Professional Cleaning Services Proposal

Prepared for:

Best Virtual Paralegal, LLC

2213 W. Market Street

York, PA 17404

Submitted by:

ANY CLEANING SERVICES, LLC Jane E. Doe, Account Manager 123 Anywhere Street Any City, PA 00000 (717) 000-0000 [email protected] Anycleaningservice.com This proposal was prepared without benefit of an attorney review. This proposal was prepared by BVP Services; Virtual Assistant Services from the information provided by the parties and no tax or legal advice was given or received.

Professional Cleaning Services Proposal

SAMPLE PROPOSAL 2

ANY CLEANING SERVICES, LLC Jane E. Doe, Account Manager 123 Anywhere Street Any City, PA 00000 (717) 000-0000 [email protected] Anycleaningservice.com

Thursday, November 5, 2015 FOR CONSIDERATION ONLY

Best Virtual Paralegal, LLC Holly A. Sheriff 2213 W. Market Street York, PA 17404 RE: JANITORIAL CLEANING CONTACT FOR 2213 W. MARKET STREET Greetings Holly: Thank you for allowing Any Cleaning Services, LLC to prepare a professional cleaning service proposal for your consideration. We know it takes a considerable amount of time and effort to show any potential contractor your facility. The letter is intended to memorialize a few important highlights of our services: Before we start…. All our staff members are thoroughly trained on how to perform each cleaning service and all the safety procedures for all the services we offer. Our goal is to clean each customer’s facility efficiently, professionally and safely. During the start…. Any Cleaning Services, LLC is known for its seamless, no-hassle start-up procedures and training for all our customers and staff. Our management and account representatives have an open door policy to ensure a smooth and successful startup. After the start…. Any Cleaning Services, LLC creates a systematic approach to keep your facility looking clean and professional. We create a quality control plan for each corporate customer FREE of charge as our way of saying thank you for your business! We look forward to the opportunity of becoming a trusted and valued partner in improving and maintaining the appearance of your facility. Please do not hesitate to call the undersigned, if you have any questions as you review our proposal. Sincerely, ANY CLEANING SERVICES, LLC Jane E. Doe

Jane E. Doe, Account Manager


SAMPLE PROPOSAL 3

TABLE OF CONTENTS GENERAL ............................................................................................... 5

SPECIALTIES SERVICES ............................................................................ 5

SUPPLIES ................................................................................................ 6

EQUIPMENT ............................................................................................ 6

SCHEDULE OF SERVICE ............................................................................ 6

SUPERVISION .......................................................................................... 6

INSURANCE AND OSHA REGULATIONS......................................................... 6

EMPLOYEE STATUS & EQUAL OPPORTUNITY EMPLOYER ............................... 6

Job Specifications and Service Plan ................................................................... 7

ENTRANCES ............................................................................................... 7

Lobby ........................................................................................................ 7

Conference Rooms .......................................................................................... 7

Offices........................................................................................................ 8

Hallways ..................................................................................................... 8

Rest rooms ................................................................................................... 9

Area Hours Summary ...................................................................................... 9

Compensation and Invoicing ............................................................................... 10

Late Fees and other billing practices ...................................................................... 10

Term and Cancellation ..................................................................................... 10

Agreement.................................................................................................... 11

Disclaimer: ................................................................................................ 12 This sample proposal is presented solely for general information purposes. The author and the company are not offering these documents as legal, accounting, or other professional services advice or to be used as how to forms. Copying, printing, or reproducing these documents is strictly prohibited. If you have come to our portfolio seeking assistance with a complex legal issue, you should consider seeking the advice of attorney of your own choosing. BVP Services is not a law firm. Although, best efforts have been used in preparing the foregoing, the author and company make no representations or warranties of any kind, assume no liabilities of any kind with respect to the accuracy or completeness of the content, and specifically disclaim any implied warranties of merchantability or fitness of use of the foregoing for a particular purpose. Neither the author nor the company shall be held liable or responsible to any person or entity with respect to any loss or incidental or consequential damages caused, or alleged to have been caused, directly or indirectly, by the information contained herein. The


SAMPLE PROPOSAL 4

Cleaning company featured in this PROPOSAL is fictional. Any likeness to any actual persons, either living or dead, is strictly coincidental. Best Virtual Paralegal is a real company and is the mother company of BVP Services and as granted permission for its company name and likeness to be used in this sample Proposal. ...................................................................................... 12

Extras to consider putting in your Proposal ............................................................... 12

[Remainder of Page Intentionally Left Blank]


SAMPLE PROPOSAL 5

GENERAL

Any Cleaning Services, LLC agrees to provide all labor, supervision, materials, and equipment necessary to assure performance of the specified cleaning services for Best Virtual Paralegal, LLC. This shall include all services described in this written specification proposal. Any exceptions or specialties shall be specified in a subheading herein.

SPECIALTIES SERVICES

Specialties services are services deemed by Any Cleaning Services, LLC to be only available upon request. Prices for all specialty service shall be quoted separately at the time of the customer’s request. The current list of specialty services includes:

BASIC EXTRAS

Carpet Cleaning Parking Lot trash and debris sweeping/removal

WAXING OF HARD SURFACES AND FLOORS:

Option 1: Floors can be stripped and refinished

Option 2: Scrubbed and rewaxed

WINDOW SERVICES

Option 1: Exterior Windows Weekly Add-on service

Option 2: Exterior Windows Monthly Add-on service

Option 3: Interior Windows Weekly Add-on service

Option 4: Interior Windows Monthly Add-on service

Option 5: Interior Windows Weekly Add-on service

Option 6: Price Saver Interior and Exterior Windows Monthly/Weekly Add-on service

WALLS

Exterior walls and outside of the facility can be power washed as a Monthly/Weekly Add-on service.

Interior walls of each room of the facility can be scrubbed as a Monthly/Weekly Add-on service.

CONSUMABLE PRODUCTS/FACILITY SUPPLIES

Customers can elect to have Any Cleaning Services, LLC provide all-inclusive consumable products including, but

not limited to: Toilet paper, trash liners, Kleenex hand soap, paper towel, and hand sanitizer. All consumable

products will be invoiced separately as a cost.

All specialty services and rates are subject to change without notice and may be subject to availability without

further notice to any customer. Contact your account manager for up to date services and rates.


SAMPLE PROPOSAL 6

SUPPLIES

Any Cleaning Services, LLC will furnish all cleaning supplies inclusive of but not limited to cleaning sponges, gloves, brushes, cleaning agents, and disinfectants.

EQUIPMENT Any Cleaning Services, LLC will furnish and maintain all necessary cleaning equipment inclusive of but not limited to floor machines, buffers, mops, vacuums, maid carts, mop buckets, wringers, and brooms.

SCHEDULE OF SERVICE

Cleaning service operations described in this comprehensive proposal will be performed five (5) days per week.

The cleaning crew will observe holidays of the customer. Any Cleaning Services, LLC will adapt its cleaning schedule to coincide with the needs of Best Virtual Paralegal, LLC’s facility if the schedule does not alter the costs of operations and the services of Any Cleaning Services, LLC.

A precise cleaning service operation schedule was personally developed for Best Virtual Paralegal, LLC’s facility after the first walk through, which occurred on November 4, 2019. A detailed cleaning service operation schedule is set forth hereunder in Job Specifications.

SUPERVISION

Any Cleaning Services, LLC will furnish adequate supervision of its crew to ensure quality services.

INSURANCE AND OSHA REGULATIONS

Any Cleaning Services, LLC will furnish all forms of insurance required by law and shall maintain the same in full force and effect. Including but not limited to

Comprehensive General Liability

Property Damage Workers’ Compensation

Any Cleaning Services, LLC will comply with all current OSHA Regulations and proven procedures pertaining to all work and cleaning service operations at Best Virtual Paralegal, LLC’s facility.

EMPLOYEE STATUS & EQUAL OPPORTUNITY EMPLOYER

Personnel supplied by Any Cleaning Services, LLC are deemed employees of Any Cleaning Services, LLC and will not be considered employees or agents of Best Virtual Paralegal, LLC.

Any Cleaning Services, LLC is an Equal Opportunity Employer. All necessary employment forms and background checks on its employees and subcontractors are maintained as required by law. All forms are available upon request at any time.


SAMPLE PROPOSAL 7

JOB SPECIFICATIONS AND SERVICE PLAN

ENTRANCES

Task Description (as it appears on invoice) Service Days

Detail Dust-high and low areas 1 day/week

Clean and sanitize all switches and door handles 5 days/week (daily)

Spot clean entry walls 5 days/week (daily)

Dust mop hard surface floors 5 days/week (daily)

Clean both sides of entry door and wipe down frame 5 days/week (daily)

Vacuum Walk-off Mats 5 days/week (daily)

Wet mop hard surface floors 2 day/week

LOBBY


Dust all horizontal surfaces within normal reach 4 days/week

Detail Dust-high and low areas Monthly


Spot clean walls 5 days/week (daily)




Detail Vacuum all carpeted areas 1 day/week

Spot Vacuum all carpeted areas 5 days/week (daily)

Detail Vacuum Upholstered furniture Monthly

Spot Vacuum Upholstered furniture 1 day/week

Clean and sanitize all phones 3 day/week

Water and prune plants 1 day/week

Empty and remove trash 5 days/week (daily)

CONFERENCE ROOMS






SAMPLE PROPOSAL 8












OFFICES
















HALLWAYS


Detail Dust-high and low areas 1 day/week




SAMPLE PROPOSAL 9




Wet mop hard surface floors 2 day/week

Clean and polish drinking fountains 5 days/week (daily)

REST ROOMS


Empty trash, refill supplies dispensers, clean, sanitize, fixtures, mirrors Counters, partitions, and chrome, sweep and wet mop floors 5 days/week (daily)

AREA HOURS SUMMARY AREA AVE. HRS. DAY Entrances .2 hrs.

Lobby .3 hrs.

Conference rooms .3 hrs.

Offices 1.5 hrs.

Hallways .2 hrs.

Restrooms .5 hrs.

TOTAL: 3.0 hrs.



SAMPLE PROPOSAL 10

COMPENSATION AND INVOICING

5 days per week for Professional Corporate Cleaning Service

Programs is $1,275 per month.

All invoicing will be itemized according to the cleaning services and specialty services preformed within in a 30 day

net cycle.

Any Cleaning Services, LLC will present a service order slip to a responsible agent of any customer upon the

request of any specialty services and will require an authorized signature. Upon scheduling and completion of any

specialty service, the requesting customer will receive a copy of the service order slip. A specialty service will be

sent to the requesting customer with the customer’s normal monthly cleaning service operations invoice.

Any Cleaning Services, LLC accepts Visa, MasterCard, American Express, Diner’s Club, Discover, business and

personal checks.

LATE FEES AND OTHER BILLING PRACTICES

All Accounts are considered past due, if payment is not received within 3 business days of the due date on the

invoice (s). A 2% interest and a $25.00 processing fee A/K/A Collection Fee may be assessed to a customer’s

account, (including all unpaid invoices) on the last business day of the month of the next billing cycle for every

month the invoice/account remains unpaid. Customer is responsible for any chargeback, payment cancellation fees

or decline payment fees incurred by Any Cleaning Services, LLC from its banking institution. Any insufficient

funds, chargeback fees, payment cancellation fees or decline payment fees incurred are due immediately upon him

or her being notified by Any Cleaning Services, LLC’s Billing Department.

TERM AND CANCELLATION

The term of this agreement shall be for a period of one (1) year and shall automatically renew for additional one (1)

year on the anniversary of this agreement. This agreement may be terminated or canceled at any time with a

minimum of thirty (30) days written notice from either party.



SAMPLE PROPOSAL 11

AGREEMENT

This Agreement (“Agreement”) is made and entered into by and between the undersigned parties. NOW,

THEREFORE, in consideration of the mutual promises and benefits to be derived by the parties they mutually agree

to the terms and outlined in this Agreement/proposal.

IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date and year written below.

INSERT CLEANING COMPANY CUSTOMER SIGNATURE BLOCK GOES HERE HERE


SAMPLE PROPOSAL 12

DISCLAIMER:

THIS SAMPLE PROPOSAL IS PRESENTED SOLELY FOR GENERAL INFORMATION PURPOSES. THE AUTHOR AND THE COMPANY ARE NOT OFFERING THESE DOCUMENTS AS LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES ADVICE OR TO BE USED AS HOW TO FORMS. COPYING, PRINTING, OR REPRODUCING THESE DOCUMENTS IS STRICTLY PROHIBITED. IF YOU HAVE COME TO OUR PORTFOLIO SEEKING ASSISTANCE WITH A COMPLEX LEGAL ISSUE, YOU SHOULD CONSIDER SEEKING THE ADVICE OF ATTORNEY OF YOUR OWN CHOOSING. BVP SERVICES IS NOT A LAW FIRM. ALTHOUGH, BEST EFFORTS HAVE BEEN USED IN PREPARING THE FOREGOING, THE AUTHOR AND COMPANY MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, ASSUME NO LIABILITIES OF ANY KIND WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENT, AND SPECIFICALLY DISCLAIM ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS OF USE OF THE FOREGOING FOR A PARTICULAR PURPOSE. NEITHER THE AUTHOR NOR THE COMPANY SHALL BE HELD LIABLE OR RESPONSIBLE TO ANY PERSON OR ENTITY WITH RESPECT TO ANY LOSS OR INCIDENTAL OR CONSEQUENTIAL DAMAGES CAUSED, OR ALLEGED TO HAVE BEEN CAUSED, DIRECTLY OR INDIRECTLY, BY THE INFORMATION CONTAINED HEREIN. THE CLEANING COMPANY FEATURED IN THIS PROPOSAL IS FICTIONAL. ANY LIKENESS TO ANY ACTUAL PERSONS, EITHER LIVING OR DEAD, IS STRICTLY COINCIDENTAL. BEST VIRTUAL PARALEGAL IS A REAL COMPANY AND IS THE MOTHER COMPANY OF BVP SERVICES AND AS GRANTED PERMISSION FOR ITS COMPANY NAME AND LIKENESS TO BE USED IN THIS SAMPLE PROPOSAL.

EXTRAS TO CONSIDER PUTTING IN YOUR PROPOSAL References Sample invoice Sample work order Digital business card Referral A Friend Program Sample Quote Invoice Before and After Pictures from past customers and testimonials


ANY CLEANING SERVICES, LLC Jane E. Doe, Account Manager

123 Anywhere Street Any City, PA 00000

(717) 000-0000 [email protected]

Anycleaningservice.com

Documents

Professional Cleaning Services Proposal