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Procurement Strategy & Action Plan – From Quick Wins to Long-Terms Savings Opportunities
Simon Lipscomb, Sales Director, PROACTIS
Agenda
• Introduction
• Procurement goals and actions
• Results seen in existing projects
• How Spend Control tools & services can help
• Summary
PROACTIS Overview
• Global Spend Control & eProcurement solution provider
• Technology-led tools & services for procurement & financial professionals
• Solutions that deliver bottom-line value• Monetary savings
• Improved operations & efficiencies
• Governance & risk mitigation
• 800 customers• c. 2m users
• 90+ countries
• c. 1m suppliers relationships
Procurement Goals & Actions
START-UP PHASE
(first 60-90 days)
Where am I? What are we doing
today? What do I have to work
with?
What should my big picture
strategy be?
Procurement Goals & Actions
START-UP PHASE
(first 60-90 days)
INITIAL IMPACT PHASE
(second 60-90 days)
Where am I? What are we doing
today? What do I have to work
with?
What should my big picture
strategy be?
Execute ‘quick hit’ savings
Gain visibility to drive bigger
opportunities
Procurement Goals & Actions
START-UP PHASE
(first 60-90 days)
INITIAL IMPACT PHASE
(second 60-90 days)
RAMP-UP/
SUSTAINMENT PHASE
Where am I? What are we doing
today? What do I have to work
with?
What should my big picture
strategy be?
Execute ‘quick hit’ savings
Gain visibility to drive bigger
opportunities
Build a sustainable
infrastructure
PROACTIS Spend Control Platform
SUPPLIER NETWORK
SUPPLIER INTERACTION SUPPLIER COMMERCE
SOURCE-TO-CONTRACT PURCHASE-TO-PAY
SPEND VISIBILITY & ANALYSIS
SYSTEMS INTEGRATION
EXPERT SERVICES
Supplier
ManagementSourcing
Content
ManagementPurchasing Payables
Contract
Management
Transition
Services
Advisory
Services
Managed
Services
PROACTIS Supplier Network
SUPPLIER NETWORK
SUPPLIER INTERACTION SUPPLIER COMMERCE
SPEND VISIBILITY & ANALYSIS
Communication & Collaboration Ordering
Invoices
Supply Chain Finance
Join Network
Self-Service Profile Management
View Opportunities
Self-Service Catalogue Management
Contract Visibility
Account Enquiry
View & Acknowledge Orders
Punch-Out
Invoicing Receipt & Status
Supplier Self-Billing
Purchase Order Flip
Accelerated Payments
STRATEGIC
GOALS
Start-up Phase (first 60-90 days)
Understand current spend
Understand current supply base
Understand current risk
Understand current process
Understand & strengthen team
Establish strategy
STRATEGIC
INITIATIVES
Understand current spend
Understand current supply base
Understand current risk
Understand current process
Understand & strengthen team
Establish strategy
Start-Up Phase (first 60-90 days)
ACTIONS
• Rank categories & suppliers
• Gain visibility of inactive
suppliers
• Gain visibility of category
coverage
• Review/ improve quality of
supplier information
• Review supplier performance
& compliance
START-UP PHASE
(first 60-90 days)
INITIAL IMPACT PHASE
(second 60-90 days)
Initial Impact Phase (second 60-90 days)
Understand current spend
Understand current supply base
Understand current risk
Understand current process
Understand & strengthen team
Establish strategy
Generate quick savings
Gain visibility & control of
contracts
Improve supplier information
and communication
Reduce risk
STRATEGIC
INITIATIVES
Initial Impact Phase (second 60-90 days)
ACTIONS
• Re-source most important
categories where possible
• Possibly rationalise suppliers
• Stop mishandling issues like
auto-extensions
• Increase electronic supplier
interaction and commerce
• Improve new supplier
qualification process
• Improve supplier performance
review process
• Improve ongoing supplier
compliance review process
Generate quick savings
Gain visibility & control of
contracts
Improve supplier information
and communication
Reduce risk
START-UP PHASE
(first 60-90 days)
INITIAL IMPACT PHASE
(second 60-90 days)
RAMP-UP/
SUSTAINMENT PHASE
Ramp-Up/Sustainment Phase
Understand current spend
Understand current supply base
Understand current risk
Understand current process
Understand & strengthen team
Establish strategy
Generate quick savings
Gain visibility & control of
contracts
Improve supplier information
and communication
Reduce risk
Increase on-contract spend
Increase spend under
management
Manage contracts
Increase Procurement capacity
STRATEGIC
INITIATIVES
Ramp-Up/ Sustainment Phase
ACTIONS
• Increase purchasing process
controls
• Strategic source across
categories
• Establish contract milestones
(e.g. compliance verifications)
• Manage contract expirations
(conscious extension, drop,
re-negotiate)
• Streamline procurement
processes
• Put routine purchases in
hands of organisation using
standardised process
• Expand capacity with
outsourced services
Increase on-contract spend
Increase spend under
management
Manage contracts
Increase Procurement capacity
You Can ‘Change the Game’ with PROACTIS
SUPPLIER NETWORK
SUPPLIER INTERACTION SUPPLIER COMMERCE
SOURCE-TO-CONTRACT PURCHASE-TO-PAY
SPEND VISIBILITY & ANALYSIS
SYSTEMS INTEGRATION
EXPERT SERVICES
Supplier
ManagementSourcing
Content
ManagementPurchasing Payables
Contract
Management
Transition
Services
Advisory
Services
Managed
Services
Diagnose + Gain + Sustain
Automation
+
Transformation
Achieving Greater Bottom-Line Value
Not a project – a new way of life
Next Steps
Visit the PROACTIS Stand• Talk to us
• Pick up our ‘Spend Control Success’ brochure
• Request our evaluation guide
Visit proactis.com
