Last Updated July 13, 2016

ARTS ISIT

PROCOMM ADMIN TOOL

User Manual

CONTACT

Email: arts.helpdesk@ubc.ca

Phone: (604) - 827 2787

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Contents 1.0 About ............................................................................................................ 3

2.0 Getting Started.............................................................................................. 3

3.0 The ProComm Admin Interface ..................................................................... 4

4.0 Create Content .............................................................................................. 4

4.1 Create a Course ...............................................................................................4

4.2 Create a chapter ..............................................................................................5

4.3 Create an Exercise Set .....................................................................................6

4.3.1 Add Introduction Text (Optional) ............................................................................. 7

4.3.2 Add Introduction Audio (Optional) .......................................................................... 8

5.0 Manage Content ......................................................................................... 10

5.1 Edit Titles ...................................................................................................... 10

5.2 Edit Introductory Text/Audio ....................................................................... 11

5.3 Changing Your Course Password .................................................................. 15

5.4 Adding Exercises to an Exercise Set ............................................................. 16

5.5 Editing Exercises in an Exercise Set .............................................................. 18

6.0 Delete an Exercise Set/Chapter/Course ....................................................... 19

7.0 Publish, Update and Archive Course ............................................................ 20

7.1 Publish/Update Course ................................................................................ 20

7.2 Archive Course ............................................................................................. 21

8.0 Support ....................................................................................................... 22

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1.0 About

The Language Pronunciation and Comprehension Tool (also known as the “ProCommTool”) is a

web-based application designed to enhance a student’s comprehension and pronunciation of a

particular language. Instructors create oral components in any language of their choice, and students

practice through a series of listening, speaking, and comprehension exercises. This tool can be used in

conjunction with language labs or with language curricula by adding a direct oral component.

Additionally, this tool can be easily incorporated into any learning management system.

ProComm was designed so that students can repeatedly do these exercises at their own leisure,

while being able to immediately receive the correct answer or pronunciation. This guide will show you

how to use the Admin Tool to add and manage oral exercises and then publish them to a live online site

for your students to view and use.

2.0 Getting Started

If you would like to use the ProComm Tool for your course, please contact the Arts Help Desk at

arts.helpdesk@ubc.ca and we can provide you with the URL to get started.

The home page of the Admin Tool should look like this:

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3.0 The ProComm Admin Interface

The content of the ProComm Tool you build will have the following structure:

Course: Each course may have multiple chapters.

Chapter: Each chapter may have multiple exercise sets.

Exercise Set: Each exercise set has an introductory text and audio. Each exercise set may have multiple

exercises.

Exercises: Each exercise is associated with text and an audio.

4.0 Create Content

4.1 Create a Course

1. In the section called “Create a Course”, enter a Course name

(Only alphanumeric characters ex. ‘ABC123…’ and underscores ex. ‘_’ allowed)

2. Enter a course password and then retype your password to confirm.

3. Click CREATE COURSE

Course Chapter Exercise Set Exercises

Note: After you create your course, you may be prompted to enter the course password the first

time you access it on any page. Once you enter the password, it will be remembered for that course.

throughout the site.

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4.2 Create a chapter

1. Select the course you would like to create a chapter in

2. Enter the Chapter Number you would like to add (Only numeric characters ex. ‘123…’ allowed)

3. Optional: Enter a Chapter Name. If a Chapter Name is entered, the live course will only display the

chapter name. If none is entered, the live course will display the chapter number.

4. Click CREATE CHAPTER

Note: The dropdown list labeled Current Chapters in Course will reveal which chapters already exist

in the course

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4.3 Create an Exercise Set 1. Select the Course and the Chapter you would like to create an exercise set in

2. Enter an exercise set name (Only alphanumeric characters, underscores, periods, and dashes

allowed)

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4.3.1 Add Introduction Text (Optional)

Enter Exercise Introduction Text (this text will appear in a text box on the live course next to every

exercise in a set)

Admin Tool

Live Course

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4.3.2 Add Introduction Audio (Optional)

Add an audio introduction by choosing an mp3 file from your computer or recording an audio. The

audio introduction will play at the beginning of each exercise set. You can always change or remove the

audio later in Manage Content.

1. Click RECORD AN AUDIO

2. In the recording interface that pops up, click through the tabs in the Adobe Flash Player settings and

then click CLOSE. Then click ALLOW in the next page.

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3. Start – click to start recording

Stop – click to stop recording

Playback – click to listen to recorded audio

Record New – click to record a new audio (previously recorded audio will be deleted)

Save Audio – click to save the recorded audio as an Exercise Set Introduction

4. Give your audio introduction a name

5. You should see your introduction name next to Attached audio:

6. Click CREATE EXERCISE SET

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5.0 Manage Content

5.1 Edit Titles

1. Select your Course, Chapter, or Exercise Set

2. Edit the Course title

3. Edit the Chapter title

4. Edit the Exercise Set title

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5.2 Edit Introductory Text/Audio

1. Click on the pencil symbol next to the introduction player to make changes.

2. In the pop up, directly make changes in the text box

EDIT INTRODUCTORY TEXT

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1. Click CHOOSE FILE and choose an

MP3 file from your computer.

2. Click UPDATE.

1. Click RECORD AUDIO.

2. Click through the microphone and

webcam tabs to make sure the

settings are correct for your device.

Click CLOSE.

EDIT AUDIO BY CHOOSING AN MP3 FILE

EDIT AUDIO BY RECORDING AN AUDIO

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3. Click ALLOW in the Adobe Flash

Player Settings.

4. Start – click to start recording

Stop – click to stop recording

Playback – click to listen to recorded

audio

Record New – click to record a new

audio (previously recorded audio will

be deleted)

PlayBack – play back your recorded

audio

Save Audio – click to save the

recorded audio as an Exercise Set

Introduction

5. Give your audio introduction a name

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6. Check that the attached audio matches the name you gave your audio. Click UPDATE.

7. To remove an audio intro altogether, click the “X” button next to the audio player.

8. Click UPDATE to save your changes

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5.3 Changing Your Course Password

1. Click CHANGE PASSWORD next to your course title.

2. In the following page, choose a new password.

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5.4 Adding Exercises to an Exercise Set

Click the circular green “+” button to bring up the “Add Exercises” section.

1. Click ADD A FIELD to add an exercise. Keep clicking to add up to 30 fields for bulk upload.

2. Enter the Exercise Text that represents each audio file

Note: Only .mp3 files are accepted

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3. Attach an audio file to your exercise by clicking CHOOSE FILE, or RECORD AUDIO.

4. CHOOSE FILE – Choose a file from your computer

RECORD AUDIO – Follow Edit Audio by Recording an Audio to record your own audio

5. Click UPLOAD.

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5.5 Editing Exercises in an Exercise Set

1. Click the pencil icon next to the exercise you would like to edit.

2. In the pop-up, edit the following:

Exercise Text – Directly edit in the text box

Exercise Audio – Attach a different audio by choosing a new file or recording a new audio

Note: If you originally attached a recorded audio and you update the exercise with a new file or new

recording, you will not be able to retrieve the previous one.

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6.0 Delete an Exercise Set/Chapter/Course

1. Select the EXERCISE SET, CHAPTER, or COURSE you would like to delete

2. Click the respective DELETE button

If you choose to delete your course, you must type “DELETE” in the pop up box to confirm the action.

Warning: Deleting a course will delete all of its contents, including all chapters, exercise sets, and

exercises. This action is permanent.

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7.0 Publish, Update and Archive Course

7.1 Publish/Update Course

To publish/update a course:

1. Select the course you wish to publish/update

2. Click PUBLISH OR UPDATE COURSE

You will be provided two links to your course depending on which version you select:

Standard version

Read along version: This version includes the same functions as the standard version with the

addition that words are highlighted in each exercise as they are being read. This helps users

follow along with the audio as they progress through the set.

Note: After creating or editing any content, remember to update the changes to the live course so

they can be seen by your students when they visit the course URL.

Warning:

DO NOT check this box

as it will prevent any

future pop-up messages.

This is a Chrome feature

and is currently being

investigated

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This is how your published ProComm Tool may look:

7.2 Archive Course

To remove a course from the student interface:

1. Select the course you wish to make unavailable to students

2. Click ARCHIVE COURSE

Note: By archiving, this will move the course offline so that it is no longer accessible to students.

Archiving does NOT delete the course and can be published again if you wish to make it available

online.

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8.0 Support

If you require additional support, please send an email to arts.helpdesk@ubc.ca.

Note: The Helpdesk does not have access to your collection. We may require that you enter your

password information if you require onsite/remote support.