Procurement Plansbip.org.pk/download/prc/Procurement Plan SBIP-June-2016.pdf · 2016-08-15 · This Procurement Plan covers all the procurement activities from 2015 to 2020 under

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GOVERNMENT OF SINDH RRIGATION DEPARTMENT

Procurement Plan Goods, Works & Services.

Sindh Barrages Improvement Project Rehabilitation and Modernization of Guddu

Barrage

Revised

June 2016

This Procurement Plan covers all the procurement activities from 2015 to 2020 under components A, B and C of the Sindh Barrages Improvement Project

PROJECT MANAGEMENT OFFICE

SINDH BARRAGES IMPROVEMENT PROJECT

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Project Data:

Country Pakistan

Borrower Islamic Republic of Pakistan represented by the Economic Affairs Division of the Ministry of Economic Affairs and Statistics

Project Name PK Sindh Barrages Improvement Project

Loan/Credit No 5684-PK

Project Implementing Agency (PIA) Irrigation Department through Project Management Office

Project ID number

P131324

Date of General Procurement Notice as an update of the GPN published in Development Business on April 15, 2015.

Period covered by this procurement plan Up to 2020

Project components:

Component Description Cost Allocation

A Rehabilitation of Guddu Barrage US$ 195 Million

B Improved Barrage Operation US$ 6 Million

C Project Management Coordination,

Monitoring and Evaluation, and technical

assistance and training

US$ 7 Million

Review by the WB (Prior Review Thresholds):

Procurement Method Threshold

ICB (Goods) All ICB contracts for goods

NCB (Goods) First NCB contract for goods, irrespective of value, awarded by each implementing agency and thereafter each contract for goods estimated to cost USD 600,000 equivalent or less;

ICB (Works) All ICB contracts for works

NCB (Works) First three NCB contracts for works, irrespective of value;

Single source selection or direct contracts All

Shopping First contract procured through shopping, by each implementing agency

Consultants’ services contracts with consulting firms

The first contract, irrespective of value, awarded by each implementing agency, and there after all contracts with firms estimated to cost US$ 0.5 million equivalent or less;

Consulting services contract with individual consultants

All First consultant contract will be Prior Review whereas the others will be Post review.

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*Various methods of Procurement (Threshold) ICB (Works) : > US$ 3 Million NCB (Goods) : < US$ 600,000 NCB (Works) : < US$ 3Million Shopping (Goods / Works) : <= US$ 100,000 Consulting Firms : <US$ 500,000 Individual Consults : < US$ 100,000

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SINDH BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN

Services

Procurement Activities

Activity 1 Component- A (S#8)

Construction Supervision, Quality

Control and Contract Management Consultancy Services

Estimated Cost: US$ 7.0 million/(Revised US$ 8.4)

Procurement Method: QCBS/Prior Review

Activity 2 Component- C-2 (S#2)

Monitoring and Evaluation of the Project Impact

Consultancy Services Estimated Cost: US$ 2.0 million


Procurement Process Planned/Actual Planned/Actual

Submission of ToR/TOR/EoI to Bank June 30, 2016

NoL on EoI July 04 ,2016

Publishing EOI July 10, 2016

Submission date EoI August 15 ,2016

Submission of Short Listed Firms and RFP to Bank for NOL August 30,2016

NOL of short listed firms and RFP September 15,2016

Issuing RFP to Short listed firms September 16,2016

Submission date RFP November 01,2016

Opening of Technical Proposals November 01,2016

Submission of Technical Evaluation Report to Bank for NOL December 01,2016

NOL for Technical Evaluation Report December15,2016

Opening of Financial Proposals December 21,2016

Preparation of Combined Evaluation Report based on Technical and Financial Proposals

December 28,2016

Negotiations regarding combined evaluation report May 20, 2015/May 20 to Nov. 30, 2015 December 30,2016

Award Recommendation June 8 , 2015/ December 11, 2015 January 02,2017

NoL on Award Recommendation June 30, 2015/Feb 8, 2016 January 16,2017

Letter of Award January 17,2017

Contract Award/ Signing February 23, 2016 January 27, 2017

Contract Notification/Commencement January 31,2017

Contract Completion 5 years December 2020

Revised Completion Date

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SIND BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN

Services


Activity 3A Component-A (S#7)

Dolphin conservation plan Consultancy Services

Estimated Cost: US$ 0.5 million


Activity 3B Component-A (S#7)

Social Action Management plan Consultancy Services

Estimated Cost: US$ 50,000

Procurement Method: CQS/Prior Review

Procurement Process Planned/Actual Planned/Actual

Submission of TORs/EoI to Bank June 30, 2016/July 16, 2016 March 01, 2017

NoL on EoI July 04 ,2016 March 15, 2017

Publishing EOI July 10, 2016 March 22, 2017

Submission date EoI August 15 ,2016 April 22, 2017

Submission of Short Listed Firms and RFP to Bank for NOL August 30,2016 May 31, 2017

NoL for Short Listing Firms and RFP September 15,2016 June 15, 2017

Issuing RFP to Short listed firms September 16,2016 June 30, 2017

Submission date RFP November 01,2016 July 15, 2017

Opening of Technical Proposals November 01,2016 July 15, 2017

Submission of Technical Evaluation Report to Bank for NOL December 01,2016 August 15, 2017

NOL for Technical Evaluation Report December15,2016 August 30, 2017

Opening of Financial Proposals December 21,2016 September 09, 2017


December 28,2016 September 16, 2017

Negotiations with best responsive evaluated Firm December 31,2016 September 22, 2017

Award Recommendation January 02,2017 September 26, 2017

NoL on Award Recommendation January 16, 2017 October 15, 2017

Letter of Award January 17,2017 October 16 , 2017

Contract Award/ Signing January 27, 2017 October 26, 2017

Contract Notification/Commencement January 31,2017 October 30, 2017

Contract Completion December 2020 November 2018

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SIND BARRAGES IMPROVEMENT PROJECT

PROCUREMENT PLAN Services


Activity 4

Project Management Consultants Consultancy Services

Estimated Cost:

US$ 400,000 Procurement Method:

Direct/Prior Review

Activity 5 Component- B (S#2)

Future Feasibility and Barrage Studies



Procurement Process

Submission of EoI to Bank March 01, 2017

NoL on EoI March 15, 2017

Publishing EOI March 22, 2017

Submission date EoI April 22, 2017

Submission of Short Listed Firms and RFP to Bank for NOL

May 31, 2017

NoL for Short Listing Firms and RFP June 15, 2017

Issuing RFP to Short listed firms June 30, 2017

Submission date RFP July 15, 2017

Opening of Technical Proposals July 15, 2017

Submission of Technical Evaluation Report to Bank for NOL

August 15, 2017

NOL for Technical Evaluation Report August 30, 2017

Opening of Financial Proposals September 09, 2017


September 16, 2017

Negotiations with best responsive evaluated Firm September 22, 2017

Award Recommendation Continuation of previous assignment September 27, 2017

NoL on Award Recommendation October 10, 2017

Letter of Award October 11, 2017

Contract Award/ Signing October 20, 2017

Contract Notification/Commencement October 25, 2017

Contract Completion November 2018

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SINDH BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN

Works/Goods (Component A-Rehabilitation of

Guddu Barrage)


Activity 6 Component-A (S# 1-4)

Barrage/Canal Gate Replacement and

construction of Divide Wall/ Staff Colony and Offices (Works)

Contract Package SBIP/G2

Estimated Cost: US$ 137 million

Procurement Method: ICB/Prior Review

Activity 7 Component-A (S#5)

River Training Works

(Works) Contract Package SBIP/G3

Estimated Cost: US$ 46 million


Activity 8 Component-B1 (S# 1)

Surveillance Boat (Customized) (Goods) Contract Package SBIP/G-4



Activity 9 Component B-1

Investigation Equipment (Goods)

Contract Package SBIP/G-5

LIDAR DRONE Camera ADCP Weather Station Portable Non destructive GPRN RTK VHF Radio & Walkee Talkie. *B-1 Component


Procurement Method:

NCB/Prior Review

Procurement Process Planned/Actual Planned/Actual Planned/Actual

Prequalification:

Submission of PQD to WB May 15, 2015/May 15, 2015/August 24, 2015 May 22, 2015/August 24, 2015

NoL on PQD June 8, 2015/ September 21, 2015 June 15, 2015/ September 21, 2015

Invitation for PQ Applications June 15, 2015/October 4, 2015 June 22, 2015/ October 4, 2015

Submission date August 15, 2015/January 4, 2016 August 22, 2015/ January 4, 2016

Submission PQ Assessment Report to WB

October 15, 2015/February 29, 2016 October 22, 2015/ March 10, 2016

NoL on PQAR October 31, 2015/April 16, 2016 November 09 , 2015/15 July 2016

Notification of PQAR November 8, 2015/ April 19, 2016 November 15, 2015/ 20 July 2016

Bidding:

Preparation/Finalizing of BD May 31, 2015/March 29, 2016 June 8, 2015/April 12, 2016 August 02, 2016 August 02, 2016

Submission of BD to WB June 8, 2015 /March 29, 2016 June 15, 2015/May 23, 2016 August 09, 2016 August 09, 2016

NoL on BD July 02 , 2015/May 11, 2016 July 8, 2015/ August 16 , 2016 August 16 , 2016

Specific Procurement Notification November 15, 2015/ November 22, 2015/ September 15, 2016 September 15, 2016

Bid Submission December 30, 2015/26 July 2016/August 25, 2016

December 22, 2015/10 July 2016 October 24, 2016 October 24, 2016

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Award Recommendation January 15, 2016/26 August 2016 January 22, 2015/10 August 2016 November 09, 2016 November 09, 2016

NoL on Award Recommendation February 8, 2016/25 September 2016 February 15, 2016/10 September 2016 November 18, 2016 November 18, 2016

LOA/Supply order February 29, 2016/05 October 2016 March 8, 2016/25 September 2016 November21, 2016 November21, 2016

Contract Award/ Signing March 8, 2016/15 October 2016 March 15, 2016/05 October 2016 November 22,2016 November 22,2016

Contract Notification/Commencement March 15, 2016/21 October 2016 March 22, 2016/12 October 2016 January 22,2017 January 22,2017

Contract Completion December 15, 2020 December 22, 2018 March 20, 2017 March 20, 2017

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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT

PROCUREMENT PLAN Goods


Activity 10 Component- C

5 No. 1000cc Cars


Procurement Method: Shopping/

Prior Review

Activity 11 Component- C

02 No. 2400cc-2800 cc Vehicle Double Cabin


Procurement Method: Shopping/

Prior Review

Activity 12 Component-B1

*Vehicles for Operational Staff

(2 Numbers) 2400cc-3000cc


Procurement Method: Shopping/ Prior Review

Activity 13 Component-B1

*Vehicles for Operational Staff

(2 Numbers) 3000 cc Vehicle

Car Jeep (5 door)


Procurement Method: Shopping/ Post Review

Procurement Process Planned/Actual

Planned/Actual Planned/Actual Planned/Actual

Preparation of RFQ April 28,2016/ April 28,2016 April 28,2016/ April 28,2016 April 28,2016/ April 28,2016 July 15,2016

Submission of RFQ to WB (prior review cases only)

April 29,2016/ April 29,2016 April 29,2016/ April 29,2016 April 29,2016/ April 29,2016

NoL from WB (prior review cases only) May 25,2016/May 25, 2016 May 25,2016/May 25, 2016 May 25,2016/May 25, 2016

RFQ Notification May 26,2016/May 26,2016 May 26,2016/May 26,2016 May 26,2016/May 26,2016 July 18,2016

Quotation Submission June 10, 2016/ June 10, 2016 2016/June 10, 2016 2016/June 10, 2016 August 26,2016

Evaluation of Quotations June 13,2016/June 16, 2016 June 13,2016/ June 16, 2016 June 13,2016/ June 16, 2016 August 29 ,2016

Evaluation Report (ER) Submitted to WB (for Prior Review cases)

June 14 ,2016/June 17, 2016 June 14 ,2016/ June 17, 2016 June 14 ,2016/ June 17, 2016

WB NoL June 20,2016/July 11, 2016 June 20,2016/July 11, 2016 June 20,2016/

Supply order June 21 ,2016 June 21 ,2016 June 21 ,2016 August 31,2016

Completion July 5,2016 July 5,2016 July 5,2016 September 22,2016

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PROCUREMENT PLAN-DRAFT (Component C 1-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)

Goods Procurement Activities

Activity 14

Generator for Backup Supply



Activity 15

Renovation/Addition of Office building

.



Activity 16

Furniture and fixture

Furniture (lump sum) Chairs, Tables, Book Shelf, Cupboards, Sofa set, Computer Tables, Conference table, chairs, work stations etc.


Procurement Method: Shopping/Post Review

Activity 17 Office Equipment 01

Desktop Computers

(14 Nos.)

Lap top Computer

(10 Nos.)

Printers (10 Nos.)

UPS (11 Nos.)

Scanner (5 Nos.)

Computer Software



Procurement Process Planned/ Actual Planned/Actual Planned/Actual Planned/Actual

Preparation of RFQ August 15, 2016 August 15, 2016 August 15, 2016 May 25, 2016


N/A N/A N/A N/A

NoL from WB (prior review cases only)

N/A N/A N/A N/A

RFQ Notification August 15, 2016 August 15, 2016 August 15, 2016 June 01, 2016

Quotation Submission August 31, 2016 August 31, 2016 August 31, 2016 June 07 , 2016

Evaluation of Quotations September 15, 2016 September 15, 2016 September 15, 2016 June 08,2016,/June 10, 2016


N/A

N/A

N/A

N/A

WB NoL N/A N/A N/A N/A

Contract Award/Supply order September 20, 2016 September 20, 2016 September 20, 2016 June 10, 2016/ June 10, 2016

Completion October 20, 2016 March 20, 2017 October 20, 2016 June 15, 2016/ June 15, 2016

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PROCUREMENT PLAN-DRAFT (Component C 1-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training

Goods Procurement Activities

Activity 18 Office Equipment-02

Air Conditioner (Split Type) (10 Nos.)

Water Dispensers (04 Nos)

Fridge (02 Nos)

LED TV (04 Nos)

Microwave oven (2 Nos) etc.

Inverter (01NO.S)

Automatic Voltage Regulator (AVR) 25 KVA, 1500 rpm (3 nos)

Estimated Cost:


Shopping/ Post Review

Activity 19 Office Equipment

Plotter

Drum Scanner

Digital Camera

Photo Copier

Fax Machine



Activity 20 Supply, Installation and Commissioning of Video Conferencing Equipments Including LED with Complete Setup Video Conferencing System (VCS) in the Office of Project Management Office (PMO) and CCTV Cameras including video wall

(01 Numbers)



Planned/Actual Planned/Actual Planned/Actual

Preparation of RFQ August 15, 2016 August 15, 2016 August 15, 2016


N/A N/A N/A


N/A N/A N/A

RFQ Notification August 15, 2016 August 15, 2016 August 15, 2016

Quotation Submission August 31, 2016 August 31, 2016 August 31, 2016

Evaluation of Quotations September 15, 2016 September 15, 2016 September 15, 2016


N/A

N/A

N/A

WB NoL N/A N/A N/A

Contract Award September 20, 2016 September 20, 2016 September 20, 2016

Completion October 20, 2016 October 20, 2016 October 20, 2016

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PROCUREMENT PLAN-DRAFT (Component C-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)

Vehicles


Activity 21

01 No. 2400cc-2800 cc Vehicle Double Cabin

Estimated Cost:

US$ 40,000


Activity 22 01 No. 2400cc-2800 cc Vehicle

Double Cabin



Activity 23

02 No. 4000-5000 cc Car Jeep (5 door)

Estimated Cost:

US$ 400,000


Activity 24

03 No.1300 cc Cars

Estimated Cost:

US$ 80,000


Procurement Process Planned/Actual Planned/Actual Planned/Actual Planned/Actual

Preparation of RFQ July 15, 2016 July 15, 2016 July 15, 2016 July 15, 2016



RFQ Notification July 18,2016 July 18,2016 July 18,2016 July 18,2016

Quotation Submission August 26,2016 August 26,2016 August 26,2016 August 26,2016

Evaluation of Quotations August 29 ,2016 August 29 ,2016 August 29 ,2016 August 29 ,2016


WB NoL

Contract Award/Supply order August 31,2016 August 31,2016 August 31,2016 August 31,2016

Completion September 22,2016 September 22,2016 September 22,2016 September 22,2016

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PROCUREMENT PLAN-DRAFT (Component C-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)

Services


Activity 25-A Component-C

Independent Consultants for Engineering PoE (WB OP 4.37) Safety of Dams

Consultants (International) Consultancy Services

Estimated Cost:


Direct/Prior Review

Activity 25-B Component-C

Independent Consultants for Engineering PoE (WB OP

4.37) Safety of Dams Consultants (National) Consultancy Services

Estimated Cost:


Direct/Prior Review

Activity 25-C Component-C

Independent Consultants for Engineering PoE (WB OP

4.37) Safety of Dams Consultants (National) Consultancy Services

Estimated Cost:


Direct/Prior Review

Procurement Process

Procurement Process

Continuation of previous assignment Continuation of previous assignment

Continuation of previous assignment

Recommendation to Bank June 20, 2016 June 20, 2016 June 20, 2016

NoL from Bank for continuation of previous assignment June 28, 2016 June 28, 2016 June 28, 2016

Contract Signing July 5, 2016 July 5, 2016 July 5, 2016

Contract Completion December 2020 December 2020 December 2020

Revised Completion Date

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Component C (Project Management, Monitoring & Evaluation) Procurement Plan for Services

Procurement Activities Activity 26-A

Individual Consultant

(Technical Specialist)

Estimated Cost. US$ 24,500

Direct/ Prior Review

Activity 26-B

Individual Consultant

(Policy Safeguard Specialist)


Direct/ Post Review

Activity 26-C

Individual Consultant/Firm

(Legal Advisor)


Direct/Post Review

Procurement Steps Actual/Planned Actual/Planned Actual/Planned

Preparation of TORs/Cost

Estimates

June 20,2016 June 20,2016 Jan 10,2017

Bank's No-objection to TORs (for

prior review cases)

June 25,2016 June 25,2016 Jan 17,2017

Publishing on project website. June 26,2016 June 26,2016 Jan 18,2017

Proposal/Draft Agreement/contract

Send to the WB

July 10,2016 July 10,2016 Feb 5,2017

NoL from Bank for award of

individual consultancy;

July 15,2016 July 15,2016 Feb 10,2017

Contract Signing July 20,2016 July 20,2016 Feb 15,2017

Contract Completion July ,2018 July ,2017 2020

Remaining US$ 3.69 million (5-1.3=3.69) in Component-C 1 will be utilized for the Salary, allowances and training of PMO and

PCMU office Staff and Office expenditures etc.

Documents

Procurement Plansbip.org.pk/download/prc/Procurement Plan SBIP-June-2016.pdf · 2016-08-15 · This Procurement Plan covers all the procurement activities from 2015 to 2020 under