Procurement of Instructional Materials, References and ...carc.pshs.edu.ph/images/downloads/BAC2018/INSTRUCTIONAL-MATERIALS.pdf · PROCUREMENT OF INSTRUCTIONAL MATERIALS, REFERENCES

Republic of the Philippines Department of Science and Technology PHILIPPINE SCIENCE HIGH SCHOOL CORDILLERA ADMINISTRATIVE REGION CAMPUS BIDS AND AWARDS COMMITTEE Irisan, Baguio City

PHILIPPINE BIDDING DOCUMENTS

(As Harmonized with Development Partners)

Procurement of Instructional

Materials, References and

Laboratory Supplies Reference Number: CARC- 2018-GS-03

Government of the Republic of the Philippines

Date of Issuance

October 4, 2018 – October 24, 2018

Fifth Edition

August 2016

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Preface

These Philippine Bidding Documents (PBDs) for the procurement of Goods through

Competitive Bidding have been prepared by the Government of the Philippines (GOP) for

use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the

government, including government-owned and/or -controlled corporations (GOCCs),

government financial institutions (GFIs), state universities and colleges (SUCs), and local

government units (LGUs) and autonomous regional government. The procedures and

practices presented in this document have been developed through broad experience, and are

for mandatory1 use in projects that are financed in whole or in part by the GOP or any foreign

government/foreign or international financing institution in accordance with the provisions of

the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.

The Bidding Documents shall clearly and adequately define, among others: (a) the

objectives, scope, and expected outputs and/or results of the proposed contract; (b) the

eligibility requirements of bidders, such as track record to be determined by the Head of the

Procuring Entity; (c) the expected contract duration, the estimated quantity in the case of

procurement of goods, delivery schedule and/or time frame; and (d) the obligations, duties,

and/or functions of the winning bidder.

In order to simplify the preparation of the Bidding Documents for each procurement,

the PBDs groups the provisions that are intended to be used unchanged in Section II.

Instructions to Bidders (ITB) and in Section IV. General Conditions of Contract (GCC). Data

and provisions specific to each procurement and contract should be included in Section III.

Bid Data Sheet (BDS); Section V. Special Conditions of Contract (SCC); Section VI.

Schedule of Requirements; Section VII. Technical Specifications, and Section IX. Foreign-Assisted Projects. The forms to be used are provided in Section VIII. Bidding Forms.

Care should be taken to check the relevance of the provisions of the PBDs against the

requirements of the specific Goods to be procured. In addition, each section is prepared with

notes intended only as information for the Procuring Entity or the person drafting the Bidding

Documents. They shall not be included in the final documents, except for the notes

introducing Section VIII. Bidding Forms where the information is useful for the Bidder. The

following general directions should be observed when using the documents:

(a) All the documents listed in the Table of Contents are normally required for the

procurement of Goods. However, they should be adapted as necessary to the

circumstances of the particular Project.

(b) Specific details, such as the “name of the Procuring Entity” and “address for

bid submission,” should be furnished in the ITB, BDS, and SCC. The final

documents should contain neither blank spaces nor options.

(c) This Preface and the footnotes or notes in italics included in the Invitation to

Bid, BDS, SCC, Schedule of Requirements, and Specifications are not part of

1 Unless the Treaty or International or Executive Agreement expressly provides use of foreign

government/foreign or international financing institution procurement guidelines.

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the text of the final document, although they contain instructions that the

Procuring Entity should strictly follow. The Bidding Documents should

contain no footnotes except Section VIII. Bidding Forms since these provide

important guidance to Bidders.

(d) The cover should be modified as required to identify the Bidding Documents

as to the names of the Project, Contract, and Procuring Entity, in addition to

date of issue.

(e) If modifications must be made to bidding requirements, they can be presented

in the BDS. Modifications for specific Project or Contract details should be

provided in the SCC as amendments to the Conditions of Contract. For easy

completion, whenever reference has to be made to specific clauses in the BDS

or SCC these terms shall be printed in bold type face on Section I. Instructions

to Bidders and Section III. General Conditions of Contract, respectively.

TABLE OF CONTENTS

SECTION I. INVITATION TO BID ......................................................................... 5

SECTION II. INSTRUCTIONS TO BIDDERS ........................................................... 8

SECTION III. BID DATA SHEET ........................................................................ 39

SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 43

SECTION V. SPECIAL CONDITIONS OF CONTRACT .......................................... 60

SECTION VI. SCHEDULE OF REQUIREMENTS ................................................... 65

SECTION VII. TECHNICAL SPECIFICATIONS .................................................... 74

SECTION VIII. BIDDING FORMS ...................................................................... 87

SECTION IX. FOREIGN-ASSISTED PROJECTS ................................................. 122

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Section I. Invitation to Bid

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Republic of the Philippines Department of Science and Technology PHILIPPINE SCIENCE HIGH SCHOOL CORDILLERA ADMINISTRATIVE REGION CAMPUS BIDS AND AWARDS COMMITTEE Irisan, Baguio City

INVITATION TO BID FOR THE

PROCUREMENT OF INSTRUCTIONAL MATERIALS,

REFERENCES AND LABORATORY SUPPLIES

1. The Philippine Science High School – CAR Campus (PSHS-CARC), through the R.A.

No. 10964 (FY 2018 GAA) intends to apply the sum of Three Million One Hundred

Fifty-five Thousand Eight Hundred One and 62/100 Pesos Only (Php 3,155,801.62)

being the Approved Budget for the Contract (ABC) to payments under the contract for each

lot. Bids received in excess of the ABC for each lot shall be automatically rejected at bid

opening.

2. The Philippine Science High School – CAR Campus (PSHS-CARC) now invites

bids for Procurement for Instructional Materials, References and Laboratory

Supplies. Delivery of the Goods is required Ninety (90) Days. Bidders should have

completed, within Two (2) Years from the date of submission and receipt of bids, a

contract similar to the Project. The description of an eligible bidder is contained in the

Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through open competitive bidding procedures using a non-

discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules

and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the

“Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or

organizations with at least sixty percent (60%) interest or outstanding capital stock

belonging to citizens of the Philippines, and to citizens or organizations of a country

the laws or regulations of which grant similar rights or privileges to Filipino

citizens, pursuant to RA 5183.

4. Interested bidders may obtain further information from Philippine Science High

School – CAR Campus (PSHS-CARC) and inspect the Bidding Documents at the

address given below during 8:00 A.M. to 5:00 P.M.

5. A complete set of Bidding Documents may be acquired by interested Bidders October

4, 2018 to October 24, 2018 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by

the GPPB, in the amount of:

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Total ABC of the Proposed Bid

Amount

Cost of Bidding Documents

(In Philippine Peso)

500,000 and below 500.00

More than 500,000 up to 1 Million 1,000.00

More than 1 Million up to 5 Million 5,000.00

It may also be downloaded free of charge from the website of the Philippine

Government Electronic Procurement System (PhilGEPS) and the website of the

Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding

Documents not later than the submission of their bids.

6. The Philippine Science High School – CAR Campus (PSHS-CARC) will hold a Pre-

Bid Conference on October 12, 2018; 10:00 A.M. at PSHS-CAR Campus, 2nd Floor,

Academic Building, Room 204, which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat at the address below on or before

October 24, 2018; 10:00 A.M. All Bids must be accompanied by a bid security in any

of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall be on October 24, 2018; 10:10 A.M. at PSHS-CAR Campus, 2nd

Floor, Academic Building, Room 204. Bids will be opened in the presence of the

bidders’ representatives who choose to attend at the address below. Late bids shall not

be accepted.

8. The Philippine Science High School – CAR Campus (PSHS-CARC) reserves the

right to reject any and all bids, declare a failure of bidding, or not award the contract

at any time prior to contract award in accordance with Section 41 of RA 9184 and its

IRR, without thereby incurring any liability to the affected bidder or bidders.

9. For further information, please refer to:

DELMA C. FERNANDEZ

Philippine Science High School-Cordillera Administrative Region Campus

Purok 12, Irisan, Baguio City

Mobile Number: 0943-455-4483

E-mail: [email protected]

Website: http://carc.pshs.edu.ph

(Sgd.) MELBA C. PATACSIL

Chairperson, BAC

http://carc.pshs.edu.ph/

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Section II. Instructions to Bidders

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TABLE OF CONTENTS

A. GENERAL ..................................................................................................... 11

1. Scope of Bid ............................................................................................................. 11

2. Source of Funds ........................................................................................................ 11

3. Corrupt, Fraudulent, Collusive, and Coercive Practices .......................................... 11

4. Conflict of Interest ................................................................................................... 12

5. Eligible Bidders ........................................................................................................ 14

6. Bidder’s Responsibilities .......................................................................................... 15

7. Origin of Goods ........................................................................................................ 17

8. Subcontracts ............................................................................................................. 17

B. CONTENTS OF BIDDING DOCUMENTS ............................................................ 18

9. Pre-Bid Conference .................................................................................................. 18

10. Clarification and Amendment of Bidding Documents ............................................. 18

C. PREPARATION OF BIDS ................................................................................. 19

11. Language of Bid ....................................................................................................... 19

12. Documents Comprising the Bid: Eligibility and Technical Components ................ 19

13. Documents Comprising the Bid: Financial Component .......................................... 21

14. Alternative Bids ........................................................................................................ 22

15. Bid Prices ................................................................................................................. 22

16. Bid Currencies .......................................................................................................... 24

17. Bid Validity .............................................................................................................. 24

18. Bid Security .............................................................................................................. 25

19. Format and Signing of Bids ..................................................................................... 27

20. Sealing and Marking of Bids .................................................................................... 27

D. SUBMISSION AND OPENING OF BIDS ............................................................. 28

21. Deadline for Submission of Bids ............................................................................. 28

22. Late Bids .................................................................................................................. 28

23. Modification and Withdrawal of Bids ...................................................................... 29

24. Opening and Preliminary Examination of Bids ....................................................... 29

E. EVALUATION AND COMPARISON OF BIDS ..................................................... 31

25. Process to be Confidential ........................................................................................ 31

26. Clarification of Bids ................................................................................................. 31

27. Domestic Preference................................................................................................. 31

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28. Detailed Evaluation and Comparison of Bids .......................................................... 32

29. Post-Qualification ..................................................................................................... 33

30. Reservation Clause ................................................................................................... 34

F. AWARD OF CONTRACT ................................................................................. 35

31. Contract Award ........................................................................................................ 35

32. Signing of the Contract ............................................................................................ 36

33. Performance Security ............................................................................................... 37

34. Notice to Proceed ..................................................................................................... 38

35. Protest Mechanism…………………………………………………………………37

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A. General

1. Scope of Bid

1.1. The Procuring Entity named in the BDS invites bids for the supply and

delivery of the Goods as described in Section VII. Technical Specifications.

1.2. The name, identification, and number of lots specific to this bidding are

provided in the BDS. The contracting strategy and basis of evaluation of lots

is described in ITB Clause 28.

2. Source of Funds

The Procuring Entity has a budget or has received funds from the Funding Source

named in the BDS, and in the amount indicated in the BDS. It intends to apply part of

the funds received for the Project, as defined in the BDS, to cover eligible payments

under the contract.

3. Corrupt, Fraudulent, Collusive, and Coercive Practices

3.1. Unless otherwise specified in the BDS, the Procuring Entity as well as the

bidders and suppliers shall observe the highest standard of ethics during the

procurement and execution of the contract. In pursuance of this policy, the

Procuring Entity:

(a) defines, for purposes of this provision, the terms set forth below as

follows:

(i) “corrupt practice” means behavior on the part of officials in the

public or private sectors by which they improperly and

unlawfully enrich themselves, others, or induce others to do so,

by misusing the position in which they are placed, and includes

the offering, giving, receiving, or soliciting of anything of value

to influence the action of any such official in the procurement

process or in contract execution; entering, on behalf of the

government, into any contract or transaction manifestly and

grossly disadvantageous to the same, whether or not the public

officer profited or will profit thereby, and similar acts as

provided in RA 3019.

(ii) “fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the detriment of the Procuring Entity, and includes

collusive practices among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial, non-

competitive levels and to deprive the Procuring Entity of the

benefits of free and open competition.

(iii) “collusive practices” means a scheme or arrangement between

two or more Bidders, with or without the knowledge of the

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Procuring Entity, designed to establish bid prices at artificial,

non-competitive levels.

(iv) “coercive practices” means harming or threatening to harm,

directly or indirectly, persons, or their property to influence

their participation in a procurement process, or affect the

execution of a contract;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or

concealing of evidence material to an administrative

proceedings or investigation or making false statements

to investigators in order to materially impede an

administrative proceedings or investigation of the

Procuring Entity or any foreign government/foreign or

international financing institution into allegations of a

corrupt, fraudulent, coercive or collusive practice;

and/or threatening, harassing or intimidating any party

to prevent it from disclosing its knowledge of matters

relevant to the administrative proceedings or

investigation or from pursuing such proceedings or

investigation; or

(bb) acts intended to materially impede the exercise of the

inspection and audit rights of the Procuring Entity or

any foreign government/foreign or international

financing institution herein.

(b) will reject a proposal for award if it determines that the Bidder

recommended for award has engaged in any of the practices mentioned

in this Clause for purposes of competing for the contract.

3.2. Further, the Procuring Entity will seek to impose the maximum civil,

administrative, and/or criminal penalties available under applicable laws on

individuals and organizations deemed to be involved in any of the practices

mentioned in ITB Clause 3.1(a).

3.3. Furthermore, the Funding Source and the Procuring Entity reserve the right to

inspect and audit records and accounts of a bidder or supplier in the bidding

for and performance of a contract themselves or through independent auditors

as reflected in the GCC Clause 3.

4. Conflict of Interest

4.1. All Bidders found to have conflicting interests shall be disqualified to

participate in the procurement at hand, without prejudice to the imposition of

appropriate administrative, civil, and criminal sanctions. A Bidder may be

considered to have conflicting interests with another Bidder in any of the

events described in paragraphs (a) through (c) below and a general conflict of

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interest in any of the circumstances set out in paragraphs (d) through (g)

below:

(a) A Bidder has controlling shareholders in common with another Bidder;

(b) A Bidder receives or has received any direct or indirect subsidy from

any other Bidder;

(c) A Bidder has the same legal representative as that of another Bidder

for purposes of this bid;

(d) A Bidder has a relationship, directly or through third parties, that puts

them in a position to have access to information about or influence on

the bid of another Bidder or influence the decisions of the Procuring

Entity regarding this bidding process;

(e) A Bidder submits more than one bid in this bidding process. However,

this does not limit the participation of subcontractors in more than one

bid;

(f) A Bidder who participated as a consultant in the preparation of the

design or technical specifications of the Goods and related services that

are the subject of the bid; or

(g) A Bidder who lends, or temporarily seconds, its personnel to firms or

organizations which are engaged in consulting services for the

preparation related to procurement for or implementation of the

project, if the personnel would be involved in any capacity on the same

project.

4.2. In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents

shall be accompanied by a sworn affidavit of the Bidder that it is not related to

the Head of the Procuring Entity (HoPE), members of the Bids and Awards

Committee (BAC), members of the Technical Working Group (TWG),

members of the BAC Secretariat, the head of the Project Management Office

(PMO) or the end-user unit, and the project consultants, by consanguinity or

affinity up to the third civil degree. On the part of the Bidder, this Clause shall

apply to the following persons:

(a) If the Bidder is an individual or a sole proprietorship, to the Bidder

himself;

(b) If the Bidder is a partnership, to all its officers and members;

(c) If the Bidder is a corporation, to all its officers, directors, and

controlling stockholders;

(d) If the Bidder is a cooperative, to all its officers, directors, and

controlling shareholders or members; and

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(e) If the Bidder is a joint venture (JV), the provisions of items (a), (b), (c),

or (d) of this Clause shall correspondingly apply to each of the

members of the said JV, as may be appropriate.

Relationship of the nature described above or failure to comply with this

Clause will result in the automatic disqualification of a Bidder.

5. Eligible Bidders

5.1. Unless otherwise provided in the BDS, the following persons shall be eligible

to participate in this bidding:

(a) Duly licensed Filipino citizens/sole proprietorships;

(b) Partnerships duly organized under the laws of the Philippines and of

which at least sixty percent (60%) of the interest belongs to citizens of

the Philippines;

(c) Corporations duly organized under the laws of the Philippines, and of

which at least sixty percent (60%) of the outstanding capital stock

belongs to citizens of the Philippines;

(d) Cooperatives duly organized under the laws of the Philippines; and

(e) Persons/entities forming themselves into a Joint Venture (JV), i.e., a

group of two (2) or more persons/entities that intend to be jointly and

severally responsible or liable for a particular contract: Provided,

however, that Filipino ownership or interest of the JV concerned shall

be at least sixty percent (60%).

5.2. Foreign bidders may be eligible to participate when any of the following

circumstances exist, as specified in the BDS:

(a) When a Treaty or International or Executive Agreement as provided in

Section 4 of RA 9184 and its IRR allow foreign bidders to participate;

(b) Citizens, corporations, or associations of a country, the laws or

regulations of which grant reciprocal rights or privileges to citizens,

corporations, or associations of the Philippines;

(c) When the Goods sought to be procured are not available from local

suppliers; or

(d) When there is a need to prevent situations that defeat competition or

restrain trade.

5.3. Government owned or –controlled corporations (GOCCs) may be eligible to

participate only if they can establish that they (a) are legally and financially

autonomous, (b) operate under commercial law, and (c) are not attached

agencies of the Procuring Entity.

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5.4. Unless otherwise provided in the BDS, the Bidder must have completed a

Single Largest Completed Contract (SLCC) similar to the Project and the

value of which, adjusted, if necessary, by the Bidder to current prices using the

Philippine Statistics Authority (PSA) consumer price index, must be at least

equivalent to a percentage of the ABC stated in the BDS.

For this purpose, contracts similar to the Project shall be those described in the

BDS, and completed within the relevant period stated in the Invitation to Bid

and ITB Clause 12.1(a)(ii).

5.5. The Bidder must submit a computation of its Net Financial Contracting

Capacity (NFCC), which must be at least equal to the ABC to be bid,

calculated as follows:

NFCC = [(Current assets minus current liabilities) (15)] minus the value of

all outstanding or uncompleted portions of the projects under ongoing

contracts, including awarded contracts yet to be started, coinciding with

the contract to be bid.

The values of the domestic bidder’s current assets and current liabilities shall

be based on the latest Audited Financial Statements submitted to the BIR.

For purposes of computing the foreign bidders’ NFCC, the value of the current

assets and current liabilities shall be based on their audited financial

statements prepared in accordance with international financial reporting

standards.

If the prospective bidder opts to submit a committed Line of Credit, it must be

at least equal to ten percent (10%) of the ABC to be bid. If issued by a foreign

universal or commercial bank, it shall be confirmed or authenticated by a local

universal or commercial bank.

6. Bidder’s Responsibilities

6.1. The Bidder or its duly authorized representative shall submit a sworn

statement in the form prescribed in Section VIII. Bidding Forms as required in

ITB Clause 12.1(b)(iii).

6.2. The Bidder is responsible for the following:

(a) Having taken steps to carefully examine all of the Bidding

Documents;

(b) Having acknowledged all conditions, local or otherwise, affecting the

implementation of the contract;

(c) Having made an estimate of the facilities available and needed for the

contract to be bid, if any;

(d) Having complied with its responsibility to inquire or secure

Supplemental/Bid Bulletin(s) as provided under ITB Clause 10.4.

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(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP

or any of its agencies, offices, corporations, or LGUs, including

foreign government/foreign or international financing institution whose

blacklisting rules have been recognized by the GPPB;

(f) Ensuring that each of the documents submitted in satisfaction of the

bidding requirements is an authentic copy of the original, complete,

and all statements and information provided therein are true and

correct;

(g) Authorizing the HoPE or its duly authorized representative/s to verify

all the documents submitted;

(h) Ensuring that the signatory is the duly authorized representative of the

Bidder, and granted full power and authority to do, execute and

perform any and all acts necessary and/or to represent the Bidder in the

bidding, with the duly notarized Secretary’s Certificate attesting to

such fact, if the Bidder is a corporation, partnership, cooperative, or

joint venture;

(i) Complying with the disclosure provision under Section 47 of RA 9184

and its IRR in relation to other provisions of RA 3019;

(j) Complying with existing labor laws and standards, in the case of

procurement of services; Moreover, bidder undertakes to:

(i) Ensure the entitlement of workers to wages, hours of work,

safety and health and other prevailing conditions of work as

established by national laws, rules and regulations; or collective

bargaining agreement; or arbitration award, if and when

applicable.

In case there is a finding by the Procuring Entity or the DOLE

of underpayment or non-payment of workers’ wage and wage-

related benefits, bidder agrees that the performance security or

portion of the contract amount shall be withheld in favor of the

complaining workers pursuant to appropriate provisions of

Republic Act No. 9184 without prejudice to the institution of

appropriate actions under the Labor Code, as amended, and

other social legislations.

(ii) Comply with occupational safety and health standards and to

correct deficiencies, if any.

In case of imminent danger, injury or death of the worker,

bidder undertakes to suspend contract implementation pending

clearance to proceed from the DOLE Regional Office and to

comply with Work Stoppage Order; and

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(iii) Inform the workers of their conditions of work, labor clauses

under the contract specifying wages, hours of work and other

benefits under prevailing national laws, rules and regulations;

or collective bargaining agreement; or arbitration award, if and

when applicable, through posting in two (2) conspicuous places

in the establishment’s premises; and

(k) Ensuring that it did not give or pay, directly or indirectly, any

commission, amount, fee, or any form of consideration, pecuniary or

otherwise, to any person or official, personnel or representative of the

government in relation to any procurement project or activity.

Failure to observe any of the above responsibilities shall be at the risk of the

Bidder concerned.

6.3. The Bidder is expected to examine all instructions, forms, terms, and

specifications in the Bidding Documents.

6.4. It shall be the sole responsibility of the Bidder to determine and to satisfy itself

by such means as it considers necessary or desirable as to all matters

pertaining to the contract to be bid, including: (a) the location and the nature

of this Project; (b) climatic conditions; (c) transportation facilities; and (d)

other factors that may affect the cost, duration, and execution or

implementation of this Project.

6.5. The Procuring Entity shall not assume any responsibility regarding erroneous

interpretations or conclusions by the prospective or eligible bidder out of the

data furnished by the procuring entity. However, the Procuring Entity shall

ensure that all information in the Bidding Documents, including

bid/supplemental bid bulletin/s issued, are correct and consistent.

6.6. Before submitting their bids, the Bidder is deemed to have become familiar

with all existing laws, decrees, ordinances, acts and regulations of the

Philippines which may affect this Project in any way.

6.7. The Bidder shall bear all costs associated with the preparation and submission

of his bid, and the Procuring Entity will in no case be responsible or liable for

those costs, regardless of the conduct or outcome of the bidding process.

6.8. The Bidder should note that the Procuring Entity will accept bids only from

those that have paid the applicable fee for the Bidding Documents at the office

indicated in the Invitation to Bid.

7. Origin of Goods

Unless otherwise indicated in the BDS, there is no restriction on the origin of goods

other than those prohibited by a decision of the United Nations Security Council taken

under Chapter VII of the Charter of the United Nations, subject to ITB Clause 27.1.

8. Subcontracts

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8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of

the Goods to an extent as may be approved by the Procuring Entity and stated

in the BDS. However, subcontracting of any portion shall not relieve the

Bidder from any liability or obligation that may arise from the contract for this

Project.

8.2. Subcontractors must submit the documentary requirements under ITB Clause

12 and comply with the eligibility criteria specified in the BDS. In the event

that any subcontractor is found by the Procuring Entity to be ineligible, the

subcontracting of such portion of the Goods shall be disallowed.

8.3. The Bidder may identify the subcontractor to whom a portion of the Goods

will be subcontracted at any stage of the bidding process or during contract

implementation. If the Bidder opts to disclose the name of the subcontractor

during bid submission, the Bidder shall include the required documents as part

of the technical component of its bid.

B. Contents of Bidding Documents

9. Pre-Bid Conference

9.1. (a) If so specified in the BDS, a pre-bid conference shall be held at the venue

and on the date indicated therein, to clarify and address the Bidders’ questions

on the technical and financial components of this Project.

(b) The pre-bid conference shall be held at least twelve (12) calendar days

before the deadline for the submission and receipt of bids, but not earlier than

seven (7) calendar days from the posting of the invitation to bid/bidding

documents in the PhilGEPS website. If the Procuring Entity determines that,

by reason of the method, nature, or complexity of the contract to be bid, or

when international participation will be more advantageous to the GOP, a

longer period for the preparation of bids is necessary, the pre-bid conference

shall be held at least thirty (30) calendar days before the deadline for the

submission and receipt of bids, as specified in the BDS.

9.2. Bidders are encouraged to attend the pre-bid conference to ensure that they

fully understand the Procuring Entity’s requirements. Non-attendance of the

Bidder will in no way prejudice its bid; however, the Bidder is expected to

know the changes and/or amendments to the Bidding Documents as recorded

in the minutes of the pre-bid conference and the Supplemental/Bid Bulletin.

The minutes of the pre-bid conference shall be recorded and prepared not later

than five (5) calendar days after the pre-bid conference. The minutes shall be

made available to prospective bidders not later than five (5) days upon written

request.

9.3 Decisions of the BAC amending any provision of the bidding documents shall

be issued in writing through a Supplemental/Bid Bulletin at least seven (7)

calendar days before the deadline for the submission and receipt of bids.

10. Clarification and Amendment of Bidding Documents

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10.1. Prospective bidders may request for clarification on and/or interpretation of

any part of the Bidding Documents. Such request must be in writing and

submitted to the Procuring Entity at the address indicated in the BDS at least

ten (10) calendar days before the deadline set for the submission and receipt of

Bids.

10.2. The BAC shall respond to the said request by issuing a Supplemental/Bid

Bulletin, to be made available to all those who have properly secured the

Bidding Documents, at least seven (7) calendar days before the deadline for

the submission and receipt of Bids.

10.3. Supplemental/Bid Bulletins may also be issued upon the Procuring Entity’s

initiative for purposes of clarifying or modifying any provision of the Bidding

Documents not later than seven (7) calendar days before the deadline for the

submission and receipt of Bids. Any modification to the Bidding Documents

shall be identified as an amendment.

10.4. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in the

PhilGEPS and the website of the Procuring Entity concerned, if available, and

at any conspicuous place in the premises of the Procuring Entity concerned. It

shall be the responsibility of all Bidders who have properly secured the

Bidding Documents to inquire and secure Supplemental/Bid Bulletins that

may be issued by the BAC. However, Bidders who have submitted bids before

the issuance of the Supplemental/Bid Bulletin must be informed and allowed

to modify or withdraw their bids in accordance with ITB Clause 23.

C. Preparation of Bids

11. Language of Bids

The eligibility requirements or statements, the bids, and all other documents to be

submitted to the BAC must be in English. If the eligibility requirements or statements,

the bids, and all other documents submitted to the BAC are in foreign language other

than English, it must be accompanied by a translation of the documents in English.

The documents shall be translated by the relevant foreign government agency, the

foreign government agency authorized to translate documents, or a registered

translator in the foreign bidder’s country; and shall be authenticated by the

appropriate Philippine foreign service establishment/post or the equivalent office

having jurisdiction over the foreign bidder’s affairs in the Philippines. The English

translation shall govern, for purposes of interpretation of the bid.

12. Documents Comprising the Bid: Eligibility and Technical

Components

12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the

following eligibility and technical documents:

(a) Eligibility Documents –

Class “A” Documents:

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(i) PhilGEPS Certificate of Registration and Membership in

accordance with Section 8.5.2 of the IRR, except for foreign

bidders participating in the procurement by a Philippine

Foreign Service Office or Post, which shall submit their

eligibility documents under Section 23.1 of the IRR, provided,

that the winning bidder shall register with the PhilGEPS in

accordance with section 37.1.4 of the IRR.

(ii) Statement of all its ongoing government and private contracts,

including contracts awarded but not yet started, if any, whether

similar or not similar in nature and complexity to the contract

to be bid; and

Statement of the Bidder’s SLCC similar to the contract to be

bid, in accordance with ITB Clause 5.4, within the relevant

period as provided in the BDS.

The two statements required shall indicate for each contract the

following:

(ii.1) name of the contract;

(ii.2) date of the contract;

(ii.3) contract duration;

(ii.4) owner’s name and address;

(ii.5) kinds of Goods;

(ii.6) For Statement of Ongoing Contracts - amount of

contract and value of outstanding contracts;

(ii.7) For Statement of SLCC - amount of completed

contracts, adjusted by the Bidder to current prices using

PSA’s consumer price index, if necessary for the

purpose of meeting the SLCC requirement;

(ii.8) date of delivery; and

(ii.9) end user’s acceptance or official receipt(s) or sales

invoice issued for the contract, if completed, which

shall be attached to the statements.

(iii) NFCC computation in accordance with ITB Clause 5.5 or a

committed Line of Credit from a universal or commercial bank.

Class “B” Document:

(iv) If applicable, the Joint Venture Agreement (JVA) in case the

joint venture is already in existence, or duly notarized

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statements from all the potential joint venture partners in

accordance with Section 23.1(b) of the IRR.

(b) Technical Documents –

(i) Bid security in accordance with ITB Clause 18. If the Bidder

opts to submit the bid security in the form of:

(i.1) a bank draft/guarantee or an irrevocable letter of credit

issued by a foreign bank, it shall be accompanied by a

confirmation from a Universal or Commercial Bank; or

(i.2) a surety bond, it shall be accompanied by a certification

by the Insurance Commission that the surety or

insurance company is authorized to issue such

instruments;

(ii) Conformity with technical specifications, as enumerated and

specified in Sections VI and VII of the Bidding Documents;

and

(iii) Sworn statement in accordance with Section 25.3 of the IRR of

RA 9184 and using the form prescribed in Section VIII.

Bidding Forms.

(iv) For foreign bidders claiming eligibility by reason of their

country’s extension of reciprocal rights to Filipinos, a

certification from the relevant government office of their

country stating that Filipinos are allowed to participate in their

government procurement activities for the same item or

product.

13. Documents Comprising the Bid: Financial Component

13.1. Unless otherwise stated in the BDS, the financial component of the bid shall

contain the following:

(a) Financial Bid Form, which includes bid prices and the applicable Price

Schedules, in accordance with ITB Clauses 15.1 and 15.4;

(b) If the Bidder claims preference as a Domestic Bidder, a certification

from the DTI issued in accordance with ITB Clause 27, unless

otherwise provided in the BDS; and

(c) Any other document related to the financial component of the bid as

stated in the BDS.

13.2. (a) Unless otherwise stated in the BDS, all bids that exceed the ABC shall

not be accepted.

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(b) Unless otherwise indicated in the BDS, for foreign-funded

procurement, a ceiling may be applied to bid prices provided the

following conditions are met:

(i) Bidding Documents are obtainable free of charge on a freely

accessible website. If payment of Bidding Documents is required

by the procuring entity, payment could be made upon the

submission of bids.

(ii) The procuring entity has procedures in place to ensure that the

ABC is based on recent estimates made by the responsible unit of

the procuring entity and that the estimates reflect the quality,

supervision and risk and inflationary factors, as well as prevailing

market prices, associated with the types of works or goods to be

procured.

(iii) The procuring entity has trained cost estimators on estimating

prices and analyzing bid variances.

(iv) The procuring entity has established a system to monitor and

report bid prices relative to ABC and engineer’s/procuring

entity’s estimate.

(v) The procuring entity has established a monitoring and evaluation

system for contract implementation to provide a feedback on

actual total costs of goods and works.

14. Alternative Bids

14.1 Alternative Bids shall be rejected. For this purpose, alternative bid is an offer

made by a Bidder in addition or as a substitute to its original bid which may be

included as part of its original bid or submitted separately therewith for

purposes of bidding. A bid with options is considered an alternative bid

regardless of whether said bid proposal is contained in a single envelope or

submitted in two (2) or more separate bid envelopes.

14.2 Each Bidder shall submit only one Bid, either individually or as a partner in a

JV. A Bidder who submits or participates in more than one bid (other than as

a subcontractor if a subcontractor is permitted to participate in more than one

bid) will cause all the proposals with the Bidder’s participation to be

disqualified. This shall be without prejudice to any applicable criminal, civil

and administrative penalties that may be imposed upon the persons and

entities concerned.

15. Bid Prices

15.1. The Bidder shall complete the appropriate Schedule of Prices included herein,

stating the unit prices, total price per item, the total amount and the expected

countries of origin of the Goods to be supplied under this Project.

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15.2. The Bidder shall fill in rates and prices for all items of the Goods described in

the Schedule of Prices. Bids not addressing or providing all of the required

items in the Bidding Documents including, where applicable, Schedule of

Prices, shall be considered non-responsive and, thus, automatically

disqualified. In this regard, where a required item is provided, but no price is

indicated, the same shall be considered as non-responsive, but specifying a

zero (0) or a dash (-) for the said item would mean that it is being offered for

free to the Government, except those required by law or regulations to be

accomplished.

15.3. The terms Ex Works (EXW), Cost, Insurance and Freight (CIF), Cost and

Insurance Paid to (CIP), Delivered Duty Paid (DDP), and other trade terms

used to describe the obligations of the parties, shall be governed by the rules

prescribed in the current edition of the International Commercial Terms

(INCOTERMS) published by the International Chamber of Commerce, Paris.

15.4. Prices indicated on the Price Schedule shall be entered separately in the

following manner:

(a) For Goods offered from within the Procuring Entity’s country:

(i) The price of the Goods quoted EXW (ex works, ex factory, ex

warehouse, ex showroom, or off-the-shelf, as applicable);

(ii) The cost of all customs duties and sales and other taxes already

paid or payable;

(iii) The cost of transportation, insurance, and other costs incidental

to delivery of the Goods to their final destination; and

(iv) The price of other (incidental) services, if any, listed in the

BDS.

(b) For Goods offered from abroad:

(i) Unless otherwise stated in the BDS, the price of the Goods

shall be quoted DDP with the place of destination in the

Philippines as specified in the BDS. In quoting the price, the

Bidder shall be free to use transportation through carriers

registered in any eligible country. Similarly, the Bidder may

obtain insurance services from any eligible source country.

(ii) The price of other (incidental) services, if any, listed in the

BDS.

(c) For Services, based on the form which may be prescribed by the

Procuring Entity, in accordance with existing laws, rules and

regulations

15.5. Prices quoted by the Bidder shall be fixed during the Bidder’s performance of

the contract and not subject to variation or price escalation on any account. A

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bid submitted with an adjustable price quotation shall be treated as non-

responsive and shall be rejected, pursuant to ITB Clause 24.

All bid prices for the given scope of work in the contract as awarded shall be

considered as fixed prices, and therefore not subject to price escalation during

contract implementation, except under extraordinary circumstances. Upon the

recommendation of the Procuring Entity, price escalation may be allowed in

extraordinary circumstances as may be determined by the National Economic

and Development Authority in accordance with the Civil Code of the

Philippines, and upon approval by the GPPB. Nevertheless, in cases where the

cost of the awarded contract is affected by any applicable new laws,

ordinances, regulations, or other acts of the GOP, promulgated after the date

of bid opening, a contract price adjustment shall be made or appropriate relief

shall be applied on a no loss-no gain basis.

16. Bid Currencies

16.1. Prices shall be quoted in the following currencies:

(a) For Goods that the Bidder will supply from within the Philippines, the

prices shall be quoted in Philippine Pesos.

(b) For Goods that the Bidder will supply from outside the Philippines, the

prices may be quoted in the currency(ies) stated in the BDS. However,

for purposes of bid evaluation, bids denominated in foreign currencies

shall be converted to Philippine currency based on the exchange rate as

published in the Bangko Sentral ng Pilipinas (BSP) reference rate

bulletin on the day of the bid opening.

16.2. If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for

purposes of bid evaluation and comparing the bid prices will convert the

amounts in various currencies in which the bid price is expressed to Philippine

Pesos at the foregoing exchange rates.

16.3. Unless otherwise specified in the BDS, payment of the contract price shall be

made in Philippine Pesos.

17. Bid Validity

17.1. Bids shall remain valid for the period specified in the BDS which shall not

exceed one hundred twenty (120) calendar days from the date of the opening

of bids.

17.2. In exceptional circumstances, prior to the expiration of the bid validity period,

the Procuring Entity may request Bidders to extend the period of validity of

their bids. The request and the responses shall be made in writing. The bid

security described in ITB Clause 18 should also be extended corresponding to

the extension of the bid validity period at the least. A Bidder may refuse the

request without forfeiting its bid security, but his bid shall no longer be

considered for further evaluation and award. A Bidder granting the request

shall not be required or permitted to modify its bid.

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18. Bid Security

18.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid

Security in the amount stated in the BDS, which shall be not less than the

percentage of the ABC in accordance with the following schedule:

Form of Bid Security

Amount of Bid Security

(Not Less than the Percentage of the

ABC)

(a) Cash or cashier’s/manager’s

check issued by a Universal or

Commercial Bank.

For biddings conducted by

LGUs, the Cashier’s/Manager’s

Check may be issued by other

banks certified by the BSP as

authorized to issue such

financial instrument.

Two percent (2%)

(b) Bank draft/guarantee or

irrevocable letter of credit issued

by a Universal or Commercial

Bank: Provided, however, that it

shall be confirmed or

authenticated by a Universal or

Commercial Bank, if issued by a

foreign bank.

For biddings conducted by

LGUs, Bank Draft/Guarantee, or

Irrevocable Letter of Credit may

be issued by other banks

certified by the BSP as



(c) Surety bond callable upon

demand issued by a surety or

insurance company duly certified

by the Insurance Commission as

authorized to issue such security.

Five percent (5%)

The Bid Securing Declaration mentioned above is an undertaking which

states, among others, that the Bidder shall enter into contract with the

procuring entity and furnish the performance security required under ITB

Clause 33.2, within ten (10) calendar days from receipt of the Notice of

Award, and commits to pay the corresponding amount as fine, and be

suspended for a period of time from being qualified to participate in any

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government procurement activity in the event it violates any of the conditions

stated therein as provided in the guidelines issued by the GPPB.

18.2. The bid security should be valid for the period specified in the BDS. Any bid

not accompanied by an acceptable bid security shall be rejected by the

Procuring Entity as non-responsive.

18.3. No bid securities shall be returned to Bidders after the opening of bids and

before contract signing, except to those that failed or declared as post-

disqualified, upon submission of a written waiver of their right to file a request

for reconsideration and/or protest, or upon the lapse of the reglementary period

to file a request for reconsideration or protest. Without prejudice on its

forfeiture, bid securities shall be returned only after the Bidder with the

Lowest Calculated Responsive Bid (LCRB) has signed the contract and

furnished the performance security, but in no case later than the expiration of

the bid security validity period indicated in ITB Clause 18.2.

18.4. Upon signing and execution of the contract pursuant to ITB Clause 32, and the

posting of the performance security pursuant to ITB Clause 33, the successful

Bidder’s bid security will be discharged, but in no case later than the bid

security validity period as indicated in the ITB Clause 18.2.

18.5. The bid security may be forfeited:

(a) if a Bidder:

(i) withdraws its bid during the period of bid validity specified in

ITB Clause 17;

(ii) does not accept the correction of errors pursuant to ITB Clause

28.3(b);

(iii) has a finding against the veracity of any of the documents

submitted as stated in ITB Clause 29.2;

(iv) submission of eligibility requirements containing false

information or falsified documents;

(v) submission of bids that contain false information or falsified

documents, or the concealment of such information in the bids

in order to influence the outcome of eligibility screening or any

other stage of the public bidding;

(vi) allowing the use of one’s name, or using the name of another

for purposes of public bidding;

(vii) withdrawal of a bid, or refusal to accept an award, or enter into

contract with the Government without justifiable cause, after

the Bidder had been adjudged as having submitted the LCRB;

(viii) refusal or failure to post the required performance security

within the prescribed time;

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(ix) refusal to clarify or validate in writing its bid during post-

qualification within a period of seven (7) calendar days from

receipt of the request for clarification;

(x) any documented attempt by a Bidder to unduly influence the

outcome of the bidding in his favor;

(xi) failure of the potential joint venture partners to enter into the

joint venture after the bid is declared successful; or

(xii) all other acts that tend to defeat the purpose of the competitive

bidding, such as habitually withdrawing from bidding,

submitting late Bids or patently insufficient bid, for at least

three (3) times within a year, except for valid reasons.

(b) if the successful Bidder:

(i) fails to sign the contract in accordance with ITB Clause 32; or

(ii) fails to furnish performance security in accordance with ITB

Clause 33.

19. Format and Signing of Bids

19.1. Bidders shall submit their bids through their duly authorized representative

using the appropriate forms provided in Section VIII. Bidding Forms on or

before the deadline specified in the ITB Clauses 21 in two (2) separate sealed

bid envelopes, and which shall be submitted simultaneously. The first shall

contain the technical component of the bid, including the eligibility

requirements under ITB Clause 12.1, and the second shall contain the

financial component of the bid. This shall also be observed for each lot in the

case of lot procurement.

19.2. Forms as mentioned in ITB Clause 19.1 must be completed without any

alterations to their format, and no substitute form shall be accepted. All blank

spaces shall be filled in with the information requested.

19.3. The Bidder shall prepare and submit an original of the first and second

envelopes as described in ITB Clauses 12 and 13. In addition, the Bidder shall

submit copies of the first and second envelopes. In the event of any

discrepancy between the original and the copies, the original shall prevail.

19.4. Each and every page of the Bid Form, including the Schedule of Prices, under

Section VIII hereof, shall be signed by the duly authorized representative/s of

the Bidder. Failure to do so shall be a ground for the rejection of the bid.

19.5. Any interlineations, erasures, or overwriting shall be valid only if they are

signed or initialed by the duly authorized representative/s of the Bidder.

20. Sealing and Marking of Bids

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20.1. Bidders shall enclose their original eligibility and technical documents

described in ITB Clause 12 in one sealed envelope marked “ORIGINAL -

TECHNICAL COMPONENT”, and the original of their financial component

in another sealed envelope marked “ORIGINAL - FINANCIAL

COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL

BID”.

20.2. Each copy of the first and second envelopes shall be similarly sealed duly

marking the inner envelopes as “COPY NO. ___ - TECHNICAL

COMPONENT” and “COPY NO. ___ – FINANCIAL COMPONENT” and

the outer envelope as “COPY NO. ___”, respectively. These envelopes

containing the original and the copies shall then be enclosed in one single

envelope.

20.3. The original and the number of copies of the Bid as indicated in the BDS shall

be typed or written in ink and shall be signed by the Bidder or its duly

authorized representative/s.

20.4. All envelopes shall:

(a) contain the name of the contract to be bid in capital letters;

(b) bear the name and address of the Bidder in capital letters;

(c) be addressed to the Procuring Entity’s BAC in accordance with ITB

Clause 1.1;

(d) bear the specific identification of this bidding process indicated in the

ITB Clause 1.2; and

(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for

the opening of bids, in accordance with ITB Clause 21.

20.5. Bid envelopes that are not properly sealed and marked, as required in the

bidding documents, shall not be rejected, but the Bidder or its duly authorized

representative shall acknowledge such condition of the bid as submitted. The

BAC or the Procuring Entity shall assume no responsibility for the

misplacement of the contents of the improperly sealed or marked bid, or for its

premature opening.

D. Submission and Opening of Bids

21. Deadline for Submission of Bids

Bids must be received by the Procuring Entity’s BAC at the address and on or before

the date and time indicated in the BDS.

22. Late Bids

Any bid submitted after the deadline for submission and receipt of bids prescribed by

the Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall

29

not be accepted by the Procuring Entity. The BAC shall record in the minutes of bid

submission and opening, the Bidder’s name, its representative and the time the late

bid was submitted.

23. Modification and Withdrawal of Bids

23.1. The Bidder may modify its bid after it has been submitted; provided that the

modification is received by the Procuring Entity prior to the deadline

prescribed for submission and receipt of bids. The Bidder shall not be allowed

to retrieve its original bid, but shall be allowed to submit another bid equally

sealed and properly identified in accordance with ITB Clause 20, linked to its

original bid marked as “TECHNICAL MODIFICATION” or “FINANCIAL

MODIFICATION” and stamped “received” by the BAC. Bid modifications

received after the applicable deadline shall not be considered and shall be

returned to the Bidder unopened.

23.2 A Bidder may, through a Letter of Withdrawal, withdraw its bid after it has

been submitted, for valid and justifiable reason; provided that the Letter of

Withdrawal is received by the Procuring Entity prior to the deadline

prescribed for submission and receipt of bids. The Letter of Withdrawal must

be executed by the duly authorized representative of the Bidder identified in

the Omnibus Sworn Statement, a copy of which should be attached to the

letter.

23.3. Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be

returned unopened to the Bidders. A Bidder, who has acquired the bidding

documents, may also express its intention not to participate in the bidding

through a letter which should reach and be stamped by the BAC before the

deadline for submission and receipt of bids. A Bidder that withdraws its bid

shall not be permitted to submit another bid, directly or indirectly, for the

same contract.

23.4. No bid may be modified after the deadline for submission of bids. No bid may

be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the

Financial Bid Form. Withdrawal of a bid during this interval shall result in the

forfeiture of the Bidder’s bid security, pursuant to ITB Clause 18.5, and the

imposition of administrative, civil and criminal sanctions as prescribed by RA

9184 and its IRR.

24. Opening and Preliminary Examination of Bids

24.1. The BAC shall open the bids in public, immediately after the deadline for the

submission and receipt of bids, as specified in the BDS. In case the Bids

cannot be opened as scheduled due to justifiable reasons, the BAC shall take

custody of the Bids submitted and reschedule the opening of Bids on the next

working day or at the soonest possible time through the issuance of a Notice of

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Postponement to be posted in the PhilGEPS website and the website of the

Procuring Entity concerned.

24.2. Unless otherwise specified in the BDS, the BAC shall open the first bid

envelopes and determine each Bidder’s compliance with the documents

prescribed in ITB Clause 12, using a non-discretionary “pass/fail” criterion. If

a Bidder submits the required document, it shall be rated “passed” for that

particular requirement. In this regard, bids that fail to include any requirement

or are incomplete or patently insufficient shall be considered as “failed”.

Otherwise, the BAC shall rate the said first bid envelope as “passed”.

24.3. Unless otherwise specified in the BDS, immediately after determining

compliance with the requirements in the first envelope, the BAC shall

forthwith open the second bid envelope of each remaining eligible bidder

whose first bid envelope was rated “passed”. The second envelope of each

complying bidder shall be opened within the same day. In case one or more of

the requirements in the second envelope of a particular bid is missing,

incomplete or patently insufficient, and/or if the submitted total bid price

exceeds the ABC unless otherwise provided in ITB Clause 13.2, the BAC

shall rate the bid concerned as “failed”. Only bids that are determined to

contain all the bid requirements for both components shall be rated “passed”

and shall immediately be considered for evaluation and comparison.

24.4. Letters of Withdrawal shall be read out and recorded during bid opening, and

the envelope containing the corresponding withdrawn bid shall be returned to

the Bidder unopened.

24.5. All members of the BAC who are present during bid opening shall initial

every page of the original copies of all bids received and opened.

24.6. In the case of an eligible foreign bidder as described in ITB Clause 5, the

following Class “A” Documents may be substituted with the appropriate

equivalent documents, if any, issued by the country of the foreign Bidder

concerned, which shall likewise be uploaded and maintained in the PhilGEPS

in accordance with Section 8.5.2 of the IRR:

(a) Registration certificate from the Securities and Exchange Commission

(SEC), Department of Trade and Industry (DTI) for sole proprietorship, or

CDA for cooperatives;

(b) Mayor’s/Business permit issued by the local government where the

principal place of business of the bidder is located; and

(c) Audited Financial Statements showing, among others, the prospective

bidder’s total and current assets and liabilities stamped “received” by the

Bureau of Internal Revenue or its duly accredited and authorized

institutions, for the preceding calendar year which should not be earlier

than two years from the date of bid submission.

24.7. Each partner of a joint venture agreement shall likewise submit the

requirements in ITB Clause 12.1(a)(i). Submission of documents required

31

under ITB Clauses 12.1(a)(ii) to 12.1(a)(iii) by any of the joint venture

partners constitutes compliance.

24.8. The Procuring Entity shall prepare the minutes of the proceedings of the bid

opening that shall include, as a minimum: (a) names of Bidders, their bid price

(per lot, if applicable, and/or including discount, if any), bid security, findings

of preliminary examination, and whether there is a withdrawal or

modification; and (b) attendance sheet. The BAC members shall sign the

abstract of bids as read.

24.8 The bidders or their duly authorized representatives may attend the opening of

bids. The BAC shall ensure the integrity, security, and confidentiality of all

submitted bids. The Abstract of Bids as read and the minutes of the bid

opening shall be made available to the public upon written request and

payment of a specified fee to recover cost of materials.

24.9 To ensure transparency and accurate representation of the bid submission, the

BAC Secretariat shall notify in writing all bidders whose bids it has received

through its PhilGEPS-registered physical address or official e-mail address.

The notice shall be issued within seven (7) calendar days from the date of the

bid opening.

E. Evaluation and Comparison of Bids

25. Process to be Confidential

25.1. Members of the BAC, including its staff and personnel, as well as its

Secretariat and TWG, are prohibited from making or accepting any kind of

communication with any bidder regarding the evaluation of their bids until the

issuance of the Notice of Award, unless otherwise allowed in the case of ITB

Clause 26.

25.2. Any effort by a bidder to influence the Procuring Entity in the Procuring

Entity’s decision in respect of bid evaluation, bid comparison or contract

award will result in the rejection of the Bidder’s bid.

26. Clarification of Bids

To assist in the evaluation, comparison, and post-qualification of the bids, the

Procuring Entity may ask in writing any Bidder for a clarification of its bid. All

responses to requests for clarification shall be in writing. Any clarification submitted

by a Bidder in respect to its bid and that is not in response to a request by the

Procuring Entity shall not be considered.

27. Domestic Preference

27.1. Unless otherwise stated in the BDS, the Procuring Entity will grant a margin

of preference for the purpose of comparison of bids in accordance with the

following:

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(a) The preference shall be applied when the lowest Foreign Bid is lower

than the lowest bid offered by a Domestic Bidder.

(b) For evaluation purposes, the lowest Foreign Bid shall be increased by

fifteen percent (15%).

(c) In the event that the lowest bid offered by a Domestic Bidder does not

exceed the lowest Foreign Bid as increased, then the Procuring Entity

shall award the contract to the Domestic Bidder at the amount of the

lowest Foreign Bid.

(d) If the Domestic Bidder refuses to accept the award of contract at the

amount of the Foreign Bid within two (2) calendar days from receipt of

written advice from the BAC, the Procuring Entity shall award to the

bidder offering the Foreign Bid, subject to post-qualification and

submission of all the documentary requirements under these Bidding

Documents.

27.2. A Bidder may be granted preference as a Domestic Bidder subject to the

certification from the DTI that the Bidder is offering unmanufactured articles,

materials or supplies of the growth or production of the Philippines, or

manufactured articles, materials, or supplies manufactured or to be

manufactured in the Philippines substantially from articles, materials, or

supplies of the growth, production, or manufacture, as the case may be, of the

Philippines.

28. Detailed Evaluation and Comparison of Bids

28.1. The Procuring Entity will undertake the detailed evaluation and comparison of

bids which have passed the opening and preliminary examination of bids,

pursuant to ITB Clause 24, in order to determine the Lowest Calculated Bid.

28.2. The Lowest Calculated Bid shall be determined in two steps:

(a) The detailed evaluation of the financial component of the bids, to

establish the correct calculated prices of the bids; and

(b) The ranking of the total bid prices as so calculated from the lowest to

the highest. The bid with the lowest price shall be identified as the

Lowest Calculated Bid.

28.3. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation

of all bids rated “passed,” using non-discretionary pass/fail criteria. The BAC

shall consider the following in the evaluation of bids:

(a) Completeness of the bid. Unless the BDS allows partial bids, bids not

addressing or providing all of the required items in the Schedule of

Requirements including, where applicable, Schedule of Prices, shall be

considered non-responsive and, thus, automatically disqualified. In this

regard, where a required item is provided, but no price is indicated, the

same shall be considered as non-responsive, but specifying a zero (0)

33

or a dash (-) for the said item would mean that it is being offered for

free to the Procuring Entity, except those required by law or

regulations to be provided for; and

(b) Arithmetical corrections. Consider computational errors and omissions

to enable proper comparison of all eligible bids. It may also consider

bid modifications. Any adjustment shall be calculated in monetary

terms to determine the calculated prices.

28.4. Based on the detailed evaluation of bids, those that comply with the above-

mentioned requirements shall be ranked in the ascending order of their total

calculated bid prices, as evaluated and corrected for computational errors,

discounts and other modifications, to identify the Lowest Calculated Bid.

Total calculated bid prices, as evaluated and corrected for computational

errors, discounts and other modifications, which exceed the ABC shall not be

considered, unless otherwise indicated in the BDS.

28.5. The Procuring Entity’s evaluation of bids shall be based on the bid price

quoted in the Bid Form, which includes the Schedule of Prices.

28.6. Bids shall be evaluated on an equal footing to ensure fair competition. For

this purpose, all bidders shall be required to include in their bids the cost of all

taxes, such as, but not limited to, value added tax (VAT), income tax, local

taxes, and other fiscal levies and duties which shall be itemized in the bid form

and reflected in the detailed estimates. Such bids, including said taxes, shall

be the basis for bid evaluation and comparison.

28.7. If so indicated pursuant to ITB Clause 1.2, Bids are being invited for

individual lots or for any combination thereof, provided that all Bids and

combinations of Bids shall be received by the same deadline and opened and

evaluated simultaneously so as to determine the Bid or combination of Bids

offering the lowest calculated cost to the Procuring Entity. Bid prices quoted

shall correspond to all items specified for each lot and to all quantities

specified for each item of a lot. Bid Security as required by ITB Clause 18

shall be submitted for each contract (lot) separately. The basis for evaluation

of lots is specified in BDS Clause 28.3.

29. Post-Qualification

29.1. The BAC shall determine to its satisfaction whether the Bidder that is

evaluated as having submitted the Lowest Calculated Bid complies with and is

responsive to all the requirements and conditions specified in ITB Clauses 5,

12, and 13.

29.2. Within a non-extendible period of five (5) calendar days from receipt by the

bidder of the notice from the BAC that it submitted the Lowest Calculated

Bid, the Bidder shall submit its latest income and business tax returns filed and

paid through the BIR Electronic Filing and Payment System (eFPS) and other

appropriate licenses and permits required by law and stated in the BDS.

34

Failure to submit any of the post-qualification requirements on time, or a

finding against the veracity thereof, shall disqualify the bidder for award.

Provided in the event that a finding against the veracity of any of the

documents submitted is made, it shall cause the forfeiture of the bid security in

accordance with Section 69 of the IRR of RA 9184.

29.3. The determination shall be based upon an examination of the documentary

evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12

and 13, as well as other information as the Procuring Entity deems necessary

and appropriate, using a non-discretionary “pass/fail” criterion, which shall be

completed within a period of twelve (12) calendar days.

29.4. If the BAC determines that the Bidder with the Lowest Calculated Bid passes

all the criteria for post-qualification, it shall declare the said bid as the LCRB,

and recommend to the HoPE the award of contract to the said Bidder at its

submitted price or its calculated bid price, whichever is lower.

29.5. A negative determination shall result in rejection of the Bidder’s Bid, in which

event the Procuring Entity shall proceed to the next Lowest Calculated Bid

with a fresh period to make a similar determination of that Bidder’s

capabilities to perform satisfactorily. If the second Bidder, however, fails the

post qualification, the procedure for post qualification shall be repeated for the

Bidder with the next Lowest Calculated Bid, and so on until the LCRB is

determined for recommendation for contract award.

29.6. Within a period not exceeding fifteen (15) calendar days from the

determination by the BAC of the LCRB and the recommendation to award the

contract, the HoPE or his duly authorized representative shall approve or

disapprove the said recommendation.

29.7. In the event of disapproval, which shall be based on valid, reasonable, and

justifiable grounds as provided for under Section 41 of the IRR of RA 9184,

the HoPE shall notify the BAC and the Bidder in writing of such decision and

the grounds for it. When applicable, the BAC shall conduct a post-

qualification of the Bidder with the next Lowest Calculated Bid. A request for

reconsideration may be filed by the bidder with the HoPE in accordance with

Section 37.1.3 of the IRR of RA 9184.

30. Reservation Clause

30.1. Notwithstanding the eligibility or post-qualification of a Bidder, the Procuring

Entity concerned reserves the right to review its qualifications at any stage of

the procurement process if it has reasonable grounds to believe that a

misrepresentation has been made by the said Bidder, or that there has been a

change in the Bidder’s capability to undertake the project from the time it

submitted its eligibility requirements. Should such review uncover any

misrepresentation made in the eligibility and bidding requirements, statements

or documents, or any changes in the situation of the Bidder which will affect

its capability to undertake the project so that it fails the preset eligibility or bid

evaluation criteria, the Procuring Entity shall consider the said Bidder as

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ineligible and shall disqualify it from submitting a bid or from obtaining an

award or contract.

30.2. Based on the following grounds, the Procuring Entity reserves the right to

reject any and all bids, declare a Failure of Bidding at any time prior to the

contract award, or not to award the contract, without thereby incurring any

liability, and make no assurance that a contract shall be entered into as a result

of the bidding:

(a) If there is prima facie evidence of collusion between appropriate public

officers or employees of the Procuring Entity, or between the BAC and

any of the Bidders, or if the collusion is between or among the bidders

themselves, or between a Bidder and a third party, including any act

which restricts, suppresses or nullifies or tends to restrict, suppress or

nullify competition;

(b) If the Procuring Entity’s BAC is found to have failed in following the

prescribed bidding procedures; or

(c) For any justifiable and reasonable ground where the award of the

contract will not redound to the benefit of the GOP as follows:

(i) If the physical and economic conditions have significantly

changed so as to render the project no longer economically,

financially or technically feasible as determined by the HoPE;

(ii) If the project is no longer necessary as determined by the

HoPE; and

(iii) If the source of funds for the project has been withheld or

reduced through no fault of the Procuring Entity.

30.3. In addition, the Procuring Entity may likewise declare a failure of bidding

when:

(a) No bids are received;

(b) All prospective Bidders are declared ineligible;

(c) All bids fail to comply with all the bid requirements or fail post-

qualification; or

(d) The bidder with the LCRB refuses, without justifiable cause to accept

the award of contract, and no award is made in accordance with

Section 40 of the IRR of RA 9184.

F. Award of Contract

31. Contract Award

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31.1. Subject to ITB Clause 29, the HoPE or its duly authorized representative shall

award the contract to the Bidder whose bid has been determined to be the

LCRB.

31.2. Prior to the expiration of the period of bid validity, the Procuring Entity shall

notify the successful Bidder in writing that its bid has been accepted, through a

Notice of Award duly received by the Bidder or its representative personally

or sent by registered mail or electronically, receipt of which must be

confirmed in writing within two (2) days by the Bidder with the LCRB and

submitted personally or sent by registered mail or electronically to the

Procuring Entity.

31.3. Notwithstanding the issuance of the Notice of Award, award of contract shall

be subject to the following conditions:

(a) Submission of the following documents within ten (10) calendar days

from receipt of the Notice of Award:

(i) Valid JVA, if applicable; or

(ii) In the case of procurement by a Philippine Foreign Service

Office or Post, the PhilGEPS Registration Number of the

winning foreign Bidder;

(b) Posting of the performance security in accordance with ITB Clause 33;

(c) Signing of the contract as provided in ITB Clause 32; and

(d) Approval by higher authority, if required, as provided in Section 37.3

of the IRR of RA 9184.

31.4. At the time of contract award, the Procuring Entity shall not increase or

decrease the quantity of goods originally specified in Section VI. Schedule of

Requirements.

32. Signing of the Contract

32.1. At the same time as the Procuring Entity notifies the successful Bidder that its

bid has been accepted, the Procuring Entity shall send the Contract Form to

the Bidder, which contract has been provided in the Bidding Documents,

incorporating therein all agreements between the parties.

32.2. Within ten (10) calendar days from receipt of the Notice of Award, the

successful Bidder shall post the required performance security, sign and date

the contract and return it to the Procuring Entity.

32.3. The Procuring Entity shall enter into contract with the successful Bidder

within the same ten (10) calendar day period provided that all the documentary

requirements are complied with.

32.4. The following documents shall form part of the contract:

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(a) Contract Agreement;

(b) Bidding Documents;

(c) Winning bidder’s bid, including the Technical and Financial Proposals,

and all other documents/statements submitted (e.g., bidder’s response

to request for clarifications on the bid), including corrections to the

bid, if any, resulting from the Procuring Entity’s bid evaluation;

(d) Performance Security;

(e) Notice of Award of Contract; and

(f) Other contract documents that may be required by existing laws and/or

specified in the BDS.

33. Performance Security

33.1. To guarantee the faithful performance by the winning Bidder of its obligations

under the contract, it shall post a performance security within a maximum

period of ten (10) calendar days from the receipt of the Notice of Award from

the Procuring Entity and in no case later than the signing of the contract.

33.2. The Performance Security shall be denominated in Philippine Pesos and

posted in favor of the Procuring Entity in an amount not less than the

percentage of the total contract price in accordance with the following

schedule:

Form of Performance Security

Amount of Performance Security

(Not less than the Percentage of the

Total Contract Price)

(a) Cash or cashier’s/manager’s

check issued by a Universal or

Commercial Bank.

For biddings conducted by the

LGUs, the Cashier’s/Manager’s

Check may be issued by other




Five percent (5%)

(b) Bank draft/guarantee or

irrevocable letter of credit

issued by a Universal or

Commercial Bank: Provided,

however, that it shall be

confirmed or authenticated by a

Universal or Commercial Bank,

if issued by a foreign bank.

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For biddings conducted by the

LGUs, the Bank Draft/

Guarantee or Irrevocable Letter

of Credit may be issued by other




(c) Surety bond callable upon

demand issued by a surety or

insurance company duly

certified by the Insurance

Commission as authorized to

issue such security.

Thirty percent (30%)

33.3. Failure of the successful Bidder to comply with the above-mentioned

requirement shall constitute sufficient ground for the annulment of the award

and forfeiture of the bid security, in which event the Procuring Entity shall

have a fresh period to initiate and complete the post qualification of the second

Lowest Calculated Bid. The procedure shall be repeated until the LCRB is

identified and selected for recommendation of contract award. However if no

Bidder passed post-qualification, the BAC shall declare the bidding a failure

and conduct a re-bidding with re-advertisement, if necessary.

34. Notice to Proceed

Within seven (7) calendar days from the date of approval of the contract by the

appropriate government approving authority, the Procuring Entity shall issue the

Notice to Proceed (NTP) together with a copy or copies of the approved contract to

the successful Bidder. All notices called for by the terms of the contract shall be

effective only at the time of receipt thereof by the successful Bidder.

35. Protest Mechanism

Decisions of the procuring entity at any stage of the procurement process may be

questioned in accordance with Section 55 of the IRR of RA 9184.

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Section III. Bid Data Sheet

40

Bid Data Sheet ITB Clause

1.1 The Procuring Entity is Philippine Science High School – CAR Campus

(PSHS-CARC)

The name of the Contract is Procurement of Instructional Materials,

References and Laboratory Supplies.

The identification number of the Contract is CARC-2018-GS-03

1.2 The lot(s) and reference is/are:

2 The Funding Source is:

The Government of the Philippines (GOP) through R.A. No. 10964 (FY

2018 GAA) in the amount of THREE MILLION ONE HUNDRED

FIFTY-FIVE THOUSAND EIGHT HUNDRED ONE AND 62/100

PESOS ONLY (Php 3,155,801.62)

The name of the Project is: Procurement of Instructional Materials,

References and Laboratory Supplies.

3.1 No further instructions.


5.2 Foreign bidders, except those falling under ITB Clause 5.2(b), may not

participate in this Project.

5.4 No further instructions

7 No further instructions.

8.1 Subcontracting is not allowed.

8.2 Not applicable.

9.1 The Procuring Entity will hold a pre-bid conference for this Project on

October 12, 2018; 10:00 A.M. at PSHS-CARC, 2nd Floor, Academic

Building 1, Room 204, Purok 12, Irisan, Baguio City and through video-

conferencing/webcasting.

10.1 The Procuring Entity’s address is:

Purok 12, Irisan, Baguio City

DELMA C. FERNANDEZ

Head, BAC-SEC

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0943-455-4483

Website: carc.pshs.edu.ph

Email Address: [email protected]

12.1(a) No further instructions.

12.1(a)(ii) The bidder’s SLCC similar to the contract to be bid should have been

completed within Two (2) Years prior to the deadline for the submission

and receipt of bids.

13.1 No additional requirements.

13.1(b) No further instructions.

13.1(c) No additional requirements.

13.2 The ABC is THREE MILLION ONE HUNDRED FIFTY-FIVE

THOUSAND EIGHT HUNDRED ONE AND 62/100 PESOS ONLY

(Php 3,155,801.62). Any bid with a financial component exceeding this

amount shall not be accepted.

15.4(a)(iv) No incidental services are required.

15.4(b) No incidental services are required.

16.1(b) The Bid prices for Goods supplied from outside of the Philippines shall be

quoted in Philippine Pesos.

16.3 Payment shall be made in Philippine Currency.

17.1 Bids will be valid until 120 Days.

18.1 The bid security shall be in the form of a Bid Securing Declaration, or any

of the following forms and amounts:

1. The amount of not less than 2% of the ABC to be bid, if bid security is

in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable

letter of credit; or

2. The amount of not less than 5% of the ABC to be bid, if bid security is

in Surety Bond.

18.2 The bid security shall be valid until 120 Days.

20.3 Each Bidder shall submit One (1) original and Two (2) copies of the first

and second components of its bid.

21 The address for submission of bids is PSHS-CARC, Purok 12, Irisan,

Baguio City.

The deadline for submission of bids is October 24, 2018; 10:00 A.M.

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24.1 The place of bid opening is PSHS-CARC, 2nd Floor, Academic Building

1, Room 204, Purok 12, Irisan, Baguio City

The date and time of bid opening is October 24, 2018; 10:10 A.M.




28.3 (a) No further instructions.


29.2 Only tax returns filed, and taxes paid through the BIR Electronic

Filing and Payment System (EFPS) shall be accepted.

Note: The latest income and business tax returns are those within the

last six months preceding the date of bid submission.

32.4(f) The effective date of the contract is as stated in the Notice to Proceed

(NTP) which shall not be later than seven (7) calendar days from the

issuance of the NTP.

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Section IV. General Conditions of Contract

44

TABLE OF CONTENTS

1. DEFINITIONS ............................................................................................ 46

2. CORRUPT, FRAUDULENT, COLLUSIVE, AND COERCIVE

PRACTICES .............................................................................................. 47

3. INSPECTION AND AUDIT BY THE FUNDING SOURCE ................................. 48

4. GOVERNING LAW AND LANGUAGE .......................................................... 48

5. NOTICES .................................................................................................. 48

6. SCOPE OF CONTRACT .............................................................................. 49

7. SUBCONTRACTING ................................................................................... 49

8. PROCURING ENTITY’S RESPONSIBILITIES ............................................... 49

9. PRICES ..................................................................................................... 49

10. PAYMENT ................................................................................................. 50

11. ADVANCE PAYMENT AND TERMS OF PAYMENT ....................................... 50

12. TAXES AND DUTIES .................................................................................. 51

13. PERFORMANCE SECURITY ....................................................................... 51

14. USE OF CONTRACT DOCUMENTS AND INFORMATION .............................. 52

15. STANDARDS ............................................................................................. 52

16. INSPECTION AND TESTS ........................................................................... 52

17. WARRANTY ............................................................................................. 53

18. DELAYS IN THE SUPPLIER’S PERFORMANCE ........................................... 54

19. LIQUIDATED DAMAGES ........................................................................... 54

20. SETTLEMENT OF DISPUTES ...................................................................... 54

21. LIABILITY OF THE SUPPLIER ................................................................... 55

22. FORCE MAJEURE ..................................................................................... 55

23. TERMINATION FOR DEFAULT .................................................................. 55

24. TERMINATION FOR INSOLVENCY ............................................................. 56

25. TERMINATION FOR CONVENIENCE .......................................................... 56

26. TERMINATION FOR UNLAWFUL ACTS ..................................................... 57

27. PROCEDURES FOR TERMINATION OF CONTRACTS .................................. 57

28. ASSIGNMENT OF RIGHTS ......................................................................... 58

45

29. CONTRACT AMENDMENT ........................................................................ 59

30. APPLICATION........................................................................................... 59

46

1. Definitions

1.1. In this Contract, the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the

Procuring Entity and the Supplier, as recorded in the Contract Form

signed by the parties, including all attachments and appendices thereto

and all documents incorporated by reference therein.

(b) “The Contract Price” means the price payable to the Supplier under the

Contract for the full and proper performance of its contractual

obligations.

(c) “The Goods” means all of the supplies, equipment, machinery, spare

parts, other materials and/or general support services which the

Supplier is required to provide to the Procuring Entity under the

Contract.

(d) “The Services” means those services ancillary to the supply of the

Goods, such as transportation and insurance, and any other incidental

services, such as installation, commissioning, provision of technical

assistance, training, and other such obligations of the Supplier covered

under the Contract.

(e) “GCC” means the General Conditions of Contract contained in this

Section.

(f) “SCC” means the Special Conditions of Contract.

(g) “The Procuring Entity” means the organization purchasing the Goods,

as named in the SCC.

(h) “The Procuring Entity’s country” is the Philippines.

(i) “The Supplier” means the individual contractor, manufacturer

distributor, or firm supplying/manufacturing the Goods and Services

under this Contract and named in the SCC.

(j) The “Funding Source” means the organization named in the SCC.

(k) “The Project Site,” where applicable, means the place or places named

in the SCC.

(l) “Day” means calendar day.

(m) The “Effective Date” of the contract will be the date of signing the

contract, however the Supplier shall commence performance of its

obligations only upon receipt of the Notice to Proceed and copy of the

approved contract.

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(n) “Verified Report” refers to the report submitted by the Implementing

Unit to the HoPE setting forth its findings as to the existence of

grounds or causes for termination and explicitly stating its

recommendation for the issuance of a Notice to Terminate.

2. Corrupt, Fraudulent, Collusive, and Coercive Practices

2.1. Unless otherwise provided in the SCC, the Procuring Entity as well as the

bidders, contractors, or suppliers shall observe the highest standard of ethics

during the procurement and execution of this Contract. In pursuance of this

policy, the Procuring Entity:

(a) defines, for the purposes of this provision, the terms set forth below as

follows:

(i) "corrupt practice" means behavior on the part of officials in the

public or private sectors by which they improperly and

unlawfully enrich themselves, others, or induce others to do so,

by misusing the position in which they are placed, and it

includes the offering, giving, receiving, or soliciting of

anything of value to influence the action of any such official in

the procurement process or in contract execution; entering, on

behalf of the Government, into any contract or transaction

manifestly and grossly disadvantageous to the same, whether or

not the public officer profited or will profit thereby, and similar

acts as provided in Republic Act 3019.

(ii) "fraudulent practice" means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the detriment of the Procuring Entity, and includes

collusive practices among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial, non-

competitive levels and to deprive the Procuring Entity of the

benefits of free and open competition.

(iii) “collusive practices” means a scheme or arrangement between

two or more Bidders, with or without the knowledge of the

Procuring Entity, designed to establish bid prices at artificial,

non-competitive levels.

(iv) “coercive practices” means harming or threatening to harm,

directly or indirectly, persons, or their property to influence

their participation in a procurement process, or affect the

execution of a contract;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or

concealing of evidence material to an administrative

proceedings or investigation or making false statements

to investigators in order to materially impede an

48

administrative proceedings or investigation of the

Procuring Entity or any foreign government/foreign or

international financing institution into allegations of a

corrupt, fraudulent, coercive or collusive practice;

and/or threatening, harassing or intimidating any party

to prevent it from disclosing its knowledge of matters

relevant to the administrative proceedings or

investigation or from pursuing such proceedings or

investigation; or

(bb) acts intended to materially impede the exercise of the

inspection and audit rights of the Procuring Entity or

any foreign government/foreign or international

financing institution herein.

(b) will reject a proposal for award if it determines that the Bidder

recommended for award has engaged in any of the practices mentioned

in this Clause for purposes of competing for the contract.

2.2. Further the Funding Source, Borrower or Procuring Entity, as appropriate, will

seek to impose the maximum civil, administrative and/or criminal penalties

available under the applicable law on individuals and organizations deemed to

be involved with any of the practices mentioned in GCC Clause 2.1(a).

3. Inspection and Audit by the Funding Source

The Supplier shall permit the Funding Source to inspect the Supplier’s accounts and

records relating to the performance of the Supplier and to have them audited by

auditors appointed by the Funding Source, if so required by the Funding Source.

4. Governing Law and Language

4.1. This Contract shall be interpreted in accordance with the laws of the Republic

of the Philippines.

4.2. This Contract has been executed in the English language, which shall be the

binding and controlling language for all matters relating to the meaning or

interpretation of this Contract. All correspondence and other documents

pertaining to this Contract exchanged by the parties shall be written in

English.

5. Notices

5.1. Any notice, request, or consent required or permitted to be given or made

pursuant to this Contract shall be in writing. Any such notice, request, or

consent shall be deemed to have been given or made when received by the

concerned party, either in person or through an authorized representative of

the Party to whom the communication is addressed, or when sent by registered

mail, telex, telegram, or facsimile to such Party at the address specified in the

49

SCC, which shall be effective when delivered and duly received or on the

notice’s effective date, whichever is later.

5.2. A Party may change its address for notice hereunder by giving the other Party

notice of such change pursuant to the provisions listed in the SCC for GCC

Clause 5.1.

6. Scope of Contract

6.1. The Goods and Related Services to be provided shall be as specified in

Section VI. Schedule of Requirements.

6.2. This Contract shall include all such items, although not specifically

mentioned, that can be reasonably inferred as being required for its completion

as if such items were expressly mentioned herein. Any additional

requirements for the completion of this Contract shall be provided in the SCC.

7. Subcontracting

7.1. Subcontracting of any portion of the Goods, if allowed in the BDS, does not

relieve the Supplier of any liability or obligation under this Contract. The

Supplier will be responsible for the acts, defaults, and negligence of any

subcontractor, its agents, servants or workmen as fully as if these were the

Supplier’s own acts, defaults, or negligence, or those of its agents, servants or

workmen.

7.2. If subcontracting is allowed, the Supplier may identify its subcontractor during

contract implementation. Subcontractors disclosed and identified during the

bidding may be changed during the implementation of this Contract. In either

case, subcontractors must submit the documentary requirements under ITB

Clause 12 and comply with the eligibility criteria specified in the BDS. In the

event that any subcontractor is found by the Procuring Entity to be ineligible,

the subcontracting of such portion of the Goods shall be disallowed.

8. Procuring Entity’s Responsibilities

8.1. Whenever the performance of the obligations in this Contract requires that the

Supplier obtain permits, approvals, import, and other licenses from local

public authorities, the Procuring Entity shall, if so needed by the Supplier,

make its best effort to assist the Supplier in complying with such requirements

in a timely and expeditious manner.

8.2. The Procuring Entity shall pay all costs involved in the performance of its

responsibilities in accordance with GCC Clause 6.

9. Prices

9.1. For the given scope of work in this Contract as awarded, all bid prices are

considered fixed prices, and therefore not subject to price escalation during

contract implementation, except under extraordinary circumstances and upon

50

prior approval of the GPPB in accordance with Section 61 of R.A. 9184 and

its IRR or except as provided in this Clause.

9.2. Prices charged by the Supplier for Goods delivered and/or services performed

under this Contract shall not vary from the prices quoted by the Supplier in its

bid, with the exception of any change in price resulting from a Change Order

issued in accordance with GCC Clause 29.

10. Payment

10.1. Payments shall be made only upon a certification by the HoPE to the effect

that the Goods have been rendered or delivered in accordance with the terms

of this Contract and have been duly inspected and accepted. Except with the

prior approval of the President no payment shall be made for services not yet

rendered or for supplies and materials not yet delivered under this Contract.

Ten percent (10%) of the amount of each payment shall be retained by the

Procuring Entity to cover the Supplier’s warranty obligations under this

Contract as described in GCC Clause 17.

10.2. The Supplier’s request(s) for payment shall be made to the Procuring Entity in

writing, accompanied by an invoice describing, as appropriate, the Goods

delivered and/or Services performed, and by documents submitted pursuant to

the SCC provision for GCC Clause 6.2, and upon fulfillment of other

obligations stipulated in this Contract.

10.3. Pursuant to GCC Clause 10.2, payments shall be made promptly by the

Procuring Entity, but in no case later than sixty (60) days after submission of

an invoice or claim by the Supplier. Payments shall be in accordance with the

schedule stated in the SCC.

10.4. Unless otherwise provided in the SCC, the currency in which payment is

made to the Supplier under this Contract shall be in Philippine Pesos.

10.5. Unless otherwise provided in the SCC, payments using Letter of Credit (LC),

in accordance with the Guidelines issued by the GPPB, is allowed. For this

purpose, the amount of provisional sum is indicated in the SCC. All charges

for the opening of the LC and/or incidental expenses thereto shall be for the

account of the Supplier.

11. Advance Payment and Terms of Payment

11.1. Advance payment shall be made only after prior approval of the President, and

shall not exceed fifteen percent (15%) of the Contract amount, unless

otherwise directed by the President or in cases allowed under Annex “D” of

RA 9184.

11.2. All progress payments shall first be charged against the advance payment until

the latter has been fully exhausted.

11.3. For Goods supplied from abroad, unless otherwise indicated in the SCC, the

terms of payment shall be as follows:

51

(a) On Contract Signature: Fifteen Percent (15%) of the Contract Price

shall be paid within sixty (60) days from signing of the Contract and

upon submission of a claim and a bank guarantee for the equivalent

amount valid until the Goods are delivered and in the form provided in

Section VIII. Bidding Forms.

(b) On Delivery: Sixty-five percent (65%) of the Contract Price shall be

paid to the Supplier within sixty (60) days after the date of receipt of

the Goods and upon submission of the documents (i) through (vi)

specified in the SCC provision on Delivery and Documents.

(c) On Acceptance: The remaining twenty percent (20%) of the Contract

Price shall be paid to the Supplier within sixty (60) days after the date

of submission of the acceptance and inspection certificate for the

respective delivery issued by the Procuring Entity’s authorized

representative. In the event that no inspection or acceptance certificate

is issued by the Procuring Entity’s authorized representative within

forty five (45) days of the date shown on the delivery receipt, the

Supplier shall have the right to claim payment of the remaining twenty

percent (20%) subject to the Procuring Entity’s own verification of the

reason(s) for the failure to issue documents (vii) and (viii) as described

in the SCC provision on Delivery and Documents.

12. Taxes and Duties

The Supplier, whether local or foreign, shall be entirely responsible for all the

necessary taxes, stamp duties, license fees, and other such levies imposed for the

completion of this Contract.

13. Performance Security

13.1. Within ten (10) calendar days from receipt of the Notice of Award from the

Procuring Entity but in no case later than the signing of the contract by both

parties, the successful Bidder shall furnish the performance security in any the

forms prescribed in the ITB Clause 33.2.

13.2. The performance security posted in favor of the Procuring Entity shall be

forfeited in the event it is established that the winning bidder is in default in

any of its obligations under the contract.

13.3. The performance security shall remain valid until issuance by the Procuring

Entity of the Certificate of Final Acceptance.

13.4. The performance security may be released by the Procuring Entity and

returned to the Supplier after the issuance of the Certificate of Final

Acceptance subject to the following conditions:

(a) There are no pending claims against the Supplier or the surety

company filed by the Procuring Entity;

52

(b) The Supplier has no pending claims for labor and materials filed

against it; and

(c) Other terms specified in the SCC.

13.5. In case of a reduction of the contract value, the Procuring Entity shall allow a

proportional reduction in the original performance security, provided that any

such reduction is more than ten percent (10%) and that the aggregate of such

reductions is not more than fifty percent (50%) of the original performance

security.

14. Use of Contract Documents and Information

14.1. The Supplier shall not, except for purposes of performing the obligations in

this Contract, without the Procuring Entity’s prior written consent, disclose

this Contract, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the Procuring

Entity. Any such disclosure shall be made in confidence and shall extend only

as far as may be necessary for purposes of such performance.

14.2. Any document, other than this Contract itself, enumerated in GCC Clause

14.1 shall remain the property of the Procuring Entity and shall be returned

(all copies) to the Procuring Entity on completion of the Supplier’s

performance under this Contract if so required by the Procuring Entity.

15. Standards

The Goods provided under this Contract shall conform to the standards mentioned in

the Section VII. Technical Specifications; and, when no applicable standard is

mentioned, to the authoritative standards appropriate to the Goods’ country of origin.

Such standards shall be the latest issued by the institution concerned.

16. Inspection and Tests

16.1. The Procuring Entity or its representative shall have the right to inspect and/or

to test the Goods to confirm their conformity to the Contract specifications at

no extra cost to the Procuring Entity. The SCC and Section VII. Technical

Specifications shall specify what inspections and/or tests the Procuring Entity

requires and where they are to be conducted. The Procuring Entity shall notify

the Supplier in writing, in a timely manner, of the identity of any

representatives retained for these purposes.

16.2. If applicable, the inspections and tests may be conducted on the premises of

the Supplier or its subcontractor(s), at point of delivery, and/or at the goods’

final destination. If conducted on the premises of the Supplier or its

subcontractor(s), all reasonable facilities and assistance, including access to

drawings and production data, shall be furnished to the inspectors at no charge

to the Procuring Entity. The Supplier shall provide the Procuring Entity with

results of such inspections and tests.

53

16.3. The Procuring Entity or its designated representative shall be entitled to attend

the tests and/or inspections referred to in this Clause provided that the

Procuring Entity shall bear all of its own costs and expenses incurred in

connection with such attendance including, but not limited to, all traveling and

board and lodging expenses.

16.4. The Procuring Entity may reject any Goods or any part thereof that fail to pass

any test and/or inspection or do not conform to the specifications. The

Supplier shall either rectify or replace such rejected Goods or parts thereof or

make alterations necessary to meet the specifications at no cost to the

Procuring Entity, and shall repeat the test and/or inspection, at no cost to the

Procuring Entity, upon giving a notice pursuant to GCC Clause 5.

16.5. The Supplier agrees that neither the execution of a test and/or inspection of the

Goods or any part thereof, nor the attendance by the Procuring Entity or its

representative, shall release the Supplier from any warranties or other

obligations under this Contract.

17. Warranty

17.1. The Supplier warrants that the Goods supplied under the Contract are new,

unused, of the most recent or current models, and that they incorporate all

recent improvements in design and materials, except when the technical

specifications required by the Procuring Entity provides otherwise.

17.2. The Supplier further warrants that all Goods supplied under this Contract shall

have no defect, arising from design, materials, or workmanship or from any

act or omission of the Supplier that may develop under normal use of the

supplied Goods in the conditions prevailing in the country of final destination.

17.3. In order to assure that manufacturing defects shall be corrected by the

Supplier, a warranty shall be required from the Supplier for a minimum period

specified in the SCC. The obligation for the warranty shall be covered by, at

the Supplier’s option, either retention money in an amount equivalent to at

least one percent (1%) of every progress payment, or a special bank guarantee

equivalent to at least one percent (1%) of the total Contract Price or other such

amount if so specified in the SCC. The said amounts shall only be released

after the lapse of the warranty period specified in the SCC; provided,

however, that the Supplies delivered are free from patent and latent defects

and all the conditions imposed under this Contract have been fully met.

17.4. The Procuring Entity shall promptly notify the Supplier in writing of any

claims arising under this warranty. Upon receipt of such notice, the Supplier

shall, within the period specified in the SCC and with all reasonable speed,

repair or replace the defective Goods or parts thereof, without cost to the

Procuring Entity.

17.5. If the Supplier, having been notified, fails to remedy the defect(s) within the

period specified in GCC Clause 17.4, the Procuring Entity may proceed to

take such remedial action as may be necessary, at the Supplier’s risk and

expense and without prejudice to any other rights which the Procuring Entity

54

may have against the Supplier under the Contract and under the applicable

law.

18. Delays in the Supplier’s Performance

18.1. Delivery of the Goods and/or performance of Services shall be made by the

Supplier in accordance with the time schedule prescribed by the Procuring

Entity in Section VI. Schedule of Requirements.

18.2. If at any time during the performance of this Contract, the Supplier or its

Subcontractor(s) should encounter conditions impeding timely delivery of the

Goods and/or performance of Services, the Supplier shall promptly notify the

Procuring Entity in writing of the fact of the delay, its likely duration and its

cause(s). As soon as practicable after receipt of the Supplier’s notice, and

upon causes provided for under GCC Clause 22, the Procuring Entity shall

evaluate the situation and may extend the Supplier’s time for performance, in

which case the extension shall be ratified by the parties by amendment of

Contract.

18.3. Except as provided under GCC Clause 22, a delay by the Supplier in the

performance of its obligations shall render the Supplier liable to the imposition

of liquidated damages pursuant to GCC Clause 19, unless an extension of

time is agreed upon pursuant to GCC Clause 29 without the application of

liquidated damages.

19. Liquidated Damages

Subject to GCC Clauses 18 and 22, if the Supplier fails to satisfactorily deliver any or

all of the Goods and/or to perform the Services within the period(s) specified in this

Contract inclusive of duly granted time extensions if any, the Procuring Entity shall,

without prejudice to its other remedies under this Contract and under the applicable

law, deduct from the Contract Price, as liquidated damages, the applicable rate of one

tenth (1/10) of one (1) percent of the cost of the unperformed portion for every day of

delay until actual delivery or performance. The maximum deduction shall be ten

percent (10%) of the amount of contract. Once the maximum is reached, the

Procuring Entity may rescind or terminate the Contract pursuant to GCC Clause 23,

without prejudice to other courses of action and remedies open to it.

20. Settlement of Disputes

20.1. If any dispute or difference of any kind whatsoever shall arise between the

Procuring Entity and the Supplier in connection with or arising out of this

Contract, the parties shall make every effort to resolve amicably such dispute

or difference by mutual consultation.

20.2. If after thirty (30) days, the parties have failed to resolve their dispute or

difference by such mutual consultation, then either the Procuring Entity or the

Supplier may give notice to the other party of its intention to commence

arbitration, as hereinafter provided, as to the matter in dispute, and no

arbitration in respect of this matter may be commenced unless such notice is

given.

55

20.3. Any dispute or difference in respect of which a notice of intention to

commence arbitration has been given in accordance with this Clause shall be

settled by arbitration. Arbitration may be commenced prior to or after

delivery of the Goods under this Contract.

20.4. In the case of a dispute between the Procuring Entity and the Supplier, the

dispute shall be resolved in accordance with Republic Act 9285 (“R.A.

9285”), otherwise known as the “Alternative Dispute Resolution Act of 2004.”

20.5. Notwithstanding any reference to arbitration herein, the parties shall continue

to perform their respective obligations under the Contract unless they

otherwise agree; and the Procuring Entity shall pay the Supplier any monies

due the Supplier.

21. Liability of the Supplier

21.1. The Supplier’s liability under this Contract shall be as provided by the laws of

the Republic of the Philippines, subject to additional provisions, if any, set

forth in the SCC.

21.2. Except in cases of criminal negligence or willful misconduct, and in the case

of infringement of patent rights, if applicable, the aggregate liability of the

Supplier to the Procuring Entity shall not exceed the total Contract Price,

provided that this limitation shall not apply to the cost of repairing or

replacing defective equipment.

22. Force Majeure

22.1. The Supplier shall not be liable for forfeiture of its performance security,

liquidated damages, or termination for default if and to the extent that the

Supplier’s delay in performance or other failure to perform its obligations

under the Contract is the result of a force majeure.

22.2. For purposes of this Contract the terms “force majeure” and “fortuitous event”

may be used interchangeably. In this regard, a fortuitous event or force

majeure shall be interpreted to mean an event which the Supplier could not

have foreseen, or which though foreseen, was inevitable. It shall not include

ordinary unfavorable weather conditions; and any other cause the effects of

which could have been avoided with the exercise of reasonable diligence by

the Supplier. Such events may include, but not limited to, acts of the

Procuring Entity in its sovereign capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions, and freight embargoes.

22.3. If a force majeure situation arises, the Supplier shall promptly notify the

Procuring Entity in writing of such condition and the cause thereof. Unless

otherwise directed by the Procuring Entity in writing, the Supplier shall

continue to perform its obligations under the Contract as far as is reasonably

practical, and shall seek all reasonable alternative means for performance not

prevented by the force majeure.

23. Termination for Default

56

23.1. The Procuring Entity shall terminate this Contract for default when any of the

following conditions attends its implementation:

(a) Outside of force majeure, the Supplier fails to deliver or perform any

or all of the Goods within the period(s) specified in the contract, or

within any extension thereof granted by the Procuring Entity pursuant

to a request made by the Supplier prior to the delay, and such failure

amounts to at least ten percent (10%) of the contact price;

(b) As a result of force majeure, the Supplier is unable to deliver or

perform any or all of the Goods, amounting to at least ten percent

(10%) of the contract price, for a period of not less than sixty (60)

calendar days after receipt of the notice from the Procuring Entity

stating that the circumstance of force majeure is deemed to have

ceased; or

(c) The Supplier fails to perform any other obligation under the Contract.

23.2. In the event the Procuring Entity terminates this Contract in whole or in part,

for any of the reasons provided under GCC Clauses 23 to 26, the Procuring

Entity may procure, upon such terms and in such manner as it deems

appropriate, Goods or Services similar to those undelivered, and the Supplier

shall be liable to the Procuring Entity for any excess costs for such similar

Goods or Services. However, the Supplier shall continue performance of this

Contract to the extent not terminated.

23.3. In case the delay in the delivery of the Goods and/or performance of the

Services exceeds a time duration equivalent to ten percent (10%) of the

specified contract time plus any time extension duly granted to the Supplier,

the Procuring Entity may terminate this Contract, forfeit the Supplier's

performance security and award the same to a qualified Supplier.

24. Termination for Insolvency

The Procuring Entity shall terminate this Contract if the Supplier is declared bankrupt

or insolvent as determined with finality by a court of competent jurisdiction. In this

event, termination will be without compensation to the Supplier, provided that such

termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the Procuring Entity and/or the Supplier.

25. Termination for Convenience

25.1. The Procuring Entity may terminate this Contract, in whole or in part, at any

time for its convenience. The HoPE may terminate a contract for the

convenience of the Government if he has determined the existence of

conditions that make Project Implementation economically, financially or

technically impractical and/or unnecessary, such as, but not limited to,

fortuitous event(s) or changes in law and national government policies.

25.2. The Goods that have been delivered and/or performed or are ready for delivery

or performance within thirty (30) calendar days after the Supplier’s receipt of

57

Notice to Terminate shall be accepted by the Procuring Entity at the contract

terms and prices. For Goods not yet performed and/or ready for delivery, the

Procuring Entity may elect:

(a) to have any portion delivered and/or performed and paid at the contract

terms and prices; and/or

(b) to cancel the remainder and pay to the Supplier an agreed amount for

partially completed and/or performed goods and for materials and parts

previously procured by the Supplier.

25.3. If the Supplier suffers loss in its initial performance of the terminated contract,

such as purchase of raw materials for goods specially manufactured for the

Procuring Entity which cannot be sold in open market, it shall be allowed to

recover partially from this Contract, on a quantum meruit basis. Before

recovery may be made, the fact of loss must be established under oath by the

Supplier to the satisfaction of the Procuring Entity before recovery may be

made.

26. Termination for Unlawful Acts

26.1. The Procuring Entity may terminate this Contract in case it is determined

prima facie that the Supplier has engaged, before or during the implementation

of this Contract, in unlawful deeds and behaviors relative to contract

acquisition and implementation. Unlawful acts include, but are not limited to,

the following:

(a) Corrupt, fraudulent, and coercive practices as defined in ITB Clause

3.1(a);

(b) Drawing up or using forged documents;

(c) Using adulterated materials, means or methods, or engaging in

production contrary to rules of science or the trade; and

(d) Any other act analogous to the foregoing.

27. Procedures for Termination of Contracts

27.1. The following provisions shall govern the procedures for termination of this

Contract:

(a) Upon receipt of a written report of acts or causes which may constitute

ground(s) for termination as aforementioned, or upon its own initiative,

the Implementing Unit shall, within a period of seven (7) calendar

days, verify the existence of such ground(s) and cause the execution of

a Verified Report, with all relevant evidence attached;

(b) Upon recommendation by the Implementing Unit, the HoPE shall

terminate this Contract only by a written notice to the Supplier

conveying the termination of this Contract. The notice shall state:

58

(i) that this Contract is being terminated for any of the ground(s)

afore-mentioned, and a statement of the acts that constitute the

ground(s) constituting the same;

(ii) the extent of termination, whether in whole or in part;

(iii) an instruction to the Supplier to show cause as to why this

Contract should not be terminated; and

(iv) special instructions of the Procuring Entity, if any.

(c) The Notice to Terminate shall be accompanied by a copy of the

Verified Report;

(d) Within a period of seven (7) calendar days from receipt of the Notice

of Termination, the Supplier shall submit to the HoPE a verified

position paper stating why this Contract should not be terminated. If

the Supplier fails to show cause after the lapse of the seven (7) day

period, either by inaction or by default, the HoPE shall issue an order

terminating this Contract;

(e) The Procuring Entity may, at any time before receipt of the Supplier’s

verified position paper described in item (d) above withdraw the

Notice to Terminate if it is determined that certain items or works

subject of the notice had been completed, delivered, or performed

before the Supplier’s receipt of the notice;

(f) Within a non-extendible period of ten (10) calendar days from receipt

of the verified position paper, the HoPE shall decide whether or not to

terminate this Contract. It shall serve a written notice to the Supplier

of its decision and, unless otherwise provided, this Contract is deemed

terminated from receipt of the Supplier of the notice of decision. The

termination shall only be based on the ground(s) stated in the Notice to

Terminate;

(g) The HoPE may create a Contract Termination Review Committee

(CTRC) to assist him in the discharge of this function. All decisions

recommended by the CTRC shall be subject to the approval of the

HoPE; and

(h) The Supplier must serve a written notice to the Procuring Entity of its

intention to terminate the contract at least thirty (30) calendar days

before its intended termination. The Contract is deemed terminated if it

is not resumed in thirty (30) calendar days after the receipt of such

notice by the Procuring Entity.

28. Assignment of Rights

The Supplier shall not assign his rights or obligations under this Contract, in whole or

in part, except with the Procuring Entity’s prior written consent.

59

29. Contract Amendment

Subject to applicable laws, no variation in or modification of the terms of this

Contract shall be made except by written amendment signed by the parties.

30. Application

These General Conditions shall apply to the extent that they are not superseded by

provisions of other parts of this Contract.

60

Section V. Special Conditions of Contract

61

Special Conditions of Contract

GCC Clause

1.1(g) The Procuring Entity is Philippine Science High School – CAR

Campus (PSHS-CARC).

1.1(i) The Supplier is [to be inserted at the time of contract award].

1.1(j) The Funding Source is the Government of the Philippines (GOP)

through R.A. No. 10964 (FY 2018 GAA) in the amount of THREE

MILLION ONE HUNDRED FIFTY-FIVE THOUSAND EIGHT

HUNDRED ONE AND 62/100 PESOS ONLY (Php 3,155,801.62)

1.1(k) The Project Site is Philippine Science High School – CAR Campus

(PSHS-CARC), Purok 12, Irisan, Baguio City.


5.1 The Procuring Entity’s address for Notices is: Purok 12, Irisan,

Baguio City

6.2 Delivery and Documents –

For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,”

“DDP” and other trade terms used to describe the obligations of the

parties shall have the meanings assigned to them by the current

edition of INCOTERMS published by the International Chamber of

Commerce, Paris. The Delivery terms of this Contract shall be as

follows:

For Goods Supplied from Within the Philippines, state “The delivery

terms applicable to this Contract are delivered to PSHS-CARC,

Purok 12, Irisan, Baguio City. Risk and title will pass from the

Supplier to the Procuring Entity upon receipt and final acceptance of

the Goods at their final destination.”

Delivery of the Goods shall be made by the Supplier in accordance

with the terms specified in Section VI. Schedule of Requirements.

The details of shipping and/or other documents to be furnished by the

Supplier are as follows:

For Goods supplied from within the Philippines:

Upon delivery of the Goods to the Project Site, the Supplier shall

notify the Procuring Entity and present the following documents to

the Procuring Entity:

(i) Original and four copies of the Supplier’s invoice showing

Goods’ description, quantity, unit price, and total amount;

(ii) Original and four copies delivery receipt/note, railway receipt,

62

or truck receipt;

(iii) Original Supplier’s factory inspection report;

(iv) Original and four copies of the Manufacturer’s and/or

Supplier’s warranty certificate;

(v) Delivery receipt detailing number and description of items

received signed by the authorized receiving personnel;

(vi) Certificate of Acceptance/Inspection Report signed by the

Procuring Entity’s representative at the Project Site; and

(vii) Four copies of the Invoice Receipt for Property signed by the

Procuring Entity’s representative at the Project Site.

Incidental Services –

The Supplier is required to provide all of the following services,

including additional services, if any, specified in Section VI. Schedule

of Requirements:

Select appropriate requirements and delete the rest.

(a) performance or supervision of on-site assembly and/or start-up

of the supplied Goods;

(b) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied Goods;

(c) performance or supervision or maintenance and/or repair of

the supplied Goods, for a period of time agreed by the parties,

provided that this service shall not relieve the Supplier of any

warranty obligations under this Contract; and

(d) training of the Procuring Entity’s personnel, at the Supplier’s

plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied Goods.

The Contract price for the Goods shall include the prices charged by

the Supplier for incidental services and shall not exceed the prevailing

rates charged to other parties by the Supplier for similar services.

Insurance –

The Goods supplied under this Contract shall be fully insured by the

Supplier in a freely convertible currency against loss or damage

incidental to manufacture or acquisition, transportation, storage, and

delivery. The Goods remain at the risk and title of the Supplier until

their final acceptance by the Procuring Entity.

Transportation –

Where the Supplier is required under this Contract to transport the

63

Goods to a specified place of destination within the Philippines,

defined as the Project Site, transport to such place of destination in the

Philippines, including insurance and storage, as shall be specified in

this Contract, shall be arranged by the Supplier, and related costs shall

be included in the Contract Price.

The Procuring Entity accepts no liability for the damage of Goods

during transit other than those prescribed by INCOTERMS for DDP

Deliveries. In the case of Goods supplied from within the Philippines

or supplied by domestic Suppliers risk and title will not be deemed to

have passed to the Procuring Entity until their receipt and final

acceptance at the final destination.

10.4 Payment shall be made in Philippine Peso.

10.5 Payment using LC is not allowed.

11.3 Maintain the GCC Clause.

13.4(c) No further instructions.

16.1 The inspections and tests that will be conducted are: Authenticity,

Pagination, Missing Pages, Number of Items, and Specifications.

17.3 One (1) year after acceptance by the Procuring Entity of the delivered

Goods.

17.4 The period for correction of defects in the warranty period is One (1)

Year.

21.1 All partners to the joint venture shall be jointly and severally liable to

the Procuring Entity.

65

Section VI. Schedule of Requirements

The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which

is the date of delivery to the project site.

Item Number

Item Description Quantity Total Delivery

Days

1 Holt McDougal Physics 5 5 90 Days

2 Physics Experiments in Nuclear Science by Sidney Katz and Jeff Bryan

2 2 90 Days

3 An introduction to atmospheric physics by David Andrews 3 3 90 Days

4 How things work: the physics of everyday life by Louis Bloomfield

5 5 90 Days

5 McGrawhill Encyclopedia of Physics 2 2 90 Days

6 Introductory Classical mechanics with Matlab Applications by Javier Hasbun

3 3 90 Days

7 Essential University Physics by Richard Wolfson 5 5 90 Days

8 Physics International Edition by James Walker 5 5 90 Days

9 Modern Physics by Scientists and Engineers by Stephen Thornton

5 5 90 Days

10 Physics: Algebra and Trigonometry by Eugene Hecht 5 5 90 Days

11 Conceptual Physics Laboratory Manual by Paul Robinson and Paul Hewitt

5 5 90 Days

12 Physics Tabletop Scientist: Electricity and Magnetism by Steve Parker

3 3 90 Days

13 Physics for Scientists and Engineers: A strategic Approach by Randall Knight

5 5 90 Days

14 Physics for Scientists and Engineers by Tipler and Mosca 5 5 90 Days

15 College Physics Reasoning and Relationships by Nicholas Giordano

5 5 90 Days

16 Algebra: Tools for a Changing World by Bellman et al./ 2001/ Pearson/9780130501417

5 5 90 Days

17 College Algebra: Modeling Our World: Preliminary Edition by COMAP/ 2002/Macmillan/978071644573

5 5 90 Days

18 Intermediate Algebra by Mercer & Hall/ 2007/ McGraw- Hill/9780073229683

5 5 90 Days

19 Trigonometry by Young/2007/John Wiley 5 5 90 Days

20 Algebra and Trigonometry with Modeling and Visualization by Rocksworld/2006/ Pearson

5 5 90 Days

21 Introductory Algebra by Lial/2006/ Pearson 5 5 90 Days

22 Advanced Algebra An Algebra 2 Course Teacher's Edition (Tool) by Bellman/2001/Pearson

5 5 90 Days

23 Algebra and Trigonometry by Blitzer/2004/Pearson 5 5 90 Days

24 Real-World Mathematics: Elementary Algebra by Bandong and San Jose

5 5 90 Days

66

25 Prentice Hall Pre-Algebra: Tools for a Changing World (Adaptation) by Davidson/2005/ Pearson

5 5 90 Days

26 Prentice Hall Algebra: Tools for a Changing World (Adaptation) by Bellman/2005/Pearson

5 5 90 Days

27 Prentice Hall Advanced Algebra: Tools for a Changing World (Adaptation) by Bellman et al./2005/Pearson

5 5 90 Days

28 Real-World Mathematics: Intermediate Algebra by Covar et al/2010/C&E Publishing

5 5 90 Days

29 Holt McDougal Larson Algebra 1 by Larson/2012/ Houghton Mifflin

5 5 90 Days

30 Holt McDougal Larson Algebra 2 by Larson/ 2012/ Houghton Mifflin

5 5 90 Days

31 Holt McDougal Larson Geometry by Larson /2012/Houghton Mifflin

5 5 90 Days

32 Maths Gym For Secondary 1 by Ee/ 2009/ Singapore Asia Publishers

5 5 90 Days

33 Maths Gym For Secondary 3/4 by Ee/2010/ Singapore Asia Publishers

5 5 90 Days

34 Nelson Math Methods 12 Sb by Swift/o' Gorman et al/2015/Cengage Learning

5 5 90 Days

35 A First Course in Mathematical Logic and Set Theory by O' Leary/2015/John Wiley and Sons/9780470905883

5 5 90 Days

36 Algebra, Logic and Combinatorics by Bullet et al.//2016/World Scientific Publishing/9781786340306

5 5 90 Days

37 Big Book of Math by Dinah Zike ISBN 9781882796199 5 5 90 Days

38 The Essentials of High School Math by Joseph R. Davis, 2012, Willow Tree Publishing

5 5 90 Days

39 The Cartoon Guide to Calculus by Larry Gonick 1st Edition 5 5 90 Days

40

High School Math Common Core Geometry Student companion Book Gr.9/10 by Prentice Hall ISBN 978-0133185942

5 5 90 Days

41 Calculus Workbook for Dummies by Mark Ryan ISBN-12: 978-0764587825

5 5 90 Days

42 Tutor in a Book's Geometry Paperback by Jo Greig, James R. Shiletto Ph.D ISBN-13:978-0978639051

5 5 90 Days

43 Naked Statistics-Stripping the Dread from Data by Charles Wheelan ISBN-10:039334777x

5 5 90 Days

44

Secrets of Mental Math: The Mathematigician's Guide to Lightning Calculation and Amazing Math Tricks by Arthur Benjamin and Michaek Shermer

5 5 90 Days

45 The Magic of Math: Solving for x and Figuring Out Why by Arthur Benjamin

5 5 90 Days

46

Mathematical Mindsets: Unleashing Students' Potential through Creative Math, Inspiring Messages and Innovative Teaching by Carol Dweck

5 5 90 Days

47 Elementary Linear Algebra with Applications 9th Edition by Bernard Kolman ISBN-13: 978-0132296540, Hard cover

5 5 90 Days

48 Calculus by Ron Larson and Bruce H. Edwards ISBN-13:978-1285057095

5 5 90 Days

49 Student Solutions Manual for Larson/Edwards' Calculus of a Single Variable, 10th Paperback

5 5 90 Days

67

50 Mathematics in Nature: Modelling Patterns in the Natural World by John A. Adam

5 5 90 Days

51 Mathematical Nature Walk Hardcover by John A. Adam 5 5 90 Days

52 MSA Math Competition Book 1 by MSA Academic Advancement Institute

5 5 90 Days

53 MSA Mental Math on Problem Solving Techniques 5 5 90 Days

54 MSA The First Singapore Math Book 5 5 90 Days

55 Teaching Mathematics in Grades 6-12: Developing Research-Based Instructional Practices by Randall E. Groth

5 5 90 Days

56 R for Everyone: Advanced Analytics and Graphics (Addison-Wesley Data & Analytics Series) 1st Edition

5 5 90 Days

57 The Story of Mathematics by Anne Rooney 5 5 90 Days

58 Basic Calculus for Senior High School by Bacani et. Al. 5 5 90 Days


5 5 90 Days

60

Algebra Models: It models algebraic concepts through an area model as they build rectangles and squares, use substitution to solve linear equation , determine area and perimeter, multiply binomials and much more

5 5 90 Days

61

Getting into Solids: Set of 6 diff bases ( 1 pc each) brass altitude rods and pre-cut elastic strings. Great tool to demonstrate heights and figures and gives a clear understanding about 3-D figures.

6 6 90 Days

62 Folding Gemetric Shapes 22 pcs:The set comes with 11 different geo solids in 6 different colors , 10 cm in height

6 6 90 Days

63

Investigating Science: A Guide to Conducting Independent High School Student Research (2010) by Jennifer Dye, Linus Publications, Incorporated

10 10 90 Days

64 STEM Student Research Handbook (2011) by Darci J. Harland, NSTA Press

10 10 90 Days

65

The High School Student's Guide to Writing a Great Research Paper: 101 Easy Tips and Tricks to Make Your Work Stand Out (2013) by Erika by, Atlantic Publishing Group

10 10 90 Days

66 Research Methods for Science (2011) by Micheal Marder, Cambridge University Press

5 5 90 Days

67 Modern Nuclear Chemistry (2006) by Walter D. Loveland ISBN 9780471115328

5 5 90 Days

68

Chemistry for Engineering Students (2012) with ASIA IAC OWL V2 Instant Access. by Larry Brown and Ian Holme ISBN 8888815000154

5 5 90 Days

69

Chemistry Principles in the Laboratory (11th ed) by Emil Slowinski, Wayne Wolsey, and William Masterton ISBN 9781305264434

5 5 90 Days

70

Forensic Chemistry Laboratory Manual2005 (C&E Publishing) by the Forensic Chemistry Faculty-National Sciences Dept.

4 4 90 Days

71

Introduction to Spectroscopy: A Guide for Students of Organic Chemistry 3rd ed by Donald Pavia, Gary Lampman, and George Kriz

5 5 90 Days

72 Darling Model Kit 4 4 90 Days

68

73

The Blue Book of Grammar and Punctuation: The Mysteries of Grammar and Punctuation Revealed (2004) by Jane Straus ISBN 0966722175, 9780966722178

6 6 90 Days

74 English for Communications, 2nd Edition (2008) by Zosima S. Medrano. Rex Book Store.

6 6 90 Days

75 Reading to Think, Thinking to Write: A Guide to Critical Reading and Writing by Jessie S. Barrot. Rex Book Store.

5 5 90 Days

76 Improving Grammar Skills and More by Rosemarie D. Robles & Joanalyn C. Estioco. Rex Book Store.

5 5 90 Days

77 Enhancing Reading and Writing by Gloria M. Marapia-Cabagui. Rex Book Store.

5 5 90 Days

78 The Literatures of Asia and Africa by Carolina R. Duka. Rex Book Store.

5 5 90 Days

79 World Literature by Linda R. Bascara. Rex Book Store. 5 5 90 Days

80 The Literatures of the Philippines by Lacia, F. et al. Rex Book Store.

5 5 90 Days

81 Treasures of Philippine Regional Literatures by Orlando Viar. Rex Book Store

5 5 90 Days

82 Mga Tagpong Mukhang Ewan at Kung Anu Ano Pa ni Manix Abrera

1 1 90 Days

83 Alab ng Puso sa Dibdib Mo'y Buhay ni Manix Abrera 1 1 90 Days

84 Dekada '70 (Ang Orihinal at Kumpletong Edisyon) ni Lualhati Bautista

3 3 90 Days

85 Haec Est Sibylla Cumana 5 5 90 Days

86 Sanga sa Basang Lupa at Iba Pang Kuwento (2016). Agustin, Jim Pascual

1 1 90 Days

87 Ang Nawawala (2017). Pascual, Chuckberry 1 1 90 Days

88 Ang Banal na Aklat ng mga Kumag (2016). Derrain, Allan 1 1 90 Days

89 DVD Miguelito: Ang Batang Rebelde 1 1 90 Days

90 DVD Mumbaki 1 1 90 Days

91 DVD Ang Hiwaga ng Ibong Adarna 1 1 90 Days

92 DVD Ang Tatay kong Nanay 1 1 90 Days

93 DVD Darna 1 1 90 Days

94 DVD Mga Munting Tinig 1 1 90 Days

95 DVD Ganito Kami Noon, Paano Kayo Ngayon 1 1 90 Days

96 DVD Tipong Pinoy Complete Collection 1 1 90 Days

97 Compendium for the Humanities (Philippine Music) by Ed Corazon Doquino

2 2 90 Days

98 Theory or Fundamentals of Music by Herold 2 2 90 Days

99 Honing your Skills through MAPEH by Charito N. Villafuerte, Rodelia N. Villafuerte and Angelina Mojica

2 2 90 Days

100 Adolescent Psychology Around the World by Jeffrey Jenses Arnett

2 2 90 Days

101 Abnormal Child and Adolescent Psychology with DSM-V Updates by Rita Wicks-Nelson

2 2 90 Days

102 Developmental Psychology: Childhood and Adolescence by David R. Shaffer, Katherine Kipp

2 2 90 Days

103

Values Education in Schools: A Resource Book for Student Inquiry by Mark Freakley, Gilbert Burgh, Lyne Tilt MacSporran

2 2 90 Days

69

104

Ethics and the Community of Inquiry: Education for Deliberate Democracy by Gilbert Burgh, Terri Field, Mark Freakley

2 2 90 Days

105 The Socratic Classroom by Sarah Davey Chesters 2 2 90 Days

106 Values Education and Lifelong Learning by David N. Aspin, Judith D. Chapman

2 2 90 Days

107 The Ontology of Values and Values Education by David N. Aspin

2 2 90 Days

108 Opening the Road to Values Education by Gerhard Zecha 2 2 90 Days

109 The Supreme Philosophy of Man: The Laws of Life by Alfred Armand Montapert

2 2 90 Days

110 The Tripartite Nature of Man: Spirit, Soul, and Body Applied to Illustrate and Explain by John Bickford Heard

4 4 90 Days

111 The Cradinal Virtues by Saint Thomas Aquinas 2 2 90 Days

112 The Turning Point by Fritjof Capra 5 5 90 Days

113 Sex, Ecology and Spirituality by Ken Wilber 10 10 90 Days

114 The Tao of Physics by Fritjof Capra 5 5 90 Days

115 Analytical Chemistry Laboratory Manual 1 1 90 Days

116 Textbook on Material Engineering /science 1 1 90 Days

117 Laboratory Exercises in Microbiology 1 1 90 Days

118 Cell Biology and Genetics, Volume 1 (AISE) 1 1 90 Days

119 Laboratory Manual and Workbook in General Biology 1 1 90 Days

120 Essential Cell Biology 1 1 90 Days

121 Stern's Introductory Plant Biology 1 1 90 Days

122 Histology: A Text and Atlas with Correlated Cell and Molecular Biology + Online Access

1 1 90 Days

123 Lippincott's Illustrated Reviews: Microbiology 1 1 90 Days

124 Burton's Microbiology for the Health Sciences 1 1 90 Days

125 Laboratory Manual in Microbiology and Parasitology for Allied Medical Courses

1 1 90 Days

126 Biology Today and Tomorrow with Physiology 1 1 90 Days

127

Biology Today and Tomorrow with Physiology + Business Ethics: Decision Making for Personal Integrity & Social Responsibility + Earth Science (Customized) (SET)

1 1 90 Days

128 Histology and Cell Biology: An Introduction to Pathology 1 1 90 Days

129 Cambridge IGCSE Biology Workbook 1 1 90 Days

130 Human Biology 1 1 90 Days

131 Cambridge IGCSE Biology Laboratory Practical Book 1 1 90 Days

132 Essential Genetics: A Genomics Perspective 1 1 90 Days

133 Human Genetics: Concepts and Applications 1 1 90 Days

134 Environmental Biotechnology: A Biosystems Approach 1 1 90 Days

135 Marine Pollution and Microbial Remediation 1 1 90 Days

136 Essential Cell Biology 1 1 90 Days


1 1 90 Days

138 Histology and Cell Biology: An Introduction to Pathology 1 1 90 Days

139 Stem Cell Engineering 1 1 90 Days

140 Clean Energy: Hydrogen/Fuel Cells Laboratory Manual 1 1 90 Days

70

141 Lessons in Immunity: From Single-cell Organisms to Mammals

1 1 90 Days

142 Fungi: A Very Short Introduction 1 1 90 Days

143 Stern's Introductory Plant Biology 1 1 90 Days

144 Recent Advances in Plant Biochemistry 1 1 90 Days

145 Plant Variation and Evolution 1 1 90 Days

146 Botanical Miracles: Chemistry of Plants That Changed the World

1 1 90 Days


148 Laboratory Manual in Microbiology 2 2 90 Days

149 Laboratory Manual in Food Microbiology 1 1 90 Days

150 Microbiology and Parasitology: A Laboratory Manual and Textbook for the Health Sciences

1 1 90 Days

151 Laboratory Exercises in Microbiology 1 1 90 Days

152 Burton's Microbiology w/ CD-ROM + Laboratory Manual in Microbiology and Parasitology (Set)

1 1 90 Days

153

Microbiology: An Introduction + Microbiology and Parasitology Laboratory Manual for the Health Sciences (Set)

1 1 90 Days

154 Microbiology and Parasitology Laboratory Manual 1 1 90 Days

155 Foundation in Microbiology + Laboratory Manual in Microbiology (Set)

1 1 90 Days

156 iGenetics: A Mendelian Approach 1 1 90 Days

157 BRS Genetics 1 1 90 Days

158 Biochemistry and Genetics: PreTest Self-Assessment and Review

1 1 90 Days


160 Biotechnology: Changing Life through Science 1 1 90 Days

161 Potato Biology and Biotechnology: Advances and Perspectives

1 1 90 Days

162 DNA Repair, Genetic Instability, Cancer 1 1 90 Days

163 Methods in Enzymology: Volume 408: DNA Repair - Part A 1 1 90 Days

164 DNA Repair, Part B 1 1 90 Days

165 DNA Array Image Analysis: Nuts & Bolts 1 1 90 Days

166 Inside Forensic Science: Forensic DNA analysis 1 1 90 Days

167 Relics of Eden: The Powerful Evidence of Evolution in Human DNA

1 1 90 Days

168 From DNA to GM Wheat: Discovering Genetically Modified Food

1 1 90 Days

169 Probiotics, Prebiotics, and Commensal Bacteria: An Issue of Gastroenterology Clinics

1 1 90 Days

170 Regulation of Bacterial Virulence 1 1 90 Days

171 Exploratopia: More Than 400 Kid-Friendly Experiments and Explorations for Curious Minds

1 1 90 Days

172 How To Do Science Experiments with Children 1 1 90 Days

173 Science Experiments Index for Young People 1 1 90 Days

174 Biology Experiments for Children 1 1 90 Days

175 Heat: Easy-to-do Experiments That Make Science Fun 1 1 90 Days

71

176 Sound: Easy-to-do Experiments That Make Science Fun 1 1 90 Days

177 Science Experiments For Young Learners 1 1 90 Days

178 Measurements: Easy-to-do Experiments That Make Science Fun

1 1 90 Days

179 Heat: Easy-to-do Experiments That Make Science Fun 1 1 90 Days

180 Materials: Easy-to-do Experiments That Make Science Fun 1 1 90 Days

181 10 Experiments Your Teacher Never Told You About (Fusion: Physical Processes and Materials)

1 1 90 Days

182 RNA Interference 'RNAI': Nuts and Bolts of RNAi Technology (Nuts and Bolts Series)

1 1 90 Days

183 Biochemistry of Proteins 1 1 90 Days

184 Laboratory Investigations in Molecular Biology 1 1 90 Days

185 Cell Adhesion: Frontiers in Molecular Biology 1 1 90 Days

186 Essentials of Molecular Biology 1 1 90 Days

187 Environmental Management Quick and Easy 1 1 90 Days

188 Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig

95 95 90 Days

189 Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig (Instructor Complimentary Copy

1 1 90 Days

190 Intro. Stats 4th ed. By De Veaux, Velleman and Bock 95 95 90 Days

191 Intro. Stats 4th ed. By De Veaux, Velleman and Bock-Instructors Copy

1 1 90 Days

192 Sapiens by Yuval Noah Harari 2 2 90 Days

193 Homo Deus by Yuval Noah Harari 5 5 90 Days

194 Recording oral History by Valerie Raleigh Yow 2 2 90 Days

195 Boxer Codex: a modern Spanish Transcription 5 5 90 Days

196 Tissue, Virgin Pulp, 12pcs/pack 10 10 90 Days

197

Screw Cap Culture Tube with Rubber Lined Phenolic Cap Reusable, 20 mL, 16x150 mm. Round bottom culture tubes feature a phenolic cap which fabricated from special formula resistant to effects of temperature and steam in autoclaving. Caps have a glued-in, white rubber liner. Culture Tube Material: Borosilicate Glass Style: Culture Tube, Round Bottom. Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

360 360 90 Days

198 Mortar and Pestle, BIG 10 10 90 Days

199 Powdered Soap, Anti-bacterial 10 10 90 Days

200 Dishwashing Liquid 10 10 90 Days

201 Petri Dish, Borosilicate Glass, 100x10mm Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

300 300 90 Days

202 Manganese sulfate, 200g AR 1 1 90 Days

203 BOD bottle, 300ml capacity 12 12 90 Days

204 Iodine Flask, 500ml capacity 6 6 90 Days

205 Padlock, heavy duty 5 5 90 Days

206 Safety hasp 5 5 90 Days

207 Distilled Water 12 12 90 Days

72

208 Orcinol, 5g AR 1 1 90 Days

209 Copper nitrate, 100g AR 1 1 90 Days

210 Alcohol, Denatured 20 20 90 Days

211 Ethyl alcohol, 95% 2.5L per bottle 7 7 90 Days

212 Glucose, 500g AR 1 1 90 Days

213 Sodium dihydrogen phosphate, 500g AR 1 1 90 Days

214 Zinc chloride, 100g AR 1 1 90 Days

215 Storage Box At least 9.5 L Transparent clear

3 3 90 Days

216 Storage Box At least 20 L Transparent clear

2 2 90 Days

217

First Aid Kit in Wooden Cabinet (Free Installation in the Laboratory Rooms), include basic items: bandage, burn ointment, 70% rubbing alcohol, gauze, hydrogen peroxide, iodine solution, baby oil, paracetamol

3 3 90 Days

218 Stand Fan, Slim Type 1 1 90 Days

219 Bleach, lemon scent 2.5L 10 10 90 Days

220 Wax paper, Jumbo Roll 1 1 90 Days

221 Distilling Flask, 500ml capacity 5 5 90 Days

222 Beaker, 400 ml capacity Class A Borosolicate Glass Reference: ASTM E-960

20 20 90 Days


20 20 90 Days

224 Beaker, 1 L capacity Class A Borosolicate Glass Reference: ASTM E-960

10 10 90 Days

225 Potassium sodium tartrate (Rochelle Salt) , 200g AR 1 1 90 Days

226 O-phenanthroline, 5g AR 1 1 90 Days

227 Potassium ferrocyanide, 100g AR 1 1 90 Days

228 Potasium ferricyanide, 100g AR 1 1 90 Days

229 Potassium cyanide, 100g AR 1 1 90 Days

230 tri-Sodium phosphate 1 1 90 Days

231 Sodium thiocyanate, 100g AR 1 1 90 Days

232 Zinc dust, 500g 1 1 90 Days

233 Zinc pellets, 500g 1 1 90 Days

234 Iron fillings, 500g 1 1 90 Days

235 Ferric nitrate, 100g AR 1 1 90 Days

236 Zinc nitrate, 100g AR 1 1 90 Days

237 Calcium nitrate, 100g AR 1 1 90 Days

238 Ammonium nitrate, 100g AR 1 1 90 Days

239 Potassium thiocyanate, 100g AR 1 1 90 Days

240 Test tube rack, wooden, 12 holes 20 20 90 Days

241 Lime Powder, Technical Grade for Acid Waste Treatment 10 10 90 Days

73

242 Garbage Bin, Thick Plastic for Broken Glassware 2 2 90 Days

243 Bar Magnet, 6 inches long 5 5 90 Days

244 Neodymium magnet set 3 3 90 Days

245 Rubber stoppers, assorted for 250/500ml Erlenmeyer Flasks, test tubes

1 1 90 Days

246 Glass tubing, 1 meter long, for glass bending 10 10 90 Days

247 pH buffer # 4, 1L 1 1 90 Days

248 pH buffer #7, 1L 1 1 90 Days

249 pH buffer #10, 1L 1 1 90 Days

250 EMB Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

1 1 90 Days

251 Plate Count Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

1 1 90 Days

252 Mueller Hinton Broth, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

1 1 90 Days

253 Alligator Clips 20 20 90 Days

254 Insulated Wires 1 1 90 Days

255 Battery 1x9 V,175 mAh, Economical high energy NiMH batteries

10 10 90 Days

256 Sudan IV, 25g 1 1 90 Days

257 Erythromycin, Antibiotic Discs 2 2 90 Days

258 Amoxicillin, Antibiotic Discs 2 2 90 Days

259 Wooden Cotton Applicator, Sterile, 100 packs/box 5 5 90 Days

260 Scrubbing pad, heavy duty, small 10 10 90 Days

261 Cell Spreader 10 10 90 Days

262 Inoculating loop 20 20 90 Days

263

Battery 4xAA, 1.2 V, 1900 mAh. Technology:Ni-MH Low Discharge Rechargeable Battery Charging/Discharging Cycles: Up to 2100 Times. Min Capacity: 1900 mAhCondition

3 3 90 Days

264

Universal Charger Can charge several battery sizes – AA, AAA, C, D or 9 V. Charge time: 2-6 hrs. Auto shutoff: YES. Led Charging indicator: YES. Bad bat. Detection: YES

1 1 90 Days

265 Strirring Rod, PP Coated 10 10 90 Days

266 Hanging Drop Slide, 100 pcs per box 2 2 90 Days

267 Puncher, Heavy-duty 2 2 90 Days

268 Magnetic Retriever 3 3 90 Days

269 Thread for physics 1 1 90 Days

270 Aluminum Trays, 40 pcs/set 40 40 90 Days

271 Tape Dispenser, Big 3 3 90 Days

74

Section VII. Technical Specifications

Notes for Preparing the Technical Specifications

A set of precise and clear specifications is a prerequisite for Bidders to respond realistically

and competitively to the requirements of the Procuring Entity without qualifying their bids.

In the context of Competitive Bidding, the specifications (e.g. production/delivery

schedule, manpower requirements, and after-sales service/parts) must be prepared to

permit the widest possible competition and, at the same time, present a clear statement of

the required standards of workmanship, materials, and performance of the goods and

services to be procured.. Only if this is done will the objectives of transparency, equity,

efficiency, fairness and economy in procurement be realized, responsiveness of bids be

ensured, and the subsequent task of bid evaluation and post-qualification facilitated. The

specifications should require that all items, materials and accessories to be included or

incorporated in the goods be new, unused, and of the most recent or current models, and

that they include or incorporate all recent improvements in design and materials unless

otherwise provided in the Contract.

Samples of specifications from previous similar procurements are useful in this respect.

The use of metric units is encouraged. Depending on the complexity of the goods and the

repetitiveness of the type of procurement, it may be advantageous to standardize the

General Technical Specifications and incorporate them in a separate subsection. The

General Technical Specifications should cover all classes of workmanship, materials, and

equipment commonly involved in manufacturing similar goods. Deletions or addenda

should then adapt the General Technical Specifications to the particular procurement.

Care must be taken in drafting specifications to ensure that they are not restrictive. In the

specification of standards for equipment, materials, and workmanship, recognized

Philippine and international standards should be used as much as possible. Where other

particular standards are used, whether national standards or other standards, the

specifications should state that equipment, materials, and workmanship that meet other

authoritative standards, and which ensure at least a substantially equal quality than the

standards mentioned, will also be acceptable. The following clause may be inserted in the

Special Conditions of Contract or the Technical Specifications.

Sample Clause: Equivalency of Standards and Codes

Wherever reference is made in the Technical Specifications to specific standards and codes

to be met by the goods and materials to be furnished or tested, the provisions of the latest

edition or revision of the relevant standards and codes shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national or relate to a

particular country or region, other authoritative standards that ensure substantial

equivalence to the standards and codes specified will be acceptable.

Reference to brand name and catalogue number should be avoided as far as possible;

where unavoidable they should always be followed by the words “or at least equivalent.”

75

References to brand names cannot be used when the Funding Source is the GOP.

Where appropriate, drawings, including site plans as required, may be furnished by the

Procuring Entity with the Bidding Documents. Similarly, the Supplier may be requested to

provide drawings or samples either with its Bid or for prior review by the Procuring Entity

during contract execution.

Bidders are also required, as part of the technical specifications, to complete their

statement of compliance demonstrating how the items comply with the specification.

76

Technical Specifications

Item Number

Item Description Statement of Compliance

Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1(a)(ii) and/or GCC Clause 2.1(a)(ii).

1 Holt McDougal Physics

2 Physics Experiments in Nuclear Science by Sidney Katz and Jeff Bryan

3 An introduction to atmospheric physics by David Andrews

4 How things work: the physics of everyday life by Louis Bloomfield

5 McGrawhill Encyclopedia of Physics

6 Introductory Classical mechanics with Matlab Applications by Javier Hasbun

7 Essential University Physics by Richard Wolfson

8 Physics International Edition by James Walker

9 Modern Physics by Scientists and Engineers by Stephen Thornton

10 Physics: Algebra and Trigonometry by Eugene Hecht

11 Conceptual Physics Laboratory Manual by Paul Robinson and Paul Hewitt

12 Physics Tabletop Scientist: Electricity and Magnetism by Steve Parker

13 Physics for Scientists and Engineers: A strategic Approach by Randall Knight

14 Physics for Scientists and Engineers by Tipler and Mosca

15 College Physics Reasoning and Relationships by Nicholas Giordano

16 Algebra: Tools for a Changing World by Bellman et al./ 2001/ Pearson/9780130501417

77

17 College Algebra: Modeling Our World: Preliminary Edition by COMAP/ 2002/Macmillan/978071644573

18 Intermediate Algebra by Mercer & Hall/ 2007/ McGraw- Hill/9780073229683

19 Trigonometry by Young/2007/John Wiley

20 Algebra and Trigonometry with Modeling and Visualization by Rocksworld/2006/ Pearson

21 Introductory Algebra by Lial/2006/ Pearson

22 Advanced Algebra An Algebra 2 Course Teacher's Edition (Tool) by Bellman/2001/Pearson

23 Algebra and Trigonometry by Blitzer/2004/Pearson


25 Prentice Hall Pre-Algebra: Tools for a Changing World (Adaptation) by Davidson/2005/ Pearson

26 Prentice Hall Algebra: Tools for a Changing World (Adaptation) by Bellman/2005/Pearson

27 Prentice Hall Advanced Algebra: Tools for a Changing World (Adaptation) by Bellman et al./2005/Pearson

28 Real-World Mathematics: Intermediate Algebra by Covar et al/2010/C&E Publishing

29 Holt McDougal Larson Algebra 1 by Larson/2012/ Houghton Mifflin

30 Holt McDougal Larson Algebra 2 by Larson/ 2012/ Houghton Mifflin

31 Holt McDougal Larson Geometry by Larson /2012/Houghton Mifflin

32 Maths Gym For Secondary 1 by Ee/ 2009/ Singapore Asia Publishers

33 Maths Gym For Secondary 3/4 by Ee/2010/ Singapore Asia Publishers

34 Nelson Math Methods 12 Sb by Swift/o' Gorman et al/2015/Cengage Learning

35 A First Course in Mathematical Logic and Set Theory by O' Leary/2015/John Wiley and Sons/9780470905883

36 Algebra, Logic and Combinatorics by Bullet et al.//2016/World Scientific Publishing/9781786340306

37 Big Book of Math by Dinah Zike ISBN 9781882796199

38 The Essentials of High School Math by Joseph R. Davis, 2012, Willow Tree Publishing

39 The Cartoon Guide to Calculus by Larry Gonick 1st Edition

40


78

41 Calculus Workbook for Dummies by Mark Ryan ISBN-12: 978-0764587825

42 Tutor in a Book's Geometry Paperback by Jo Greig, James R. Shiletto Ph.D ISBN-13:978-0978639051

43 Naked Statistics-Stripping the Dread from Data by Charles Wheelan ISBN-10:039334777x

44

Secrets of Mental Math: The Mathematigician's Guide to Lightning Calculation and Amazing Math Tricks by Arthur Benjamin and Michaek Shermer

45 The Magic of Math: Solving for x and Figuring Out Why by Arthur Benjamin

46


47

Elementary Linear Algebra with Applications 9th Edition by Bernard Kolman ISBN-13: 978-0132296540, Hard cover

48 Calculus by Ron Larson and Bruce H. Edwards ISBN-13:978-1285057095

49 Student Solutions Manual for Larson/Edwards' Calculus of a Single Variable, 10th Paperback

50 Mathematics in Nature: Modelling Patterns in the Natural World by John A. Adam

51 Mathematical Nature Walk Hardcover by John A. Adam

52 MSA Math Competition Book 1 by MSA Academic Advancement Institute

53 MSA Mental Math on Problem Solving Techniques

54 MSA The First Singapore Math Book

55 Teaching Mathematics in Grades 6-12: Developing Research-Based Instructional Practices by Randall E. Groth

56 R for Everyone: Advanced Analytics and Graphics (Addison-Wesley Data & Analytics Series) 1st Edition

57 The Story of Mathematics by Anne Rooney

58 Basic Calculus for Senior High School by Bacani et. Al.


60


61

Getting into Solids: Set of 6 diff bases ( 1 pc each) brass altitude rods and pre-cut elastic strings. Great tool to demonstrate heights and figures and gives a clear understanding about 3-D figures.

79

62 Folding Gemetric Shapes 22 pcs:The set comes with 11 different geo solids in 6 different colors , 10 cm in height

63


64 STEM Student Research Handbook (2011) by Darci J. Harland, NSTA Press

65


66 Research Methods for Science (2011) by Micheal Marder, Cambridge University Press

67 Modern Nuclear Chemistry (2006) by Walter D. Loveland ISBN 9780471115328

68


69


70


71


72 Darling Model Kit

73

The Blue Book of Grammar and Punctuation: The Mysteries of Grammar and Punctuation Revealed (2004) by Jane Straus ISBN 0966722175, 9780966722178

74 English for Communications, 2nd Edition (2008) by Zosima S. Medrano. Rex Book Store.

75 Reading to Think, Thinking to Write: A Guide to Critical Reading and Writing by Jessie S. Barrot. Rex Book Store.

76 Improving Grammar Skills and More by Rosemarie D. Robles & Joanalyn C. Estioco. Rex Book Store.

77 Enhancing Reading and Writing by Gloria M. Marapia-Cabagui. Rex Book Store.

78 The Literatures of Asia and Africa by Carolina R. Duka. Rex Book Store.

79 World Literature by Linda R. Bascara. Rex Book Store.

80 The Literatures of the Philippines by Lacia, F. et al. Rex Book Store.

80

81 Treasures of Philippine Regional Literatures by Orlando Viar. Rex Book Store

82 Mga Tagpong Mukhang Ewan at Kung Anu Ano Pa ni Manix Abrera

83 Alab ng Puso sa Dibdib Mo'y Buhay ni Manix Abrera

84 Dekada '70 (Ang Orihinal at Kumpletong Edisyon) ni Lualhati Bautista

85 Haec Est Sibylla Cumana

86 Sanga sa Basang Lupa at Iba Pang Kuwento (2016). Agustin, Jim Pascual

87 Ang Nawawala (2017). Pascual, Chuckberry

88 Ang Banal na Aklat ng mga Kumag (2016). Derrain, Allan

89 DVD Miguelito: Ang Batang Rebelde

90 DVD Mumbaki

91 DVD Ang Hiwaga ng Ibong Adarna

92 DVD Ang Tatay kong Nanay

93 DVD Darna

94 DVD Mga Munting Tinig

95 DVD Ganito Kami Noon, Paano Kayo Ngayon

96 DVD Tipong Pinoy Complete Collection

97 Compendium for the Humanities (Philippine Music) by Ed Corazon Doquino

98 Theory or Fundamentals of Music by Herold

99 Honing your Skills through MAPEH by Charito N. Villafuerte, Rodelia N. Villafuerte and Angelina Mojica

100 Adolescent Psychology Around the World by Jeffrey Jenses Arnett

101 Abnormal Child and Adolescent Psychology with DSM-V Updates by Rita Wicks-Nelson

102 Developmental Psychology: Childhood and Adolescence by David R. Shaffer, Katherine Kipp

103


104 Ethics and the Community of Inquiry: Education for Deliberate Democracy by Gilbert Burgh, Terri Field, Mark Freakley

105 The Socratic Classroom by Sarah Davey Chesters

106 Values Education and Lifelong Learning by David N. Aspin, Judith D. Chapman

107 The Ontology of Values and Values Education by David N. Aspin

108 Opening the Road to Values Education by Gerhard Zecha

81

109 The Supreme Philosophy of Man: The Laws of Life by Alfred Armand Montapert

110 The Tripartite Nature of Man: Spirit, Soul, and Body Applied to Illustrate and Explain by John Bickford Heard

111 The Cradinal Virtues by Saint Thomas Aquinas

112 The Turning Point by Fritjof Capra

113 Sex, Ecology and Spirituality by Ken Wilber

114 The Tao of Physics by Fritjof Capra

115 Analytical Chemistry Laboratory Manual

116 Textbook on Material Engineering /science

117 Laboratory Exercises in Microbiology

118 Cell Biology and Genetics, Volume 1 (AISE)

119 Laboratory Manual and Workbook in General Biology

120 Essential Cell Biology

121 Stern's Introductory Plant Biology


123 Lippincott's Illustrated Reviews: Microbiology

124 Burton's Microbiology for the Health Sciences

125 Laboratory Manual in Microbiology and Parasitology for Allied Medical Courses

126 Biology Today and Tomorrow with Physiology

127


128 Histology and Cell Biology: An Introduction to Pathology

129 Cambridge IGCSE Biology Workbook

130 Human Biology

131 Cambridge IGCSE Biology Laboratory Practical Book

132 Essential Genetics: A Genomics Perspective

133 Human Genetics: Concepts and Applications

134 Environmental Biotechnology: A Biosystems Approach

135 Marine Pollution and Microbial Remediation



138 Histology and Cell Biology: An Introduction to Pathology

82

139 Stem Cell Engineering

140 Clean Energy: Hydrogen/Fuel Cells Laboratory Manual

141 Lessons in Immunity: From Single-cell Organisms to Mammals

142 Fungi: A Very Short Introduction


144 Recent Advances in Plant Biochemistry

145 Plant Variation and Evolution

146 Botanical Miracles: Chemistry of Plants That Changed the World


148 Laboratory Manual in Microbiology

149 Laboratory Manual in Food Microbiology

150 Microbiology and Parasitology: A Laboratory Manual and Textbook for the Health Sciences


152 Burton's Microbiology w/ CD-ROM + Laboratory Manual in Microbiology and Parasitology (Set)

153


154 Microbiology and Parasitology Laboratory Manual

155 Foundation in Microbiology + Laboratory Manual in Microbiology (Set)

156 iGenetics: A Mendelian Approach

157 BRS Genetics

158 Biochemistry and Genetics: PreTest Self-Assessment and Review


160 Biotechnology: Changing Life through Science

161 Potato Biology and Biotechnology: Advances and Perspectives

162 DNA Repair, Genetic Instability, Cancer

163 Methods in Enzymology: Volume 408: DNA Repair - Part A

164 DNA Repair, Part B

165 DNA Array Image Analysis: Nuts & Bolts

166 Inside Forensic Science: Forensic DNA analysis

167 Relics of Eden: The Powerful Evidence of Evolution in Human DNA

168 From DNA to GM Wheat: Discovering Genetically Modified Food

169 Probiotics, Prebiotics, and Commensal Bacteria: An Issue of Gastroenterology Clinics

83

170 Regulation of Bacterial Virulence

171 Exploratopia: More Than 400 Kid-Friendly Experiments and Explorations for Curious Minds

172 How To Do Science Experiments with Children

173 Science Experiments Index for Young People

174 Biology Experiments for Children

175 Heat: Easy-to-do Experiments That Make Science Fun

176 Sound: Easy-to-do Experiments That Make Science Fun

177 Science Experiments For Young Learners

178 Measurements: Easy-to-do Experiments That Make Science Fun

179 Heat: Easy-to-do Experiments That Make Science Fun

180 Materials: Easy-to-do Experiments That Make Science Fun

181 10 Experiments Your Teacher Never Told You About (Fusion: Physical Processes and Materials)

182 RNA Interference 'RNAI': Nuts and Bolts of RNAi Technology (Nuts and Bolts Series)

183 Biochemistry of Proteins

184 Laboratory Investigations in Molecular Biology

185 Cell Adhesion: Frontiers in Molecular Biology

186 Essentials of Molecular Biology

187 Environmental Management Quick and Easy

188 Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig

189 Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig (Instructor Complimentary Copy

190 Intro. Stats 4th ed. By De Veaux, Velleman and Bock

191 Intro. Stats 4th ed. By De Veaux, Velleman and Bock-Instructors Copy

192 Sapiens by Yuval Noah Harari

193 Homo Deus by Yuval Noah Harari

194 Recording oral History by Valerie Raleigh Yow

195 Boxer Codex: a modern Spanish Transcription

196 Tissue, Virgin Pulp, 12pcs/pack

84

197

Screw Cap Culture Tube with Rubber Lined Phenolic Cap Reusable, 20 mL, 16x150 mm. Round bottom culture tubes feature a phenolic cap which fabricated from special formula resistant to effects of temperature and steam in autoclaving. Caps have a glued-in, white rubber liner. Culture Tube Material: Borosilicate Glass Style: Culture Tube, Round Bottom. Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

198 Mortar and Pestle, BIG

199 Powdered Soap, Anti-bacterial

200 Dishwashing Liquid

201 Petri Dish, Borosilicate Glass, 100x10mm Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

202 Manganese sulfate, 200g AR

203 BOD bottle, 300ml capacity

204 Iodine Flask, 500ml capacity

205 Padlock, heavy duty

206 Safety hasp

207 Distilled Water

208 Orcinol, 5g AR

209 Copper nitrate, 100g AR

210 Alcohol, Denatured

211 Ethyl alcohol, 95% 2.5L per bottle

212 Glucose, 500g AR

213 Sodium dihydrogen phosphate, 500g AR

214 Zinc chloride, 100g AR

215 Storage Box At least 9.5 L Transparent clear

216 Storage Box At least 20 L Transparent clear

217


218 Stand Fan, Slim Type

219 Bleach, lemon scent 2.5L

220 Wax paper, Jumbo Roll

221 Distilling Flask, 500ml capacity



85

224 Beaker, 1 L capacity Class A Borosolicate Glass Reference: ASTM E-960

225 Potassium sodium tartrate (Rochelle Salt) , 200g AR

226 O-phenanthroline, 5g AR

227 Potassium ferrocyanide, 100g AR

228 Potasium ferricyanide, 100g AR

229 Potassium cyanide, 100g AR

230 tri-Sodium phosphate

231 Sodium thiocyanate, 100g AR

232 Zinc dust, 500g

233 Zinc pellets, 500g

234 Iron fillings, 500g

235 Ferric nitrate, 100g AR

236 Zinc nitrate, 100g AR

237 Calcium nitrate, 100g AR

238 Ammonium nitrate, 100g AR

239 Potassium thiocyanate, 100g AR

240 Test tube rack, wooden, 12 holes

241 Lime Powder, Technical Grade for Acid Waste Treatment

242 Garbage Bin, Thick Plastic for Broken Glassware

243 Bar Magnet, 6 inches long

244 Neodymium magnet set

245 Rubber stoppers, assorted for 250/500ml Erlenmeyer Flasks, test tubes

246 Glass tubing, 1 meter long, for glass bending

247 pH buffer # 4, 1L

248 pH buffer #7, 1L


250 EMB Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

251 Plate Count Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

252 Mueller Hinton Broth, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

253 Alligator Clips

254 Insulated Wires

255 Battery 1x9 V,175 mAh, Economical high energy NiMH batteries

256 Sudan IV, 25g

257 Erythromycin, Antibiotic Discs

258 Amoxicillin, Antibiotic Discs

259 Wooden Cotton Applicator, Sterile, 100

86

packs/box

260 Scrubbing pad, heavy duty, small

261 Cell Spreader

262 Inoculating loop

263


264


265 Strirring Rod, PP Coated

266 Hanging Drop Slide, 100 pcs per box

267 Puncher, Heavy-duty

268 Magnetic Retriever

269 Thread for physics

270 Aluminum Trays, 40 pcs/set

271 Tape Dispenser, Big

87

Section VIII. Bidding Forms

Notes on the Bidding Forms

The Bidder shall complete and submit with its Bid the Bid Form and Price Schedules

in accordance with ITB Clause 15 with the requirements of the Bidding Documents

and the format set out in this Section.

When requested in the BDS, the Bidder should provide the Bid Security, either in the

form included hereafter or in another form acceptable to the Entity, pursuant to ITB

Clause 18.1.

The Contract Agreement Form, when it is finalized at the time of contract award,

should incorporate any corrections or modifications to the accepted Bid resulting from

price corrections. The Price Schedule and Schedule of Requirements deemed to form

part of the contract should be modified accordingly.

The Performance Security Form and Bank Guarantee Form for Advance Payment

should not be completed by the Bidders at the time of their Bid preparation. Only the

successful Bidder will be required to provide performance security and bank guarantee

for advance payment in accordance with one of the forms indicated herein or in another

form acceptable to the Procuring Entity and pursuant to GCC Clause 13 and its

corresponding SCC provision.

The sworn affidavit must be completed by all Bidders in accordance with ITB Clause

4.2. Failure to do so and submit it with the bid shall result in the rejection of the bid

and the Bidder’s disqualification.

88

TABLE OF CONTENTS

BID FORM ........................................................................................................ 77

CONTRACT AGREEMENT FORM .................................................................... 115

OMNIBUS SWORN STATEMENT ...................................................................... 117

BANK GUARANTEE FORM FOR ADVANCE PAYMENT ....................................... 86

BID SECURING DECLARATION FORM ……………………………………………...87

89

Bid Form

Date:

Invitation to Bid2 No:

To: [name and address of Procuring Entity]

Gentlemen and/or Ladies:

Having examined the Bidding Documents including Bid Bulletin Numbers [insert

numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to

[supply/deliver/perform] [description of the Goods] in conformity with the said Bidding

Documents for the sum of [total Bid amount in words and figures] or such other sums as may

be ascertained in accordance with the Schedule of Prices attached herewith and made part of

this Bid.

We undertake, if our Bid is accepted, to deliver the goods in accordance with the

delivery schedule specified in the Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form,

amounts, and within the times specified in the Bidding Documents.

We agree to abide by this Bid for the Bid Validity Period specified in BDS provision

for ITB Clause 18.2 and it shall remain binding upon us and may be accepted at any time

before the expiration of that period.

Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid,

and to contract execution if we are awarded the contract, are listed below:3

Name and address

of agent

Amount and

Currency

Purpose of

Commission or gratuity

(if none, state “None”)

Until a formal Contract is prepared and executed, this Bid, together with your written

acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the Lowest Calculated Bid or any Bid

you may receive.

2 If ADB, JICA and WB funded projects, use IFB.

3 Applicable only if the Funding Source is the ADB, JICA or WB.

90

We certify/confirm that we comply with the eligibility requirements as per ITB Clause

5 of the Bidding Documents.

We likewise certify/confirm that the undersigned, [for sole proprietorships, insert: as

the owner and sole proprietor or authorized representative of Name of Bidder, has the full

power and authority to participate, submit the bid, and to sign and execute the ensuing

contract, on the latter’s behalf for the Name of Project of the Name of the Procuring Entity]

[for partnerships, corporations, cooperatives, or joint ventures, insert: is granted full power

and authority by the Name of Bidder, to participate, submit the bid, and to sign and execute

the ensuing contract on the latter’s behalf for Name of Project of the Name of the Procuring

Entity].

We acknowledge that failure to sign each and every page of this Bid Form, including

the attached Schedule of Prices, shall be a ground for the rejection of our bid.

Dated this ________________ day of ________________ 20______.

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

91

For Goods Offered From Within the Philippines

Name of Bidder . Invitation to Bid4 Number . Page of .

1 2 3 4 5 6 7 8 9 10 Item Description Country

of origin

Quantity Unit price EXW

per item

Transportation

and Insurance

and all other

costs incidental

to delivery, per

item

Sales and

other taxes

payable if

Contract is

awarded, per

item

Cost of

Incidental

Services, if

applicable, per

item

Total Price,

per unit

(col 5+6+7+8)

Total Price

delivered Final

Destination

(col 9) x (col 4)

1 Holt McDougal Physics

2

Physics Experiments in Nuclear Science by Sidney Katz and Jeff Bryan

3

An introduction to atmospheric physics by David Andrews

4

How things work: the physics of everyday life by Louis Bloomfield

5 McGrawhill Encyclopedia of Physics

6

Introductory Classical mechanics with Matlab Applications by Javier Hasbun

7

Essential University Physics by Richard Wolfson

8

Physics International Edition by James Walker

9

Modern Physics by Scientists and Engineers by

4 If ADB, JICA and WB funded projects, use IFB.

92

Stephen Thornton

10

Physics: Algebra and Trigonometry by Eugene Hecht

11

Conceptual Physics Laboratory Manual by Paul Robinson and Paul Hewitt

12

Physics Tabletop Scientist: Electricity and Magnetism by Steve Parker

13

Physics for Scientists and Engineers: A strategic Approach by Randall Knight

14

Physics for Scientists and Engineers by Tipler and Mosca

15

College Physics Reasoning and Relationships by Nicholas Giordano

16

Algebra: Tools for a Changing World by Bellman et al./ 2001/ Pearson/9780130501417

17

College Algebra: Modeling Our World: Preliminary Edition by COMAP/ 2002/Macmillan/978071644573

18

Intermediate Algebra by Mercer & Hall/ 2007/ McGraw- Hill/9780073229683

19 Trigonometr

93

y by Young/2007/John Wiley

20

Algebra and Trigonometry with Modeling and Visualization by Rocksworld/2006/ Pearson

21

Introductory Algebra by Lial/2006/ Pearson

22

Advanced Algebra An Algebra 2 Course Teacher's Edition (Tool) by Bellman/2001/Pearson

23

Algebra and Trigonometry by Blitzer/2004/Pearson

24

Real-World Mathematics: Elementary Algebra by Bandong and San Jose

25

Prentice Hall Pre-Algebra: Tools for a Changing World (Adaptation) by Davidson/2005/ Pearson

26

Prentice Hall Algebra: Tools for a Changing World (Adaptation) by Bellman/2005/Pearson

27

Prentice Hall Advanced Algebra: Tools for a Changing World (Adaptation) by Bellman et al./2005/Pearson

28

Real-World Mathematics: Intermediate

94

Algebra by Covar et al/2010/C&E Publishing

29

Holt McDougal Larson Algebra 1 by Larson/2012/ Houghton Mifflin

30

Holt McDougal Larson Algebra 2 by Larson/ 2012/ Houghton Mifflin

31

Holt McDougal Larson Geometry by Larson /2012/Houghton Mifflin

32

Maths Gym For Secondary 1 by Ee/ 2009/ Singapore Asia Publishers

33

Maths Gym For Secondary 3/4 by Ee/2010/ Singapore Asia Publishers

34

Nelson Math Methods 12 Sb by Swift/o' Gorman et al/2015/Cengage Learning

35

A First Course in Mathematical Logic and Set Theory by O' Leary/2015/John Wiley and Sons/9780470905883

36

Algebra, Logic and Combinatorics by Bullet et al.//2016/World Scientific Publishing/97817863403

95

06

37

Big Book of Math by Dinah Zike ISBN 9781882796199

38

The Essentials of High School Math by Joseph R. Davis, 2012, Willow Tree Publishing

39

The Cartoon Guide to Calculus by Larry Gonick 1st Edition

40


41

Calculus Workbook for Dummies by Mark Ryan ISBN-12: 978-0764587825

42

Tutor in a Book's Geometry Paperback by Jo Greig, James R. Shiletto Ph.D ISBN-13:978-0978639051

43

Naked Statistics-Stripping the Dread from Data by Charles Wheelan ISBN-10:039334777x

44

Secrets of Mental Math: The Mathematigician's Guide to Lightning Calculation and Amazing Math Tricks by Arthur Benjamin and Michaek

96

Shermer

45

The Magic of Math: Solving for x and Figuring Out Why by Arthur Benjamin

46


47

Elementary Linear Algebra with Applications 9th Edition by Bernard Kolman ISBN-13: 978-0132296540, Hard cover

48

Calculus by Ron Larson and Bruce H. Edwards ISBN-13:978-1285057095

49

Student Solutions Manual for Larson/Edwards' Calculus of a Single Variable, 10th Paperback

50

Mathematics in Nature: Modelling Patterns in the Natural World by John A. Adam

51

Mathematical Nature Walk Hardcover by John A. Adam

52

MSA Math Competition Book 1 by MSA Academic Advancement Institute

53 MSA Mental

97

Math on Problem Solving Techniques

54

MSA The First Singapore Math Book

55

Teaching Mathematics in Grades 6-12: Developing Research-Based Instructional Practices by Randall E. Groth

56

R for Everyone: Advanced Analytics and Graphics (Addison-Wesley Data & Analytics Series) 1st Edition

57

The Story of Mathematics by Anne Rooney

58

Basic Calculus for Senior High School by Bacani et. Al.

59

Real-World Mathematics: Elementary Algebra by Bandong and San Jose

60


61

Getting into Solids: Set of 6 diff bases ( 1 pc each)

98

brass altitude rods and pre-cut elastic strings. Great tool to demonstrate heights and figures and gives a clear understanding about 3-D figures.

62

Folding Gemetric Shapes 22 pcs:The set comes with 11 different geo solids in 6 different colors , 10 cm in height

63


64

STEM Student Research Handbook (2011) by Darci J. Harland, NSTA Press

65


66

Research Methods for Science (2011) by Micheal Marder, Cambridge University Press

99

67

Modern Nuclear Chemistry (2006) by Walter D. Loveland ISBN 9780471115328

68


69


70


71


72 Darling Model Kit

73

The Blue Book of Grammar and Punctuation:

100

The Mysteries of Grammar and Punctuation Revealed (2004) by Jane Straus ISBN 0966722175, 9780966722178

74

English for Communications, 2nd Edition (2008) by Zosima S. Medrano. Rex Book Store.

75

Reading to Think, Thinking to Write: A Guide to Critical Reading and Writing by Jessie S. Barrot. Rex Book Store.

76

Improving Grammar Skills and More by Rosemarie D. Robles & Joanalyn C. Estioco. Rex Book Store.

77

Enhancing Reading and Writing by Gloria M. Marapia-Cabagui. Rex Book Store.

78

The Literatures of Asia and Africa by Carolina R. Duka. Rex Book Store.

79

World Literature by Linda R. Bascara. Rex Book Store.

80

The Literatures of the Philippines by Lacia, F. et al. Rex Book Store.

81 Treasures of Philippine

101

Regional Literatures by Orlando Viar. Rex Book Store

82

Mga Tagpong Mukhang Ewan at Kung Anu Ano Pa ni Manix Abrera

83

Alab ng Puso sa Dibdib Mo'y Buhay ni Manix Abrera

84

Dekada '70 (Ang Orihinal at Kumpletong Edisyon) ni Lualhati Bautista

85 Haec Est Sibylla Cumana

86

Sanga sa Basang Lupa at Iba Pang Kuwento (2016). Agustin, Jim Pascual

87

Ang Nawawala (2017). Pascual, Chuckberry

88

Ang Banal na Aklat ng mga Kumag (2016). Derrain, Allan

89

DVD Miguelito: Ang Batang Rebelde

90 DVD Mumbaki

91

DVD Ang Hiwaga ng Ibong Adarna

92 DVD Ang Tatay kong Nanay

93 DVD Darna

94 DVD Mga Munting Tinig

95

DVD Ganito Kami Noon, Paano Kayo Ngayon

96 DVD Tipong Pinoy

102

Complete Collection

97

Compendium for the Humanities (Philippine Music) by Ed Corazon Doquino

98

Theory or Fundamentals of Music by Herold

99

Honing your Skills through MAPEH by Charito N. Villafuerte, Rodelia N. Villafuerte and Angelina Mojica

100

Adolescent Psychology Around the World by Jeffrey Jenses Arnett

101

Abnormal Child and Adolescent Psychology with DSM-V Updates by Rita Wicks-Nelson

102

Developmental Psychology: Childhood and Adolescence by David R. Shaffer, Katherine Kipp

103


104

Ethics and the Community of Inquiry: Education for Deliberate Democracy by Gilbert

103

Burgh, Terri Field, Mark Freakley

105

The Socratic Classroom by Sarah Davey Chesters

106

Values Education and Lifelong Learning by David N. Aspin, Judith D. Chapman

107

The Ontology of Values and Values Education by David N. Aspin

108

Opening the Road to Values Education by Gerhard Zecha

109

The Supreme Philosophy of Man: The Laws of Life by Alfred Armand Montapert

110

The Tripartite Nature of Man: Spirit, Soul, and Body Applied to Illustrate and Explain by John Bickford Heard

111

The Cradinal Virtues by Saint Thomas Aquinas

112 The Turning Point by Fritjof Capra

113

Sex, Ecology and Spirituality by Ken Wilber

114 The Tao of Physics by Fritjof Capra

115

Analytical Chemistry Laboratory Manual

116 Textbook on Material Engineering

104

/science


118

Cell Biology and Genetics, Volume 1 (AISE)

119

Laboratory Manual and Workbook in General Biology



122

Histology: A Text and Atlas with Correlated Cell and Molecular Biology + Online Access

123

Lippincott's Illustrated Reviews: Microbiology

124

Burton's Microbiology for the Health Sciences

125

Laboratory Manual in Microbiology and Parasitology for Allied Medical Courses

126

Biology Today and Tomorrow with Physiology

127


128 Histology and Cell Biology: An

105

Introduction to Pathology

129

Cambridge IGCSE Biology Workbook

130 Human Biology

131

Cambridge IGCSE Biology Laboratory Practical Book

132

Essential Genetics: A Genomics Perspective

133

Human Genetics: Concepts and Applications

134

Environmental Biotechnology: A Biosystems Approach

135

Marine Pollution and Microbial Remediation


137

Histology: A Text and Atlas with Correlated Cell and Molecular Biology + Online Access

138

Histology and Cell Biology: An Introduction to Pathology

139 Stem Cell Engineering

140

Clean Energy: Hydrogen/Fuel Cells Laboratory Manual

141

Lessons in Immunity: From Single-cell Organisms to Mammals

142 Fungi: A Very Short Introduction


106

144

Recent Advances in Plant Biochemistry

145

Plant Variation and Evolution

146

Botanical Miracles: Chemistry of Plants That Changed the World

147


148 Laboratory Manual in Microbiology

149

Laboratory Manual in Food Microbiology

150

Microbiology and Parasitology: A Laboratory Manual and Textbook for the Health Sciences


152

Burton's Microbiology w/ CD-ROM + Laboratory Manual in Microbiology and Parasitology (Set)

153


154

Microbiology and Parasitology Laboratory Manual

155

Foundation in Microbiology + Laboratory Manual in Microbiology (Set)

156 iGenetics: A

107

Mendelian Approach

157 BRS Genetics

158

Biochemistry and Genetics: PreTest Self-Assessment and Review

159


160

Biotechnology: Changing Life through Science

161

Potato Biology and Biotechnology: Advances and Perspectives

162

DNA Repair, Genetic Instability, Cancer

163

Methods in Enzymology: Volume 408: DNA Repair - Part A

164 DNA Repair, Part B

165

DNA Array Image Analysis: Nuts & Bolts

166

Inside Forensic Science: Forensic DNA analysis

167

Relics of Eden: The Powerful Evidence of Evolution in Human DNA

168

From DNA to GM Wheat: Discovering Genetically Modified Food

169

Probiotics, Prebiotics, and Commensal Bacteria: An Issue of Gastroenterology Clinics

170 Regulation of Bacterial Virulence

171 Exploratopia: More Than 400 Kid-

108

Friendly Experiments and Explorations for Curious Minds

172

How To Do Science Experiments with Children

173

Science Experiments Index for Young People

174 Biology Experiments for Children

175

Heat: Easy-to-do Experiments That Make Science Fun

176

Sound: Easy-to-do Experiments That Make Science Fun

177

Science Experiments For Young Learners

178

Measurements: Easy-to-do Experiments That Make Science Fun

179

Heat: Easy-to-do Experiments That Make Science Fun

180

Materials: Easy-to-do Experiments That Make Science Fun

181

10 Experiments Your Teacher Never Told You About (Fusion: Physical Processes and Materials)

182

RNA Interference 'RNAI': Nuts and Bolts of RNAi Technology (Nuts and Bolts Series)

183 Biochemistry of Proteins

109

184

Laboratory Investigations in Molecular Biology

185

Cell Adhesion: Frontiers in Molecular Biology

186 Essentials of Molecular Biology

187

Environmental Management Quick and Easy

188

Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig

189

Introduction Practice of Statistics 8th ed. By Moore, D.S., McCabe & Craig (Instructor Complimentary Copy

190

Intro. Stats 4th ed. By De Veaux, Velleman and Bock

191

Intro. Stats 4th ed. By De Veaux, Velleman and Bock-Instructors Copy

192 Sapiens by Yuval Noah Harari

193 Homo Deus by Yuval Noah Harari

194

Recording oral History by Valerie Raleigh Yow

195

Boxer Codex: a modern Spanish Transcription

196 Tissue, Virgin Pulp, 12pcs/pack

197

Screw Cap Culture Tube with Rubber Lined Phenolic Cap Reusable, 20

110

mL, 16x150 mm. Round bottom culture tubes feature a phenolic cap which fabricated from special formula resistant to effects of temperature and steam in autoclaving. Caps have a glued-in, white rubber liner. Culture Tube Material: Borosilicate Glass Style: Culture Tube, Round Bottom. Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

198 Mortar and Pestle, BIG

199 Powdered Soap, Anti-bacterial

200 Dishwashing Liquid

201

Petri Dish, Borosilicate Glass, 100x10mm Conforming to ISO 3585, DIN 12217, ASTM E-438, USP, PH.EUR.

202 Manganese sulfate, 200g AR

203 BOD bottle, 300ml capacity

204 Iodine Flask, 500ml capacity

205 Padlock, heavy duty

206 Safety hasp

207 Distilled Water

208 Orcinol, 5g AR

209 Copper nitrate, 100g

111

AR

210 Alcohol, Denatured

211

Ethyl alcohol, 95% 2.5L per bottle

212 Glucose, 500g AR

213

Sodium dihydrogen phosphate, 500g AR

214 Zinc chloride, 100g AR

215

Storage Box At least 9.5 L Transparent clear

216

Storage Box At least 20 L Transparent clear

217


218 Stand Fan, Slim Type

219 Bleach, lemon scent 2.5L

220 Wax paper, Jumbo Roll

221 Distilling Flask, 500ml capacity

222

Beaker, 400 ml capacity Class A Borosolicate Glass Reference: ASTM E-960

223

Beaker, 250 ml capacity Class A Borosolicate Glass Reference: ASTM E-960

112

224

Beaker, 1 L capacity Class A Borosolicate Glass Reference: ASTM E-960

225

Potassium sodium tartrate (Rochelle Salt) , 200g AR

226 O-phenanthroline, 5g AR

227 Potassium ferrocyanide, 100g AR

228 Potasium ferricyanide, 100g AR

229 Potassium cyanide, 100g AR

230 tri-Sodium phosphate

231 Sodium thiocyanate, 100g AR

232 Zinc dust, 500g

233 Zinc pellets, 500g

234 Iron fillings, 500g

235 Ferric nitrate, 100g AR

236 Zinc nitrate, 100g AR

237 Calcium nitrate, 100g AR

238 Ammonium nitrate, 100g AR

239 Potassium thiocyanate, 100g AR

240

Test tube rack, wooden, 12 holes

241

Lime Powder, Technical Grade for Acid Waste Treatment

242

Garbage Bin, Thick Plastic for Broken Glassware

243 Bar Magnet, 6 inches long

244 Neodymium magnet set

245 Rubber

113

stoppers, assorted for 250/500ml Erlenmeyer Flasks, test tubes

246

Glass tubing, 1 meter long, for glass bending

247 pH buffer # 4, 1L



250

EMB Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

251

Plate Count Agar, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

252

Mueller Hinton Broth, 500g Certified by ISO 9001, ISO 13485, and WHO GMP

253 Alligator Clips

254 Insulated Wires

255

Battery 1x9 V,175 mAh, Economical high energy NiMH batteries

256 Sudan IV, 25g

257 Erythromycin, Antibiotic Discs

258 Amoxicillin, Antibiotic Discs

259

Wooden Cotton Applicator, Sterile, 100 packs/box

260 Scrubbing pad, heavy duty, small

261 Cell Spreader

262 Inoculating

114

loop

263


264


265 Strirring Rod, PP Coated

266

Hanging Drop Slide, 100 pcs per box

267 Puncher, Heavy-duty

268 Magnetic Retriever

269 Thread for physics

270 Aluminum Trays, 40 pcs/set

271 Tape Dispenser, Big

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

115

Contract Agreement Form

THIS AGREEMENT made the _____ day of __________ 20_____ between [name of

PROCURING ENTITY] of the Philippines (hereinafter called “the Entity”) of the one part and

[name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the

other part:

WHEREAS the Entity invited Bids for certain goods and ancillary services, viz.,

[brief description of goods and services] and has accepted a Bid by the Supplier for the

supply of those goods and services in the sum of [contract price in words and figures]

(hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part

of this Agreement, viz.:

(a) the Supplier’s Bid, including the Technical and Financial Proposals, and all

other documents/statements submitted (e.g. bidder’s response to clarifications

on the bid), including corrections to the bid resulting from the Procuring

Entity’s bid evaluation;

(b) the Schedule of Requirements;

(c) the Technical Specifications;

(d) the General Conditions of Contract;

(e) the Special Conditions of Contract;

(f) the Performance Security; and

(g) the Entity’s Notice of Award.

3. In consideration of the payments to be made by the Entity to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Entity to provide the goods

and services and to remedy defects therein in conformity in all respects with the provisions of

the Contract

4. The Entity hereby covenants to pay the Supplier in consideration of the provision of

the goods and services and the remedying of defects therein, the Contract Price or such other

sum as may become payable under the provisions of the contract at the time and in the

manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed

in accordance with the laws of the Republic of the Philippines on the day and year first above

written.

116

Signed, sealed, delivered by the (for the Entity)

Signed, sealed, delivered by the (for the Supplier).

Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address

of Affiant], after having been duly sworn in accordance with law, do hereby depose and state

that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor or authorized representative of

[Name of Bidder] with office address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized

and designated representative of [Name of Bidder] with office address at [address of

Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor, or authorized

representative of [Name of Bidder], I have full power and authority to do, execute and

perform any and all acts necessary to participate, submit the bid, and to sign and

execute the ensuing contract for [Name of the Project] of the [Name of the Procuring

Entity], as shown in the attached duly notarized Special Power of Attorney;

If a partnership, corporation, cooperative, or joint venture: I am granted full power

and authority to do, execute and perform any and all acts necessary to participate,

submit the bid, and to sign and execute the ensuing contract for [Name of the Project]

of the [Name of the Procuring Entity], as shown in the attached [state title of attached

document showing proof of authorization (e.g., duly notarized Secretary’s Certificate,

Board/Partnership Resolution, or Special Power of Attorney, whichever is

applicable;)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of

the Philippines or any of its agencies, offices, corporations, or Local Government

Units, foreign government/foreign or international financing institution whose

blacklisting rules have been recognized by the Government Procurement Policy

Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an

authentic copy of the original, complete, and all statements and information provided

therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly

authorized representative(s) to verify all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: The owner or sole proprietor is not related to the Head of the

Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical

Working Group, and the BAC Secretariat, the head of the Project Management Office

or the end-user unit, and the project consultants by consanguinity or affinity up to the

third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of

Bidder] is related to the Head of the Procuring Entity, members of the Bids and

Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat,

the head of the Project Management Office or the end-user unit, and the project

consultants by consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controlling

stockholders of [Name of Bidder] is related to the Head of the Procuring Entity,

members of the Bids and Awards Committee (BAC), the Technical Working Group,

and the BAC Secretariat, the head of the Project Management Office or the end-user

unit, and the project consultants by consanguinity or affinity up to the third civil

degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a

Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of

the Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid,

if any; and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the

Project].

9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount,

fee, or any form of consideration, pecuniary or otherwise, to any person or official,

personnel or representative of the government in relation to any procurement project

or activity.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at

____________, Philippines.

_____________________________________

Bidder’s Representative/Authorized Signatory

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place

of execution], Philippines. Affiant/s is/are personally known to me and was/were identified

by me through competent evidence of identity as defined in the 2004 Rules on Notarial

Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government

identification card used], with his/her photograph and signature appearing thereon, with no.

________ and his/her Community Tax Certificate No. _______ issued on ____ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission _______________

Notary Public for _______ until __________

Roll of Attorneys No. __________________

PTR No. ______ [date issued], [place issued]

IBP No. ______ [date issued], [place issued]

Doc. No. _____

Page No. _____

Book No. _____

Series of _____

* This form will not apply for WB funded projects.

Bank Guarantee Form for Advance Payment

To: [name and address of PROCURING ENTITY]

[name of Contract]

Gentlemen and/or Ladies:

In accordance with the payment provision included in the Special Conditions of Contract,

which amends Clause 10 of the General Conditions of Contract to provide for advance

payment, [name and address of Supplier] (hereinafter called the “Supplier”) shall deposit

with the PROCURING ENTITY a bank guarantee to guarantee its proper and faithful

performance under the said Clause of the Contract in an amount of [amount of guarantee in

figures and words].

We, the [bank or financial institution], as instructed by the Supplier, agree unconditionally

and irrevocably to guarantee as primary obligator and not as surety merely, the payment to

the PROCURING ENTITY on its first demand without whatsoever right of objection on our

part and without its first claim to the Supplier, in the amount not exceeding [amount of

guarantee in figures and words].

We further agree that no change or addition to or other modification of the terms of the

Contract to be performed thereunder or of any of the Contract documents which may be made

between the PROCURING ENTITY and the Supplier, shall in any way release us from any

liability under this guarantee, and we hereby waive notice of any such change, addition, or

modification.

This guarantee shall remain valid and in full effect from the date of the advance payment

received by the Supplier under the Contract until [date].

Yours truly,

Signature and seal of the Guarantors

[name of bank or financial institution]

[address]

[date]

BID SECURING DECLARATION FORM

REPUBLIC OF THE PHILIPPINES)

CITY OF _______________________) S.S.

x------------------------------------------------------x

BID SECURING DECLARATION

Invitation to Bid: [Insert Reference number]

To: [Insert name and address of the Procuring Entity]

I/We5, the undersigned, declare that:

1. I/We understand that, according to your conditions, bids must be supported by

a Bid Security, which may be in the form of a Bid-Securing Declaration.

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for

any contract with any procuring entity for a period of two (2) years upon

receipt of your Blacklisting order; and, (b) I/we will pay the applicable fine

provided under Section 6 of the Guidelines on the Use of Bid Securing

Declaration, within fifteen (15) days from receipt of the written demand by the

procuring entity for the commission of acts resulting to the enforcement of the

bid securing declaration under Sections 23.1(b), 34.2, 40.1 and 69.1, except

69.1(f), of the IRR of RA 9184; without prejudice to other legal action the

government may undertake.

3. I/We understand that this Bid Securing Declaration shall cease to be valid on

the following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof

pursuant to your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt of

your notice to such effect, and (i) I/we failed to timely file a request for

reconsideration or (ii) I/we filed a waiver to avail of said right;

(c) I am/we are declared the bidder with the Lowest Calculated

Responsive Bid, and I/we have furnished the performance security and

signed the Contract.

5 Select one and delete the other. Adopt the same instruction for similar terms throughout the document.

IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of

[month] [year] at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED

REPRESENTATIVE]

[Insert Signatory’s Legal Capacity]

Affiant

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place

of execution], Philippines. Affiant/s is/are personally known to me and was/were identified

by me through competent evidence of identity as defined in the 2004 Rules on Notarial

Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government

identification card used], with his/her photograph and signature appearing thereon, with no.

________ and his/her Community Tax Certificate No. _______ issued on ____ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission _______________

Notary Public for _______ until __________

Roll of Attorneys No. __________________

PTR No. ______ [date issued], [place issued]

IBP No. ______ [date issued], [place issued]

Doc. No. _____

Page No. _____

Book No. _____

Series of _____