related sectors (housing, industry, agriculture, environment).

− Development of spatial strategies and scenario’s; interpretation of projections, resolution of conflicts on the use of space.

− Quantification of water related zoning on land-use in the basin (low-flow and peak-flow conservation zoning, flood zoning, erosion zoning, groundwater protection zoning, and so on), based on the water resources analysis for the river basin.

− Strategic assessment of the impacts of water related zoning on other sectors.

− Coordination and integration, covering in particular the interactions with the many involved agencies and the component subprojects of ICWRMIP.

Appendix 9 10


Data Sources / Reporting

Mechanisms


Outputs

Subcomponent 1.4: Spatial Planning for The 6 CIs River Basin Territory

� Regional spatial plan reflecting the existing local plans.

� Up-to-date land-use map (remote sensing) for the project area.

� � Java Spatial Model (JSM) for projection

of population and land-use

� Estimates of spatial requirements for the water sector and other related sectors (housing, industry, agriculture, environment).

� Spatial strategies and scenarios; interpretation of projections, resolution of conflicts on the use of space.

� Quantification of impact of water related zoning on land-use in the basin (low-flow and peak-flow conservation zoning, flood zoning, erosion zoning, groundwater protection zoning, and so on), based on the water resources analysis for the river basin.

� Strategic assessment of the impacts of water related zoning on other sectors.

• Plan developed and acceptable to key stakeholders

• Land use map completed and made available to relevant agencies

• Model developed, calibrated and validated, with user documentation and training

• Report on estimates of spatial requirements completed and submitted

• Report on spatial strategies and scenarios completed and submitted

• Report on quantification of impact of water related zoning on land-use in the basin completed and submitted

• Report on strategic assessment of the impacts of water related zoning on other sectors completed and submitted

• Project documentation







Activities Inputs

Subcomponent 1.4: Spatial Planning for The 6 CIs River Basin Territory

• Preparation of a consistent regional plan reflecting the existing local plans.

• Preparation of an up-to-date land-use map (remote sensing) for the project area.

• Preparation of Java Spatial Model (JSM) for projection of population and land-use: (further) calibration and validation with specific attention to employment, accessibility, and specific regional sectors with different growth characteristics.

• Estimation of spatial requirements for the water sector and other related sectors (housing, industry, agriculture, environment).

• Development of spatial strategies and scenario’s; interpretation of projections, resolution of conflicts on the use of space.

• Quantification of impact of water related zoning on land-use in the basin (low-flow and peak-flow conservation zoning, flood zoning, erosion zoning, groundwater protection zoning, and so on), based on the water resources analysis for the river basin.

• Strategic assessment of the impacts of water related zoning on other sectors.

• Coordination and integration, covering in particular the interactions with the many involved agencies and the component subprojects of ICWRMIP.


Appendix 9 11


Subcomponent Name 2.1 - West Tarum Canal Rehabilitation Project

Subcomponent Area West Java - Kabupaten Karawang and Bekasi

Duration 53 months MFF Loan OCR 2500-INO/ADF 2501-INO Project 1

Key Areas Addressed Water Resources Development and Management

Implementing Agency Balai Besar Wilayah Sungai Citarum, Directorate General of Water Resource, Ministry of Public Works


Deforestation, urbanisation and industrial development in the catchment area of the Cikao (Purwakarta) (a tributary that enters the Citarum just upstream of West Tarum Canal (WTC) intake at Curug weir); and the catchments of rivers intercepted by the WTC, being the Cibeet, Cikarang and Kali Bekasi have caused an increase of the erosion rate, occurrence of flash floods, and uncontrolled discharge of untreated waste water and garbage, resulting in deterioration of the water quality in the WTC and its feeding rivers.

Urbanisation and industrial development in the region along the WTC, particularly between Cikarang and Jakarta, dumping of waste, construction of make-shift toilets in the canal and the drains discharging in the tail end of the WTC are sources of a further decrease of the water quality.

Lack of operational and maintenance staff, adequate maintenance equipment and materials and the limited financial resources of the agency responsible for WTC management. (PJT-II), have caused excessive sedimentation in certain canal reaches; malfunctioning of control and measuring gates in cross regulators and irrigation offtakes; and damaged trash racks and other hydro-mechanical equipment. This has resulted in a reduced conveyance capacity in many canal sections and difficulties in a proper operation of the water regulating and measuring structures.

In order to overcome, or at least reduce, the above shortcomings to a manageable level, it is necessary to implement the recommendations for improvement of institutional settings, rehabilitation works of canal and related structures, installation of hydro-mechanical and procurement of maintenance equipment, resulting from the West Tarum Canal Rehabilitation Project.

The Project Implementation Unit (PIU), together with the District Resettlement Working Group (RWG) of each district, will be responsible in updating and implementing the approved resettlement plan.

INPUTS

79 person-months of consulting services IPS and 345 person-months of consulting services NPS will be provided

OUTPUTS

− Detailed Engineering Design

− Bekasi Syphon works and urgent maintenance works implementation

− Tendering main WTC packages

− Construction of WTC Rehabilitation Works and related structures

− Effective WTC operation and maintenance during rehabilitation works

− Data and Information Management

− Safeguards Implementation

− Community coordination and Empowerment

OBJECTIVES

The general objective of this subcomponent is:

Design and implementation of all civil works, hydro-mechanical equipment, pollution prevention measures, institutional and financial settings to improve the water quality of the WTC and to establish a reliable and sustainable conveyance and supply system with a well-funded WTC operations body (PJT2) that can meet the water quality standards and the water demand for irrigation and domestic, municipal and industrial purposes (DMI) up to 2025 in a sustainable manner.

Appendix 9 12

BENEFITS

The West Tarum Canal Rehabilitation Project main quantifiable benefits are those arising from: (i) the additional 19.6 m3/sec of water for Jakarta, Curug and Bekasi, and (ii) the additional 4.5 m3/sec of water for irrigation.

The main impacts of this sub component project are: (i) water supply from Jatiluhur and WTC increase by 2.0% annually; (ii) water supply for Jakarta increase by 2.5% annually; (iii) additional 200,000 households in Jakarta provided with pipe water annually; and (iv) factories in the Jakarta area increase their water usage by 2.0% annually.

The rehabilitation of WTC will provide sufficient water to cultivate 117,600 ha of paddy as compared with 91,800 ha in the without project implementation. This will increase paddy cropping intensity from 1.53 to 1.93. The project will increase the annual paddy cropped area by 25,800 ha by 2025. A total of 25,800 farmers, each cultivating an average of 0.5 ha of paddy land (two crops per year) will benefit from this increase in crop area. Incorporation of the above described benefits in the economic analysis result in 44% EIRR and the sensitivity analysis show project benefits are stable under possible adverse conditions.

COMMUNITY INVOLVEMENT

Due to the upgrading of the WTC, resettlement of people along the riverbanks will be conducted. The updated inventory of losses (IOL) undertaken by the TA Consultants in May 2008, estimates that a total of 892 entitled parties (EPs) (872 affected households or AHs and 20 government agencies) will lose the use of approximately 46 ha of land that will be cleared of structures and vegetation.

The Affected Persons (APs) will be entitled to compensation through the Livelihood Restoration Program which is divided into two components: (i) special program and (ii) general program.

The special program under the LRP has allocated an estimated amount to cover any gaps in local government regulation on providing for affected structures, crops and trees, required during relocation. It should be noted that these are estimates only as the actual impacts, costs and level of assistance will be determined during RP updating. This gap will be given in the special program (not in cash) that equal with the available gap. A suitably experienced NGO will facilitate this program.

Under the general program of the LRP, the project will also provide suitable livelihood activities for severely affected and vulnerable AHs. The program will be based and designed according to the results of needs assessment to be carried out by the local organization with the AHs during the updating of the RP.

Appendix 9 13

Subcomponent 2.1: Rehabilitation of West Tarum Canal

Detailed engineering design

• Detailed engineering design successfully completed, meeting required standards



Construction contractors selected by tendering

• Fair and equitable selection process and successful contractors selected on merit

• Tendering process records • There is the intention of GOI to make the selection process fair and equitable

Construction of improvement works

• West Tarum Canal restored to its agreed design capacity • Water quality improved through exclusion of inflows of polluted

water from crossing stream through construction of siphons • Water control structures restored to full operational status

• Environmental impacts minimised, and in particular through proper disposal of dredged material

• Project completion report(s) • Post-completion surveys of

water quality parameters along the canal

• Measurement of canal flow rates

• Construction of improvement works is carried out on time, within budget and to specified quality standards


Associated activities • Social disruption for those living along the canal minimised, and in particular access to water supply and sanitation maintained and improved if necessary

• Capacity of PJT II and its staff strengthened to a level where WTC can be effectively and efficiently maintained



Project Management • Project completed on time and on budget to the agreed standard of quality

• Project completion report(s) • Consultants and local counterparts undertake the management of the project competently

Main Activities: • Procurement of DED/Construction Supervision Consultant • Detailed engineering design • Prequalification of contractors • Tendering, selection of contractors and contract negotiation • Mobilization, pre-construction survey and setting out • Construction supervision • Removal and disposal of sediments from the canal bed, strengthening of embankments • Separation of Cikarang and Bekasi river flows from the main canal through construction of by-passes (inverted siphons) • Capacity building of PJT II for improved management and operation of WTC

• Implementation of stakeholder-driven selection process of water supply and sanitation options for riparian communities along West Tarum Canal


Appendix 9 14


Subcomponent Name 2.2 - Improved Land and Water Management




Implementing Agency Directorate of Land Management, Directorate General of Land and Water Management, Ministry of Agriculture


Presently, the annual irrigation water supplied to 57,000 ha of rice fields in WTC is about 1.57 billion m3 or 27,600 m3/ha. The estimated required water use for flooded irrigation is estimated at 6,000 m3/ha for the main season and 12,000 m3/ha for the dry-season giving a total of 18,000 m3/ha/year. The current irrigation efficiency is low.

The adoption of wet-dry aerobic soil and water management practices could reduce water demand to about 12,000m3/ha/year.

Also improved land and water management has been shown to increase in rice yield due to: (i) increased activity of aerobic and anaerobic bacteria aiding vigorous plant growth; (ii) increased tilling; (iii) reducing damage caused by storm, pest and diseases; and (iv) reducing the competition among seedlings for plant nutrients.

The PIU will be located within the Directorate of Land Management, DGL&W, MOA. The PIU will procure (using QCBS following ADB Guidelines on the Use of Consultants) the services of a single consulting firm for a multi-year contract to supply national professional technical and managerial support. NGO facilitators will be sub contracted under these services in a manner agreeable to ADB. The PIU will manage a competitive selection process of potential farmer groups that will be jointly undertaken in close cooperation with sub-district officials and local extension workers. Local farmer groups and/or community based groups will participate fully in the planning, design and construction and later O&M of all physical works under the project. Tertiary and farm system construction will be carried out under community contracting methods to farmer/community groups. The community will buy in any specific survey and design services through this budget as may be necessary. Equipment, facilities and livestock will be provided to the farmer groups for communal ownership and for the benefit of the group, with systems established to ensure a fair an equitable access. Priority will be given to the vulnerable individuals and families, as well as women. Using community facilitators from NGOs, the PIU will ensure such procedures are established in a participatory manner with the entire community prior to any handover of facilities. The PIU will release an advance budget of 30-50% of the total amount to each farmer group at the start of the design/construction process for walkthroughs, engineering design and technical assistance, and initial construction. A further 30-40% shall be released subject to PIU inspection and acceptance of Stage 1 works. A final release of will be made on a further inspection confirming satisfactory results. Final joint walkthroughs will be made as part of system commissioning and transfer of facilities.

The PIU, the NGO facilitators and the consultants will provide training and demonstration of SRI activities in areas where water availability is of high reliabilty. An intensive media and communication campaign among communities following the program and in surrounding areas will be carried out using district extension workers.

The PIU will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. The PIU will disseminate and share these results with other SRI activities in West Java and through the active SRI network of professionals in MOA and Indonesia.

OBJECTIVES SELECTION PROCEDURES

The objective of this component of the ICWRMPis to accelerate the adoption of improved land and water management practices in the Citarum River Basin reducing water use and increasing farm income. Some 3,000 ha of

Appendix 9 15

paddy land will be targeted.

The subcomponent will be implemented in Cianjur District, Bandung District and in Karawang District and some selected upstream districts. A total of 3,000 farmers will benefit.

BENEFITS

Presently, the average farm family with 0.5 ha of paddy land (cropped twice yearly) earns an income of Rp 7.8 million/year from the sale of his paddy crop, Rp 0.5 million from sale of other farm produce and Rp 1.0 million from off-farm work, for a total gross income of around Rp 9.3 million per year. Deducting Rp 2.0 million for farm expenses, the yearly net income is about Rp 7.3 million or Rp1.8 million per capita or 20% above the accepted poverty income level per family. The landless labourers who form about 25% of the rural population currently earn only Rp 4.0 million or 33% below the poverty line income. The average per capita income for the farming community is Rp 1.6 million or 7% above the poverty line (e.g. PPTA 4381-INO ICWRMIP Phase 2 FS)

As a result of this project, the farmer annual net income will be raised to about Rp 10.1 million with 80% of this income derived from paddy crop. This income is 40% above the poverty line income, assuming that the poverty line income is raised by 20 percent above the existing level by the end of the project. Similarly, the landless labourers’ income, with additional work from the SRI paddy cultivation, will be increased to Rp 5.5 million or 25% below the poverty level.

In addition, the paddy farmers’ and the community net income will be increased by almost 40% with the poverty incidence reduced from the current level of 20% to less than 10%.


At early stage of the program, the PIU will manage a competitive selection process of potential farmer groups that will be jointly undertaken in close cooperation with sub-district officials and local extension workers. Initial dissemination to sub-districts and villages will ensure that each participating farmer/community group are invited to make a proposal following initial dissemination to the wider community of the objectives, inputs and outputs of the program.

The farmers targeted by the program will contribute to the development of the project by participating in planning, design construction of irrigation facilities and taking over the O&M, and also in managing and providing O&M to equipment and facilities supplied under the project. In addition, farmers will contribute time to attend meetings and follow-up, training and incremental workload as a result of the SRI method adoption, and provide time inputs into dissemination of lessons learned.

Capacity Building

From each selected farmers groups, an advanced farmer will be selected as farmer group trainer and will received training on SRI. The selected advanced farmers and local extension workers will received a training of trainers from the district agriculture agencies and will act as field facilitators. For the purpose of capacity building for community empowerment in System Rice Intensification (SRI) during implementation, facilitators from a non governmental organization (NGO), specialized in agricultural development and SRI, will provide in collaboration with the local extension workers and the advanced farmers on the job training and facilitation to the farmers groups. NGO facilitators to train farmers groups will be sub-contracted directly by the Directorate of Land

The selection of farmer groups will be undertaken by the PIU on a competitive basis. Initial dissemination to subdistricts and villages will ensure that, for each participating farmer/community group, groups are invited to make a proposal following initial dissemination to the wider community of the objectives, inputs and outputs of the program. The following will be prerequisite for participation;

Farmers Groups Participation General Criteria (i) Willing to join and/or form a Water Users Association (WUA)

(ii) Farmer groups or community groups shall be willing to participate fully in the project activities

(iii) Communities willing to participate and contribute in kind a minimum of 20% and in cash 4% to construction activities and provide O&M

(iv) Willing to plant high crop variety, at least twice a year

(v) Each WUA will manage 20 ha or more commanded irrigation area

Target Areas Selection General Criteria (i) Confirmation shall be received from local

government that the long term spatial plan for the area designates the area as for irrigated agriculture

(ii) A location shall have a highly reliable water supply with cropping intensity of 180% to 200%

Appendix 9 16

Management, DGL&W, MOA in line with ADB guidelines.

The NGO facilitators with the local extension workers and the advanced farmers will organize a 5 days training class and 15 times field practices in one season. In addition there will be focus group discussions (FGDs) in order to empower Farmer Groups (FGs) in preparing the community group action plans (CGAPs) (Penyusunan Rencana Usulan Kegiatan Kelompok/RUKK).

Fund Flow Mechanisms

The fund transfer procedure for social grant covers the fund release mechanisms to the chairman of the targeted community group based on the community group action plan agreed by the Chief of commitment authority (PPK).

The community group bank account is established only for the purpose of the defined social grant program. The Head of the District agriculture agency and the community group chairman jointly authorize this community group bank account. Any disbursements should be based on request from the Chairman of the targeted community group and counter signed by the Authorized budget utilization (KPA). The bank account number should be reported to the Authorized budget utilization/Chief of commitment authority (PPK).

The community group action plan is prepared using a participatory process through discussion facilitated by the by NGO facilitators, the local extension workers and the advanced farmers and covers:

- Detailed requirement for material, scope of works, required resources

- Unit costs of material and works including transportation cost and other related costs

The targeted community group should be engaged through an agreement in order to use funds and implement activities. This agreement is a legal document to protect the government on budget utilization by the society or community, and is signed by the chairman of the community group, the Chief of commitment authority (PPK) and authorized by the Head of the District agricultural agency as the Authorized budget utilization (KPA).

The social grant implementation will be considered finished when the physical works are completed according to the community group action plan (RUKK). The activities should be ended at the end of each fiscal year by 31 December. Then the completed physical works should be handed over to the community with the related documentation.

The Chief of Commitment authority from the district agriculture agency will release an advance budget of 30-50% of the total amount to each farmer group at the start of the design/construction process for walkthroughs, engineering design and technical assistance, and initial construction. A further 30-40% shall be released subject to PIU inspection and acceptance of Stage 1 works. A final release of will be made on a further inspection confirming satisfactory results. Final joint walkthroughs will be made as part of system commissioning and transfer of facilities.

Equipment, facilities and livestock will be provided to the farmer groups for communal ownership and for the benefit of the group, with systems established to ensure a fair and equitable access

Monitoring and evaluation The PIU supported by the consultants will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. The PIU will disseminate and share these results with other SRI activities in West Java and through the active SRI network of professionals in MOA and Indonesia.

Using community facilitators for quality control and

achieved for the last 3 years

(iii) Good drainage facilities and no flooding influence

(iv) Organic material available

(v) Maximum land holding of each farmer family should not exceed 2 ha

(vi) Priority will be given to land with farm road access

In addition, the PIUs shall establish competitive selection procedures which prioritize:

• the poor communities

• proposals which demonstrate open transparent procedures with full community participation

• proposals which provide for long term dissemination of results to farmers in adjacent areas.

Appendix 9 17

monitoring, the PIU through district agriculture agency will ensure that such procedures are established in a participatory manner with the entire community prior to any handover of facilities.

Equipment for water level in field measurement will be installed and the farmer groups will be trained in water use monitoring and will ensure long term water volume monitoring and will report to the district agriculture agency

Social and Environmental Safeguards

The PIU will ensure that (i) all CCD activities financed under the Investment Program are carried out in full compliance with (a) all applicable laws and regulations of the Government; (b) ADB’s safeguard policies, including the policies on involuntary resettlement, the environment, and indigenous peoples; (c) the Gender Action Plan (Program Administration Memorandum Appendix 5); (d) the Resettlement Framework (Program Administration Memorandum Supplementary Appendix 1); (e) the Environmental Management Plan (Program Administration Memorandum Appendix 6); and (f) the Environmental Assessment and Review Framework (Program Administration Memorandum Supplementary Appendix 2) agreed and set forth in Schedule 5 of the FFA shall be used to guide project preparation and implementation;

Sustainability

The definition for sustainability in the context of the Project is that the systems constructed through the Project, will keep on operating and may even expand after the Project has closed. This means that (i) Operation & Maintenance are organized and implemented properly by community members, which (ii) repairs are being done and that (iii) sufficient income is generated to cover all necessary expenditures to keep on running.

Replicability

The definition for replicability in the context of the Project is that the methodologies developed and implemented through the Project, will be adopted by local government and other donors / NGO’s to replicate the Project’s achievements in other locations during the Project’s life time and even after the Project has closed. The Project’s Strategy for Local Government Capacity Building includes support to information dissemination through media and adjacent communities.

INPUTS OUTPUTS − 63 person-months of consulting services NPS with

4,050 person-months of NGO facilitators will be provided

− Distribution of 300 units organic fertilizer production equipment

− Acquisition and distribution of livestock (450 cows)

− Acquisition and distribution of 45,000 kg of selected seeds.

The targeted area will cover 3 districts

The main outputs of this sub-project are:

(i) Increased rice yield

(ii) Reduced use of irrigation water

(iii) Increase income of rice farmers, particularly the poor,

(iv) Dissemination of improved water manage-ment practices, and

(v) Strengthened capacity of district extension officers

Appendix 9 18

Subcomponent 2.2: Improved Land and Water Management

Identification and appraisal of target areas • Appropriate target irrigation areas identified, according to demand-responsive criteria, and appraised accurately (see under “Main Activities” for targets)

• Appraisal reports • Sufficient irrigators are willing to participate in the SRI roll-out

Capacity building • Capacity of trainers and farmers to implement SRI raised to the appropriate level through effective training

• Reports on training • Surveys of people trained

• Enough potential trainers are available and willing to participate

• Farmers are enthusiastic enough to undertake training and apply the lesson learned

Progressive implementation of SRI • Program for progressive implementation adhered to

• Procurement and distribution of supplies undertake according to agreed timetable

• Progress reports • Project completion report

• Continued support by GOI for adoption of SRI


• Adequate supply of organic fertilizer and other supplies

Management, monitoring and reporting • Timely monitoring and reporting carried out

• Project progress reports • Sufficient numbers of local project managers are available


Main Activities: • Participatory Rural Appraisal within 3 districts • Training of Trainers for 150 groups of farmers

• Training for 3,000 farmers • Implementation of SRI in 3,000 Ha

• Farmer empowerment for 150 groups of farmers • Organic fertilizer Production Equipment – distribution of 300 units

• Acquisition and distribution of livestock (450 cows) • Acquisition and distribution of 45,000 kg of selected seeds

• Install equipment for water level in field measurement • Monitoring and reporting

Financed by MFF Consulting Services National: 63 person-months Facilitators: 4,050 person-months

Appendix 9 19


Subcomponent Name 2.3 - Support for Community and CSO Driven Initiatives for Improved Water Supply and Sanitation

Subcomponent Area Riparian rural communities in the upper Citarum catchment and along the West Tarum Canal (WTC)



Implementing Agency Directorate of Environmental Health, Directorate General of Disease Control and Environment Health, Ministry of Health


Rural communities in the upper catchment living adjacent to the Citarum River and along the West Tarum Canal (WTC) may seem to have adequate drinking water supplies and sanitation facilities. However, drinking water quality is often low and there are many direct abstractions from polluted sources for domestic use. Defecation is often direct into the WTC and water quality studies have shown that poor sanitary practices along the canal account for more than 30% of BOD. A comprehensive survey is needed to properly assess the situation. Conditions are poor along the Citarum River in the vicinity of Bandung City where there is considerable domestic and industrial pollution and most people dispose of waste directly into the Citarum River.

There is a high incidence of waterborne and water-related disease among poor people, with children and women generally suffering most from using water unfit for human consumption and from poor hygiene practices and behavior.

A project implementation unit (PIU) will be established at the Directorate of Environmental Health. Provincial coordinating committees will assist district coordinating teams to address issues that cross district boundaries. Participating communities will set up community imple-mentation teams responsible for project-related community activities. Consulting services will provide support at central level.

An intensive media and communication campaign among communities will be carried out following the program and in surrounding areas.

The PIU will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. The PIU will disseminate and share these results with other WSS activities in West Java.

The success of the project will rely on a community-driven, participatory approach. Communities will decide on the type of technology to be used, plan and implement the activities with the assistance of community facilitators, take charge of O&M on a permanent basis, and monitor and evaluate the sustainability and use of the new services.

Direct fund channeling of community funds has proven to substantially speed up the flow of funds to the ultimate beneficiaries for community-based civil works contracting.

Appendix 9 20

OBJECTIVES SELECTION PROCEEDURES

To improve public health and reduce waterborne diseases in rural riparian communities in the upper catchment and along the WTC, by improvements to water supply and sanitation.

ICWRMIP interventions will be community-driven, based on the processes developed under the ongoing WSLIC-II and CWSH projects and SANIMAS (Sanitasi Masyarakyat - community-based sanitation), and using the resources of NGOs and CBOs active in the field.

The targeted villages were determined during the project preparatory technical assistance based on socioeconomic and water and health technical factors along the WTC.

The final selection of villages to participate in the proposed Project will be determined by the districts during the early stage of implementation through project orientation and consultation phases.

Village Participation Criteria:

(i) Community commitment confirmed through a Letter of Intent,

(a) No other clean water or drinking water projects ongoing or planned for the village;

(b) Formation of a community implementation team (CIT);

(c) Willingness to prepare a community action plan (CAP);

(d) Willingness to contribute 16% or more of subproject construction costs in-kind;

(e) Willingness to contribute 4% in cash;

(f) Willingness to pay all user fees afterward (operation and maintenance, etc.);

(g) Willingness to conduct required operation and maintenance on the system; and

(h) Willingness to conduct sanitation and hygiene behavioural change program.

(ii) Geographic requisite: at least three qualifying villages per subdistrict.

(iii) Socioeconomic factors, including

• village poverty rate (based on Family Planning Agency methodology) of more than 25% of households classified as pre-welfare or welfare-1;

• minimum village population of at least 100 households per village.

(iv) Health and technical factors (any one factor qualifies village for inclusion in Project):

• percentage of households with access to improved latrines < 50%;

• percentage of households requiring more than 30 minutes to access water and return it to home > 30%;

• water availability/reliability < 9 months per year for > 30% of households;

• level of fecal chloroform, arsenic > Ministry of Health/World Health Organization technical standard;

• percentage of dug wells intruded by salt-water, smell, or otherwise contaminated > 10%; or,

• (f) per capita water availability < 15 liters per person per day

BENEFITS OUTPUTS

The main benefits of the project will be: (i) reduced poverty and increased health benefits in poor districts; (ii) increased community empowerment; and (iii) strengthened local government capacity.

Reliable access to safe water and sanitation facilities will save time and effort required to obtain good quality water, increasing time and capacity for income-generating activities. Better quality water and improved hygiene behavior will reduce the incidence and severity of

− Identification of potential NGOs that can facilitate participatory village/community development planning, focusing on issues of environment, health and livelihoods, community participation in all aspects of the project cycle.

− Socialization and awareness-raising about community health, hygiene, sanitation and water supply, access, and quality and assessment of

Appendix 9 21

waterborne and water-related diseases, particularly among infants, young children, and the elderly, leading to a reduction in sick days and health-related expenditures. This will improve levels of social welfare, and facilitate efforts to improve the economic welfare of beneficiaries. Given the high proportion of poor households in the target districts, and the proposed targeting on the poorest locations within these districts, the incidence of poverty among project beneficiaries is expected to be well over 50%.

The project will have a positive impact on communities’ ownership and leadership in their development, as they will actively participate in selecting, planning, cofinancing, implementing, operating, and maintaining the investments.

The economic benefits of providing clean water and sanitation facilities are high. The World Bank estimates that the returns from such project are 5 to 20 times the actual investments.

needs.

− Selection of communities based on socioeconomic and health criteria, and other indicators.

− Formation of community implementation teams with members drawn from community stakeholders in a transparent, inclusive, and accountable manner.

− Community problem identification and analysis meetings to determine priority problems and possible solutions, through presentations of water supply and sanitation options (informed choice menu*), investment costs, O&M costs.

− Provision of skills training based on communities’ priorities, assets and needs to generate income and employment opportunities.

− Provision of access to capital and markets to directly implement skills acquired.

− Formulation of community action plans.

− Disbursement of funds and construction of approved WSS schemes, together with supporting socialization and training activities.

− Operation and maintenance of completed schemes, and socialization and training support on hygiene behavioral change.


Following confirmation of village participation, villages will prepare a Community Action Plan (CAP). The CAP will be approved by the Project Implementation Unit (PIU). The CAP will:

(i) propose solutions to overcome water supply, sanitation, and/or health problems that are at an appropriate level of technology and reasonable budget level (that is, within the proposed maximum limit of Rp 350 million for water supply and sanitation facilities per village);

(ii) be required to pass the economic assessment test; and

(iii) be required to pass the environmental screening process.

Communities will be required to demonstrate their commit-ment by contributing at least 20% of the total capital cost (16% in kind, 4% in cash) of the investment in water supply and sanitation facility construction, and by covering all O&M costs. The project will provide training to beneficiaries in design and construction, financial management, and O&M, which will help ensure sustainability of the newly constructed facilities, and provide communities with skills to initiate other community activities and improvements. Since civil works contracts will be mostly small, community-based contracting will be allowed following ADB’s Guide on Community Participation in Procurement.

INPUTS

− 3 person-months of consulting services IPS and 258 person-months of consulting services NPS will be provided.

The targeted area will cover the villages located along the WTC.

Appendix 9 22

Subcomponent 2.3: Support for Community- and NGO-Driven Initiatives for Improved Water Supply and Sanitation

Capacity building and planning • Capacity of participating communities (and particularly the community implementation teams) enhanced to a level that enables effective development and implementation of action plans

• Action plans developed in 30 participating communities that will lead to improved water and catchment management and can be implemented locally

• Appropriate financing mechanism that will enable participating communities to have access to sufficient funds for implementation of their action plans

• Project reports • Survey of participating communities

• Feedback from trainers

• Continued support by GOI for the community-based approach

• Continued support by people in local communities

• Appropriate financing mechanism can be developed and agreed to by GOI

Implementation and ongoing support

• Action plans implemented successfully in all 30 communities within agreed time and budget

• Project completion reports • Continued support by people in local communities and contribution of labour and other in-kind inputs

• Funding is made available in a timely manner and is used wisely in accordance with the agreed action plans


• Project completed on time and on budget to the agreed standard of quality

• Project completion reports • Sufficient numbers of local project managers are available


Main Activities: • Identification of potential NGOs who can facilitate community participation in all project cycles

• Socialization and awareness-raising, assessment of community needs

• Selection of communities based on socioeconomic and health criteria and other indicators • Confirmation of community commitment and willingness to participate

• Formation of community implementation teams • Community problem identification and analysis of technical options

• Provision of skills training based on communities’ priorities, assets and needs to generate income and employment opportunities • Provision of access to capital and markets to directly implement skills acquired

• Formulation of community action plans and proposals • Disbursement of funds and construction of approved schemes

• O&M of completed schemes, and socialization and training support on hygiene behavioral change • Facilitate the implementation of identified health, water and sanitation related projects/programs


Appendix 9 23


Subcomponent Name 2.6 - Detailed Engineering Design for Upgrading Bandung Water Sources






The rapid urbanization and industrialization in Bandung an its surrounding creates a dependance on groundwater resources as its primary source of water. The rate of water extraction from the local aquifers already significantly exceeds recharge rates and so the water is being mined, with water tables declining at more than 1 metre per year in some place. Therefore this component has been included in the Investment Program to design and construct a supplementary source of supply from surface water.

This subcomponent “Detailed Engineering Design for Upgrading Bandung Water Sources” aims to prepare implementation of physical measures in Project 2 (P2) for the upgrading of Bandung water source. In order to prepare this DED, this sub component will be preceded by:

a. “Water Supply Options for Upgrading Bandung Water Sources” funded under an ADB PPTA,

b. “Feasibility Study for Upgrading Bandung Water Sources” funded under an ADB PPTA,

Detailed engineering designs of all civil and hydro-mechanical works required to upgrade the Bandung water sources will include preparation of detailed design, engineer's estimate, prequalification and tender documents for the (i) Construction of Cibutarua Weir, (ii) Construction of Santosa Reservoir on the Cilaki River, (iii) Construction of a 4.5 km diversion tunnel, (iv) Construction of a reservoir upstream of Tamiang Cangkir Weir, needed to compensate irrigation downstream of Cibatarua Weir.

Those water supply options for Bandung have been previously identified during the ADB TA 4381 (INO) Phase 3 and will be completed by the development of an inter-district agreement regarding cost allocation and ongoing financial arrangements for diverted water.

The Project Implementation Unit (PIU) will be the Balai Besar Wilayah Sungai Citarum.

OUTPUTS

− Detailed Engineering Design

− Tendering main packages

− Data and Information Management

− Safeguards Implementation

− Community coordination and Empowerment

Appendix 9 24

OBJECTIVES

The general objective of this subcomponent is:

Design of all civil works, hydro-mechanical equipment, pollution prevention measures, institutional and financial settings to upgrade water sources for Bandung and to establish a reliable and sustainable supply system with a well-funded operations body that can meet the water quality standards and the water demand for irrigation and domestic, municipal and industrial purposes (DMI) in Bandung area in a sustainable manner.

BENEFITS

The beneficiaries of this sub component, once the construction will be completed, will be the inhabitants of Bandung and its surrounding, as well as agricultural and industrial users that are supplied with water from the basin.

The measures will improve health and livelihoods due to better water supply. Also it will increase industrial productivity which is currently being hindered by water shortages, and the re-establishment of groundwater tables which should stop further land subsidence and reduce the increasing risks of flooding.

INPUTS

− 57 person-months of consulting services IPS and 437 person-months of consulting services NPS will be provided.

Appendix 9 25

Subcomponent 2.6: Detailed Engineering Design for Upgrading of Bandung Water Source and Other Uses by Inter-Basin Transfer

Detailed engineering design • Detailed engineering design successfully completed, meeting required standards for preferred water supply option identified in the Options Study and Feasibility Study (under separate PPTA)

• Final DED report and drawings • Consultants undertake the design competently

Construction contractors selected by tendering • Fair and equitable selection process and successful contractors selected on merit

• Tendering process records • There is the intention of GOI to make the selection process fair and equitable

Associated activities • Social disruption for those living along the targeted areas minimised, and in particular access to water supply and sanitation maintained and improved if necessary


• Development of an inter-district agreement regarding cost allocation and ongoing financial arrangements for diverted water


• Inter-district agreement



• The “donor” district is agreeable to the inter-basin transfer at a fair and reasonable cost

Project Management • Project completed on time and on budget to the agreed standard of quality

• Project completion report(s) • Consultants and local counterparts undertake the management of the project competently

Main Activities: • Procurement of DED/Construction Supervision Consultant • Detailed engineering design • Prequalification of contractors • Incorporate operation service performance design decisions into the individual components • Development of an inter-district agreement regarding cost allocation and ongoing financial arrangements for diverted water


Appendix 9 26


Subcomponent Name 3.1 - Development of Key Policies and Strategies for Water Resources Management in CRB (B3)



Key Areas Addressed Water Sharing


RATIONALE OBJECTIVE

While Component 1 will address institutional strengthening and capacity building needs already identified, if sustainable and integrated water resource management is to be achieved in the Citarum River Basin then several key policy and strategy areas needs to be addressed.

These are related to: (i) demand management for industrial and urban water use; (ii) water pricing for agricultural water use; (iii) water entitlements and licensing of water use; and (iv) allocation of limited water resources and operation procedures for water control infrastructure.

This component will do initial work in developing policies and strategies for these important areas or water resource management and will make recommendations to the government accordingly and submit an action plan for implementation.

It is expected that once these policies and strategies are accepted in principle, additional work will be required to fine-tune the policies and strategies, prepare more detailed implementation plans and assist the relevant agencies to do the implementation.

The key objective of this sub component is to provide a set of basic water management policies and strategies that will lead to sustainable use of the limited water resources of the Citarum River Basin Territory and maximise the benefits of the ICWRMIP in the Citarum River Basin specifically. A secondary objective is to provide a model for such policies and strategies in other parts of Indonesia, taking into account local characteristics.

OUTPUTS − Policy development for appropriate water

pricing, water sharing and balanced stakeholder participation (focusing on agricultural water use).

− Development of strategies and options for demand management and water conservation with respect to industrial and domestic water use.

− Development of a water entitlements and licensing system for surface water users.

− Review of water allocation policies and optimization of water control infrastructure operation in key sub-basins and for the operation of the river/reservoir system for the entire basin.

Appendix 9 27




Outputs

Subcomponent 3.1: Development of Key Policies and Strategies for WRM in CRB

� Policy for appropriate water pricing, water sharing and balanced stakeholder participation (focusing on agricultural water use).

� Strategies and options for demand management and water conservation with respect to industrial and domestic water use.

� A water entitlements and licensing system for surface water users.

• Policy developed and submitted to government for approval

• Strategies and options developed and submitted to government for approval

• Water entitlements and licensing system designed and submitted for government approval




•

• Review of water allocation policies and optimization of water control infrastructure operation in key sub-basins and for the operation of the river/reservoir system for the entire basin.

• Review of water allocation policies and optimization of water control infrastructure operation completed and recommendations submitted for government approval


Activities Inputs

Subcomponent 3.1: Development of Key Policies and Strategies for WRM in CRB

• Policy development for appropriate water pricing, water sharing and balanced stakeholder participation (focusing on agricultural water use).

• Development of strategies and options for demand management and water conservation with respect to industrial and domestic water use.

• Development of a water entitlements and licensing system for surface water users.

• Review of water allocation policies and optimization of water control infrastructure operation in key sub-basins and for the operation of the river/reservoir system for the entire basin.


Appendix 9 28


Subcomponent Name 4.1 - Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans



Key Areas Addressed Environmental Protection

Implementing Agency Assistant Deputy for Lake and River Degradation Control, Deputy for Nature Conservation Enhancement and Environmental Degradation Control, State Ministry of the Environment


Degradation of water quality in the rivers and reservoirs of the Citarum River Basin is one of the major issues being faced with respect to water resource management. It urgently needs to be addressed as the environmental, social and economic costs to the communities of the basin, as well as Indonesia as a whole, are very high.

Water quality degradation stems from two main sources: deforestation and poor agricultural practices of upstream catchments leading to erosion of soils and wash-off of agricultural chemicals; and pollution from wastewater and solid waste disposal into rivers.

The former (land degradation) issues are being addressed by other interventions under the Roadmap. This subcomponent project is required to develop an effective strategic framework for water quality improvement throughout the basin and develop and implement specific action plans for pollution source management in places such as Bandung, Bekasi and other highly urbanised areas.

The PIU will be the Assistant Deputy for Lake and River Degradation Control, Deputy for Nature Conservation Enhancement and Environmental Degradation Control, State Ministry of the Environment sharing tasks with the provincial environmental agency BPLHD. The PIU will procure the services of a consulting firm for a multi-year contract to supply national professional technical and managerial support. NGO facilitators will be subcontracted under these services in a manner agreeable to ADB. The PIU shall manage a competitive selection process of potential community groups jointly undertaken in close cooperation with sub-district officials and local extension workers. Community based groups will participate fully in the planning, design and construction and later O&M of all physical works under the project. The community will buy in any specific survey and design services through this budget as considered necessary. Equipment and facilities shall be provided to the groups for communal ownership and benefit of the group with systems established to ensure a fair an equitable access with priority given to the vulnerable individuals. Using community facilitators the PIU shall ensure such procedures are established in a participatory manner with the entire community prior to any handover of facilities. Consumable items will be distributed by the group on in a socially acceptable manner with priority given to vulnerable groups and women. The PIU shall release advance budget to the community group of 30-50% at the start of the design/construction process for planning, engineering design and technical assistance, and initial construction a further 30-40% shall be release subject to PIU inspection of Stage 1 works a final release of shall be made on a further inspection, final joint evaluation shall be made as part of system commissioning and transfer of facilities.

An intensive media and communication campaign among communities following the program and in surrounding areas will be carried out using District extension workers.

The PIU will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. The PIU will disseminate and share these results with other water quality activities in West Java and through the active NGO network.

SELECTION PROCEDURES

Appendix 9 29

The selection of community groups shall be undertaken by the PIU on a competitive basis. Initial dissemination to subdistricts and villages shall ensure for each participating community group two groups are invited to make a proposal following initial dissemination to the wider community of the objectives, inputs and outputs of the program. The following shall be prerequisite to participation;

1. A long-list of villages will be determined based on socioeconomic and environmental technical factors. The long-list is only indicative as the selection of villages to participate in the proposed program will be determined by the districts during the early stage of implementation through project orientation and consultation phases. Village participation criteria are described below:

Village Participation Criteria

(i) Community commitment through Letter of Intent, confirming

(a) no conflicting or environmental programs which may compete with capacity to implement the proposed activities;

(b) formation of a community implementation team (CIT);

(c) willingness to prepare a community action plan (CAP);

(d) willingness to contribute 16% of subproject construction costs in-kind (labor, land…etc);

(e) willingness to contribute 4% in cash;

(f) willingness to pay all user fees afterward (operation and maintenance, etc.);

(g) willingness to conduct required operation and maintenance on the system; and

(h) willingness to conduct environmental behavioral change program.

(ii) No specific geographic requisite

(iii) Socioeconomic factors, including

(a) village poverty rate (based on Family Planning Agency methodology) of more than

25% of households classified as pre-welfare or welfare-1; and

(b) minimum village population of at least 100 households per village.

(vi) Technical criteria, including

a. Biogas Plant: 10 cows per village, equivalent to 25 Kg of organic material per day

b. Biogas Enceng Gondok: 20 Kg of organic material per day

c. 3R Garbage Bins: illegal solid waste disposal area, no organized solid waste management.

d. River Bank Gardening: No existing greening of the riverbanks

e. Communal Septic tank and WC: communities dump wastewater into river

f. Home industry/Communal Waste Water Plant: home industry without wastewater treatment facility

2. Following confirmation of village participation, villages will prepare a Community Action Plan (CAP). The CAP will be approved by the Regional Implementation Unit (Satker). The CAP will:

Appendix 9 30

(i) propose solutions to overcome solid waste (hyacinth, cattle…), greening of river banks, and wastewater issues that are at an appropriate level of technology and reasonable budget level (i.e., within the proposed maximum limit of Rp250 million for environmental facilities per community group);

(ii) be required to pass the economic assessment; and

(iii) be required to pass the environmental screening process.

In addition, the PIU shall establish competitive selection procedures which prioritize:

• the poor communities

• proposals which demonstrate open transparent procedures with full community participation

• proposals which provide for long term dissemination of results to communities in adjacent.

OUTPUTS

A Comprehensive Citarum River Basin River Quality Improvement Strategy with District (kabupaten) Specific Action Plans will be developed with basin stakeholders including:

− Improved policies and procedures for water quality management approved and in place

− Improvements to water quality monitoring and data management implemented

− Strengthening of organizational capacity for water quality management

− Area-based pollution source management action plans prepared and approved

− Pollution source management action plans prepared and implemented

− Community implemented environmental improvements

In addition, initial pilots, trials and demonstrations of selective community-based environmental resources improvement activities: infiltration wells, solid waste management community erosion control, biogas plans, and river bank improvements.

OBJECTIVES

The overall objective is to have improved water quality throughout the Citarum River Basin for use by all users. More immediate objectives are:

(i) To have a sound and comprehensive water quality database upon which planning, policy and operational decisions can be based (with respect to water management).

(ii) To have appropriate and effective policies and procedures in place for water quality management.

(iii) To make measurable improvements in key water quality parameters across the basin.

BENEFITS

The Project will have a positive impact on communities’ ownership and leadership in their development, as they will actively participate in selecting, planning, cofinancing, implementing, operating, and maintaining the investments.

The economic benefits of providing clean water and sanitation facilities are high. The World Bank estimates that the returns from such project are 5 to 20 times the actual investments.

The economic benefits of implementing biogas plants are to reduce the dependence to fossil fuel, which has a high price in Indonesia.


The communities targeted by the program will contribute in to the development of the project by participating in planning, design construction of irrigation facilities and taking over the O & M and also in managing and providing O&M to equipment and facilities supplied under the project, In addition communities will contribute time to meetings, training and incremental workload as a result of the implementation of the water quality improvement measures, and provide time inputs into dissemination of lessons learned.

Communities are required to demonstrate their commitment by contributing at least 20% of the total capital cost (16% in kind, 4% in cash) of the investment in water supply and sanitation, biogas and 3R facility construction, and by covering all O&M costs. The Project will provide training to

Appendix 9 31

beneficiaries in design and construction, financial management, and O&M, which will help ensure sustainability of the newly constructed facilities, and provide communities with skills to initiate other community activities and improvements. Since civil works contracts will be mostly small, community-based contracting will be allowed following ADB’s Guide on Community Participation in Procurement.

Fund Flow Mechanisms

The fund transfer procedure for social grant covers the fund release mechanisms to the chairman of the targeted community group based on the community group action plan agreed by the Chief of commitment authority (PPK).

The community group bank account is established only for the purpose of the defined social grant program. The Head of the District environmental agency and the community group chairman jointly authorize this community group bank account. Any disbursements should be based on request from the Chairman of the targeted community group and counter signed by the Authorized budget utilization (KPA). The bank account number should be reported to the Authorized budget utilization/Chief of commitment authority (PPK).

The community group action plan is prepared in a participatory process through discussion facilitated by the by NGO facilitators, the District environmental agency staff and covers:

- Detailed requirement for material, scope of works, required resources

- Unit costs of material and works including transportation cost and other related costs

The targeted community group should be engaged through an agreement in order to use fund and implement activities. This agreement is a legal document to protect the government on budget utilization by the society or community, and is signed by the Chairman of the community group, the Chief of commitment authority (PPK) and authorized by the Head of the District environmental agency as the Authorized budget utilization (KPA).

The social grant implementation will be considered finished when the physical works are completed according to the community group action plan (RUKK). The activities should be ended at the end of each fiscal year by 31 December. Then the completed physical works should be handed over to the community with the related documentation.

The Chief of commitment authority from the district environmental agency will release an advance budget of 30-50% of the total amount to each community group at the start of the design/construction process for engineering design and technical assistance, and initial construction. A further 30-40% shall be released subject to PIU inspection and acceptance of Stage 1 works. A final release of will be made on a further inspection confirming satisfactory results. Final joint examination will be made as part of system commissioning and transfer of facilities.

Equipment, facilities and livestock will be provided to the community groups for communal ownership and for the benefit of the group, with systems established to ensure a fair and equitable access

Monitoring and Evaluation

The PIU and the provincial environmental agency supported by the consultants will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings.

Using community facilitators for quality control and monitoring, the PIU through district environmental agency will ensure that such procedures are established in a participatory manner with the entire community prior to any

Appendix 9 32

handover of facilities.

Sustainability

The definition for sustainability in the context of the Project is that the systems constructed through the Project, will keep on operating and may even expand after the Project has closed. This means that (i) Operation & Maintenance are organized and implemented properly by community members, which (ii) repairs are being done and that (iii) sufficient income is generated to cover all necessary expenditures to keep on running.

Social and Environmental Safeguards The PIU will ensure that (i) all CCD activities financed under the Investment Program are carried out in full compliance with (a) all applicable laws and regulations of the Government; (b) ADB’s safeguard policies, including the policies on involuntary resettlement, the environment, and indigenous peoples; (c) the Gender Action Plan (Program Administration Memorandum Appendix 5); (d) the Resettlement Framework (Program Administration Memorandum Supplementary Appendix 1); (e) the Environmental Management Plan (Program Administration Memorandum Appendix 6); and (f) the Environmental Assessment and Review Framework (Program Administration Memorandum Supplementary Appendix 2) agreed and set forth in Schedule 5 of the FFA shall be used to guide project preparation and implementation;

Replicability The definition for replicability in the context of the Project is that the methodologies developed and implemented through the Project, will be adopted by local government and other donors / NGO’s to replicate the Project’s achievements in other locations during the Project’s life time and even after the Project has closed. The Project’s Strategy for Local Government Capacity Building includes support to information dissemination through media and adjacent communities.

INPUTS

− 15 pm of consulting services IPS and 160 pm of consulting services NPS will be provided

− Provision of the following equipment:

a. 344 Biogas (cow) Plants

b. 150 Biogas (Enceng Gondok) Plants

c. 250 3R Garbage Bins

d. River Bank Gardening

e. 46 Communal Septic tank and WC facilities

f. 48 Communal/Individual Waste Water Plants

Appendix 9 33

Sub-Project 4.1: Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

Capacity building and planning • Environmental agencies at all levels, universities and research organizations have the capacity to undertake water quality management activities within their mandate

• Community awareness and understanding of water quality issues, and how they can contribute to improved water quality, is raised

• Multi-agency/stakeholder planning and coordination system for water quality management in place under the Water Resources Council

• GOI publications related to water quality records (several agencies)

• Post-project survey of organisations and the community

• Records (including minutes of meetings) held by the Water Resources Council

• Organisations with the mandate to implement the action plans undertake their responsibilities effectively and coordinate amongst each other

• Local project managers are made available to manage the various activities of the project


River Water Quality Improvement Strategy and action plans • Basin-wide River Quality Improvement Strategy developed, promulgated and being effectively implemented through action plans

• Water quality management action plans - combining cooperation, regulatory and incentive instruments – in place and being implemented effectively

• Action plans at district level • Project completion report

• Responsibilities for implementing the action plans are clearly assigned, and sufficient GOI funds are made available

• Responsibilities for implementing the RWQIS are clearly assigned

• Organisations with the mandate to implement the RWQIS undertake their responsibilities effectively and coordinate amongst each other

Policy development • Key new policies and procedures for water quality management in place and being implemented effectively

• GOI policy documents • Records (including minutes of

meetings) held by the Water Resources Council

• Government agencies at all levels will adopt the new policies and procedures

Appendix 9 34

Data management • A water quality and pollution source database management system in place and being effectively operated and maintained

• An Internet-based WQM information system implemented to link the district environmental agencies with other key agencies

• Improved water quality monitoring system in place and being effectively operated and maintained

• Project completion report • Agencies responsible for water quality monitoring and management will effectively operate and maintain the data systems

• Organisations have the desire to improve their capacity for water quality management

Main Activities: • Preparation of basin-wide River Water Quality

Improvement Strategy (RWQIS) • Policies and procedures for water quality management

• Improvements to water quality monitoring and data management

• Strengthening of organizational capacity

• Preparation and implementation of area-based pollution sources management action plans

• Monitoring and evaluation


Appendix 9 35


Subcomponent Name 4.2 - Watershed Management and Biodiversity Conservation


Duration 40 months Global Environment Facility

Key Areas Addressed Environmental Protection

Implementing Agency Directorate of Area Conservation, Directorate General of Water Resource and Protected Area Conservation, Ministry of Forestry


The Citarum River Basin (CRB) has 12 conservation protected areas (PAs) that contain locally, nationally and internationally important representative fauna and flora, including some rare, endangered and vulnerable species that are characteristic of the West Java Montane Forest Type. This Forest Type is recognized by World Wildlife Fund (WWF) as one of the 200 most critical world global ecosystems. Upper Basin rivers contain interesting elements of the West Java aquatic fauna, while remaining patches of disturbed lowland vegetated and agricultural lands retain important elements of the region’s biodiversity.

The last decade has seen most of these protected and other areas suffer serious degradation as a result of encroachment, illegal removal of non-forest resources, illegal logging, removal if wood for carving and firewood, forest conversion, forest encroachment by village gardens, trade in wildlife, hunting and dumping of rubbish and fires.

Involvement of villagers in conservation actions in CRB is quintessentially important for its success. For example, since 1976, there have been seven other attempts to reforest parts of CBR which failed. The primary reasons for this failure is that villagers were not informed (educated) fully about the aims of the projects; they were not empowered (because they had no role in the planning of reforestation) and the time frames for the projects were too short.

(i) Conserve the unique internationally important biological diversity found in remnant patches of the West Java Montane Forest type in CRB.

(ii) Establish protocols and models of best conservation management design and practice in an Indonesian Model National Park and a variety of other PA types, and leverage these practices to other Indonesian PAs.

(iii) Reduce threats to biodiversity values in PAs and their surrounding landscape in CRB.

(iv) Achieve effective community based conservation management in both PAs and strategic parts of the production landscapes.

(v) Achieve improved environmental and biodiversity stewardship in CRB by local communities.

OUTPUTS

Using a highly collaborative approach within selected Model Conservation Villages (MCV) implement:

− seven conservation action plans prepared with stakeholders for 7 PAs

− important plants and animals identified in key habitats in 7 PAs

− resource utilization patterns reported in 7 PAs

− a strategic conservation biodiversity conservation spatial plan produced for CRB;

− villagers in 148 MCVs develop their own action plans and engaged in conservation activities in this strategic conservation area;

− a biodiversity conservation database prepared for CRB;

− habitat restoration required to optimize ecological function of CRB riparian zones identified.

To ensure optimum ecological function of CRB, a strategic conservation spatial plan will be developed that connects key elements of government productive land with protected areas and village lands using road, river and other boundary reserves to form an integrated area. Conservation activities will be focused in this strategic area.

Appendix 9 36


Subcomponent Name 5.1 - Upper Citarum Basin Flood Management (C1)

Subcomponent Area West Java - Kabupaten Bandung


Key Areas Addressed Disaster Management

Implementing Agency Research Center for Water Resources, Research and Development Agency, Ministry of Public Works


In the upper Citarum basin is subject to severe flooding and sediment flows. As recently as February 2005 heavy rainfall affected an area covering about 2,000 ha. The flooding submerged parts of the area for seven days and up to two meters deep – 50,000 inhabitants had to be evacuated. Flooding around Bandung has become more frequent and severe. Here, however, there is no single cause. The problem is due to a complex combination of: (i) watershed denudation, (ii) effects of past re-alignment/straightening of the Citarum River (through cut-offs) which, while alleviating flooding upstream, increase peak flows downstream, (iii) localized land subsidence due to groundwater over-pumping that impair drainage, and (iv) clogging of drainage canals and streams by garbage. Flood-prone areas around Bandung are located in the south area of the city along the Citarum River.

Measures to reduce or mitigate flooding problems in the upper basin have been undertaken through the JBIC-funded Upper Citarum Flood Control Project (1996 to 2008). Remediation measures include introduction of structural erosion control measures, as well as improvement of the river channels. Despite these efforts, significant areas around Bandung flood regularly with about 200,000 at risk to frequent inundation.

The general objective of this subcomponent is to provide a comprehensive understanding of the flood mechanisms in the upper Citarum basin as well as to propose and design development to minimize floods in this area by using modern modelling methods developed by the Research Center for Water Resources, Research and Development Agency, Ministry of Public Works.

OUTPUTS − Completion of current river model studies (1-

dimensional).

− Development of 2-dimensional floodplain model.

− Design studies with modeling.

− Updating of existing Flood Management Strategy.

− Determination of impacts on regional and spatial planning.

− Formulation of O&M operational plan.

− Preparation of terms of reference for detailed design by others and implementation under Project 2 (Tranche 2).

Appendix 9 37




Outputs

Subcomponent 5.1: Upper Citarum Basin Flood Management

� Completion of current river model studies (1-D).

� Development of 2-D floodplain model.

� Design studies with modeling.

� Updating of existing Flood Management Strategy.

� Determination of impacts of flood risk and Flood Management Strategy on regional and spatial planning.

� Formulation of O&M operational plan.

� For agreed Project 2 component subproject(s) on flood management, preparation of terms of reference for detailed design and implementation by others.

• 1-D model(s) completed and implemented

• 2-D floodplain model completed and implemented

• Flood management design studies completed

• Flood Management Strategy updated and submitted for approval

• Report on impacts on regional and spatial planning completed and submitted

• O&M operational plan completed and submitted

• Terms of reference prepared








• Inadequate data available for implementation of models with the desired level of accuracy and robustness

Activities Inputs

Subcomponent 5.1: Upper Citarum Basin Flood Management

• Completion of current river model studies (1-dimensional). • Development of 2-dimensional floodplain model. • Design studies with modeling. • Updating of existing Flood Management Strategy. • Determination of impacts on regional and spatial planning. • Formulation of O&M operational plan. • Preparation of terms of reference for detailed design by others

and implementation under Project 2 (Tranche 2).


Appendix 9 38


Subcomponent Name 5.2 – Climate Change Adaptation and Mitigation (E1)



Key Areas Addressed Disaster Management



The water resources of the rivers and groundwater systems in the Citarum River Basin are critical to social and economic development of Indonesia. They are essential for urban and industrial development (particularly in Jabodetabek and Bandung areas) including export industry, agricultural production through major irrigation systems, rural water supplies, electricity generation though hydropower, and fisheries. While the water resources of the Citarum River Basin are relatively abundant, competition for these resources has increased significantly over the past 20 years leading to a situation of acute water stress and depletion of aquifers in some places, and reduced water quality in others. Deforestation, rapid urbanization and changing precipitation patterns due to climate change have significantly increased flood risk in many areas. Environmental degradation has reached a level that compromises public health and livelihoods, and incurs additional economic and financial costs related to the source of bulk water supply and its treatment.

Initial climate change studies based on detailed statistical analysis of 17 Global Climate Change models (GCMs) support the recent observations that changes in precipitation patterns exacerbated by global climate change and local mal-adaptations are causing increased flooding in Java. Increased flooding risks, in turn, have structural and non-structural cost implications. Changes in sea level and tidal surges also show significant impacts on coastal zone management and increase risks to flooding for millions of coastal residents within 6 Ci's.

A management focus on integrated water resources management (IWRM) and sustainability of the water resource has been emphasized in the 2004 Water Law of Indonesia. The Government established in 2008 a National Commission for Climate Change headed by Ministry of Environment, and in June 2008, BAPPENAS issued 'The National Development Planning: Indonesia Response to Climate Change'. The most adversely affected sectors by climate change have been identified as agriculture, water resources and coastal management. Likewise, forestry and energy sectors have been identified as key to achieve GHG (greenhouse gas) mitigation.

This sub component’s main objective is the government and basin stakeholders adopting and implementing investment programs, plans, policies and/or other actions to adapt IWRM developments to expected future climatic conditions, while simultaneously harnessing opportunities for greenhouse gas (GHG) mitigation within the CRB

OUTPUTS − Formulation of climate change adaptation and

mitigation policies to be adopted within the river basin.

− Mainstreaming of climate change concerns in at local development planning, sector, and program level.

− Preparation of adaptation and mitigation action plans (AMAP).

− Initial implementation of mitigation and adaptation measures.

− Recommendations and inputs for the other components of the ICWRMIP.

Appendix 9 39

The TA is designed to help address the need (i) to mainstream climate change concerns into investment and development planning within the 6 CI's at both policy and operational levels, (ii) to develop mitigation and adaptation action plans for basin-specific adaptation and mitigation measures within the CRB, (iii) to coordinate and strengthen local governments and communities' responses for adaptation and mitigation, (iv) to fund initial mitigation carbon sequestration activities in the CRB and develop capacity to participate in international carbon markets (both voluntary and compliance), (v) to fund initial adaptation activities within specific villages, sub-catchments or along the CRB to include incremental infrastructure and implementation works. Synergies between mitigation and adaptation measures in the CRB will be highlighted.

Appendix 9 40

Design Summary


Data Sources/Reporting Mechanisms


Impact The sustainable management of water resources for economic and social development in the 6 Ci’s River Basin Territory

Improvements to the “state of the basin” for the sub-basins of the 6 Ci’s River Basin Territory within 5 years of completion of the TA (2013).

“State of the Basin” Reports for the three sub-basins of the 6 Ci’s River Basin Territory

Assumption � Adaptation to climate

change is crucial to maintain sustainability of water resources development and management

Risk � Inadequate support from

agencies within basin to deliver on their water resources management responsibilities

Outcome Improved climate risk adaptation management capacity for IWRM in the 6 Ci’s and Citarum River Basin Improved capacity to implement GHG mitigation projects and benefit from the global carbon market in the 6 Ci’s and Citarum River Basin

� The pola (Strategic Plan) and rencana (Master plan) for 6 Ci’s River Basin Territory includes a climate change risk strategy (2012).

� Capacity of water management agencies to make climate risk decisions in an IWRM context is developed (2011).

� Basin risks to selective communities mitigated by implementation of adaptation programs (2011).

� Capacity to identify mitigation opportunities, implement mitigation projects and participate in international carbon markets (2011)

� GOI papers documenting decisions to approve pola and rencana including climate risk reduction and resiliency measures in hard (physical) and soft (ecosystem) infrastructure

� Post-capacity building evaluation (survey)

� Post-project analysis of activities and decisions of the agencies

� Documentation on contributions to local sustainable development by mitigation and adaptation projects implemented

Assumption � There will be no further

(premature) changes to water legislation that may require significant changes to the planning processes

Risks � Inadequate contributions to

the basin planning process from relevant agencies with basin / water resources management responsibilities

� Absence of climate change funds to support mitigation and adaptation projects

Outputs

A. Climate Change Adaptation:

1. Phase 1 Preparation of Action Plans for Mainstreaming Adaptation Concerns into Citarum Water Resource Management

Formulation of climate change adaptation policies to be adopted within the 6 Ci's river basin Mainstreaming of climate change concerns in at local development planning, sector, and program level Preparation of basin-wide adaptation action plans

� Review document on current adaptation policies and assessments of capacities of organizations completed by the end of Month 2

� Vulnerabilities to

climate (both variability and change) in 6 Ci's basins reported by the

� Climate Change adaptation capacity assessments and development of action plans (CDAP)

� Significance of climate

risks identified and reported

�

Risks • Technology available to the

team insufficient to gain full insights into the problems

• Insufficient data available to complete the assigned tasks

Lack of cooperation from data providers

Appendix 9 41

Design Summary




end of Month 4

� Further modeling and statistical projections completed by the end of Month 8 Significance of climate risks identified and reported by the end of Month 9

� Process for incorporating adaptation strategies in the planning process for CRB implemented by the end of Month 11 Guidelines for “climate-proofing” of investments developed by the end of Month 11

� Identification and preparation of CRB adaptation subprojects by end month 12

Project documentation

� � Project documentation � � � Project workshop

outputs � Guidelines for “climate-

proofing” of investments developed, Preparation of CRB-specific adaptation action plans

� Project workshop outputs and project documentation

2. Phase 2 Climate Change Adaptation Implementation

Implementation of selected adaptation subprojects to improve watershed management and reduce risks to vulnerable basin communities in a changed climate

� Identification and preparation of initial CRB adaptation subprojects (one each on community-based adaptation measures in agriculture through system of rice intensification, improved water conservation and installation of surface water treatment plants to reduce intake of underground water, especially in Bandung/ Karawang/Purwakarta), and climate-proofing of water infrastructure in selected high risk areas of CRB identified in phase (1) by end month 8

� Adaptation subprojects work plans and stakeholder involvement designed by Month 9 (group 1) by Month 13 (group 2)

� Adaptation Projects

successfully



•

Appendix 9 42

Design Summary




implemented by the end of Month 24

B. Climate Change Mitigation: 3. Phase 1 Mainstreaming Climate Change and Preparation of Strategies and Action Plans

Formulation of climate change and mitigation policies to be adopted within the 6 Ci's river basins Mainstreaming GHG mitigation in developmental planning of CRB Enhance institutional and human capacities to participate in international carbon markets (both voluntary and compliance) Develop mitigation action plans within the CRB,

� Guidelines developed by the end of Month 9

� Preparation of CRB-

specific guidebooks and train CSO, government agencies and communities to develop capacities to participate in international carbon markets (both voluntary and compliance) developed by the end of Month 8

� Mitigation action plan prepared by the end of Month 11

� Project documentation � Project documentation � Guidebooks � Project documentation � Preparation of

mitigation action plans

•

4. Phase 2 Climate Change Mitigation Implementation

Implementation of at least four GHG mitigation projects (two each in rural and urban areas) in collaboration with CSOs and communities Applications to international carbon markets (both Kyoto-compliant and voluntary)

Establishment of CRB-specific Climate Change Fund

� Identify and design mitigation subprojects focusing on waste management in rural and urban areas by the end of month 8

� Mitigation subprojects work plans and stakeholder involvement designed by Month 9 (rural) by Month 13 (urban)

� At least 4 mitigation projects successfully implemented by the end of Month 24

• Basin stakeholders prepare project design documents for submission to Designated National Authority (DNA) and to CDM Executive Board depending on the approval outcomes (Months 12 to 24)

• Establish by month 18 fund for climate change activities

� Project documentation � � � � Project documentation � � � Project documentation

•

Appendix 9 43

Activities with Milestones Inputs

A. Climate Change Adaptation: PHASE 1 1.1 Review current policies and operational guidelines and assessments of capacities of organizations within 6 Ci’s (month 2) 1.2 Review and development of modelling and statistical projections, and estimate the probability of hazardous climate events occurring specifically in CRB1 (Month 2) 1.3 Identify the vulnerabilities to climate (both variability and change) within the 6 Ci’s (Month 3) 1.4 Undertake further modeling and statistical projections, to estimate the probability of hazardous climate events occurring specifically in CRB (with a view to inform incremental adaptation investments through operationally useful and trend reliable downscaled impact scenarios and assessments) (Month 6) 1.5 Identify the significance of climate risks relative to other uncertainties, such as projections of population and economic growth (Month 6) 1.6 Conduct meetings and workshops with local Government partners and CSOs to disseminate the results of climate change adaptation (CCAM) risk assessments and the significance to policies and discuss their relevance to current development planning. (Month 8) 1.7Develop and implement a process for incorporating adaptation strategies in the planning process for CRB(Month 10) 1.8 Preparation of a booklet “Summary for Policy and Decision Makers” on mainstreaming climate risk management in CRB development plans (including budgetary and fiscal planning) (Month 10) 1.9 Prepare guidelines for “climate-proofing” of investments in CRB (Month 11) and prepare CRB Adaptation Action Plans 1.10 Develop capacity development action plans (CDAP) for adaptation(Month 11) 1.11 Work closely with government R&D agencies and Climate Change Adaptation expertise, link activities and utilize regional Water Knowledge Hub NARIM and ICHARM. (Month 1 to 24) 1.12 Integrate identified measures location and information into the CBR Roadmap Information System and form linkages and utilize the ICWRMIP media and communications activities. (Month 1 to 24) 1.13 Disseminate findings of the TA through the Regional Knowledge Hub CRBOM and government R&D Agencies, the National Climate Change Commission and CSOs. (Month 1 to Month 24) PHASE 2 2.1 Implement selective adaptation activities (e.g., resiliency measures in hard and soft infrastructure) and/or river flooding adaptive measures in the upper basin(Month 12 to 24) 2.2 Workshops and seminars for capacity building and stakeholder participation in adaptation implementation (Month 12 to 24) 2.3 Support initial implementation of capacity development action plans (CDAP) for adaptation(Month 12 to 24) B. Climate Change Mitigation:

PHASE 1 3.1 Prepare CRB Mitigation Action Plans (including plans for carbon sequestration in the upper part of the basin through afforestation and reforestation, biofuel and biogas development, wastewater and solid

Adaptation Inputs: Consultants International consulting =24pm, National consulting =50pm Mitigation Inputs: Consultants International consulting =10pm, National consulting =33pm

1 This work will build on recent ADB/University of Tokyo/Agency f0or Water Resources Research and Development (AWRRD), Ministry of Public Works on GCM analysis in CRB, and further work under the Regional Knowledge Hub for Climate Change.

Appendix 9 44

Activities with Milestones Inputs

waste management, capacity enhancement to participate in international carbon markets (both voluntary and compliance) (Month 6) 3.2 Integrate identified measures location and information into the CBR Roadmap Information System and form linkages and utilize the ICWRMIP media and communications activities. (Month 6) 3.3 Develop capacity development action plans (CDAP) for mitigation (Month 8) 3.4 Assist with policy development within CRB for mitigation (Month 1 to 12) 3.5 Prepare applications for other climate change funds (both within and outside ADB) including design, application, selection, supervision, and monitoring, in close coordination with the selected entities. (Month 8) 3.6 Identify potential pilot activities, including stakeholder participation and community empowerment through partnership approaches with local agencies, communities and the private sector (Month 11) 3.7 Workshops and seminars for capacity building and stakeholder participation in mitigation policy and planning (Month 1 to 12) 3.8 Development of multi-media and stakeholder communication strategy and implement mechanisms for mainstreaming applications to GHG mitigation funds 3.9 Disseminate findings of the TA through the Regional Knowledge Hub CRBOM and government R&D Agencies, the National Climate Change Commission and CSOs. (Month 12) PHASE 2 4.1 Mitigation implementation: Mitigation subprojects will be identified in cooperation with CSOs and implemented using CDD procedures. At least two projects on biogas and biofuel development in rural areas, and two projects on solid waste management in urban and peri-urban areas will be implemented (Month 12 to 24) 4.2 Develop capacity enhancement to participate in international carbon markets (both voluntary and compliance) and establishment of long term funding arrangements and local partnerships for a basin-wide roll-out of mitigation activities. (Month 12 to 14) 4.3 Workshops and seminars for capacity building and stakeholder participation in mitigation subproject implementation (Month 12 to 24) 4.4 Support initial implementation of capacity development action plans (CDAP) for mitigation (Month 12 to 24)

Appendix 9 45


Subcomponent Name 7.1 - Decision Support System for Integrated Water Resources Management in Citarum River Basin (D1)



Key Areas Addressed Data, Information and Decision Support



These days, computer simulation models are indispensable tools for analysing the impacts of water resource development and management decisions in river basins. Such models will be fundamental to the successful implementation of the ICWRMIP. While some modelling has been done in the Citarum River Basin, no comprehensive suite of models has so far been produced, certainly not to the level that will be required as the ICWRMIP proceeds. This component will fill that gap.

The key objectives of this sub component are to develop an effective decision support system (DSS) for integrated water resources management (IWRM) for the CRB and to strengthen the capacity of water resources engineers for better water quantity and quality management (especially the above underlined items). The DSS to be developed in this project is expected to serve as a standardized framework on which all current monitoring, modelling, and conservation practices can be integrated and analyzed by the river basin managers in CRB.

OUTPUTS − Development of a water quality model and

management system for key streams and reservoirs of the Citarum River Basin.

− Development of a water balance model and water allocation system for the Citarum River Basin.

− Development of a rainfall run-off analysis model for the catchments of the basin.

− Development of a spatial (GIS-based) database for water and land-related data of the basin, to be coordinated with other GIS systems developed under the ICWRMIP and this TA.

− Capacity building for sustainable operation and maintenance of the systems developed.

Appendix 9 46




Outputs

Subcomponent 7.1: Decision Support System for IWRM in Citarum River Basin

� Water quality model and management system for key streams and reservoirs of the Citarum River Basin.

� Water balance model and water allocation system for the Citarum River Basin.

� Rainfall run-off analysis model for the catchments of the basin.







• Inadequate data available for implementation of models with the desired level of accuracy and robustness

• Difficulties encountered in validating the models

• DSS too complicated to be effectively used by non-specialists

� Spatial (GIS-based) database for water and land-related data of the basin, to be coordinated with other GIS systems developed under the ICWRMIP and this TA.

• GIS system operational, with metadatabase containing all data held


Activities Inputs

Subcomponent 7.1: Decision Support System for IWRM in Citarum River Basin

• Development of a water quality model and management system for key streams and reservoirs of the Citarum River Basin.

• Development of a water balance model and water allocation system for the Citarum River Basin.

• Development of a rainfall run-off analysis model for the catchments of the basin.

• Development of a spatial (GIS-based) database for water and land-related data of the basin, to be coordinated with other GIS systems developed under the ICWRMIP and this TA.

• Capacity building for sustainable operation and maintenance of the systems developed.


Appendix 9 47


Subcomponent Name 8.1 - Program Management



Key Areas Addressed Program Management



The Integrated Citarum Water Resource Management Investment Program (ICWRMIP) is a 15 year, multi-sectoral program with a total cost of around $0.9 billion, planned to be used in four or more project tranches. The first tranche (Project 1) covers the seven key areas :

(i) Key Area 1: Institutions and Planning for IWRM

(ii) Key Area 2: Water Resource Development and Management

(iii) Key Area 3: Water Sharing

(iv) Key Area 4: Environmental Protection

(v) Key Area 5: Disaster Management

(vi) Key Area 6: Community Empowerment

(vii) Key Area 7: Data, Information and Decision Support

Program Management forms another program specific “key area”.

There are 16 subcomponents with 5 sector agency project implementation units – (PIUs: (Public Works, Agriculture, Environment, Health and Forestry) will be coordinated and managed fby the Directorate General of Water Resources through the Balai Besar Wilayah Sungai Citarum. Specifically, this will be undertaken by a Project Coordination and Management Unit (PCMU) established in BBWSC

A mechanism for ensuring that approved recommendations of the Project 1 are implemented, is required along with effective monitoring and reporting mechanisms to allow GOI and ADB to ensure that the funds are being disbursed in accordance with the plans and in a timely way. In addition, information exchange among the component projects will improve overall performance , and minimised wasted effort caused by overlaps.

The inherent flexibility in the MFF modality adds additional complexity to the ICWRMIP. After Project 1, the indicative project plans initially approved may be modified to some extent in the light of changing circumstances and needs. Also, the stakeholders of Project 1 are many and varied, from both the public and private sector, and there is an emphasis on community-driven activities. Therefore meaningful liaison with these stakeholders will be essential for Project success.

The Directorate General of Water Resources (DGWR) within the Ministry of Public Works (MPW) will be the Investment Program Executing Agency (EA) and EA for Project 1. DGWR has established a Project Coordination and Management Unit (PCMU) within the Balai Besar Wilayah Sungai Citarum (the Citarum river basin organization). The RCMU and PCMU will work closely with the National Steering Committee Water Resources (NSCWR) established in BAPPENAS. Project Implementation Units (PIUs) have been established in each Implementing Agency (IA) responsible for implementation activities defined in each PFR. Specifically, the PCMU will (i) ensure that Annual Work Plans are submitted by the PIUs in a timely manner and in a standard format, (ii) review and consolidate, for all PIUs, the Annual Work Plans (AWPs) and corresponding budget estimates, (iii) prepare and submit reports to ADB and NSCWR, (iv) compile the results of project monitoring and evaluation, and convey the consolidated results to the implementing agencies, NSCWR and the ADB, (v) liaise and coordinate with other donor agencies on complementary activities, (vi) organize coordination meetings and workshops, with implementing agencies at the national, provincial, and district levels as appropriate, and (vii) arrange for representatives of the implementing agencies to assist the ADB’s review missions. Routine communications from ADB on Project 1 will be addressed to the PCMU and RCMU. In parallel, ADB, the RCMU and the EA shall coordinate closely on Roadmap implementation.

The PCMU will be supported by a small consulting team of international and national consultants, together with relevant technical staff seconded from the implementing agencies. A contract for consulting services will initially be let for the program management support for Project 1 only.

OUTPUTS

− Coordination and planning among Project 1 subcomponents (integrated short and long term AWP)

− Development of Data and Information Systems for monitoring and data exchange

− Monitoring and evaluation of subcomponents (Project 1) performance, including financial management;

− Social and environment safeguards oversight

− Media communication plan, information

−

OBJECTIVES

The key objective of program management is the effective implementation of Project 1 of the ICWRMIP.

Appendix 9 48

− dissemination and implementation

− Quality Control and Quality Assurance Systems

BENEFITS COMMUNITY INVOLVEMENT

The Investment Program and associated technical assistance will have a significant impact on river basin management policy, and will promote change in several institutional areas. The development of the Roadmap for IWRM under the PPTA provides an important tool for GOI to direct future investments in sectors related to water and land management in the Citarum River Basin. The fact that GOI requested ADB to fund part of that Roadmap through the Investment Program represents a policy shift from the “traditional” single-sector program and project loans.

Additionally, many of the proposed component projects under the Investment Program include policy operationalization, planning and organizational strengthening. This is true for both relevant government organizations at national, provincial and district level, as well as NGOs and the community at large. The benefits of these initiatives, although difficult to quantify, are likely to be substantial if the program is successfully implemented. Strengthened institutions and a firm policy basis for IWRM will lead to a more effective and holistic approach to water and land management at the basin level and below in the CRB. In turn, increased water availability, cleaner and healthier rivers and catchments will lead to higher productivity for agriculture and industry, provide greatly improved water supply and sanitation in urban, peri-urban and rural areas, and better quality of life for the inhabitants of the basin. This new multi-sectoral approach to river basin management has the potential to be a model for river basins elsewhere in Indonesia and provide an example for other countries in the region that have embraced river basin management as a concept, but may be struggling to implement it effectively.

The Roadmap has been designed to address the needs of a broad range of basin stakeholders, and support to communities to plan and undertake their own water and land management.

The Investment Program supports community and NGOs- driven participatory approaches. Communities will decide priority areas and the type of technology to be used on a number of subcomponents with community participation in the development of water and sanitation systems, environmental improvements and on-farm water management. Community groups will be strengthened to lead planning and implementation activities with the assistance of community facilitators trained by qualified NGOs, and will take charge of operation and maintenance (O&M) on a permanent basis of constructed works. NGOs have participated in dialogue regarding Roadmap preparation and in preparation of detailed subcomponent activities, and also in initial pilot IWRM demonstration activities in the CRB. NGOs singularly and also in informal networks are already active in many activities which complement and synergize, or form part of, the Roadmap. Increased engagement and support to communities working with NGOs is designed into Project 1 as communities, and CSOs become more active in CRB IWRM policy making, planning, implementation, management and, monitoring and evaluation.

The PCMU will also take a consultative approach to ensure that the implementation of the Investment Program meets community needs, as planned.

INPUTS

− 33 person-months of consulting services IPS and 156 person-months of consulting services NPS will be provided

Appendix 9 49

Subcomponent 8.1: Program Management (by the Program Coordination and Management Unit)

Coordination and planning • Projects well coordinated, with opportunities for information exchange maximised, and conflicts among projects minimised

• Program status reports • Minutes of periodical coordination

workshops



• All monitoring and reporting undertaken in accordance with agreed procedures


Coordination of preparation for Project 2 • Procedures for preparation of PFR for Project 2 followed and documentation prepared in accordance with ADB standards

• Documentation submitted for approval of Project 2


• ADB requirements are made clear and do not change

Social and environment safeguards oversight • Social disruption for those living in project areas minimised





Main Activities: • Coordination and planning among Project 1 subcomponents (integrated short and long term AWP) • Development of Data and Information Systems for monitoring and data exchange • Monitoring and evaluation of subcomponents (Project 1) performance, including financial management; • Social and environment safeguards oversight • Media communication plan, information dissemination and implementation • Quality Control and Quality Assurance Systems


Appendix 9 50


Subcomponent Name 8.2 - Independent Monitoring and Evaluation



Key Areas Addressed Program Management



A “Roadmap” (Strategic investment plan) has been prepared for basin-wide integrated water resources management (IWRM) based on a “Vision” of basin stakeholder for Government and community working together for clean, healthy and productive catchments and rivers, bringing sustainable benefits to all people of the Citarum River Basin.

The Roadmap is essentially a planned program of interventions that will, if successfully implemented, lead to the achievement of the vision. In many cases, projects to be included in the roadmap had already been identified by previous studies. In other cases, it became apparent that interventions were required that had not been identified previously, but will be essential for achieving the objectives. A total of almost 80 Roadmap interventions were identified, with a total base cost of around $3.5 billion, proposed for a 15 year time frame.

Strong coordination among the implementing agencies is required, along with effective monitoring and reporting mechanisms to allow GOI and funding agencies to ensure that the funds are being disbursed in accordance with the plans and in a timely way. In addition, information exchange among the implementing agencies, and other basin stakeholders, including communities, civil society organizations (CSOs) and the private sector, will improve performance overall, and minimise wasted effort caused by overlaps.

A Roadmap Coordination and Management Unit (RCMU) has been established within the National Development Planning Agency (Badan Perencanaan Pembangunan Nasional - BAPPENAS) to ensure over-all planning and financial management at national and local government levels. The RCMU will primarily (i) ensure effective coordination among component Roadmap projects, (ii) review prioritization of activities under the MFF and other funding, (iii) facilitate consultations with stakeholders, (iv) liaise with bilateral and multilateral donors, and the private sector, (v) monitor and evaluate the Roadmap implementation performance.

Within 6 months of effectiveness of the first loan, BAPPENAS will establish a Roadmap Performance Management System (RPMS) for the overall roadmap investment in the RCMU with links to the PCMU in charge of consolidating data from each PIU and establishing an Investment Program PMS (IPPMS). They will use a results-based approach to monitoring and evaluating implementation performance and development impact at various stages of the project cycle and ensure timely feedback this information to decision makers for action.

Participatory monitoring and evaluation systems will be introduced. A database of key benchmark indicators will be established by the RCMU and become a part of the project monitoring system within 6 months of effectiveness of the first loan under the Investment Program. In close coordination with PIUs and PCMU, the RCMU will routinely update and analyze key performance indicators at least twice a year and in greater detail immediately prior to mid-term review and completion of any project loan.

In addition, the Investment Program will assist the NWRSC to develop: (i) in close coordination with the Network of Asian River Basin Organizations, IWRM river basin performance benchmarking systems for use by the river basin organizations and the CRB Water Council; and (ii) Roadmap and Investment Program financial investment planning and M&E systems. The CRB Water Council’s State of the Basin Report will include a status update on the Roadmap and Investment Program implementation and outcomes.

OBJECTIVES OUTPUTS

The key objective of the Independent Monitoring and Evaluation sub component is to monitor and evaluate the Roadmap implementation performance in order to make necessary adjustments in the Roadmap design and implementation arrangements.

− Monitoring of the Roadmap physical and financial process as well as the effectiveness and efficiency in achieving major outputs, outcomes and impact.

− Review and report to NWRSC Roadmap progress and inter-agency program planning and coordination

− Establishing a RPMS for the overall Roadmap investments

BENEFITS

The primary benefit of this subcomponent will be the effective implementation of the ICWRMIP, including the maximization

Appendix 9 51

of the benefits of the Investment Program. Therefore, benefits derived for the program as a whole can, at least in part, be attributed to this subcomponent,

− Monitor the level and adequacy of participation of various stakeholders in the planning, implementing and monitoring of project activities

− Monitoring the Roadmap’s social, environmental, and economic impacts including the establishment of benchmark using existing government information and data systems

− Assessing the impact and utilization of water resources data management information systems

− Developing a mechanism for making necessary adjustments in the Roadmap design and implementation arrangements


NGOs have participated in dialogue regarding Roadmap preparation and in preparation of detailed subcomponent activities, and also in initial pilot IWRM demonstration activities in the CRB. This participation will continue in the monitoring and evaluation process to ensure that the ICWRMIP is implemented in accordance with the needs of the people of the CRB.

INPUTS

13 person-months of consulting services IPS and 255 person-months of consulting services NPS will be provided.

Appendix 9 52

Subcomponent 8.2: Independent Monitoring and Evaluation

A Roadmap Performance Management System for the overall Roadmap investments

• Roadmap Performance Management System designed and implemented by end of month 6

• Project records • There is a willingness by those involved in each of the project under this tranche to cooperate and share information

• Monitoring and reporting procedures are agreed in advance and adhered to


• ADB and GOI requirements are made clear and do not change

Quarterly Progress Reports giving physical and financial progress, summary of field visits, consultant’s staffing and administration details, issues of TA and project implementation requiring immediate resolution

• Quarterly Progress Reports submitted on time and to required standard

• Project records

Semi-annual Consolidated Project Report. This report will summarize: (i). the RPMS progress; field and program issues requiring resolution; (iii). detailed team work program for the next half year

• Semi-annual Consolidated Project Reports submitted on time and to required standard

• Project records

A mid-term review report that would summarize achievements, unresolved issues and, possibly a revised work program

• Mid-term review report submitted by the end of month18 and to required standard

• Project records

Completion report • Completion report submitted 2 months prior to project closure and to required standard

• Project records

Main Activities: • Monitoring of the Roadmap physical and financial processes as well as the effectiveness and efficiency in achieving major outputs,

outcomes and impact • Review and reporting of Roadmap progress to NWRSC, and inter-agency program planning and coordination • Establishing a Roadmap Performance Management System for the overall Roadmap investments

• Monitoring of the level and adequacy of participation of various stakeholders in the planning, implementing and monitoring of project activities

• Monitoring the Roadmap’s social, environmental, and economic impacts, including the establishment of benchmark using existing government information and data systems

• Assessing utilization of water resources data management information systems and their impact on water resource management • Developing a mechanism for making necessary adjustments in the Roadmap design and implementation arrangements


Appendix 10 - Detailed Fund Allocation for Project 1 Loan Funded Sub Components

Appendix 10 1

INTEGRATED CITARUM WATER RESOURCES MANAGEMENT INVESTMENT PROGRAM (ICWRMIP)Project 1

1. Civil Works 1A West Tarum Canal Works 28% 52% 80% 20% 10% 0% 0%1B Other Works 90% 0% 90% 10% 10% 0% 0%2. Vehicles and Equipment 87% 0% 87% 13% 10% 0% 0%3. Training and Demonstration 87% 0% 87% 13% 10% 0% 0%4. Consulting Services 1/ 90% 0% 90% 10% 10% 0% 0%

4.1) Survey and Investigation 4.2) Socialization and Community Development 4.3) Project Coordination and Management

5. Project Administration Support 0% 0% 0% 0% 0% 100% 0%6. Beneficiaries Contribution 0% 0% 0% 0% 0% 0% 100%7. Land Acquisition and Resettlement 0% 0% 0% 100% 0% 0% 0%

Consulting Services for Subcomp.2.6 5% 0% 5% 95.0% 10% 0% 0%

Taxes Benefi-ciaries

Total Loan Portion

Note: 1/ The Loan Portion will be 5 % of ADF for the Sub component 2.6 Consulting Services; Other funding source will be provided unless Loan Reallocation is applicable.

FINANCING RULESFOR THE LOAN FUNDED SUB COMPONENTS

SUB COMPONENTS

LOAN PORTION(% to total expenditures,excl.Taxes)

No.C

ateg

ory GOI PORTION

ADF InkindOCRPhysical

Cost excl.Taxes

Appendix 10 1


1 USD = Rp. 9,300 in USD

1. Civil Works 42,392,141 46,631,355 15,611,744 19,991,288 35,603,033 10,763,967 5,151,889 0 15,915,856 0 0 0 51,518,889

2.1 1A Rehabilitation of The West Tarum Canal 37,419,238 41,161,162 10,741,473 19,991,288 30,732,761 10,222,826 4,550,621 0 14,773,447 0 0 0 45,506,2081B Other Works 4,972,903 5,470,194 4,870,271 0 4,870,271 541,141 601,268 0 1,142,409 0 0 0 6,012,681

1.1 ROADMAP Management 0 0 0 0 0 0 0 0 0 0 0 0 02.2 Improved Land And Water Management/ System of Rice

Intensification 483,871 532,258 462,351 0 462,351 51,372 57,080 0 108,453 0 0 0 570,804

2.3 Support for Community and NGO-Driven initiatives for Improved Water Supply and Sanitation.

2,419,032.3 2,660,935.5 2,334,572.7 - 2,334,573 259,397 288,219 0 547,616 0 0 0 2,882,188

2.6 Detailed Eng. Design for Upgrading of Bandung Water Sources

0 0 0 0 0 0 0 0 0 0 0 0 0

4.1 Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

2,070,000 2,277,000 2,073,348 - 2,073,348 230,372 255,969 0 486,341 0 0 0 2,559,689

8.1 Program Management - - - - 0 0 0 0 0 0 0 0 08.2 Independent Monitoring and Evaluation - - - - 0 0 0 0 0 0 0 0 0

2. Vehicles and Equipment 749,832 824,815 700,323 0 700,323 108,364 89,854 0 198,218 0 0 0 898,5411.1 ROADMAP Management - - - - 0 0 0 0 0 0 0 0 02.1 Rehabilitation of The West Tarum Canal 20,000 22,000 18,404.2 - 18,404 2,848 2,361 0 5,209 0 0 0 23,6132.2 Improved Land And Water Management/ System of Rice

Intensification 651,332 716,465 608,778 - 608,778 94,199 78,109 0 172,308 0 0 0 781,086


20,000 22,000 18,404 - 18,404 2,848 2,361 0 5,209 0 0 0 23,613


- - 0 0 0 0 0 0 0 0 0 0 0


42,000 46,200 39,552 - 39,552 6,120 5,075 0 11,195 0 0 0 50,747

8.1 Program Management 16,500 18,150 15,183 - 15,183 2,349 1,948 0 4,298 0 0 0 19,4818.2 Independent Monitoring and Evaluation - - 0 0 0 0 0 0 0 0 0 0 0

3. Training and Demonstration 2,352,728 2,588,000 2,220,406 0 2,220,406 346,537 285,216 0 631,753 0 0 0 2,852,159

1.1 ROADMAP Management - - - - 0 - - - 0 - - 0 02.1 Rehabilitation of The West Tarum Canal - - - - 0 - - - 0 - - 0 02.2 Improved Land And Water Management/ System of Rice

Intensification 2,126,728 2,339,400 1,998,474 - 1,998,474 311,901 256,708 - 568,609 0 0 0 2,567,083


140,000 154,000 137,753 - 137,753 21,499 17,695 - 39,194 0 0 0 176,946


- - - - 0 - - - 0 - - 0 0


78,000 85,800 76,752 - 76,752 11,979 9,859 - 21,838 0 0 0 98,589

8.1 Program Management 8,000 8,800 7,427 - 7,427 1,159 954 - 2,113 0 0 0 9,5408.2 Independent Monitoring and Evaluation - - - - 0 - - - 0 - - 0 0

4. Consulting Services 12,750,930 14,026,023 10,028,361 0 10,028,361 4,448,043 1,608,489 0 6,056,532 0 0 0 16,084,894

1.1 ROADMAP Management 1,791,235 1,970,359 1,834,964 - 1,834,964 203,885 226,539 0 430,424 0 0 0 2,265,3872.1 DED & SV For Rehab. of The West Tarum Canal 3,124,830 3,437,313 2,913,944 - 2,913,944 323,772 359,746 0 683,518 0 0 0 3,597,4612.2 Improved Land And Water Management/ System of Rice



1,295,530 1,425,083 1,356,562 - 1,356,562 150,729 167,477 0 318,206 0 0 0 1,674,767


2,906,090 3,196,699 176,494 - 176,494 3,353,391 392,209 0 3,745,600 0 0 0 3,922,095


857,473 943,220 865,062 - 865,062 96,118 106,798 0 202,916 0 0 0 1,067,978

8.1 Program Management 1,529,900 1,682,890 1,587,625 - 1,587,625 176,403 196,003 0 372,406 0 0 0 1,960,0318.2 Independent Monitoring and Evaluation 847,375 932,113 892,003 - 892,003 99,111 110,124 0 209,235 0 0 0 1,101,239

4.1 Survey and Investigation 225,269 247,796 111,001 0 111,001 155,822 29,647 0 185,469 0 0 0 296,470

1.1 ROADMAP Management - - - - 0 0 0 0 0 0 0 0 02.1 Rehabilitation of The West Tarum Canal 85,269 93,796 82,366 - 82,366 9,152 10,169 0 19,320 0 0 0 101,6862.2 Improved Land And Water Management/ System of Rice

Intensification - - - - 0 0 0 0 0 0 0 0 0


- - - - 0 0 0 0 0 0 0 0 0


120,000 132,000 7,596 - 7,596 144,333 16,881 0 161,214 0 0 0 168,811


20,000 22,000 21,038 - 21,038 2,338 2,597 0 4,935 0 0 0 25,973


4.2 Socialization and Community Development 983,574 1,081,931 926,549 0 926,549 227,902 128,272 0 356,174 0 0 0 1,282,723

1.1 ROADMAP Management 100,000 110,000 104,353 - 104,353 11,595 12,883 0 24,478 0 0 0 128,8302.1 Rehabilitation of The West Tarum Canal - - - - 0 0 0 0 0 0 0 0 02.2 Improved Land And Water Management/ System of Rice



232,903 256,194 245,830 - 245,830 27,314 30,349 0 57,664 0 0 0 303,494


102,248 112,473 6,615 - 6,615 125,687 14,700 0 140,388 0 0 0 147,003


420,500 462,550 437,899 - 437,899 48,655 54,062 0 102,717 0 0 0 540,616

8.1 Program Management 40,000 44,000 42,093 - 42,093 4,677 5,197 0 9,874 0 0 0 51,9668.2 Independent Monitoring and Evaluation - - - - 0 0 0 0 0 0 0 0 0

4.3 Project Coordination and Management 409,741 450,715 403,348 0 403,348 65,527 52,097 0 117,625 0 0 0 520,972

1.1 ROADMAP Management 125,376 137,914 125,941 - 125,941 13,993 15,548 0 29,542 0 0 0 155,4832.1 Rehabilitation of The West Tarum Canal - - - - 0 0 0 0 0 0 0 0 02.2 Improved Land And Water Management/ System of Rice

Intensification - - - - 0 0 0 0 0 0 0 0 0


- - - - 0 0 0 0 0 0 0 0 0


17,859 19,645 1,096 - 1,096 20,833 2,437 0 23,269 0 0 0 24,366


- - - - 0 0 0 0 0 0 0 0 0

8.1 Program Management 256,505 282,156 266,003 - 266,003 29,556 32,840 0 62,396 0 0 0 328,3988.2 Independent Monitoring and Evaluation 10,000 11,000 10,307 - 10,307 1,145 1,273 0 2,418 0 0 0 12,725

5. Project Administration Support 2,244,127 2,244,127 0 0 0 0 0 2,573,204 2,573,204 0 0 0 2,573,204

1.1 ROADMAP Management 460,155 460,155 - - 0 0 0 523,556 523,556 0 0 0 523,5562.1 Rehabilitation of The West Tarum Canal 470,581 470,581 - - 0 0 0 543,142 543,142 0 0 0 543,1422.2 Improved Land And Water Management/ System of Rice

Intensification 217,533 217,533 - - 0 0 0 242,267 242,267 0 0 0 242,267


217,110 217,110 - - 0 0 0 240,497 240,497 0 0 0 240,497


127,006 127,006 - - 0 0 0 158,221 158,221 0 0 0 158,221


192,394 192,394 - - 0 0 0 212,099 212,099 0 0 0 212,099

8.1 Program Management 367,219 367,219 - - 0 0 0 431,408 431,408 0 0 0 431,4088.2 Independent Monitoring and Evaluation 192,129 192,129 - - 0 0 0 222,013 222,013 0 0 0 222,013

6. Beneficiaries Contribution 3,374,998 3,374,998 0 0 0 0 0 0 0 3,374,998 403,455 3,778,453 3,778,453

1.1 ROADMAP Management - - - - 0 0 0 0 0 0 0 0 02.1 Rehabilitation of The West Tarum Canal - - - - 0 0 0 0 0 0 0 0 02.2 Improved Land And Water Management/ System of Rice

Intensification 1,669,355 1,669,355 - - 0 0 0 0 0 1,669,355 193,557 1,862,911 1,862,911


357,094 357,094 - - 0 0 0 0 0 357,094 42,266 399,360 399,360


- - - - 0 0 0 0 0 0 0 0 0


1,348,550 1,348,550 - - 0 0 0 0 0 1,348,550 167,632 1,516,182 1,516,182


7. Land Acquisition and Resettlement 1,323,274 1,323,274 0 0 0 1,629,690 0 0 1,629,690 0 0 0 1,629,690

1.1 ROADMAP Management - - 0 0 0 02.1 Rehabilitation of The West Tarum Canal 1,323,274 1,323,274 - - 0 1,629,690 0 0 1,629,690 0 0 0 1,629,6902.2 Improved Land And Water Management/ System of Rice

Intensification - - 0 0 0 0


- - 0 0 0 0


- - 0 0 0 0


- - 0 0 0 0

8.1 Program Management - - 0 0 0 08.2 Independent Monitoring and Evaluation - - 0 0 0 0

66,806,614 72,793,035 30,001,731 19,991,288 49,993,019 17,745,853 7,345,465 2,573,204 27,664,521 3,374,998 403,455 3,778,453 81,435,994

CATEGORIES /SUB COMPONENTS

Incl. PPn InkindPhysical Cost PPn

Total CostUSD

Excl. PPn

Beneficiaries

Contingencies

TOTAL

No.C

ateg

ory

No.

of

Sub-

Com

p

Total LoanOCR

DETAILED COST ESTIMATES FOR EXPENDITURE PER CATEGORIES (by Financers)FOR THE LOAN FUNDED SUB COMPONENTS

Totalincl

ContingenciesADF Total

Loan Amount

Physical Cost

GOI Amount

Total

Appendix 10 1


1 USD = Rp. 9,300 Iin USD

1 Civil Works 42,392,141 46,631,355 15,611,744 19,991,288 35,603,033 10,763,967 5,151,889 0 15,915,856 0 0 0 51,518,889

1A West Tarum Canal Works 37,419,238 41,161,162 10,741,473 19,991,288 30,732,761 10,222,826 4,550,621 0 14,773,447 0 0 0 45,506,208

1B Other Works 4,972,903 5,470,194 4,870,271 0 4,870,271 541,141 601,268 0 1,142,409 0 0 0 6,012,681

2 Vehicles and Equipment 749,832 824,815 700,323 0 700,323 108,364 89,854 0 198,218 0 0 0 898,541

3 Training and Demonstration 2,352,728 2,588,000 2,220,406 0 2,220,406 346,537 285,216 0 631,753 0 0 0 2,852,159

4 Consulting Services 14,369,514 15,806,465 11,469,258 0 11,469,258 4,897,295 1,818,506 0 6,715,801 0 0 0 18,185,059

4.1.Consulting Services 12,750,930 14,026,023 10,028,361 0 10,028,361 4,448,043 1,608,489 0 6,056,532 0 0 0 16,084,894

4.2.Survey And Investigation 225,269 247,796 111,001 0 111,001 155,822 29,647 0 185,469 0 0 0 296,470

4.3.Socialization & Community Developm't 983,574 1,081,931 926,549 0 926,549 227,902 128,272 0 356,174 0 0 0 1,282,723

4.4.Project Coordination and management 409,741 450,715 403,348 0 403,348 65,527 52,097 0 117,625 0 0 0 520,972

5 Project Administration Support 2,244,127 2,244,127 0 0 0 0 0 2,573,204 2,573,204 0 0 0 2,573,204

6 Beneficiaries Contribution 3,374,998 3,374,998 0 0 0 0 0 0 0 3,374,998 403,455 3,778,453 3,778,453

7 Land Acquisition and Resettlement 1,323,274 1,323,274 0 0 0 1,629,690 0 0 1,629,690 0 0 0 1,629,690

66,806,614 72,793,035 30,001,731 19,991,288 49,993,019 17,745,853 7,345,465 2,573,204 27,664,521 3,374,998 403,455 3,778,453 81,435,994TOTAL

GOI Amount Beneficiaries

Physical CostTotal TotalTaxes Continge

ncies

Base Cost

incl.Taxes

Total MFF Cost

SUMMARY OF COST ESTIMATE FOR EXPENDITURE PER CATEGORIES (by Financers)FOR THE LOAN FUNDED SUB COMPONENTS

No.

of

Cat

egor

yCATEGORY EXPENDITURES

Total incl

Contingencies

Loan Amount

ADF InkindTotal LoanOCRPhysic

(excl. Taxes) Physical Cost

Appendix 10 1


in USD

1.1. ROADMAP Management 2,476,766 2,678,428 2,065,257 0 2,065,257 229,473 254,970 523,556 1,007,999 0 0 0 3,073,256

1 Civil Works 0 0 0 0 0 0 0 0 0 0 0 0 01A West Tarum Canal Works 1B Other Works 0 0 0 0 0 0 0 0 0 0 0 02 Vehicles and Equipment 0 0 0 0 0 0 0 0 0 0 0 03 Training and Demonstration 0 0 0 0 0 0 0 0 0 0 0 04 Consulting Services 2,016,612 2,218,273 2,065,257 0 2,065,257 229,473 254,970 0 484,443 0 0 0 2,549,700

4.1) Consulting Services 1,791,235 1,970,359 1,834,964 0 1,834,964 203,885 226,539 0 430,424 0 0 0 2,265,387 4.2) Survey and Investigation 0 0 0 0 0 0 0 0 0 0 0 0 0 4.3) Socialization & Community Development 100,000 110,000 104,353 0 104,353 11,595 12,883 0 24,478 0 0 0 128,830 4.4) Project Coordination and Management 125,376 137,914 125,941 0 125,941 13,993 15,548 0 29,542 0 0 0 155,483

5 Project Administration Support 460,155 460,155 0 0 0 0 0 523,556 523,556 0 0 0 523,5566 Beneficiaries Contribution 0 0 0 0 0 0 0 0 0 0 0 0 0

2.1. Rehabilitation of The West Tarum Canal 42,443,191 46,508,125 13,756,187 19,991,288 33,747,475 12,188,287 4,922,897 543,142 17,654,326 0 0 0 51,401,801

1 Civil Works 37,419,238 41,161,162 10,741,473 19,991,288 30,732,761 10,222,826 4,550,621 0 14,773,447 0 0 0 45,506,2081A West Tarum Canal Works 37,419,238 41,161,162 10,741,473 19,991,288 30,732,761 10,222,826 4,550,621 0 14,773,447 0 0 0 45,506,2081B Other Works 2 Vehicles and Equipment 20,000 22,000 18,404 0 18,404 2,848 2,361 0 5,209 0 0 0 23,6133 Training and Demonstration 0 0 0 0 0 0 0 0 0 0 0 04 Consulting Services 3,210,098 3,531,108 2,996,310 0 2,996,310 332,923 369,915 0 702,838 0 0 0 3,699,148

4.1) Consulting Services 3,124,830 3,437,313 2,913,944 0 2,913,944 323,772 359,746 0 683,518 0 0 0 3,597,461 4.2) Survey and Investigation 85,269 93,796 82,366 0 82,366 9,152 10,169 0 19,320 0 0 0 101,686 4.3) Socialization & Community Development 0 0 0 0 0 0 0 0 0 0 0 0 0 4.4) Project Coordination and Management 0 0 0 0 0 0 0 0 0 0 0 0 0

5 Project Administration Support 470,581 470,581 0 0 0 0 0 543,142 543,142 0 0 0 543,1426 Beneficiaries Contribution 0 0 0 0 0 0 0 0 0 0 0 0 07 Land Acquisition and Resettlement 1,323,274 1,323,274 0 0 0 1,629,690 0 0 1,629,690 0 0 0 1,629,690

2.2. Improved Land And Water Management/ System of Rice Intensification 5,635,239 6,010,074 3,561,071 0 3,561,071 512,079 452,572 242,267 1,206,919 1,669,355 193,557 1,862,911 6,630,901

1 Civil Works 483,871 532,258 462,351 0 462,351 51,372 57,080 0 108,453 0 0 0 570,8041A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 483,871 532,258 462,351 0 462,351 51,372 57,080 0 108,453 0 0 0 570,8042 Vehicles and Equipment 651,332 716,465 608,778 0 608,778 94,199 78,109 0 172,308 0 0 0 781,0863 Training and Demonstration 2,126,728 2,339,400 1,998,474 0 1,998,474 311,901 256,708 0 568,609 0 0 2,567,0834 Consulting Services 486,420 535,062 491,467 0 491,467 54,607 60,675 0 115,282 0 0 0 606,750

4.1) Consulting Services 398,498 438,348 401,708 0 401,708 44,634 49,594 0 94,228 0 0 0 495,936 4.2) Survey and Investigation 0 0 0 0 0 0 0 0 0 0 0 0 0 4.3) Socialization & Community Development 87,922 96,715 89,759 0 89,759 9,973 11,081 0 21,055 0 0 0 110,814 4.4) Project Coordination and Management 0 0 0 0 0 0 0 0 0 0 0 0 0

5 Project Administration Support 217,533 217,533 0 0 0 0 0 242,267 242,267 0 0 0 242,2676 Beneficiaries Contribution 1,669,355 1,669,355 0 0 0 0 0 0 0 1,669,355 193,557 1,862,911 1,862,911

2.3. Support for Community and NGO-Driven initiatives for Improved Water Supply and Sanitation.

4,681,669 5,092,415 4,093,121 0 4,093,121 461,787 506,101 240,497 1,208,385 357,094 42,266 399,360 5,700,866

1 Civil Works 2,419,032 2,660,935 2,334,573 0 2,334,573 259,397 288,219 0 547,616 0 0 0 2,882,1881A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 2,419,032 2,660,935 2,334,573 0 2,334,573 259,397 288,219 0 547,616 0 0 0 2,882,1882 Vehicles and Equipment 20,000 22,000 18,404 0 18,404 2,848 2,361 0 5,209 0 0 0 23,6133 Training and Demonstration 140,000 154,000 137,753 0 137,753 21,499 17,695 0 39,194 0 0 0 176,9464 Consulting Services 1,528,433 1,681,277 1,602,392 0 1,602,392 178,044 197,826 0 375,870 0 0 0 1,978,261

4.1) Consulting Services 1,295,530 1,425,083 1,356,562 0 1,356,562 150,729 167,477 0 318,206 0 0 0 1,674,767 4.2) Survey and Investigation 0 0 0 0 0 0 0 0 0 0 0 0 0 4.3) Socialization & Community Development 232,903 256,194 245,830 0 245,830 27,314 30,349 0 57,664 0 0 0 303,494 4.4) Project Coordination and Management 0 0 0 0 0 0 0 0 0 0 0 0 0

5 Project Administration Support 217,110 217,110 0 0 0 0 0 240,497 240,497 0 0 0 240,4976 Beneficiaries Contribution 357,094 357,094 0 0 0 0 0 0 0 357,094 42,266 399,360 399,360

2.6. Detailed Eng. Design for Upgrading of Bandung Water Sources 3,273,204 3,587,823 191,802 0 191,802 3,644,244 426,227 158,221 4,228,692 0 0 0 4,420,495

1 Civil Works 0 0 0 0 0 0 0 0 0 0 0 0 01A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 0 0 0 0 0 0 0 0 0 0 0 0 02 Vehicles and Equipment 0 0 0 0 0 0 0 0 0 0 0 0 03 Training and Demonstration 0 0 0 0 0 0 0 0 0 0 0 0 04 Consulting Services 3,146,197 3,460,817 191,802 0 191,802 3,644,244 426,227 0 4,070,471 0 0 0 4,262,274

4.1) Consulting Services 2,906,090 3,196,699 176,494 0 176,494 3,353,391 392,209 0 3,745,600 0 0 0 3,922,095 4.2) Survey and Investigation 120,000 132,000 7,596 0 7,596 144,333 16,881 0 161,214 0 0 0 168,811 4.3) Socialization & Community Development 102,248 112,473 6,615 0 6,615 125,687 14,700 0 140,388 0 0 0 147,003 4.4) Project Coordination and Management 17,859 19,645 1,096 0 1,096 20,833 2,437 0 23,269 0 0 0 24,366


4.1. Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

5,028,916 5,377,713 3,513,650 0 3,513,650 395,582 434,359 212,099 1,042,040 1,348,550 167,632 1,516,182 6,071,872

1 Civil Works 2,070,000 2,277,000 2,073,348 0 2,073,348 230,372 255,969 0 486,341 0 0 0 2,559,6891A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 2,070,000 2,277,000 2,073,348 0 2,073,348 230,372 255,969 0 486,341 0 0 0 2,559,6892 Vehicles and Equipment 42,000 46,200 39,552 0 39,552 6,120 5,075 0 11,195 0 0 0 50,7473 Training and Demonstration 78,000 85,800 76,752 0 76,752 11,979 9,859 0 21,838 0 0 0 98,5894 Consulting Services 1,297,973 1,427,770 1,323,999 0 1,323,999 147,111 163,457 0 310,568 0 0 0 1,634,566

4.1) Consulting Services 857,473 943,220 865,062 0 865,062 96,118 106,798 0 202,916 0 0 0 1,067,978 4.2) Survey and Investigation 20,000 22,000 21,038 0 21,038 2,338 2,597 0 4,935 0 0 0 25,973 4.3) Socialization & Community Development 420,500 462,550 437,899 0 437,899 48,655 54,062 0 102,717 0 0 0 540,616 4.4) Project Coordination and Management 0 0 0 0 0 0 0 0 0 0 0 0 0

5 Project Administration Support 192,394 192,394 0 0 0 0 0 212,099 212,099 0 0 0 212,0996 Beneficiaries Contribution 1,348,550 1,348,550 0 0 0 0 0 0 0 1,348,550 167,632 1,516,182 1,516,182

8.1. Program Management 2,218,125 2,403,215 1,918,331 0 1,918,331 214,144 236,942 431,408 882,494 0 0 0 2,800,824

1 Civil Works 0 0 0 0 0 0 0 0 0 0 0 0 01A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 0 0 0 0 0 0 0 0 0 0 0 0 02 Vehicles and Equipment 16,500 18,150 15,183 0 15,183 2,349 1,948 0 4,298 0 0 0 19,4813 Training and Demonstration 8,000 8,800 7,427 0 7,427 1,159 954 0 2,113 0 0 0 9,5404 Consulting Services 1,826,405 2,009,046 1,895,720 0 1,895,720 210,636 234,040 0 444,675 0 0 0 2,340,395

4.1) Consulting Services 1,529,900 1,682,890 1,587,625 0 1,587,625 176,403 196,003 0 372,406 0 0 0 1,960,031 4.2) Survey and Investigation 0 0 0 0 0 0 0 0 0 0 0 0 0 4.3) Socialization & Community Development 40,000 44,000 42,093 0 42,093 4,677 5,197 0 9,874 0 0 0 51,966 4.4) Project Coordination and Management 256,505 282,156 266,003 0 266,003 29,556 32,840 0 62,396 0 0 0 328,398


8.2. Independent Monitoring and Evaluation 1,049,504 1,135,242 902,311 0 902,311 100,257 111,396 222,013 433,667 0 0 0 1,335,977

1 Civil Works 0 0 0 0 0 0 0 0 0 0 0 0 01A West Tarum Canal Works 0 0 0 0 0 0 0 0 0 0 0 0 01B Other Works 0 0 0 0 0 0 0 0 0 0 0 0 02 Vehicles and Equipment 0 0 0 0 0 0 0 0 0 0 0 0 03 Training and Demonstration 0 0 0 0 0 0 0 0 0 0 0 0 04 Consulting Services 857,375 943,113 902,311 0 902,311 100,257 111,396 0 211,653 0 0 0 1,113,964

4.1) Consulting Services 847,375 932,113 892,003 0 892,003 99,111 110,124 0 209,235 0 0 0 1,101,239 4.2) Survey and Investigation 0 0 0 0 0 0 0 0 0 0 0 0 0 4.3) Socialization & Community Development 0 0 0 0 0 0 0 0 0 0 0 0 0 4.4) Project Coordination and Management 10,000 11,000 10,307 0 10,307 1,145 1,273 0 2,418 0 0 0 12,725


66,806,614 72,793,035 30,001,731 19,991,288 49,993,019 17,745,853 7,345,465 2,573,204 27,664,521 3,374,998 403,455 3,778,453 81,435,994

Beneficiaries

Physical Cost

GOI Amount(incl. Contingencies)

Physical Cost Taxes Total

COST ESTIMATE PER SUB COMPONENTS (by Financers)FOR THE LOAN FUNDED SUB COMPONENTS

Contingencies TotalInkind

Totalincl

Contingencies

Loan Amount,(incl. Contingencies)

ADF Total Loan

Total CostUSD

Excl. PPn Incl. PPn OCRNo.

of

Sub-

Com

p

No.C

ateg

ory

SUB COMPONENTS

TOTAL LOAN FUNDED PROGRAM

Appendix 10 1


1 USD = Rp. 9,300 Iin USD

1.1. ROADMAP Management 2,476,766 2,678,428 2,065,257 0 2,065,257 229,473 254,970 523,556 1,007,999 0 0 0 3,073,256

2.1. Rehabilitation of The West Tarum Canal 42,443,191 46,508,125 13,756,187 19,991,288 33,747,475 12,188,287 4,922,897 543,142 17,654,326 0 0 0 51,401,801

2.2. Improved Land And Water Management/ System of Rice Intensification

5,635,239 6,010,074 3,561,071 0 3,561,071 512,079 452,572 242,267 1,206,919 1,669,355 193,557 1,862,911 6,630,901

2.3. Support for Community and NGO-Driven initiatives for Improved Water Supply and Sanitation.

4,681,669 5,092,415 4,093,121 0 4,093,121 461,787 506,101 240,497 1,208,385 357,094 42,266 399,360 5,700,866

2.6. Detailed Eng. Design for Upgrading of Bandung Water Sources

3,273,204 3,587,823 191,802 0 191,802 3,644,244 426,227 158,221 4,228,692 0 0 0 4,420,495

4.1. Development and Implementation of a Basin River Quality Improvement Strategy and Action Plans

5,028,916 5,377,713 3,513,650 0 3,513,650 395,582 434,359 212,099 1,042,040 1,348,550 167,632 1,516,182 6,071,872

8.1. Program Management 2,218,125 2,403,215 1,918,331 0 1,918,331 214,144 236,942 431,408 882,494 0 0 0 2,800,824

8.2. Independent Monitoring and Evaluation 1,049,504 1,135,242 902,311 0 902,311 100,257 111,396 222,013 433,667 0 0 0 1,335,977

66,806,614 72,793,035 30,001,731 19,991,288 49,993,019 17,745,853 7,345,465 2,573,204 27,664,521 3,374,998 403,455 3,778,453 81,435,994TOTAL LOAN FUNDED PROGRAM

No.

of

Sub-

Com

p

SUB COMPONENTS

Total Cost

Physic (excl. PPn)

Base Cost

(inc.PPn)

SUMMARY OF COST ESTIMATE PER SUB COMPONENTS (by Financers)FOR THE LOAN FUNDED SUB COMPONENTS

Physical CostTotal LoanOCR Physical

Cost Taxes TotalADF Inkind

Beneficiaries

Total

Loan Amount GOI Amount Totalincl

ContingenciesContingencies

Appendix 11 - Fund Flow Mechanisms for Project 1 Loan Funded Sub Components

Appendix 11 1

FUND FLOW MECHANISMS FOR PROJECT 1 LOAN FUNDED SUB COMPONENTS

Figure A: Disbursement Flow Chart for Direct Payment

PCMU (EA)

SATKER

Documents Flow

Cash Flow

Vendor Supplier/Consultant/

Contractor

Vendor Bank Account

1

5a

-PIU-

ADB

Special Treasury Office- KPPN Khusus VI

Jakarta ADB

Depository Domestic Bank-Jakarta

ADB Overseas Depository

Bank

Vendor Overseas Depository

Bank

2

3 4

4a

5b

5c

Appendix 11 2

Notes to Disbursement Flowchart (refers to numbers on the flowchart Figure A) Direct Payment is defined as ADB pays directly to Vendor (Supplier/Consultant/Contractor) 1. After expenditures incurred, the Supplier/Consultant/Contractor submit

claims to Implementing Unit (SATKER); • Project Coordination Management Unit (PCMU/EA); or • Project Implementing Unit (PIU)

And attach with the following relevant supporting documents; • Invoice/Receipt • Purchase order • Receiving report/Bill of lading • Consultant bill • Monthly certificate, etc

2. Implementing Unit (SATKER);

• Prepares withdrawal application (WA, form ADB-DR/RMP) • Signs on the WA • Endorses to Special Treasury Office VI -Jakarta (Kantor Pelayanan

Perbendaharaan Negara Khusus VI/ KPPN Khusus VI) for further approval

3. Special Treasury Office (KPPN Khusus) VI;

• Reviews and signs on the WA • Endorses to ADB for further process

4-4a. ADB processes and authorizes to pay to the vendor bank account, for

RUPIAH invoices: • the payment to the vendor bank account is made through ADB

domestic/Jakarta depository bank 5-5c. ADB processes and authorizes to pay to the vendor bank account, for foreign

exchange invoices, the payment to the vendor bank account is made through; • ADB overseas depository bank; and • The vendor overseas corresponding bank

Appendix 11 3

Figure B: Disbursement Flow Chart for Non Direct Payment Special Account

5 MOF

-Debt Management- PKN

ADB

SATKER Implementing Agency

-PIU-

Bank Indonesia -Central-

Special Account

Special Treasury Office -KPPN Khusus-

Jakarta

Documents Flow

Cash Flow

Withdrawal fund from the Special Account and Replenishment Process

Supplier/Consultant/ Contractor Bank Account

1

2

3c

3b 3a

8

9

4b

6-7

3

4a

Appendix 11 4

Notes to Disbursement Flowchart (refers to numbers on the flow chart Figure B)

A. Withdrawal from the special account 1. After expenditure is incurred, the Supplier/Consultant/Contractor submits

claims to the Project Implementing Unit (PIU) attached with the relevant supporting documents; • Invoice/Receipt • Purchase order • Receiving report/Bill of lading • Consultant bill • Monthly certificate, etc

2. Implementing Unit (SATKER);

• Project manager (penanggungjawab kegiatan) prepares a Letter of Payment Request (surat permintaan pembayaran/SPP) and submits to commitment maker • Commitment maker reviews the SPP and prepares a Letter of Payment Instruction (surat perintah membayar/SPM) and submits to Special Treasury Office (KPPN Khusus) Jakarta for further approval.

3-3c. Based on SPP/SPM from PIU (SATKER), Special Treasury Office (KPPN

Khusus) Jakarta issues Authorization Letters to Release Fund (surat perintah pencairan dana/SP2D); • Original to operational bank • Copy to Central Bank Indonesia (BI) • Copy to PIU for the basis of preparation withdrawal application • Other copy to Debt Management/PKN-MOF

4a-b. Bank operational disburse to the Supplier/Consultant/Contractor’s account

and send Debit Nota to Central Bank of Indonesia B. Replenishment

5-6. Central BI regularly sends copy of BI bank statements to PKN-MOF. PKN-MOF regularly submits the BI bank statements to PCMU 7. Based on copies of SP2D and BI bank statements, each PIU prepares and

endorses; • Draft withdrawal application/WA (Form ADB-DRP/RMP) • A summary sheet/SS (Form ADB-RMP-SS) and the required supporting

documents to ADB • Statement of Expenditure • Endorses draft WA and all supporting documents to PCMU to be

consolidated • The consolidated WA, SS and SPOE then forwarded to PKN-MOF for

approval. 8. PKN-MOF reviews and approves the WA and endorses together with all

supporting documents to ADB for further process and approval. 9. ADB approves the WA and replenishes to the special account at central BI.

Appendix 12 - Community Contracting Mechanisms

1. Support for Community- and NGO-Driven Initiatives for Improved Water Supply and Sanitation

2. Improved Land and Water Management 3. Development and Implementation of a Basin River Quality Improvement

Strategy and Action Plans

Appendix 12 1

SUPPORT FOR COMMUNITY- AND CSO-DRIVEN INITIATIVES FOR IMPROVED WATER SUPPLY AND SANITATION

Description of Project Activities at Village level

1. Community Action Plan (CAP) Development 1. The process of the Project activities will commence with the establishment of a long list of communities showing interest to participate. A so-called Road Show, presenting information about the Project and criteria for participation, will be organized in each district, to inform and register the interested communities. Based on specific criteria for the selection of communities, a short list of villages to participate will be established. The Project’s Community Facilitator Teams (CFTs) will assist local communities to develop their own action plans for sustainable water supply and sanitation by applying the Methodology for Participatory Assessment – Participatory Hygiene and Sanitation Transformation (MPA-PHAST). The MPA-PHAST is a methodology to assess strengths and weaknesses of each individual community, together with women and men of that community, and to assess the sustainability and use of community water and sanitation services. The MPA provides data to be used to plan and implement new services. Participatory Hygiene and Sanitation Transformation (PHAST) is used to assess the opportunities for sanitation and hygiene behavioral change.

2. As a result of the MPA-PHAST assessment, a Community Implementation Team (CIT), consisting of selected members of the community, will be formed and legalized by the Bupati (District Head). As a legalized village institution, the CIT will open a bank account to receive the money for project implementation. Supported by the Community Facilitators Team (CFT), the CIT will develop a CAP for water supply and sanitation, to be approved by the District Co-ordination Team (TKK).

3. Besides development of physical works and its costs, in the CAPs reservations will be made for non-physical activities such as community empowerment (various on-the job training sessions), sanitation and hygiene behavioral change (campaigns in schools and communities, pamphlets, posters, leaf-lets, CLTS, etc.), and CIT operational costs (travel, tools, office materials, etc.). Furthermore, the CAPs will include in-kind community contributions (labor, building materials, construction site, etc.).

What is the MPA-PHAST? - A methodology to help communities, sector institutions and policy makers

achieve more sustainable and equitable water & sanitation services.

- A set of sector-specific indicators for sustainability, demand and gender- and poverty-sensitivity.

- A sequence of participatory tools to assess the indicators.

- A scoring system to quantify data from participatory assessments.

- A cross-sectoral framework for analyzing sustainability and its links with demand, gender and poverty.

Appendix 12 2

2. Village eligibility, selection and appraisal criteria 4. A long-list of villages was determined during the program preparatory technical assistance based on socioeconomic and water and health technical factors. The long-list is only indicative at this stage as the selection of villages to participate in the proposed program will be determined by the districts during the early stage of implementation through project orientation and consultation phases. The village participation criteria are described below:

Village Participation Criteria (i) Community commitment through Letter of Intent, confirming:

(a) no other clean water or drinking water projects ongoing or planned for the village; (b) formation of a community implementation team (CIT); (c) willingness to prepare a community action plan (CAP); (d) willingness to contribute 16% of subproject construction costs in-kind; (e) willingness to contribute 4% in cash; (f) willingness to pay all user fees afterward (operation and maintenance, etc.); (g) willingness to conduct required operation and maintenance on the system; and (h) willingness to conduct sanitation and hygiene behavioral change program.

(ii) Geographic requisite: villages located along the West Tarum Canal for Phase 1.

5. Following confirmation of village participation, villages will prepare a CAP as described below. The CAP will be approved by the Regional Implementation Unit (Satker). The CAP will:

(i) propose solutions to overcome water supply, sanitation, and/or health problems that are at an appropriate level of technology and reasonable budget level (i.e., within the proposed maximum limit of IDR 300 million for water supply and sanitation facilities per village). Above IDR 300 million, the works will be contracted to a third party; (ii) be required to pass the economic assessment; and (iii) be required to pass the environmental screening process.

3. Gender 6. A Gender Action Plan (GAP) will be prepared and capacity building and Sanitation and Hygiene Behavioral Change (SHBC) activities shall include gender targets as identified in the GAP. In order to improve the implementation of the GAP it is recommended to assign the PIT’s Health/Community Development Specialist as a gender focal point.

7. The GAP specifies actions and targets for the project. Proportional representation of women in Community Facilitator Teams should be achieved. Women’s active participation in community decision making processes, representation in Community Implementation Teams and adequate reflection of women’s interests in the CAPs are mandatory and are to be monitored by the Consultant’s team at central level.

4. Social and Environmental Safeguards 8. The PIU will ensure that (i) all CCD activities financed under the Investment Program are carried out in full compliance with (a) all applicable laws and regulations of the Government; (b) ADB’s safeguard policies, including the policies on

Appendix 12 3

involuntary resettlement, the environment, and indigenous peoples; (c) the Gender Action Plan (Program Administration Memorandum Appendix 5); (d) the Resettlement Framework (Program Administration Memorandum Supplementary Appendix 1); (e) the Environmental Management Plan (Program Administration Memorandum Appendix 6); and (f) the Environmental Assessment and Review Framework (Program Administration Memorandum Supplementary Appendix 2) agreed and set forth in Schedule 5 of the FFA shall be used to guide project preparation and implementation;

5. Implementation 9. Once the CAP has been approved, implementation can start. The first step is the signing of a Community Contract between the District Commitment Officer and the Community Implementation Team (CIT), based on which a first installment of 30% of the contract value, will be transferred to the CIT Bank Account. Second (40%) and third (30%) installments will follow after certain milestones in the construction process have been reached.

10. The first installment is primarily used for preparations, payment of the second installment indicates that implementation of the works has begun, that all necessary materials are purchased and civil works are sub-contracted (or implemented by community members as their in-kind contribution). Disbursement of the third installment indicates that physical works are about to be finalized and that the period of trial running and verification has begun. It is the Project’s policy that the third installment will only be paid after the user’s group or water management unit has been formed and properly trained in operation and maintenance (O&M), fee collection, administration and finance of the constructed water supply facilities.

11. Completion of construction works is to be verified by the District Consultant Engineer and the Project Monitoring Consultants (PMC) and confirmed in the Report on Finalization of Works (Laporan Penyelesaian Pelaksanaan Pekerjaan, LP3). Completion of civil works and administrative matters will be certified through a Statement of Completion of Works (SP4, Surat Pernyataan Penyelesaian Pelaksanaan Pekerjaan) signed by the CIT chairperson, the district commitment officer and the District Consultant.

6. Sustainability 12. The definition for sustainability in the context of the Project is that the systems constructed through the Project, will keep on operating and may even expand after the Project has closed. This means that: (i) O&M are organized and implemented properly by community members; (ii) repairs are being done; and (iii) that sufficient income is generated to cover all necessary expenditures to keep on running.

7. Replicability 13. The definition for replicability in the context of the Project is that the methodologies developed and implemented through the Project will be adopted by local government and other donors and/or NGO’s to replicate the Project’s achievements in other locations during the Project’s lifetime and even after the Project has closed.

14. The Project’s Strategy for Local Government Capacity Building includes support to the establishment of Water Supply and Environmental Sanitation (WSES) Working Groups (Pokja AMPL) at provincial and district levels. The primary task of such Pokja AMPL is to formulate strategic plans for WSES in their region. Strategic Planning for WSES facilitate both sustainability and replicability.

15. The MPA-PHAST and Community Led Total Sanitation (CLTS) approaches are expected to be very successful, in particular because they trigger the community’s

Appendix 12 4

interest by addressing their emotions (pride, shame, anger, and sense of belonging). Participants feel a strong ownership for the services established and there is a high degree of participation and willingness for in-kind contributions. Other donors and NGO’s who use the same methodologies in their respective projects have recognized this. Provincial PIT specialists are regularly requested to participate as resource per-sons or teachers in workshops, training sessions and seminars organized by these donors and NGOs.

Appendix 12 5

IMPROVED LAND AND WATER MANAGEMENT

Description of Project Activities at Community level

1. Target Areas and Farmers Groups eligibility, selection and appraisal

16. At early stage of the program, the PIU will manage a competitive selection process of potential farmer groups that will be jointly undertaken in close cooperation with sub-district officials and local extension workers. Initial dissemination to sub-districts and villages will ensure that each participating farmer/community group are invited to make a proposal following initial dissemination to the wider community of the objectives, inputs and outputs of the program. The following will be prerequisite for participation;

Farmers Groups Participation General Criteria (i) Willing to join and/or form a Water Users Association (WUA) (ii) Farmer groups or community groups shall be willing to participate fully

in the project activities (iii) Communities willing to participate and contribute in kind a minimum of

20% to construction activities and provide O&M (iv) Willing to plant high crop variety, at least twice a year (v) Each Farmers Groups will manage 20 ha or more commanded

irrigation area Target Areas Selection General Criteria

(i) Confirmation shall be received from local government that the long term spatial plan for the area designates the area as for irrigated agriculture

(ii) A location shall have a highly reliable water supply with cropping intensity of 180% to 200% achieved for the last 3 years

(iii) Good drainage facilities and no flooding influence (iv) Organic material available (v) Maximum land holding of each farmer family should not exceed 2 ha (vi) Priority will be given to land with farm road access

In addition, the PIUs shall establish competitive selection procedures which prioritize: • the poor communities • proposals which demonstrate open transparent procedures with full community participation • proposals which provide for long term dissemination of results to farmers in adjacent areas.

Appendix 12 6

17. The farmers targeted by the program will contribute to the development of the project by participating in planning, design construction of irrigation facilities and taking over the O&M, and also in managing and providing O&M to equipment and facilities supplied under the project. In addition, farmers will contribute time to attend meetings and follow-up, training and incremental workload as a result of the SRI method adoption, and provide time inputs into dissemination of lessons learned. 18. From each selected farmers groups, an advanced farmer will be selected as farmer group trainer and will received training on SRI as described in the section below.

2. Capacity Building 19. The selected advanced farmers and local extension workers will received a training of trainers from NGO facilitators and then will act as field facilitators. For the purpose of capacity building for community empowerment in System Rice Intensification (SRI) during implementation, facilitators from a non governmental organization (NGO), specialized in agricultural development and SRI, will provide to the local extension workers and the advanced farmers on the job training and facilitation to the farmers groups. NGO facilitators to train farmers groups will be sub-contracted directly by the Directorate of Land Management, DGL&W, MOA in line with ADB guidelines. 20. The NGO facilitators with the local extension workers and the advanced farmers will organize a 5 days training class and 15 times field practices in one season. In addition there will be focus group discussions (FGDs) in order to empower Farmer Groups (FGs) in preparing the community group action plans (CGAPs) (Penyusunan Rencana Usulan Kegiatan Kelompok/RUKK).

3. Implementation and Fund Flow Mechanisms 21. Local farmer groups and/or community-based groups will participate fully in the planning, design and construction and later O&M of all physical works under the project. Tertiary and farm system construction will be carried out under community contracting methods to farmer/community groups as described in the box below.

A. Fund transfer procedure for rehabilitation of tertiary and farm systems The fund transfer procedure for social grant covers the fund release mechanisms to the chairman of the targeted community group based on the community group action plan agreed by the Chief of commitment authority (PPK) as described below:

a. Identification of community group candidates and location b. Legalization of the proposed community group by the Head of the District

agriculture agency through a decree

Appendix 12 7

c. Establishment of the community group bank account d. Preparation of the community group action plan e. Prepare and sign a contract between the chairman of the community group

and the Authorized budget utilization/Chief of commitment authority (KPA/PPK)

f. Submission of a fund release request to the Authorized budget utilization (KPA)

g. Issuance of the Letter of Payment Request (Surat Permintaan Pembayaran/SPP) and the Letter of Payment Instruction (Surat Perintah Membayar/SPM)

h. Issuance of the authorization letter to release funds (Surat Perintah Pencairan Dana/SP2D)

i. Withdrawing of the fund by the community group’s Chairman j. Use of the funds to purchase material based on the agreed activities as

described in the community group action k. Implementation of the construction works based on the technical criteria

defined in the community contract l. Hand over of the assets to the community groups by the Government m. Prepare final Statement of expenditures and report

A.1. Targeted Community Group Guidelines

(i) The selection of the community group for social grant are based on the criteria, defined in section 1. The targeted community groups are selected to minimized social risk to water drought, unemployment, deficiency of food, and poverty

(ii) The social grant should allow to increase soil productivity, farm land extension and yield, job opportunity and farmer’s income

(iii) Targeted Community groups should be legalized by the Head of the District agriculture agency through a decree

(iv) During implementation, the targeted community group activities should be guided and facilitated jointly by NGO facilitators, the local extension workers and the advanced farmers

A.2. Establishment of the community group bank account The community group bank account is established only for the purpose of the defined social grant program. The Head of the District agriculture agency and the community group chairman jointly authorize this community group bank account. Any disbursements should be based on request from the Chairman of the targeted community group and counter signed by the Authorized budget utilization (KPA). The bank account number should be reported to the Authorized budget utilization/Chief of commitment authority (PPK).

Appendix 12 8

A.3. Community group action plan preparation (Penyusunan Rencana Usulan Kegiatan Kelompok/RUKK)

The community group action plan is prepared using a participatory process through discussion facilitated by the by NGO facilitators, the local extension workers and the advanced farmers and covers:

- Detailed requirement for material, scope of works, required resources - Unit costs of material and works including transportation cost and other

related costs A.4. Agreement between the community group and the authorized budget

utilization.

The targeted community group should be engaged through an agreement in order to use funds and implement activities. This agreement is a legal document to protect the government on budget utilization by the society or community, and is signed by the chairman of the community group, the Chief of commitment authority (PPK) and authorized by the Head of the District agricultural agency as the Authorized budget utilization (KPA). A.5. Request for released fund The Chairman of the targeted community group should submit a request to the Chief of commitment authority (KPA/PPK) to release funds, following the procedure below:

(i) The chairman of the targeted community group submits a request to the Chief of Commitment authority (KPA/PPK) to release funds through the facilitators, with the Community group action plan (RUKK) attached. The proposal document includes:

- The name of the targeted group - The name of the chairman of the community group and members - The community bank account number - The name of the bank or post office - The Amount of social grant fund to be transferred and the receipt

signed by the Community Chairman - Other information related to fund utilization mechanism and field

activities (ii) The facilitators should verify the request documentation to release

fund, the community group action plan and convey it to the Chief of commitment authority (PPK) to be endorsed.

A.6. Issuance of the Letter of Payment Request (SPP) and Letter of Payment Instruction (SPM).

Appendix 12 9

The issuance of the Letter of Payment Request (Surat Permintaan Pembayaran/SPP) and the Letter of Payment Instruction (Surat Perintah Membayar/SPM) shall be based on the Circulation Letter Number: PER-66/PB/2005 (dated December 28, 2005) from the Director General of Treasury (Ministry of Finance) and described below:

(i) The authorized budget utilization (KPA) should sign the Letter of Payment Request (Surat Permintaan Pembayaran/SPP), and conveys it to the Chief of commitment authority (PPK)

(ii) The Chief of commitment authority (PPK) should sign the Letter of Payment Instruction (Surat Perintah Membayar/SPM) and submits it to the Treasury Office (KPPN) for further approval.

A.7.Issuance of the Authorization Letter for Fund Release (Surat Perintah

Pencairan Dana/SP2D) The Treasury Office should issue the Authorization Letter to Release Fund (SP2D) following this procedure:

(i) The Treasury Office (KPPN) officials will verify the Letter of Payment Instruction (Surat Perintah Membayar/SPM) and issue the Authorization Letter to Release Fund (Surat Perintah Pencairan Dana /SP2D)

(ii) The Authorization Letter to Release Fund (Surat Perintah Pencairan Dana/SP2D) is then used to release and transfer social grant fund to the Chairman of the targeted community group account.

A.8.Fund disbursement. Social grant fund disbursement to the chairman of the targeted community group should follow:

(i) The Social grant fund to the targeted community group can only be disbursed by the Chairman of the targeted community group after the reception of the signed receipt and approved by the Authorized budget utilization (KPA).

(ii) Disbursement of the Social grant to the targeted community group should be disbursed by installment payment based on field requirement.

(iii) The chairman of the community group shall give attention to the efficiency and security aspects in fund disbursement.

A.9. Utilization and expenditure of the social grant fund.

Utilization and expenditure of the social grant include:

Appendix 12 10

(i) The disbursed social grant fund should be utilized as soon as possible

and appropriate with its allocation. (ii) The chairman of the community group has to utilize and expend social

grant fund transparently, efficiently and effectively based on the community group action plan.

(iii) The chairman of the community group should prepare Statement of expenditure of social grant fund utilization, and provide receipts, a bookkeeping and archive of SOE.

A.10. Physical works implementation. Physical work implementation of the social grant includes the following steps:

(i) The implementation of the physical works should follow the Technical Guidelines,

(ii) The community group action plan (RUKK) is the reference of the social grant utilization carried out by targeted community group,

(iii) Any changes of the physical works implementation should be approved by the Authorized budget utilization (KPA).

A.11. Handover of the assets The social grant implementation will be considered finished when the physical works are completed according to the community group action plan (RUKK). Then the completed physical works should be handed over to the community with the related documentation. A.12. Accountability. To ensure technical and administration accountability of the social grant activities, the Chairman of the community group should prepare:

(i) The legalization letter of the targeted Social Grant Community group by the Head of the District agriculture agency

(ii) The community group action plan (RUKK) (iii) The agreement between the Chairman of the Community group and

the Chief of commitment authority (PPK) (iv) The request letter to release social grant fund to the Chief of

commitment authority (PPK) (v) The community bank account records showing the disbursement (vi) The statement of expenditure (vii) The evidence of the physical works activities (documents and photos) (viii) The hand over of the assets documentation

Appendix 12 11

Those documents will be submitted to the authorized budget utilization (KPA) through the facilitators and the chairman of the community group should file a copy of the document. 22. The Chief of Commitment authority from the district agriculture agency will release the fund to each farmer group at the start of the design/construction process for walkthroughs, engineering design and technical assistance, and initial construction. Final joint walkthroughs will be made as part of system commissioning and transfer of facilities. 23. Equipment, facilities and livestock will be provided to the farmer groups for communal ownership and for the benefit of the group, with systems established to ensure a fair and equitable access as described in the box below: B. Goods Transfer Procedure

Transfer of goods to the targeted community group should be based on the community needs and agreed plan, in order to avoid any social risk in the society. Authorized budget utilization/Chief of commitment authority (PPK) shall procure goods/services then handed over to the community. Procurement procedure will be carried out in line with ADB Procurement Guidelines.

Goods/Services Transfer Procedure will be implemented as follow:


agriculture agency through a decree c. Procurement of goods by the PIU. d. Hand over of the goods to the community group; e. Use of the goods by the community; f. Preparation of the statement of expenditure and report

4. Monitoring and Evaluation

24. The PIU supported by the consultants will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. The PIU will disseminate and share these results with other SRI activities in West Java and through the active SRI network of professionals in MOA and Indonesia. 25. Using community facilitators for quality control and monitoring, the PIU through district agriculture agency will ensure that such procedures are established in a participatory manner with the entire community prior to any handover of facilities.

Appendix 12 12

26. Equipment for water level in field measurement will be installed and the farmer groups will be trained in water use monitoring and will ensure long term water volume monitoring and will report to the district agriculture agency.

5. Social and Environmental Safeguards 27. The PIU will ensure that (i) all CCD activities financed under the Investment Program are carried out in full compliance with (a) all applicable laws and regulations of the Government; (b) ADB’s safeguard policies, including the policies on involuntary resettlement, the environment, and indigenous peoples; (c) the Gender Action Plan (Program Administration Memorandum Appendix 5); (d) the Resettlement Framework (Program Administration Memorandum Supplementary Appendix 1); (e) the Environmental Management Plan (Program Administration Memorandum Appendix 6); and (f) the Environmental Assessment and Review Framework (Program Administration Memorandum Supplementary Appendix 2) agreed and set forth in Schedule 5 of the FFA shall be used to guide project preparation and implementation;

6. Sustainability 28. The definition for sustainability in the context of the Project is that the systems constructed through the Project, will keep on operating and may even expand after the Project has closed. This means that (i) Operation & Maintenance are organized and implemented properly by community members, which (ii) repairs are being done and that (iii) sufficient income is generated to cover all necessary expenditures to keep on running.

7. Replicability 29. The definition for replicability in the context of the Project is that the methodologies developed and implemented through the Project, will be adopted by local government and other donors / NGO’s to replicate the Project’s achievements in other locations during the Project’s life time and even after the Project has closed. The Project’s Strategy for Local Government Capacity Building includes support to information dissemination through media and adjacent communities.

Appendix 12 13

DEVELOPMENT AND IMPLEMENTATION OF A BASIN RIVER QUALITY IMPROVEMENT STRATEGY AND ACTION PLANS

Description of Project Activities at Community level

1. Community Groups eligibility, selection and appraisal 30. At early stage of the program, the PIU will manage a competitive selection process of potential community groups that will be undertaken in close cooperation with district officials. Initial dissemination to sub-districts and villages will ensure that each participating community group are invited to make a proposal following initial dissemination to the wider community of the objectives, inputs and outputs of the program. The following will be prerequisite for participation; VILLAGE ELIGIBILITY, SELECTION, AND APPRAISAL CRITERIA 1. A long-list of villages will be determined based on socioeconomic and environmental technical factors. The long-list is only indicative as the selection of villages to participate in the proposed program will be determined by the districts during the early stage of implementation through project orientation and consultation phases. Village participation criteria are described below: Village Participation Criteria (i) Community commitment through Letter of Intent, confirming

(a) no conflicting or environmental programs which may compete with capacity to implement the proposed activities; (b) formation of a community implementation team (CIT); (c) willingness to prepare a community action plan (CAP); (d) willingness to contribute 16% of subproject construction costs in-kind (labor, land…etc); (e) willingness to contribute 4% in cash; (f) willingness to pay all user fees afterward (operation and maintenance, etc.); (g) willingness to conduct required operation and maintenance on the system; and (h) willingness to conduct environmental behavioral change program.

(ii) No specific geographic requisite (iii) Socioeconomic factors, including

(a) village poverty rate (based on Family Planning Agency methodology) of more than 25% of households classified as pre-welfare or welfare-1; and (b) minimum village population of at least 100 households per village.

(iv) Technical criteria, including

a. Biogas Plant: 10 cows per village, equivalent to 25 Kg of organic material per day b. Biogas Enceng Gondok: 20 Kg of organic material per day c. 3R Garbage Bins: illegal solid waste disposal area, no organized solid waste management.

Appendix 12 14

d. River Bank Gardening: No existing greening of the riverbanks e. Communal Septic tank and WC: communities dump wastewater into river f. Home industry/Communal Waste Water Plant: home industry without wastewater treatment facility

2. Following confirmation of village participation, villages will prepare a Community Action Plan (CAP). The CAP will be approved by the Regional Implementation Unit (Satker). The CAP will:

(i) propose solutions to overcome solid waste (hyacinth, cattle…), greening of river banks, and wastewater issues that are at an appropriate level of technology and reasonable budget level (i.e., within the proposed maximum limit of Rp250 million for environmental facilities per community group); (ii) be required to pass the economic assessment; and (iii) be required to pass the environmental screening process.

In addition, the PIU shall establish competitive selection procedures which prioritize:

• the poor communities • proposals which demonstrate open transparent procedures with full community participation • proposals which provide for long term dissemination of results to communities in adjacent.

31. The communities targeted by the program will contribute to the development of the project by participating in planning, design construction of facilities and taking over the O&M. In addition communities will contribute time to attend meetings and follow-up, training and incremental workload, and provide time inputs into dissemination of lessons learned.

2. Capacity Building 32. For the purpose of capacity building for community empowerment during implementation, facilitators from a Non Governmental Organization (NGO) will provide in collaboration with the district environmental agency on the job training and facilitation to the community groups. 33. The NGO facilitators with the district environmental agency will organize focus group discussions (FGDs) in order to empower communities in preparing the community group action plans (CGAPs),

3. Implementation and Fund Flow Mechanisms 34. Community-based groups will participate fully in the planning, design and construction and later O&M of all physical works under the project. Facilities construction will be carried out under community contracting methods to community groups as described in the box below. The community will buy in any specific survey and design services through this budget as may be necessary.

Appendix 12 15

A. Fund transfer procedure for facilities construction The fund transfer procedure for social grant covers the fund release mechanisms to the chairman of the targeted community group based on the community group action plan agreed by the Chief of commitment authority (PPK) as described below:


environmental agency through a decree c. Establishment of the community group bank account d. Preparation of the community group action plan e. Prepare and sign a contract between the chairman of the community

group and the Authorized budget utilization/Chief of commitment authority (KPA/PPK)

f. Submission of a fund release request to the Authorized budget utilization (KPA)

g. Issuance of the Letter of Payment Request (Surat Permintaan Pembayaran/SPP) and the Letter of Payment Instruction (Surat Perintah Membayar/SPM)

h. Issuance of the authorization letter to release funds (Surat Perintah Pencairan Dana/SP2D)

i. Withdrawing of the fund by the community group’s Chairman j. Use of the funds to purchase material based on the agreed activities as

described in the community group action k. Implementation of the construction works based on the technical criteria

defined in the community contract l. Hand over of the assets to the community groups by the Government m. Prepare final Statement of expenditures and report

A.1. Targeted Community Group Guidelines

(i) The selection of the community group for social grant are based on the criteria, defined in section 1. The targeted community groups are selected to minimized social risk to pollution impact, unemployment, and poverty

(ii) The social grant should allow to increase environmental quality, job opportunity and community’s income

(iii) Targeted Community groups should be legalized by the Head of the District environmental agency through a decree

(iv) During implementation, the targeted community group activities should be guided and facilitated jointly by NGO facilitators and the District environmental agency staff

Appendix 12 16

A.2. Establishment of the community group bank account The community group bank account is established only for the purpose of the defined social grant program. The Head of the District environmental agency and the community group chairman jointly authorize this community group bank account. Any disbursements should be based on request from the Chairman of the targeted community group and counter signed by the Authorized budget utilization (KPA). The bank account number should be reported to the Authorized budget utilization/Chief of commitment authority (PPK). A.3. Community group action plan preparation (Penyusunan Rencana Usulan

Kegiatan Kelompok/RUKK)

The community group action plan is prepared in a participatory process through discussion facilitated by the by NGO facilitators, the District environmental agency staff and covers:

- Detailed requirement for material, scope of works, required resources - Unit costs of material and works including transportation cost and other

related costs A.4. Agreement between the community group and the Authorized budget

utilization.

The targeted community group should be engaged through an agreement in order to use fund and implement activities. This agreement is a legal document to protect the government on budget utilization by the society or community, and is signed by the Chairman of the community group, the Chief of commitment authority (PPK) and authorized by the Head of the District environmental agency as the Authorized budget utilization (KPA). A.5. Request for released fund The Chairman of the targeted community group should submit a request to the Chief of commitment authority (KPA/PPK) to release funds, following the procedure below:

(i) The chairman of the targeted community group submits a request to the Chief of commitment authority (KPA/PPK) to release funds through the facilitators, with the Community group action plan (RUKK) attached. The proposal document includes:

- The name of the targeted group - The name of the Chairman of the Community group and members - The community bank account number - The name of the Bank or Post Office - The Amount of social grant fund to be transferred and the receipt

Appendix 12 17

signed by the Community Chairman - Other information related to fund utilization mechanism and field

activities (ii) The facilitators should verify the request documentation to release

fund, the community group action plan and convey it to the Chief of commitment authority (PPK) to be endorsed.

A.6. Issuance of the Letter of Payment Request (SPP) and Letter of Payment Instruction (SPM).

The issuance of the Letter of Payment Request (Surat Permintaan Pembayaran/SPP) and the Letter of Payment Instruction (Surat Perintah Membayar/SPM) shall be based on the Circulation letter Number: PER-66/PB/2005 (dated December 28, 2005) from the Director General of Treasury (Ministry of Finance) and described below:

(i) The authorized budget utilization (KPA) should sign the Letter of Payment Request (Surat Permintaan Pembayaran/SPP), and conveys it to the Chief of commitment authority (PPK)

(ii) The Chief of commitment authority (PPK) should sign the Letter of Payment Instruction (Surat Perintah Membayar/SPM) and submits it to the Treasury Office (KPPN) for further approval.

A.7.Issuance of the Authorization Letter for Fund Release (Surat Perintah Pencairan Dana/SP2D)

The treasury office should issue the Authorization Letter to Release Fund (SP2D) following this procedure:

(i) The Treasury Office (KPPN) officials will verify the Letter of Payment Instruction (Surat Perintah Membayar/SPM) and issue the Authorization Letter to Release Fund (Surat Perintah Pencairan Dana /SP2D)

(ii) The Authorization Letter to Release Fund (Surat Perintah Pencairan Dana/SP2D) is then used to release and transfer social grant fund to the Chairman of the targeted community group account.

A.8.Fund disbursement. Social grant fund disbursement to the chairman of the targeted community group should follow:

(i) The Social grant fund to the targeted community group can only be disbursed by the Chairman of the targeted community group after the reception of the signed receipt and approved by the Authorized

Appendix 12 18

budget utilization (KPA). (ii) Disbursement of the Social grant to the targeted community group

should be disbursed by installment payment based on field requirement.

(iii) The chairman of the community group shall give attention to the efficiency and security aspects in fund disbursement.

A.9. Utilization and expenditure of the social grant fund.

Utilization and expenditure of the social grant include:

(i) The disbursed social grant fund should be utilized as soon as possible and appropriate with its allocation.

(ii) The chairman of the community group has to utilize and expend social grant fund transparently, efficiently and effectively based on the community group action plan.

(iii) The chairman of the community group should prepare Statement of expenditure of social grant fund utilization, and provide receipts, a bookkeeping and archive of SOE.

A.10. Physical works implementation. Physical work implementation of the social grant includes the following steps:

(i) The implementation of the physical works should follow the Technical Guidelines,

(ii) The community group action plan (RUKK) is the reference of the social grant utilization carried out by targeted community group,

(iii) Any changes of the physical works implementation should be approved by the Authorized budget utilization (KPA).

A.11. Hand over of the assets The social grant implementation will be considered finished when the physical works will be completed according to the community group action plan (RUKK). The activities should be ended at the end of each fiscal year by December 31st. Then the completed physical works should be hand over to the community with the related documentation. A.12. Accountability. To ensure technical and administration accountability of the social grant activities, the Chairman of the community group should prepare:

(i) The legalization letter of the targeted Social Grant Community group

Appendix 12 19

by the Head of the District environmental agency (ii) The community group action plan (RUKK) (iii) The agreement between the Chairman of the Community group and

the Chief of commitment authority (PPK) (iv) The request letter to release social grant fund to the Chief of

commitment authority (PPK) (v) The community Bank account records showing the disbursement (vi) The statement of expenditure (vii) The evidence of the physical works activities (documents and photos) (viii) The hand over of the assets documentation

Those documents will be submitted to the Authorized budget utilization (KPA) through the facilitators and the Chairman of the community group should file a copy of the document. 35. The Chief of commitment authority from the district environmental agency will release an advance budget of 30-50% of the total amount to each community group at the start of the design/construction process for engineering design and technical assistance, and initial construction. A further 30-40% shall be released subject to PIU inspection and acceptance of Stage 1 works. A final release of will be made on a further inspection confirming satisfactory results. Final joint examination will be made as part of system commissioning and transfer of facilities. 36. Equipment and facilities will be provided to the community groups for communal ownership and for the benefit of the group, with systems established to ensure a fair and equitable access as described in the box below: B. Goods Transfer Procedure

Transfer of goods to the targeted community group should be based on the community needs and agreed plan, in order to avoid any social risk in the society. Authorized budget utilization/Chief of commitment authority (PPK) shall procure goods/services then handed over to the community. Procurement procedure will be carried out in line with ADB Procurement Guidelines.

Goods/Services Transfer Procedure will be implemented as follow:


environmental agency through a decree c. Procurement of goods. d. Hand over of the goods to the community group; e. Use of the goods by the community; f. Preparation of the statement of expenditure and report

Appendix 12 20

4. Monitoring and Evaluation 37. The PIU and the provincial environmental agency supported by the consultants will establish a PM&E system and provide progress reports, report to PCMU on a quarterly basis and attend regular coordination meetings. 38. Using community facilitators for quality control and monitoring, the PIU through district environmental agency will ensure that such procedures are established in a participatory manner with the entire community prior to any handover of facilities.

5. Sustainability 39. The definition for sustainability in the context of the Project is that the systems constructed through the Project, will keep on operating and may even expand after the Project has closed. This means that (i) Operation & Maintenance are organized and implemented properly by community members, which (ii) repairs are being done and that (iii) sufficient income is generated to cover all necessary expenditures to keep on running.

6. Social and Environmental Safeguards 40. The PIU will ensure that (i) all CCD activities financed under the Investment Program are carried out in full compliance with (a) all applicable laws and regulations of the Government; (b) ADB’s safeguard policies, including the policies on involuntary resettlement, the environment, and indigenous peoples; (c) the Gender Action Plan (Program Administration Memorandum Appendix 5); (d) the Resettlement Framework (Program Administration Memorandum Supplementary Appendix 1); (e) the Environmental Management Plan (Program Administration Memorandum Appendix 6); and (f) the Environmental Assessment and Review Framework (Program Administration Memorandum Supplementary Appendix 2) agreed and set forth in Schedule 5 of the FFA shall be used to guide project preparation and implementation;

7. Replicability 41. The definition for replicability in the context of the Project is that the methodologies developed and implemented through the Project, will be adopted by local government and other donors / NGO’s to replicate the Project’s achievements in other locations during the Project’s life time and even after the Project has closed. The Project’s Strategy for Local Government Capacity Building includes support to information dissemination through media and adjacent communities.

Appendix 12 21

Appendix 12 22

Appendix 13 - Project Organization Chart

Appendix 13 1

BBWSC=Balai Besar Wilayah Sungai Citarum, IWRM=integrated water resources development, PIU=project implementation unit, RBO=river basin organization Sources: Asian Development Bank and Government.

Appendix 14 - RCMU/PCMU/PIUs Responsibilities and Role Sharing Matrix

Appendix 14 1

RCMU/PCMU/PIUs RESPONSIBILITIES AND ROLE SHARING MATRIX No INSTITUTION RESPONSIBILITIES NSCWR

EA RCMU PCMU PIU WATER

COUNCIL 1 ANNUAL WORK PLAN

a Prepare Annual Work Plan (AWP) in a standard format and corresponding cost estimates and submit to the PCMU for review and consolidation

©

b Review and consolidate, for all PIUs, the Annual Work Plans (AWPs) and corresponding budget estimates and submit to the NSCWR for review, approval and forwarding to ADB

©

c Support the NSCWR on implementation of the Investment Program ©

d Review, approved and forwarding consolidated AWP to ADB in a timely manner ©

2 IMPLEMENTATION

a Implement sub-project/component activities © 3 MONITORING and EVALUATION

a Establish a Performance Monitoring Systems for Roadmap (RPMS) in the RCMU, in within 6 months of the effectiveness of first Loan

©

b Establish a Performance Monitoring Systems for Investment Program (IPPMS) in the PCMU, in within 6 months of the effectiveness of first Loan

©

c Establish a database of key benchmark indicators, in within 9 months of the effectiveness of first Loan ©

d Undertake periodic (Annual) project performance review of each tranche and of the Investment program in accordance with the IPPMS and relevant PPMS

© ©

e Consolidate annual PPMS reports prepared by PIU and submit the consolidated IPPMS report to ADB ©

f Compile the results of project monitoring and evaluation, and convey the consolidated results to the implementing agencies and the ADB

©

g Monitor and evaluate the Roadmap implementation performance ©

h Actively Monitor feasibility preparation and final design activities in accordance with the program implementation schedule and keep ADB informed of any significant deviations from the schedule.

©

4 LIAISE AND COORDINATION

a Liaise with others IAs © © © b Liaise and coordinate with other donor agencies

on complementary activities ©

c Organize coordination meetings and workshops, with implementing agencies at the national, provincial, and district levels as appropriate

©

d Facilitate effective, regular consultations with stakeholders (government and non-government) on plans, decisions and activities that affect them, using both formal and non-formal channels of communication to enhance stakeholder participation

© © ©

e Liaise with bilateral and multilateral donors, and the private sector, ©

F Ensure effective coordination among component Roadmap projects ©

Appendix 14 2

No INSTITUTION RESPONSIBILITIES NSCWR

EA RCMU PCMU PIU WATER COUNCIL

5 AUDITING, ACCOUNTING AND REPORTING a Prepare and submit quarterly reports on physical and

financial progress including problems encountered and the summary of financial account of all financiers to the PCMU

©

b Compile the quarterly progress reports of each PIU and submit to ADB ©

c Prepare and submit semi-annual consolidated progress reports on Investment Program and Project Implementation that will consist of Loan expenditures to ADB and NSCWR,

©

d Submit a project completion report within 3 months following the completion of each project ©

e Submit to ADB a consolidated project completion report within 3 months following the completion of each project

©

f Prepare quarterly SOE and annual financial statement incl. imprest account and SOE incurred by all PIUs; and submit it to PCMU

©

g Review and consolidate quarterly SOE and annual financial statement of each PIU; and submit it to MoF and to ADB

©

h Submit audited consolidated annual financial statement of each PIU to ADB © ©

i Prepare and submit BI-annual Roadmap progress reports to ADB through NSCWR ©

j Submit an Investment program completion report within 6 months following the completion of the Investment Program

©

k Submit to ADB an annual Audit report within 6 months of the end of the year © ©

l Dissemination and dialogue of "state of the basin" reports ©

6 REVIEW MISSION a Assist the PCMU during ADB’s review missions © b Arrange for representatives of the implementing

agencies to assist the ADB’s review missions ©

7 FUNDING FACILITY a Facilitate consultations with stakeholders © © ©b Review prioritization of activities under the MFF and

other funding, © ©

8 POLICY a Guidance and coordination and direction related to the

program and implementation of water resources development

© ©

b Guidance and coordination assistance across all Government and local Government agencies involved in integrated water resources management

© ©

Appendix 15 - Summary of Key TA Outputs, Inputs and Institutional Arrangements

Appendix 15 1

SUMMARY OF KEY TECHNICAL ASSISTANCE OUTPUTS AND INPUTS

Table 1: Technical Assistance Outputs

Strengthening of Institutions, Policies and Strategies for 6 Ci’s River Basin Territory

Modeling and Decision Support System for Citarum River Basin

B1.Institutional Strengthening for IWRM in 6 Ci’s River Basin Territory.

B2.Spatial Planning for Citarum River Basin.

Activities to improve technical capacity: (i) flood warning systems and real-time communication, (ii) management and data systems, (iii) flow quantity and quality monitoring and regulation for efficient allocation.

Preparation of a consistent regional plan reflecting the existing local plans.

Ongoing support for Water Resources Council and supporting office(s), and capacity building for water resource management agencies.

Preparation of an up-to-date land-use map (remote sensing) for the project area.

Ongoing activities where little or no capacity building is required: (i) strategic planning, (ii) performance monitoring and evaluation, (iii) develop basin strategic plans pola and rencana (iv) water infrastructure O&M.

Preparation of Java Spatial Model (JSM) for projection of population and land-use: (further) in CRB

Internal Balai Besar organizational management: (i) leadership and teamwork, (ii) human resources management, (iii) financial planning and management.

Estimation of spatial requirements for the water sector and other related sectors (housing, industry, agriculture, environment).

Development of an Internet-based metadatabase (data directory) for water, land and related data in the CRB

Develop spatial strategies and scenario’s; review projections, optimize the use of space.

Design and implementation of a decision support tool for use by relevant agencies for planning.

Quantification of water related zoning on land-use in the basin.

Development of annual "state of the basin" reporting system. Strategic assessment of the impacts of water related zoning on other sectors.

A1.Roadmap Institutional Strengthening. Coordination and integration of the many IAs and the section subprojects of the Investment Program.

Activities aimed at improved coordination and communication among IWRM stakeholders in CRB

D. Decision Support System for IWRM in for CRB

Strengthening of RCMU and regional Bappeda in IWRM planning and programming.

Development of a water quality model and management system for in CRB.

Establishment of effective data and information systems to support IWRM planning and programming.

Development of a water balance model and water allocation system for the CRB

Capacity building for improved National and Regional IWRM planning and programming.

Development of a rainfall run-off analysis model for the catchments of the basin.

Develop improved funding and more effective fiscal planning for IWRM Indonesian basins in Indonesia.

Develop a spatial (GIS-based) database for water and land-related data of CRB

Capacity building to improve RCMU staff skills. Capacity building for sustainable O&M.

B3.Development of Key Policies and Strategies for WRM. C. Upper Citarum Basin Flood Management Develop policy for appropriate water pricing, water sharing and balanced stakeholder participation Develop strategies /options for industrial and domestic water demand management and conservation

Completion of current river model studies (1-dimensional). Develop a 2-dimensional floodplain model. Design studies with modeling.

Develop water entitlements and licensing systems. Review of water allocation policies and optimize water control infrastructure operation in key sub-basins and for the operation of the basin’s river/reservoir systems.

Update existing Flood Management Strategy. Determine regional/spatial planning. Impacts. Formulation of O&M operational plan. Preparation of TOR for detailed design by others and implementation under Project 2

E1.Climate Change Adaptation and Mitigation Formulation of climate change adaptation and mitigation policies to be adopted within the river basin. Mainstreaming of climate change concerns in at local development planning, sector, and program level. Preparation of adaptation and mitigation action plans (AMAP). Initial implementation of mitigation and adaptation measures. Recommendations and inputs for the other components of the ICWRMIP.

Appendix 15 2

Table 2: Implementation Overview PACKAGE A Subcomponent A1 Title Roadmap Institutional

Strengthening

Implementing Agency BAPPENAS

Project Management Unit DWRI

Estimated Duration (months) 36

International Consultants (pm) 15

National Consultants (pm) 48

PACKAGE B Subcomponent B1 Subcomponent B2 Subcomponent B3

Title Institutional Strengthening for IWRM in 6 Cis River

Basin Territory

Spatial Planning in 6 Cis River Basin Territory

Development of Key Policies and Strategies

for WRM in CRB

Implementing Agency DGWR DG Spatial Planning DGWR Project Management Unit DWRM DSPR-IV BBWSC

Estimated Duration (months) 36 18 14

International Consultants (pm) 33 19 21

National Consultants (pm) 305 69 61

PACKAGE C Subcomponent C1 PACKAGE D Subcomponent D1

Title Upper Citarum Basin Flood Management

Title Decision Support System for IWRM for

the CRB

Implementing Agency RDA Implementing Agency DGWR Project Management Unit RCWR Project Management Unit DWRM

Estimated Duration (months) 15 Estimated Duration (months) 48

International Consultants (pm) 11 International Consultants (pm)

279

National Consultants (pm) 60 National Consultants (pm) 375

PACKAGE E Subcomponent E1

Title Climate Change Adaptation and Mitigation

Implementing Agency DGWR Project Management Unit DWRM

Estimated Duration (months) 24

International Consultants (pm) 34

National Consultants (pm) 83 ARD=Agency for Research and Development, RCWR= Research Center for Water Resources, BAPPENAS=National Planning and Development Agency, CRB=Citarum River basin, DGWR=Directorate General of Water Resources, DSPR-IV=Directorate of Spatial Planning Region IV (Java-Bali), DWRM=Directorate of Water Resources Management, DWRI=Directorate of Water Resources and Irrigation, PJT-2=Perum Jasa Tirta 2, operating in CRB with a water management mandate. Sources: Government of Indonesia and ADB.

Appendix 15 3

Organization Chart

Executing Agency Directorate General of Water Resources Ministry of

Public Works

Deputy of Infrastructure Affairs

Directorate Water Resources & Irrigation

BAPPENAS

Directorate General of Water

Resources Balai Besar Wilayah

Sungai Citarum Ministry of Public

Works

Research Center for Water Resources,

Research and Development

Agency, Ministry of Public Works

Directorate General Spatial Planning Directorate Spatial

Planning Area II Ministry of Public Works

Directorate General of Water Resources Directorate of Water

Resources Management

Ministry of Public Works

Sub Component A1 Roadmap Institutional Strengthening

Sub Component B3 Development of Key Policies and Strategies for IWRM in CRB

Sub Component C1 Upper Citarum Basin Flood Management

Sub Component B1 Institutional Strengthening for IWRM in 6 Ci’s River Basin Teritory

Sub Component B2 Spatial Planning in 6 Ci’s River Basin Territory

Sub Component D1 Decision Support System for IWRM for Citarum River Basin

Sub Component E1 Climate Change Adaptation and Mitigation

Appendix 16 - TA Cost Estimates and Financing Plan

Appendix 16 1

TECHNICAL ASSISTANCE COSTS ESTIMATES (PACKAGES A, B, C)

ItemsNo.

A1 B1 B2 B3 C1A. Asian Development Bank

1 Consultants i.International consultant renumeration & per diem 301,899 830,873 362,513 431,496 225,810 ii.National consultant renumeration & per diem 150,902 503,484 164,545 148,826 158,947International & local travel 73,787 185,464 73,612 80,101 56,653Reports, Translation and communication 118,741 329,689 176,535 49,162 54,916

2 Subcontracts/Surveys 37,075 135,668 34,990 33,246 23,0343 Equipment 4,331 19,038 4,919 20,252 17,8384 Facilitation, Training, Seminars, workshops 243,111 602,785 51,634 53,855 83,7665 Miscellaneous Administration and Support Costs 46,454 431,682 50,665 43,364 06 Contingencies 116,045 353,315 83,572 106,128 48,593

Subtotals (A) 1,092,345 3,391,998 1,002,985 966,430 669,557

Costs by Component($)

Total TASF WFPF GON GOS

2,152,591 239,177 478,354 1,195,884 239,1771,126,704 125,189 250,379 625,947 125,189

469,617 52,180 104,359 260,898 52,180729,042 81,005 162,009 405,023 81,005264,014 29,335 58,670 146,674 29,33566,378 7,375 14,751 36,877 7,375

1,035,150 115,017 230,033 575,083 115,017572,165 63,574 127,148 317,869 63,574707,653 78,628 157,256 393,141 78,628

7,123,314 791,479 1,582,959 3,957,397 791,479

Costs by Component($)

Cost by Financiers($)

GOI Total

2,152,5911,126,704

469,617729,042264,01466,378

1,035,150572,165707,653

7,123,314

Cost by Financiers($)

B. Government Financing1 Office Accomodation and Transport 62,016 62,160 35,092 18,382 33,2452 Renumeration and per diem for counterpart staff 86,883 131,411 163,235 56,062 134,8643 Training, Seminar and workshop 11,613 75,912 0 3,059 04 Others (data, document, etc) 0 0 0 14,831 05 Taxes 103,316 321,675 102,157 94,229 68,996

Contingencies 31,359 68,735 27,313 23,015 18,554Subtotals (B) 295,188 659,894 327,798 209,578 255,659

TOTAL (A+B) 1,387,532 4,051,892 1,330,782 1,176,008 925,215

210,896572,45590,58514,831

690,374168,976

1,748,116

8,871,430 791,479 1,582,959 3,957,397 791,479

210,896 210,896572,455 572,45590,585 90,58514,831 14,831

690,374 690,3740

1,748,116 1,748,116

1,748,116 8,871,430

Appendix 16 2

TECHNICAL ASSISTANCE COSTS ESTIMATES AND FINANCING PLAN (PACKAGES E) (US$ million)

CA Fund CM Fund Total A. Asian Development Bank International consultant remuneration & per diem 0.58 0.18 0.76 National consultant remuneration & per diem 0.14 0.06 0.20 International & local travel 0.07 0.03 0.10 Reports, Translation and communication 0.01 0.00 0.01 Miscellaneous Administration and Support Costs 0.04 0.00 0.04 Equipment 0.01 0.00 0.01 Facilitation, Training, Workshops and Conferences 0.08 0.05 0.13 Provisional Sum (PS) Media Design 0.01 0.00 0.01 PS subcontracts/surveys 0.02 - 0.02 Mitigation Pilot Projects - (i) Biogas and biofuel production in rural areas 0.20 0.20 (ii) Solid waste management in urban/per-urban areas 0.30 0.30 Adaptation Pilot projects . - (i) Community-based agriculture and forestry (system of rice intensification techniques) 0.25 0.25 (ii) Community-based water conservation 0.25 0.25 (iii) Climate-proofing of water infrastructure in selected locations (culverts, slope stabilization, bridges, check dams, spillways, flood embankments, dredging and sea defenses) 0.50 0.50 Contingencies 0.06 0.03 0.12

Subtotal (A) 2.00

0.85

2.85 B. Government and Stakeholder Financing Office Accommodation and Transport 0.04 0.02 0.06 Remuneration and per diem for counterpart staff 0.05 0.02 0.07 Training, Seminar and workshop 0.02 0.01 0.03 Others (data, document, etc) 0.03 0.01 0.04 Beneficiaries 0.02 0.08 0.10

Subtotals (B) 0.16

0.14

0.30

TOTAL (A+B) 2.16

0.99

3.15 Notes: CM = Climate Mitigation, CA = Climate Adaptation

Appendix 17 – Indicative GEF Grant Key Outputs and Costing

Appendix 17 1

Table 1: Indicative Grant Outputs

Sub-Component 1: Biodiversity Inventory, Habitat Mapping, and GIS Framework Development for Improved Conservation Area Management Planning and Action

Sub-Component 4: Mainstreaming Biodiversity Conservation in the Production Landscape

Biodiversity Inventory: satellite imagery acquisition and interpretation; ground surveys to inventory flora and fauna biodiversity; establishing permanent monitoring stations; mapping of biodiversity, including populations, migration routes, nesting and breeding grounds, feeding habitats; entry into GIS database.

Habitat Characterization: satellite imagery acquisition and interpretation; ground-truthing of forest cover and habitat types; habitat mapping; entry into GIS database.

GIS System Development: Conduct GIS analysis at all 8 CAs, develop database system prototype; design database system specific for each CA that links to Forestry Information Center (PIKA) database; incorporate existing data from all sources; system purchase and installation; testing and integration with central database.

Training and Institutional Strengthening in 8 CAs: Conduct training seminars for use of GIS equipment and software, data entry, use of GIS for mapping, monitoring and CA management; peer-to-peer training visits; develop mechanism for user feedback and system modification/improvement; develop operations manual.

Development of Management Action Plans for 8 CAs: Prioritization of key biodiversity conservation issues; participatory preparation of draft action plans; stakeholder workshops; finalization/ strengthening/ updating of action plans for all 8 CAs.

Implementing Management Actions: Implementation of planned management actions, including regular biodiversity surveys and monitoring, boundary marking, awareness-raising, and staff training for 8 CAs.

Mainstreaming Biodiversity in Integrated Water Resources Management Initiatives: Piggybacking biodiversity mainstreaming onto broader ICWRMIP activities for IWRM; liaison with relevant agencies including WRB, BBWS Citarum; inclusion of biodiversity conservation considerations in media campaigns, policy formulation, advocacy, etc.; workshops, seminars and training.

Community mobilization: Village facilitation by NGO to identify potential community groups; conduct training; establish 'focal entities' within existing institutional structures at grass roots, sub district and district levels to coordinate biodiversity conservation in the IWRM context.

Alternative livelihood: Select and confirm potential alternative livelihood activities through facilitation process; conduct participatory training; Implement pilot livelihood projects; monitor and evaluate success of efforts.

Model Conservation Villages: Selection of at least five villages adjacent to CAs, with different criteria (landscape and economic status); NGO facilitation using participatory approach to improve conservation awareness; define and agree on land use through community mapping approach; develop village action plan.

Restoration/Rehabilitation outside CAs: training and preparation of participants; use and promotion of organic cultivation methodologies; identification of degraded lands along streambanks, in village gardens/agroforestry areas; use of mapping in establishing corridors to link CAs with forested areas outside CAs; propagation and planting to reforest degraed areas; care of reforested areas.

Sub-Component 2: Pilot Projects for Forest Restoration within 8 CAs

Sub-Component 5: Project Management

Site Selection: identification of degraded areas (lahan kritis) within 8 CAs (from mapping results during PPG activities); area baseline mapping. Project site selection should exclude Strict Nature Reserve (Cagar Alam) due to the regulatory barrier.

Training, Organizing, and Capacity-Building: Selection of community members to participate in the program; link to "adopt-a-tree" program; conduct training/seminars (for BKSDA staff and community) in nursery development, plant care and maintenance, planting and cultivation techniques; organic planting; conduct training of trainers; peer-to-peer training visits; develop operations manual.

Plant Propagation: selection of native tree species at each of 8 CAs to be propagated (already preidentified in the TA project); establish seed bank and nursery; produce compost, planting media, seeds and seedlings.

Restoration: land preparation; planting ground cover to stabilize bare land, planting trees; care and maintenance using organic methods for soil enrichment, pest control.

Monitoring, Evaluation and Feedback: monitoring of plant survival, change in area of rehabilitated lands serving as functional ecosystem as compared to baseline.

Establish project office within BKSDA and field offices in target CAs: Coordination with BBKSDA and TNGGP for a working office and field/site offices; preparation of office space (renovation, purchasing office appliances and infrastructure installation.

Coordinate and administer activities of consultants, contractors, NGOs, and in communities: hold a regular workshop, agree on communication procedures, establishment of a forum/utilizing the existing forum, project administration and facilitation.

Coordinate with CRB project office: regular meeting and reporting, and regular field visit.

Monitor implementation: monitoring effectiveness of project implementation, project evaluation.

Regularly report progress for all subcomponents: workshop, seminar, publication, etc.

Appendix 17 2

Sub-Component 3: Sustainable Financing for Biodiversity Conservation through Payment for Environmental Services (PES)

Feasibility studies: Selection of project sites (based on alternatives provided during PPG phase); site-specific economic valuation of natural resources and ecological goods and services; review of policies, laws, taxation, fee collection practices to identify appropriate mechanisms for transfer of payments.

Community and stakeholder preparation: willingness-to-pay studies; facilitation of stakeholder negotiations to explore workable PES schemes; working with the private sector.

Securing PES agreements: execution of contract or MOU for at least one (or more) working PES arrangement(s).

Documenting best practices: capturing lessons learned, dissemination of information for replication to promote PES as a sustainable financing mechanism--through media, training and seminars.

ICWRMIP: Biodiversity Component

GEF Proposal

(1 USD = Rp 9,300)

No. Item Unit

2010 2011 2012 2010 2011 2012

A. Consulting Services

1. Sub Component 1: Biodiversity Inventory/Habitat Mapping/GIS System Development

a. Remuneration

Team Leader (Forest ecologist/biodiversity specialist) man-month 4 7 2 13 3,300 13,200 23,100 6,600 42,900

International Consultant (Biodiversity Conservation Specialist) man-month 2 3 1 6 19,800 39,600 59,400 19,800 118,800

Co-TL (Conservation Area Management Specialist) man-month 4 6 2 12 2,420 9,680 14,520 4,840 29,040

Senior Taxonomist man-month 4 4 8 1,925 7,700 7,700 - 15,400

Mammal specialist man-month 4 4 8 1,925 7,700 7,700 - 15,400

Herpetofauna specialist man-month 4 4 8 1,925 7,700 7,700 - 15,400

Insect specialist man-month 4 4 8 1,925 7,700 7,700 - 15,400

Aquatic biota specialist man-month 4 4 8 1,925 7,700 7,700 - 15,400

Bird specialist man-month 4 4 8 1,925 7,700 7,700 - 15,400

GIS Specialist/Programmer man-month 2 4 2 8 2,420 4,840 9,680 4,840 19,360

Remote sensing specialist man-month 2 4 2 8 2,420 4,840 9,680 4,840 19,360

GIS Assistant man-month 2 4 2 8 1,650 3,300 6,600 3,300 13,200

Carthography specialist man-month 2 4 2 8 1,925 3,850 7,700 3,850 15,400

System analyst/database and IT specialist man-month 2 4 2 8 1,925 3,850 7,700 3,850 15,400

Subtotal Remuneration 129,360 184,580 51,920 365,860 54,879 420,739

b. Travel, Housing, Office, Transport and Other Costs

International Air Travel trip 1 1 1 3 3,500 3,500 3,500 3,500 10,500

Housing for the team month 4 6 3 13 500 2,000 3,000 1,500 6,500

Permits and administration cost package 2 2 1,500 3,000 - - 3,000

Field accommodation month 6 2 2 10 1,000 6,000 2,000 2,000 10,000

Allowance and Perdiem man-month 24 48 48 120 500 12,000 24,000 24,000 60,000

Office Assistant month 8 12 12 32 500 4,000 6,000 6,000 16,000

Office Communication month 8 12 12 32 150 1,200 1,800 1,800 4,800

Office supplies and appliances package 2 1 1 4 250 500 250 250 1,000

Equipment rental month 6 2 2 10 500 3,000 1,000 1,000 5,000

Hardware purchasing Unit 5 5 10 3,500 17,500 17,500 - 35,000

Software purchasing Unit 2 2 4 15,000 30,000 30,000 - 60,000

Laboratory specimen identification package 6 6 100 600 - - 600

Field surveys material package 6 6 750 4,500 - - 4,500

GPS standard Unit 2 5 0.8 7.8 370 740 1,850 296 2,886

GPS high accuration Unit 1 2 3 3,702 3,702 7,404 - 11,105

Satellite image acquisition Km2 2225 2225 4450 47 - 104,575 104,575 209,150

Camera traps Unit 7 8 15 1,000 7,000 8,000 - 15,000

Report translation package 6 3 2 11 250 1,500 750 500 2,750

Report production package 6 6 15 27 600 3,600 3,600 9,000 16,200

Map production package 6 10 15 31 500 3,000 5,000 7,500 15,500

Workshops event 2 2 2 6 1,500 3,000 3,000 3,000 9,000

Training and workshop materials event 2 2 2 6 1,500 3,000 3,000 3,000 9,000

Transportation month 8 24 32 64 2,151 17,204 51,613 68,817 137,634

Subtotal Travel, Housing, Office, Transport and Other Costs 130,546 277,842 236,738 645,126 96,769 741,895

TOTAL FOR SUB COMPONENT 1 259,906 462,422 288,658 1,162,634

2. Sub Component 2: Pilot Projects for Habitat Restoration within Conservation Areas

a. Remuneration

Team Leader (Forest restoration specialist) man-month 4 8 2 14 3,300 13,200 26,400 6,600 46,200

Forest ecologist man-month 3 8 2 13 2,420 7,260 19,360 4,840 31,460

Land Restoratioin Training Instructor man-month 3 8 2 13 1,650 4,950 13,200 3,300 21,450

Field assistants man-month 3 8 2 13 1,650 4,950 13,200 3,300 21,450




Permits and administration cost package 5 5 150 750 - - 750

Field accommodation month 4 8 6 18 720 2,880 5,760 4,320 12,960

Allowance and Perdiem month 6 10 8 24 1,050 6,300 10,500 8,400 25,200


Office supplies and appliances package 8 12 12 32 500 4,000 6,000 6,000 16,000

Equipment rental month 6 6 6 18 806 4,839 4,839 4,839 14,516

Soil testing package 3 6 6 15 1,200 3,600 7,200 7,200 18,000

Nursery development Unit 2 2 1 5 2,500 5,000 5,000 2,500 12,500

Composting package 3 3 3 9 1,500 4,500 4,500 4,500 13,500

Seeds propagation package 3 3 3 9 1,500 4,500 4,500 4,500 13,500



Workshops event 2 2 2 6 1,500 3,000 3,000 3,000 9,000




TOTAL FOR SUB COMPONENT 2 88,929 148,859 99,799 388,224

Total Incl cont and

infl (USD)

VolumeTotal

Rate/Unit

(USD)

Biaya (USD)Total (USD)

Contingency,

Inflation (USD)

Reviewed and Approved by:

Balai Besar TNGGP: Balai Besar KSDA: MOF:

3. Sub Component 3: Sustainable Financing through Implementation of PES

a. Remuneration

Team Leader (water resources specialist/environmental economist) man-month 4 4 8 3,300 13,200 13,200 - 26,400

PES specialist (international consultant) man-month 2 2 4 19,800 39,600 39,600 - 79,200

Business planner man-month 4 3 7 1,925 7,700 5,775 - 13,475

Socio-economic specialist man-month 2.5 3 5.5 1,925 4,813 5,775 - 10,588

Architecture landscape man-month 2.5 3 5.5 1,925 4,813 5,775 - 10,588

Anthropologist man-month 2.5 3 5.5 1,925 4,813 5,775 - 10,588

Institution and policy specialist man-month 2.5 3 5.5 2,420 6,050 7,260 - 13,310

Subtotal Remuneration 80,988 83,160 - 164,148 24,622 188,770


International Air Travel R-trip 1 1 2 3,011 3,011 3,011 - 6,022


Permits and administration cost package 4 4 150 600 - - 600

Field accommodation month 6 12 4 22 720 4,320 8,640 2,880 15,840



Office supplies and appliances package 2 1 2 5 300 600 300 600 1,500



Workshops event 4 4 2 10 1,500 6,000 6,000 3,000 15,000





4. Sub Component 4: Mainstreaming Biodiversity in the Production Landscape

a. Remuneration

Team Leader (Multistakeholder Facilitator) man-month 4 10 2 16 3,300 13,200 33,000 6,600 52,800

Institution and policy specialist man-month 2 4 2 8 2,750 5,500 11,000 5,500 22,000

Land Rehabilitation Training Instructor man-month 2 4 2 8 1,650 3,300 6,600 3,300 13,200

Communication and media campaign specialist man-month 2 4 2 8 2,420 4,840 9,680 4,840 19,360

Graphic designer man-month 2 4 3 9 1,650 3,300 6,600 4,950 14,850

Community development specialist man-month 3 7 2 12 1,650 4,950 11,550 3,300 19,800

Agroforestry specialist man-month 2 6 2 10 1,650 3,300 9,900 3,300 16,500




Permits and administration cost package 4 4 8 150 600 600 - 1,200

Field accommodation package 4 10 8 22 720 2,880 7,200 5,760 15,840


Office Assistant month 8 8 6 22 350 2,800 2,800 2,100 7,700


Office supplies and appliances package 3 8 8 19 300 900 2,400 2,400 5,700

Equipment rental package 3 8 8 19 806 2,419 6,452 6,452 15,323

Nursery development package 3 3 3 9 1,392 4,177 4,177 4,177 12,532



Workshops event 2 2 4 8 1,500 3,000 3,000 6,000 12,000





5. Sub Component 5: Project Management

a. Remuneration

a.1 PHKA Jakarta Office

Team Coordinator (PIU) man-month 5 5 5 15 1,344 6,720 6,720 6,720 20,161

Assistant man-month 5 5 5 15 860 4,301 4,301 4,301 12,903

Project admin specialist man-month 12 18 18 48 242 2,903 4,355 4,355 11,613

Subtotal Remuneration for PHKA Jakarta Office 13,925 15,376 15,376 44,677

a.2 BBTNGGP

Team Coordinator (Kepala Balai Besar TNGGP) man-month 4 4 4 12 1,344 5,376 5,376 5,376 16,129



Subtotal Remuneration for BBTNGGP 11,720 13,172 13,172 38,065

a.3 BBKSDA

Team Coordinator (Kepala BBKSDA) man-month 4 8 6 18 1,344 5,376 10,753 8,065 24,194



Subtotal Remuneration for BBKSDA 11,720 21,989 17,823 51,532





b.1 PHKA Jakarta Office

International Airfare tickets return 4 4 4 12 3,763 15,054 15,054 15,054 45,161

Field perdiem (international) event 4 4 4 12 1,075 4,301 4,301 4,301 12,903

Field perdiem (domestic) event 2 2 1 5 806 1,613 1,613 806 4,032

Field accommodation event 2 3 3 8 323 645 968 968 2,581

Report production package 2 4 3 9 323 645 1,290 968 2,903

Map production package 2 2 2 6 484 968 968 968 2,903

Workshops event 2 2 2 6 1,075 2,151 2,151 2,151 6,452


Transport month 4 4 4 12 1,000 4,000 4,000 4,000 12,000

Operational materials (comp suplies, vehicles maintenance, and others) month 6 8 8 22 323 1,935 2,581 2,581 7,097

Biodiversity Campaign package 3 3 6 3,763 - 11,290 11,290 22,581

Subtotal Travel, Housing, Office, Transport and Other Costs PHKA 33,462 46,366 45,237 102,484

b.2 BBTNGGP




Report production package 2 2 2 6 323 645 645 645 1,935





Subtotal Travel, Housing, Office, Transport and Other Costs BBTNGGP 16,871 28,161 28,161 50,613

b.3 BBKSDA



Field perdiem (domestic) event 2 2 1 5 806 1,613 1,613 806 4,032


Report production package 2 4 3 9 323 645 1,290 968 2,903





Subtotal Travel, Housing, Office, Transport and Other Costs BBKSDA 19,484 32,387 30,935


c. Packages for Conservation Village Model (training, pilot projects, awareness raising program)

c.1 BBTNGGP

Facilitator from local NGOs man-month 7 12 12 31 1,344 9,409 16,129 16,129 41,667

Community Training (5 villages) event 3 8 8 19 538 1,613 4,301 4,301 10,215

Pilot Project (3 villages) package 1 1 1 3 10,753 10,753 10,753 10,753 32,258

Awaresess Raising Program (5 villages) event 3 6 6 15 1,613 4,839 9,677 9,677 24,194

Subtotal Packages for Conservation Village Model at BBTNGP 26,613 40,860 40,860 472,204 70,831 543,035

c.2 BBKSDA

Facilitator from local NGOs man-month 8 34 35 77 1,344 10,753 45,699 47,043 103,495

Community Training (12 villages) event 6 20 20 46 538 3,226 10,753 10,753 24,731

Pilot Project (12 villages) package 4 4 4 12 10,753 43,011 43,011 43,011 129,032

Awaresess Raising Program (12 villages) event 6 15 15 36 1,613 9,677 24,194 24,194 58,065

Subtotal Packages for Conservation Village Model at BBKSDA 66,667 123,656 125,000 1,218,280 182,742 1,401,022

Subtotal Packages for Conservation Village Model (training, pilot projects, awareness raising program) 93,280 164,516 165,860 2,424,559 363,684 2,788,243

d. Vehicle and Equipments

d.1 PHKA Jakarta Office

Vehicle purchasing (FWD) Unit 1 1 53,795 53,795 - - 53,795

Vehicle purchasing (non FWD) Unit 1 1 32,594 32,594 - - 32,594

Computer : 0 - - - - -

- Desk Top / CPU Unit 2 2 1,547 3,093 - - 3,093

- Laptop Unit 1 1 2,248 2,248 - - 2,248

Digital camera Unit 2 2 601 1,202 - - 1,202

Printer Unit 1 1 1,452 1,452 - - 1,452

Subtotal Vehicles and Equipments for PHKA Jakarta Office 94,383 - - 94,383

d.2 BBTNGGP

Vehicle purchasing (FWD) Unit 1 1 54,205 54,205 - - 54,205

Vehicle purchasing (non FWD) Unit 1 1 32,605 32,605 - - 32,605

Motorbike Unit 5 5 10 3,226 16,129 16,129 - 32,258

Computer : -

- Desk Top / CPU Unit 2 2 1,828 3,656 - - 3,656

- Laptop Unit 3 3 2,248 6,744 - - 6,744

Digital camera Unit 2 2 601 1,202 - - 1,202

Plotter Unit 1 1 12,982 12,982 - - 12,982

Printer Unit 2 2 1,344 2,688 - - 2,688

Subtotal Vehicles and Equipments for BBTNGGP 130,211 16,129 - 146,340



d.3 BBKSDA

Vehicle purchasing (FWD) Unit 2 1 3 53,763 107,527 53,763 - 161,290

Motorbike Unit 5 5 10 3,226 16,129 16,129 - 32,258

Computer : - - -

- Desk Top / CPU Unit 2 1 3 1,547 3,093 1,547 - 4,640

- Laptop Unit 2 1 3 1,637 3,273 1,637 - 4,910

Digital camera Unit 2 1 3 601 1,202 601 - 1,803

Plotter Unit 1 1 12,982 12,982 - - 12,982

Printer Unit 2 1 3 1,344 2,688 1,344 - 4,032

Subtotal Vehicles and Equipments for BBKSDA 146,895 75,021 -

Subtotal Vehicles and Equipments 371,489 91,150 - 462,639

TOTAL SUB COMPONENT 5 571,951 413,118 316,565 1,301,633

TOTAL BUDGET (100% GEF) 1,116,521 1,297,818 846,530 3,260,870 489,130 3,750,000

G. Inkind Contribution (10% from the GEF allocation)

1. Counterpart Contribution (MOF PHKA Jakarta Office)

Supervision package 4 6 6 16 390 1,559 2,339 2,339 6,237

Monitoring and evaluation package 3 5 8 16 430 1,290 2,151 3,441 6,882

Coordination meetings with stakeholders event 3 5 5 13 2,204 6,613 11,022 11,022 28,656

Supervision and Support for Conservation Village Model Management package 3 8 6 17 430 1,290 3,441 2,581 7,312

Subtotal Counterpart Contribution (MOF, 10% inkind contribution) 10,753 18,952 19,382 49,086

2. Balai Besar Taman Nasional Gn Gd Pangrango

a. CA Security Operations (to Support Project Component 1)

Security operation to avoid land encroachment at the transition areas lumpsum 1 1 645 645 - - 645

Joint Patrol with PAM Swakarsa lumpsum 1 1 376 376 - - 376

Building Capacity of PAM Swakarsa TNGGP lumpsum 1 1 1,111 1,111 - - 1,111

b. Prevention, Fire Fighting, Post Forestfire Management and Evacuation (to Support Project Component 1) -

Monitoring patrol at forest fire-risk area lumpsum 1 1 1,290 1,290 - - 1,290

c. Capacity building to strengthen forest-fire management (to Support Project Component 1) -

Facilitation to a forest-fire care community group lumpsum 1 1 1,477 1,477 - - 1,477

d. Biodiversity and Ecosystem Management - Species and Genetic (to Support Project Component 1) -

Management of invasive alien species lumpsum 1 1 4,301 4,301 - - 4,301

Maintenance of ornamental plant cultivation lumpsum 1 1 1,649 1,649 - - 1,649

e. Inventory of Flora and Fauna (to Support Project Component 1) -

Monitoring and Prevention of the Extinction of Red Frog ( Leptophryne cruentata ) and its habitat lumpsum 1 1 2,234 2,234 - - 2,234

Monitoring of panther population and its habitat lumpsum 1 1 1,613 1,613 - - 1,613

Monitoring primate population and its habitat lumpsum 1 1 2,151 2,151 - - 2,151

f. Habitat Improvement (to Support Project Component 2) -

Establishment of nursery for local endemic plant species lumpsum 1 1 4,301 4,301 - - 4,301

g. Development of PES (on tourism) to support Community Empowerment (to Support Project Component 3) -

Training on flora and fauna identification lumpsum 1 1 1,699 1,699 - - 1,699

Establishment of demonstration plot for economic development at transition area lumpsum 1 1 1,306 1,306 - - 1,306

h. Development of Nature Lovers Group (to Support Project Component 4) -

School Visit lumpsum 1 1 1,619 1,619 - - 1,619

Visit to School lumpsum 1 1 3,226 3,226 - - 3,226

Visit to Pesantren lumpsum 1 1 1,075 1,075 - - 1,075

i. Development of PES (water resources) (to Support Project Component 3) -

Capacity building/raising awareness for PES user around TNGGP lumpsum 1 1 2,184 2,184 - - 2,184

Subtotal TNGGP (10% inkind contribution) 32,258 - 32,258

3. Balai Besar Konservasi Sumberdaya Alam Jabar-Banten

a. Maintenance of CAs Boundaries (6 CAs) (to Support Project Component 1)

Procurement of equipmment for boundary maintenance package 6 6 430 2,581 2,581

b. Development of CA Management Plan (non operational expenses) (to Support Project Component 1) - -

Procurrement of materials for Management Plan Development package 6 6 226 1,355 1,355

c. Evaluation on Partnership for CA management (to Support Project Component 1) - -

Transportation and accommodation for stakeholders meeting package 4 4 484 1,935 1,935

d. Monitoring and evaluation on flora anda fauna breeding and trading (to Support Project Component 1) - -

Transportation and accommodation for the monitoring and evaluation program package 3 3 323 968 968

e. CA restoration for fauna habitat improvement (3 CAs @ 15 ha) (to Support Project Component 2) - -

Provision of seedlings, manpower and equipments hectare 45 45 161 7,258 7,258

Plant propagation hectare 45 45 161 7,258 7,258

Planning and activity monitoring hectare 45 45 108 4,839 4,839

f. Flora and fauna inventory (to Support Project Component 1) - -

Inventory at 8 CAs lumpsum 1 1 8,774 8,774 8,774

g. Monitoring and evaluation of community development program (to Support Project Component 4) - -

Monitoring and evaluation at 4 villages lumpsum 1 1 4,161 4,161 4,161

h. Technical assistance and capital donation for community development program (to Support Project Component 4) - -

TA for economic development at two villages package 2 2 3,226 6,452 6,452

i. Development and Assessment of PES for geothermal (to Support Project Component 3) lumpsum 1 1 7,629 7,629 7,629

j. Sosialization of stakeholder collaboration on water resources conservation (to Support Project Component 4) lumpsum 1 1 554 554 554

Subtotal TNGGP (10% inkind contribution) 53,763 53,763

Subtotal PHKA, TNGP dan BKSDA 96,774 142,754 86,559 326,087 48,913 375,000

TOTAL BUDGET (100% GEF + 10% MOF contribution) 4,125,000

Note: Currency exchange rate for IDR and USD (1 USD = 9300 IDR)

Contribution from GOI (MOF) from each BBKSDA and TNGP is all in-kind contribution and was required at 10% from the total GEF budgetReviewed and Approved by:
