PROCEDURES AND REGULATIONS FOR PERMITTED ACTIVITIES

PROCEDURES AND REGULATIONS FOR

PERMITTED ACTIVITIES

Ottawa County Road Commission

P.O. Box 739

14110 Lakeshore Drive

Grand Haven, Michigan 49417

(616) 842-5400

www.ottawacorc.com

March 1, 2018

http://www.ottawacorc.com/

TABLE OF CONTENTS

I. INTRODUCTION……………………………………………………………………………..1

II. DEFINITIONS………………………………………………………………………………...2

III. GENERAL PROVISIONS……………………………………………………………….……8

A. Activities that Require Permits……………………………………………………………8

B. Authority…………………………………………………………………………………..8

C. Standards, Guidelines, & Specifications for Design and Construction…………………...9

D. Preservation of Survey Monuments……………………………………………………...10

E. Amendment………………………………………………………………………………10

IV. PERMITTING PROCESS…………………………………………………………………...11

A. Permit Application……………………………………………………………………….11

B. Application Review & Permit Issuance………………………………………………….13

C. Permit Conditions & Limitations………………………………………………………...13

V. ADMINISTRATIVE COMPLETENESS……………………………………………………16

VI. DRIVEWAY STANDARDS & REQUIREMENTS………………………………………...17

A. General Driveway Standards & Requirement……………………………………………17

B. Commercial Driveway Requirements……………………………………………………21

C. Residential Driveway Requirements……………………………………………………..27

D. Field Driveway Requirements…………………………………………………………...30

E. Temporary Driveway Requirements……………………………………………………..30

VII. UTILITY STANDARDS & REQUIREMENTS…………………………………………….32

A. General Utility Standards & Requirements……………………………………………...32

B. Utility Construction Requirements………………………………………………………36

C. Utility Removal, Relocation, and Adjustments………………………………………….41

D. Utility Abandonment…………………………………………………………………….41

E. Annual Utility Permit Activities…………………………………………………………42

F. As-Built Plans for Public Utilities……………………………………………………….43

VIII. SIDEWALK AND PATH STANDARDS & REQUIREMENTS…………..…………….…44

A. General Sidewalk and Path Standards & Requirements………………………...……….44

B. Sidewalk and Non-Motorized Path Construction Requirements……………...…………44

C. As-Built Plans……………………………………………………………………………48

IX. DITCH ENCLOSURES AND DRAINAGE STANDARDS & REQUIREMENTS………..49

A. General Requirements……………………………………………………………………49

B. Ditch Enclosure and Drainage Facility Construction Requirements…………………….50

C. As-Built Plans……………………………………………………………………………50

X. RESTORATION AND INSPECTION STANDARDS & REQUIREMENTS……………...51

A. General Requirements……………………………………………………………………51

XI. TRANSPORTATION PERMIT REQUIREMENTS…………………………………….…..56

A. General Provisions……………………………………………………………………….56

B. Annual Transportation Permit……………………………………………………………56

C. Annual Mobile Home Transportation Permit……………………………………………57

D. Single Move Transportation Permit……………………………………………………...57

E. Super Move Transportation Permit………………………………………………………58

F. Single Mobile Home Transportation Permit……………………………………………..59

G. Seasonal Milk Haul Route Permit………………………………………………………..60

H. Seasonal Agricultural Permit…………………………………………………………….60

I. Seasonal Utility Non-Emergency Exemption Permit……………………………………61

XII. ENGINEERING AND SURVEYING PERMIT REQUIREMENTS………………………..62

XIII. BANNER AND PARADE REQUIREMENTS……………………………………...………62

A. Banners…………………………………………………………………………...……...62

B. Parades…………………………………………………………………………………...63

XIV. SEVERABILITY CLAUSE………………………………………………………………….65

XV. VARIANCES………………………………………………………………………...………65

APPENDIX A Administrative Completeness Checklists

APPENDIX B Detail PA-1 to Detail PA-16

ADDENDA

I. INTRODUCTION

This document has been prepared to consolidate all of the Procedures and Regulations for the issuance of

permits to conduct certain activities within the road right-of-ways under jurisdiction of the Ottawa County

Road Commission (OCRC). These Procedures and Regulations are made part of any permit issued by the

OCRC for such activities.

The County Engineer employed by the OCRC, or any OCRC employee designated to act for him or her,

is responsible for administering these Procedures and Regulations for Permitted Activities, through the

permit process, for certain uses of the road right-of-way in conformance with applicable provisions of

federal and state law. Specific standards, regulations, permit conditions, and procedures are necessary to

determine whether any proposed work within the right-of-way is acceptable. To assist with the

administration of the permit process, the Special Services Department of the OCRC was created to

provide timely, professional, and equitable service to all permit Applicants.

This document, adopted by the Board of County Road Commissioners at its meeting held on March 1,

2018, replaces and supersedes the previous publications, Rules Governing the Granting of Permits for

Driveways, Banners & Parades, dated April 4, 2002, and Rules Governing the Granting of Permits for

Utilities, Sidewalks, & Non-Motorized Facilities, dated January 9, 2003.

Should any part of these Procedures and Regulations be found by public act of law or a court of

competent jurisdiction to be invalid, void or illegal, such findings shall in no way affect, impair or

invalidate any other provisions contained in these Procedures and Regulations and such other provisions

shall remain in full force and effect. To this end, these Procedures and Regulations are declared to be

severable.

Questions regarding these Procedures and Regulations for Permitted Activities may be directed to the

Special Services Department of the OCRC:

(616) 842-5400

[email protected]

www.ottawacorc.com

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mailto:[email protected]


II. DEFINITIONS

The following definitions shall be applicable to these Procedures and Regulations.

433 AGREEMENT - An agreement made with the Ottawa County Water Resources Commissioner for

the establishment of a county drain and county drain district pursuant to the Chapters 3 and 4 of the

Michigan Drain Act, Act No. 40 of 1956, as amended.

AASHTO - American Association of State Highway and Transportation Officials.

ACCESS - A way or means of providing entrance to or exit from a public road from property adjoining

the road by use of an approach.

ACCESS MANAGEMENT- A process of developing, providing, and managing reasonable access while

preserving the flow of traffic and maintaining safety, capacity, and proper speed on the roadway system.

ACCELERATION LANE - A lane, including a taper, constructed for the purpose of enabling a vehicle

entering the roadway to increase its speed to a rate at which it can safely merge with through traffic.

ADT - The average two-way daily traffic volume. Where daily data is not available, data from a shorter

period may sometimes be used.

APPLICANT (Driveway Permit) - A property owner or the property owner's authorized legal agent

desiring to construct, reconstruct, relocate, resurface, use, or maintain a driveway that connects to a

county road.

APPLICANT (Right-of-way Work) - A public or private entity or a person making application for a

permit to construct, operate, use and/or maintain a facility within the road right-of-way for the purpose

outlined within the application.

APPLICANT'S ENGINEER - Professional Engineer licensed in the State of Michigan employed by the

Applicant to prepare plans and supervise construction.

APPROACH - Portion of the driveway between the road pavement edge and the ROW Line.

AASHTO - The American Association of State Highway and Transportation Officials.

ALL-SEASON ROAD - A local or primary road constructed to a standard that will not require seasonal

weight restrictions.

AS-BUILT - Drawings/plans submitted by a Contractor upon completion of a project showing the exact

dimensions, geometry, elevations, and location of all elements of the completed work.

ASTM - American Society for Testing and Materials.

BACKFILL – Suitable material used to replace material removed from a trench..

BANNER - Any arrangement of words, lettering, symbols, or decoration, including a holiday decoration,

suspended over any portion of a road or adjacent to a travelled lane.

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BENCH MARK - A surveyor’s mark on a permanent feature of known elevation and position used as a

reference point in surveying.

BOARD - The Board of County Road Commissioners of the County of Ottawa, State of Michigan.

BORING - A procedure of making a horizontal tunnel below the ground surface by the use of a machine.

CAD – Computer Aided Design.

CARRIER PIPE - A pipe directly enclosing a transmitted liquid, gas or solid.

CASING PIPE - A larger pipe enclosing a carrier pipe.

CATCH BASIN - A drainage structure intended to convey storm water runoff into a storm sewer system.

CERTIFIED OPERATOR - The Water Resources Division of the DEQ certifies Storm Water Operators

for construction sites and for industrial facilities.

CLEAR VISION ZONE - Refers to land acquired or used by the agency having jurisdiction over a

highway for the purpose of maintaining unobstructed view.

COLOCATION (UTILITY) - The use of pole lines, or other facilities, by two or more utilities.

COMMERCIAL DRIVEWAY - A driveway serving a commercial establishment, industry, governmental

or educational institution, hospital, church, apartment building, manufactured housing community, or any

other facility not included within the definitions of residential or field driveways.

CONSTRUCTION INSPECTOR – A qualified on-site independent inspector that verifies all road and

drainage construction, restoration, or improvements are completed in accordance with the approved

construction plans in accordance with the Procedures and Regulations for Permitted Activities.

CONTRACTOR – An individual, firm, association, partnership, corporation, company, or any

combination thereof that furnishes, constructs, or installs any improvement within the right-of-way.

COVER - Depth between the grade of roadway, ditch or other surface and a buried utility pipe, culvert,

communication cable, or electrical conductor.

COUNTY DRAIN - A County Drain is established drain under the jurisdiction of the Water Resources

Commissioner that may be an open ditch, stream or underground pipe, retention pond or swale that

conveys storm water.

COUNTY ENGINEER - The OCRC Engineering Director or any OCRC employee designated to act for

him or her in implementing these Procedures and Regulations of the Board.

CROSS-SECTION – A profile view that is normal to the centerline of a highway, road, or street that plots

existing and proposed roadway features that can include items such as road section layers, shoulders,

ditches, culverts, storm sewer, curbs, utilities, sidewalks, paths, etc.

CULVERT - A structure providing surface water conveyance under the crossing of a road or driveway.

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DECELERATION LANE - A lane, including a taper, constructed for the purpose of enabling a vehicle to

leave the through traffic lane at a speed equal to or slightly less than the speed of traffic, and then

decelerate to a stop or execute a low-speed turn.

DIRECTIONAL DRILLING - Drilling a rod horizontally through the soil, and then pulling a reamer and

casing (or carrier pipe) back through the drilled soil.

DRIVEWAY- A way or means of providing entrance to or exit from a public road from property

adjoining the road by use of an approach.

DRIVEWAY FLARE - A triangular pavement surface at the intersection of a driveway and a public road

that facilitates turning movements and is used in lieu of a turning radius areas.

DRIVEWAY CONSTRUCTION - Shall be defined as construction of new driveway approaches, any

change or reconstruction of existing driveway grades or surface, installation of drainage facilities, or any

other modification of an existing driveway within the right-of-way or influence of right-of-way.

DRIVEWAY OFFSET - The distance between the centerlines of driveways on opposite sides of an

undivided roadway.

DRIVEWAY SPACING - The distance between the inside edges of driveways on the same side of the

road.

DRIVEWAY WIDTH - The narrowest width of a driveway, measured perpendicular to the centerline of

the driveway.

EASEMENT - A right-of-way granted, but not dedicated, for specific and limited use of private land.

EGRESS: - The exit of vehicular traffic from property abutting a roadway.

EROSION - The process by which the ground surface is worn away by action of wind, water, gravity, or a

combination thereof.

EXCAVATION or CUT - Any act by which soil or rock is cut into, dug, quarried, uncovered, removed,

displaced or relocated.

FIELD DRIVEWAY - Any driveway serving a farm yard, cultivated or uncultivated field, timberland or

undeveloped land not used for industrial, commercial, or residential purposes.

FRANCHISE UTILITY – Gas, electric, and telecommunication facilities that are approved by the

Governing Body.

FRONTAGE - Portion of property that abuts a public highway right-of-way that is not a limited access

highway.

GOVERNING BODY - Local unit of government in which the development is situated.

GPS - Global Positioning System, composing of the set of longitude and latitude coordinates describing a

specific geographic location.

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GRADE (GRADIENT) - The rate or percentage change in slope, measured along the centerline of a

roadway or access point, either ascending or descending from or along the roadway.

GRADING - Any stripping, excavating, filling, stockpiling, or any combination thereof.

HARD SURFACED - A surface paved with asphalt, seal coat or concrete.

HIGHWAY, ROAD, or STREET - A general term denoting a public way for purposes associated with

travel, including the entire area within the right-of-way.

HMA - Hot Mix Asphalt.

INGRESS - The entry of vehicular traffic to property abutting a roadway.

INSURANCE REQUIREMENTS – A policy that establishes the minimum insurance requirements to

work within the road ROW as adopted by the Board. The current insurance requirement policy can be

obtained from the OCRC offices.

JACKED-IN-PLACE - A construction method that pushes a pipe through the soil while a boring auger

rotates within the pipe to remove soil.

LABORATORY – A certified laboratory that has been approved by the County Engineer.

LEFT TURN LANE - A lane that is added between opposite directional lanes to accommodate storage of

left-turning vehicles.

LOCAL ROAD - Local roads are lower volume highways, roads, or streets that provide limited mobility

and provide access to residential areas, businesses, and farms and are certified as part of the local county

road system.

MDEQ - Michigan Department of Environmental Quality.

MDOT – Michigan Department of Transportation.

MDOT SPECIFICATION - Michigan Department of Transportation’s 2012 Standard Specifications for

Construction or current edition will be used except where noted.

MIOSHA - Michigan Occupational Safety and Health Administration.

MISS DIG - Michigan’s utility safety notification system.

MMUTCD - Michigan Manual of Uniform Traffic Control Devices.

OCRC – Ottawa County Road Commission.

OCWRC – Ottawa County Water Resources Commissioner.

OPEN-CUT - An excavation in the pavement that is open to the sky at its surface, such as a trench.

OSHA - Occupational Safety and Health Administration.

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PA - Public Act of the State of Michigan.

PASSING LANE - A paved area within the right-of-way which will allow vehicles to pass to the right of

a left-turning vehicle.

PERMIT HOLDER: - The Applicant or a person, partnership, corporation or entity under sufficient

authority and control of the Applicant to perform the work requested by the Applicant in accordance with

the requirements set forth in these rules and the terms and conditions of a permit once it has been issued

by the OCRC.

PLOWING - The placing of cable, conductors or flexible pipe underground by a plow designed to cut the

ground so as to permit the cable, conductor, or pipe to be fed through the plow blade to a minimum

specified depth with minimal displacement of soil.

PRIMARY ROAD - Primary Roads are higher traffic volume highways, roads, or streets that balance

mobility and land access and are certified as a part of the primary county road system.

PRIVATE ROAD - A road which is not under the jurisdiction of the OCRC and which serves more than 5

living units. A private road is considered a commercial driveway.

PROPERTY OWNER - A person, firm, association, partnership, corporation, or combination therof, or

any other party having an ownership interest in land.

PUBLIC UTILITY – Water and sanitary sewer facilities that are owned and maintained by a Governing

Body.

RESIDENTIAL DRIVEWAY - A driveway serving four or less single-family units.

ROADBED – The complete cross-section of a road that can include a subgrade, subbase, base, and

surface.

ROW - Right-of-way; the official area of land dedicated to the public for road, drainage, pedestrian, and

utility use. The Road Commission manages and regulates the use of the right-of-way.

ROW LINE - Right-of-way line; the boundary between property and public land under legal control of

the agency having jurisdiction over the highway, road, or street.

ROAD CLOSURE – A road closure is designed to eliminate the exposure of motorists to work zones and

workers to traffic by temporarily closing a road for construction, rehabilitation, or maintenance.

ROADSIDE - A general term denoting the area adjacent to and outside of the travelled way.

SCHEDULE OF FEES – A policy adopted by the Board to establish a fee schedule for items related to

developing public roads, permitted activities, and other miscellaneous needs. The current fee schedule

policy can be obtained from the OCRC offices.

SIGHT DISTANCE - The distance drivers can see an approaching vehicle from their right or left.

SESC - Soil Erosion and Sedimentation Control, Part 91 of the Michigan Natural Resources and

Environmental Protection Act, Act No. 451 of 1994.

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STORM SEWER - An underground pipe that carries storm surface runoff from a public road to an outlet.

SUPER-ELEVATED - The outside edge of a road curve is raised, or super-elevated, to help vehicles

around the curve.

TAPER - Widening of pavement to allow the redirection and transition of vehicles around or into an

auxiliary lane.

TEMPORARY TURNAROUND - A temporary turnaround is placed at the end of short public road

segments or roads that are to be extended in the future and facilitates plowing and routine maintenance of

the road system.

THROAT LENGTH - A distance running parallel to the centerline of a driveway from the access point to

the first onsite location at which a driver can make a right or left turn; measured from the face of the curb

on roadways with curb and gutter and from the outside edge line on roadways without a curb and gutter.

THROAT WIDTH - The narrowest width of a driveway, measured perpendicular to the centerline of the

driveway.

TRAFFIC CONTROL PLAN - A plan identifying all required traffic control devices, including, but not

limited to, signs, barriers, barricades, plastic drums, lights, and pavement markings in accordance with the

current MMUTCD.

TRAFFIC COUNT - A tabulation of the number of vehicles or pedestrians passing a certain point during

a specified period of time.

TRAFFIC IMPACT STUDY - Analysis of the potential traffic impacts generated by a proposed project

on intersection level-of-service and the safety and operation of the public road system. The type of study

and level of analysis will vary depending upon the type and size of development.

TRAVELLED WAY - The portion of the road for the movement of vehicles.

TREE PLANTING POLICY – A policy adopted by the Board to identify requirements regarding tree size

and species, location, and general conditions for trees planted in the ROW. The current tree planting

policy can be obtained from the OCRC offices.

TRENCH - A narrow open excavation.

USGS: United States Geological Survey (NAVD88 datum or as directed by County Engineer).

UTILITY SERVICE CONNECTIONS - Facilities supplying utility service to individual consumers from

a main line.

VARIANCE/DEVIATION - A formal request to deviate from the stated standards.

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III. GENERAL PROVISIONS

This document has been prepared to consolidate all of the Procedures and Regulations for the issuance of

permits to conduct certain activities within the ROW of roads under the jurisdiction of the OCRC. These

Procedures and Regulations are made part of any permit issued by the OCRC for such activities.

A. Activities that Require Permits

It is the responsibility of any person, business, corporation, utility, Governing Body, or organization who

desires to construct, operate, maintain, work, use and/or remove in the public ROW to secure a permit

from the OCRC that authorizes the activity. The types of activities that require a permit include, but not

limited to:

1. Construct, reconstruct, relocate, surface, or resurface a driveway or road approach adjoining a

road under the jurisdiction of the OCRC.

2. Engage in a use of the land served by a driveway or road approach which is changed or expanded

from that previously existing.

3. Operate, use or maintain a driveway or road connecting to a public road or ROW under the

jurisdiction of the OCRC.

4. Install, maintain, or connect any surface-level, underground, or overhead public, franchise, or

private utility, pipeline, wire, conduit, sewer, or associated appurtenance.

5. Conduct surveying or geophysical operations.

6. Erect or suspend a banner, decoration, or similar object.

7. Close a road or section thereof to normal traffic for the purpose of construction, staging a parade,

celebration, festival, race/walk, or similar activity.

8. Install, repair or maintain a sidewalk or non-motorized path.

9. Conduct grading, landscaping, tree trimming or tree removal.

10. Move vehicles or loads which exceed the size and weight limitations specified by law.

11. Any other activity which requires excavation in the ROW, working from the ROW to reach

abutting property, or disruption of normal traffic operations or patterns.

B. Authority

1. The OCRC is the jurisdictional authority over all public roads lying outside the incorporated

cities and villages within Ottawa County, exclusive of any state trunk-line highways. This was

first established by Act No. 283 of 1909, as amended, being MCL §220.1 et seq, commonly

known as the County Road Law.

2. Michigan law further provides: "Each governmental agency having jurisdiction over any highway

shall maintain the highway in reasonable repair so it is reasonably safe and convenient for public

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travel. Any person sustaining bodily injury or damage to his property by reason of failure of any

governmental agency to keep any highway under its jurisdiction in reasonable repair and in

condition reasonably safe and fit for travel may recover the damages suffered by him from such

governmental agency." This section provides a specific and narrowly limited exception to

governmental immunity. MCL §691.1402.

3. Operations within the county ROW other than normal vehicular or pedestrian travel require a

permit when conducted by anyone other than OCRC personnel, agents, or Contractors. The

statutory authority of the OCRC to require compliance with permit requirements is predicated

upon its jurisdictional authority and is set forth in various statutes. These include, without

limitation and in no particular order, the following:

a. MCL §247.321 et seq, known as the Driveways, Banners. Events, and Parades Act, sets forth

parameters regarding the regulation of driveways, banners, events, and parades upon and over

highways. The term "driveways" is broadly defined to include all points of access to public

roads. The statute places responsibility for the regulation of such activities upon the highway

authority. With respect to Ottawa County roads, the authority is the Board.

b. MCL §224.19b, states that "a person, partnership, association, corporation, or

governmental entity shall not construct, operate, maintain or remove a facility or perform any

other work within the ROW of a county road except sidewalk installation and repair without

first obtaining a permit from the county road commission having jurisdiction over the road.”

c. MCL §560.101 et seq, known as the Land Division Act, regulates the subdivision of land. It

requires certain approvals by the OCRC, including the development of any public roads. The

details of the OCRC’s role with respect to the Land Division Act are covered in the OCRC

publication Procedures and Regulations for Developing Public Roads.

d. MCL §247.171 et seq. prohibits obstructions and encroachments on public highways and

provides for the removal thereof, and further prescribes the conditions under which public

utility companies, cable television companies, and municipalities may enter upon public

roads, bridges, and streets for the construction of their utility facilities.

e. MCL §257.l et seq, known as the Michigan Vehicle Code, governs the operation of vehicles

on county roads.

C. Standards, Guidelines, & Specifications for Design and Construction

The following non-exhaustive list of engineering publications will provide guidance to Applicants and the

County Engineer. These publications do not supersede the need for sound engineering judgment in

conformity with accepted engineering principles.

The OCRC hereby adopts by reference and incorporates in these Procedures and Regulations as if fully

stated herein the most current editions of the following list of publications:

• AASHTO A Policy On Geometric Design of Highways and Streets

• AASHTO Roadside Design Guide

• ITE Trip Generation Handbook

• ITE Trip Generation Manual

• MDOT Design Manual

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• MDOT Drainage Manual

• MDOT Geometric Design Guide

• MDOT Maintaining Traffic Typical Details

• MDOT Road and Bridge Standard Plans and Special Details

• MDOT Standard Specifications for Construction

• Michigan Manual on Uniform Traffic Control Devices

• TRB, Highway Capacity Manual

D. Preservation of Survey Monuments

To ensure compliance with the provisions of MCL §54.201 et seq. regarding the preservation of survey

monuments and witnesses, the following procedures shall apply to all permit Applicants, their engineers

and surveyors, and Permit Holders performing work within OCRC ROW.

1. Public land survey corners and property controlling corners located within a construction area

shall be witnessed prior to the commencement of construction, and their locations shall be noted

on plans submitted as part of a permit application. All corners shall be re-established in

accordance with MCL §54.201 et seq. The Permit Holder and Contractor shall coordinate the

work with a professional Surveyor licensed in the State of Michigan during construction activities

for the purpose of replacing survey monuments and monument boxes in new pavement, etc.

2. If a survey corner or property controlling monument is located in a public roadway that is hard

surfaced, a monument box shall be used and placed flush with the finished pavement elevation on

all sides.

3. If a survey corner or a property controlling monument is located in a public roadway that is not

hard-surfaced, the monument shall be at least 12 inches below the surface of the finished road.

4. Upon completion of the requirements of MCL §54.201 et seq., the Professional Surveyor shall

submit two (2) copies of the recorded Land Corner Record Certificate (with Liber and Page): one

(1) shall be sent to the project engineer and one (1) shall be sent to the County Engineer.

E. Amendment

From time to time and as may be required, the Board may amend all or any part of these Procedures and

Regulations as provided by law.

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IV. PERMITTING PROCESS

Permit requirements, supplemental specifications, and a schedule of permit and inspection fees are

adopted as necessary by the Board. Fees charged are to cover the necessary and actual costs applied in a

reasonable manner for the issuance of the permit and for review of the proposed activity, inspection and

related expenses.

A. Permit Application

Applications for permits shall be submitted in the manner prescribed by these Procedures and Regulations

and on the appropriate forms supplied by the OCRC (See Detail PA-1).

All permit applications shall meet the following basic requirements before they are accepted for

processing:

1. Application

Each permit application shall be completely filled out and signed by the Permit Holder and

Contractor. If the Contractor is not known at the time a permit is issued, the OCRC shall be

notified, in writing, of the Contractor's name, address and telephone number before work may

start. A separate permit may be required for each Contractor, clearly delineating the area of work

responsibility.

2. Construction and/or Site Plans

Certain permit applications, primarily those involving construction activities, shall be

accompanied by two (2) paper copies and an electronic PDF file of construction and/or site plans

prepared in accordance with these Procedures and Regulations. Typically, an application for a

residential driveway permit will be exempt from the aforementioned plan requirements.

3. Permit Fees

All permit fees shall be submitted prior to a review of a permit application. Fees shall be paid in

amounts per the current Schedule of Fees, as adopted by the Board.

4. Indemnity and Certificates of Insurance

The Applicant or its Contractor shall furnish proof of general liability insurance in amounts not

less than $1,000,000 each occurrence; and general aggregate, proof of automobile liability in

amounts not less than $1,000,000 combined single limit for each accident, bodily injury per

accident, and property damage per accident; and in an amount not less than $300,000 for bodily

injury per person. The Permit Holder shall name OCRC as an additional insured party on the

policy. An Applicant for a single residential or field driveway permit, who is the property owner,

may furnish proof of general liability insurance for the property in lieu of the insurance

requirements noted above.

Such insurance shall cover a period not less than the term of the permit and shall provide that it

cannot be cancelled without 30 days advance written notice to OCRC by certified mail, first-

class, return receipt requested.

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a. The Permit Holder shall defend and hold harmless the OCRC against any claim for damages

or related costs and expenses arising from any activities or operations covered by the permit,

provided, however, that in the case of construction activities, the Permit Holder shall not be

obligated to indemnify the OCRC against its own sole neglect.

b. The Applicant shall name the OCRC as additional insured, by name, on the policy of

insurance worded as follows: “The Board of County Road Commissioners of the County of

Ottawa, the Ottawa County Road Commission, and its officers, agents and employees”.

c. The certificate of insurance must be provided by a person, a corporation, or by an authorized

representative who signed personally either the application or permit. Insurance shall remain

in force until the permitted activity is completed, inspected and approved.

d. Should insurance coverage be cancelled or reduced below acceptable limits, authorization to

continue work under the permit shall be suspended or revoked. OCRC may in such case take

appropriate action to restore or protect the road and appurtenances, utilizing any security

deposits or applicable bonds to defray expenses.

5. Bonds

Bonds shall be required for all construction activity within the public ROW to protect

OCRC against the cost of completing construction or repairing deficiencies. Acceptable

types of bonds are cash, certified or cashier's checks, and money orders payable to the

Ottawa County Road Commission. Table 1 indicates the minimum permit bonding amounts

for the various types of work in the ROW. The County Engineer may require a higher

bonding amount based on the proposed work and impact to the ROW.

Table 1. Minimum Bonding Requirements for Permits

Permit Type Bond Amount

Commercial Driveway $5,000

Residential Driveway $200*

Field or Temporary Driveway $200

Utility $5,000

Sidewalk and Path $5,000

Road Open-Cut/Reconstruction $10,000

Other As determined by County Engineer

*A $5,000 Annual Performance Bond may be posted in lieu of bonding individual

residential driveway permits. No bond is required to resurface an existing residential

driveway.

When an Annual Performance Bond is furnished, a permit is still required for each

individual project within the ROW requiring a permit. Annual Performance Bond funds

may be retained by the OCRC to recoup any costs and expenses incurred in relationship

to any non-permitted work performed during the year by the Principal of the Annual

Performance Bond.

After receipt of a written request by the Permit Holder and satisfactory completion of the

permitted activity as verified by the County Engineer, any unused bond amount (driveway bonds

only) will be returned to the Applicant or Permit Holder within fifteen (15) business days.

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In any action by the OCRC against a Permit Holder to enforce the latter’s permit related obligations

(or to collect on a bond deposited in connection with the same), the Permit Holder shall be required to

reimburse the OCRC for all of its associated costs and attorney fees that are in excess of the bond or

are not collectable from the bonding agent.

6. Administrative Completeness Checklist

It is required that applicable administrative completeness checklists in accordance with Section V

of these Procedures and Regulations be submitted in order to assess if the permit application

materials are administratively complete.

B. Application Review & Permit Issuance

1. Within 30 days of receipt of a verified administratively complete permit application, review

comments will be provided by the County Engineer.

2. The OCRC will work cooperatively with the Applicant to resolve all issues prior to taking action

on the permit application.

3. If the OCRC denies an application, the OCRC shall provide the Applicant a copy of the

application marked "denied" along with any attachments and a written explanation for the

decision.

4. If the OCRC approves a permit application, the permit shall be prepared for issuance to the

Applicant and its Contractor, and shall include any additional terms and conditions established by

the review. The Applicant and Contractor noted on the permit will become the Permit Holder. If

the Permit Holder does not agree to all terms and conditions of the permit, the permit shall be

deemed denied.

5. The permit is fully executed and in force after the application and any attached plans are

approved, and the permit is signed and issued by an authorized representative of OCRC.

C. Permit Conditions & Limitations

1. The Permit Holder shall abide by the conditions and limitations contained on the permit. The

application and any work undertaken under the permit shall constitute the Permit Holder's agreement

to this provision.

2. Any activity described in Section III.A of these Procedures and Regulations shall be allowed only

after an approved permit has been issued from the County Engineer. The activity shall be as described

in an approved permit and any construction or site plans accompanying the permit. The OCRC must

approve in writing any significant changes in approved plans.

3. The Permit Holder shall provide the County Engineer at least two (2) days (excluding Saturdays,

Sundays and Holidays) written notice prior to the commencement of any activity covered by the

permit. In certain instances, OCRC may require more notice.

4. In the event of failure to comply with the terms and conditions of any permit issued in accordance

with these Procedures and Regulations, or failure to obtain an appropriate permit, the County Engineer

shall have the right to issue a Stop Work Order. At that time, the Permit Holder shall immediately cause all activity covered by the Stop Work Order to cease and desist until adequate corrections have

been made or deficiencies corrected.

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5. The OCRC reserves the right of inspection by its authorized representatives of all activity within the

ROW.

6. Any Permit Holder who conducts operations in a manner detrimental to OCRC's ability to maintain

roads reasonably safe and convenient for public travel will be required to cease all such operations.

7. The Permit Holder shall restore the ROW and roadway to a condition determined acceptable to the

OCRC at it sole discretion. All restoration and construction inspection requirements shall conform to

these Procedures and Regulations. The OCRC will take all reasonable actions necessary to provide

reasonably safe and convenient public travel, preservation of the roadway and drainage, prevention of

soil erosion and sedimentation, and elimination of nuisances to abutting property owners caused by

the permitted activity. The cost of any such action will be charged to the Permit Holder, who shall

reimburse the OCRC. In the event that a suspension of work will be protracted or that the work will

not be completed by the Permit Holder, the Permit Holder shall restore the ROW to a condition

similar to the condition that existed prior to issuance of the permit. Such restoration shall be subject to

OCRC review and acceptance.

8. All expenses incurred by the OCRC due to obtaining or enforcing compliance with conditions and

requirements of the permit, failure to obtain a permit, or defective workmanship or materials shall be

borne by the Permit Holder or other responsible party, as the case may be.

9. The Permit Holder shall keep a paper or electronic copy of the permit and any associated approved

plans available at the site during permitted activities.

10. The Permit Holder shall take, provide and maintain all necessary precautions to prevent injury or

damage to persons and property from operations covered by the permit, and shall use warning signs

and safety devices which are in accordance with the current MMUTCD. The Permit Holder shall

conduct all activities and maintain all facilities as set forth in the permit in a manner so as not to

damage, impair, interfere with, or obstruct a public road or create a foreseeable risk of harm to the

travelling public. The Permit Holder shall comply with all applicable OSHA and MIOSHA

requirements.

11. The Permit Holder shall comply with all requirements of the Miss Dig Statute, MCL §460.701 et seq.,

as amended. The Permit Holder shall call "MISS DIG" at (800) 482-7171 at least three (3) full

working days (excluding Saturdays and Sundays), but not more than twenty-one (21) calendar days,

before starting any underground work. The Permit Holder assumes all responsibility for damage to or

interruption of underground utilities.

12. The Permit Holder shall surrender the permit, cease operation, and surrender all rights thereunder,

whenever notified to do so by the OCRC because of a public need to use the area covered by the

permit, or because of a default of any condition or requirement of the permit.

13. Drainage shall not be altered to flow into the road ROW or road drainage system unless approved by

the OCRC.

14. OCRC makes no warranty, either express or implied, as to the condition or suitability of subsurface

conditions or any existing facility which may be encountered during an excavation. The Permit Holder

is responsible for proper disposal, in accordance with current regulations, with any material excavated

from within the ROW. Such materials include, without limitation, soils or groundwater contaminated

by petroleum products or other pollutants associated with sites identified by the MDEQ or reported on

appropriate release forms for underground storage tanks.

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15. The Permit Holder shall remove all surplus materials to an area outside the ROW unless the permit

otherwise provides. Excavated material and raw materials or equipment shall not be stockpiled or

stored so as to adversely affect the safety of the traveling public, nor shall such material be disposed in

such a manner that wetlands, floodplains, streams, rivers, drains, or other defined watercourses or

water sources are impacted. Work within wetlands or wetland fringes is not authorized by the permit

unless accompanied by State or local wetland permit.

16. All work authorized by the permit shall be completed to the satisfaction of the County Engineer on or

before the completion date specified in the permit. Any request for an extension of time for

completion shall be in writing and shall demonstrate good cause for granting the request. Approval of

an extension of time shall be based on extenuating circumstances indicating no neglect on the part of

the Permit Holder. Additional requirements may be imposed as a condition of an extension of time

due to seasonal limitations or other considerations. These additional requirements may include,

without limitation, changes to materials or construction methods, re-establishment of fees, bonds, and

insurance requirements.

17. The Permit Holder shall notify the County Engineer in writing of completion of the work and shall

request a final inspection. All work authorized by permit shall be completed prior to final inspection,

and all items identified by the final inspection shall be resolved prior to release of the permit bond.

18. The Applicant and the Permit Holder are responsible for obtaining any permits and complying with

State, Federal and Local laws, rules, regulations and ordinances. These include, without limitation,

those pertaining to inland lakes and streams, wetlands, woodlands, flood plains, filling, noise

regulation, and hours of operation. Issuance of an OCRC permit does not authorize activities

otherwise regulated by State, Federal or Local agencies.

19. The Permit Holder is solely responsible for the correctness and completeness of plans submitted as

part of a permit application. Any errors in the plans which become evident after the issuance of a

permit, and which change the scope of permitted work, are subject to these Procedures and

Regulations and the review of the County Engineer, and may be grounds for revocation of the permit.

20. Where roads or road drainage cannot be contained within the existing ROW due to the Applicant's

proposed work, the OCRC may require that additional ROW be dedicated. Prior to permit issuance,

required ROW and easements shall be reviewed and approved by the County Engineer, and submitted

in a format that is recordable by the Ottawa County Register of Deeds.

21. The Permit Holder shall at all times possible maintain a minimum of one acceptable access to all

abutting occupied properties, driveways, and side streets unless otherwise allowed on the approved

plans. The Permit Holder shall notify any owners or occupants of properties whose access may be

temporarily disrupted during the permitted work. The local police, fire, or emergency service

agencies shall define acceptable access. The Permit Holder shall provide traffic control signing and

other improvements necessary to ensure adequate access until the roadway, driveway, or street is

restored. The Permit Holder shall conduct all operations so as to minimize inconvenience to abutting

property owners. The OCRC reserves the right to reasonably limit the progress of work by the Permit

Holder based on the rate of roadway and ROW restoration, including permanent or temporary

pavement. The OCRC may require that work be suspended until satisfactory backfilling of open

trenches or excavations has been completed, and driveways, streets, and drainage are restored.

22. All pumping or dewatering operations shall be conducted in compliance with NPDES permits. Outlet

filters or sediment basins shall be used before discharged water reaches roadside ditches, storm sewer

inlets, or surface waters. Placement of discharge lines on or across the surface of the travelled portion

of any road will not be allowed without advance written permission from the OCRC. The Permit

Holder shall perform all necessary restoration of the road drainage system. If the OCRC deems it

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necessary for the Permit Holder to either alter dewatering operations or to cease dewatering operations

altogether for reasons of public safety, the Permit Holder shall immediately comply. The Permit

Holder shall locate all dewatering facilities as far from the road surface as possible. If, due to

extenuating circumstances, these facilities are located closer to the road than the back slope of the

ditch, a Type B high intensity flashing light mounted on a plastic drum shall be required at each

location.

23. Normal weight restrictions will be in effect at all times, except during the period when reduced

seasonal load limitations are in effect. If, due to the high volume of trucking, damage to the roads is

threatened, the Permit Holder shall reduce loads carried on the roads as necessary to avoid damage, as

directed by OCRC. The use of tracked or crawler mounted equipment on road pavements shall not be

permitted unless specifically authorized in advance in writing by the OCRC. Written authorization for

such use will usually require complete replacement or resurfacing of the entire pavement width so

used.

24. All subsurface construction within the ROW during the winter season is discouraged. It is extremely

difficult to properly and safely maintain traffic when construction is carried out within the ROW

during the winter months. In addition, adequate restoration of the travelled surface and immediately

adjacent areas to meet traffic needs cannot be satisfactorily achieved during the winter months.

Additionally, disruption of highway structure and substructure is magnified when construction is

carried out within portions of the ROW during the winter months. The winter season shall be

generally defined as the portion of the year beginning on the first day of November and extending to

the date that restricted load-limit/seasonal weight restriction enforcement on the public road system is

removed. This shall not apply to emergency repair of existing utilities or to construction that is

essential to the provision of direct customer service, and which could not have been scheduled other

than during the season of prohibition. Any proposed construction that will be carried out during the

winter season shall be approved, based on a permit obtained from the OCRC in advance of actual

construction or as soon as possible in the case of an emergency repair. Such permits will be issued

with restrictions adequate to protect the interests of the motoring public, roadway facilities, and the

ROW.

25. The Permit Holder shall maintain all work areas in the ROW in a safe, dust and debris free condition

until all work in a given area is completed, including the hauling of materials. Dust control at a

frequency determined by the OCRC shall be provided on any unpaved detour, by-pass, or shoulder

which is to be used by traffic. Dust control shall be provided in compliance with current MDOT

Standards.

26. If the area disturbed by the work is one (l) acre or greater, and requires a NPDES Permit, the Permit

Holder shall notify the OCRC and provide the name and address of the Certified Operator.

V. ADMINISTRATIVE COMPLETENESS

To aid in submitting the necessary materials for all Commercial Driveway, Residential Driveway, Utility

Construction, and Sidewalk and Path Construction Permit applications, as outlined in the Procedures and

Regulations for Permitted Activities, administrative completeness review checklists are provided in

Appendix A.

It is required that these administrative completeness checklists be submitted in order to assess if the

materials are administratively complete. Technical review of the permit application will not begin until

the County Engineer determines the review checklist and associated permit application materials are

administratively complete.

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VI. DRIVEWAY STANDARDS & REQUIREMENTS

A. General Driveway Standards & Requirements

1. Access Management

The purpose of access management is to provide vehicular access to land development in a manner

that preserves the safety and efficiency of the transportation system. Access management can extend

the operational life of roadways, increase public safety, reduce traffic congestion, and improve the

appearance along the ROW. This, in turn, benefits property owners abutting county roads by

preserving property values and enhancing development potential.

a. The OCRC recognizes that the right of reasonable access to public roads is incidental to

ownership of abutting land. The goal of the OCRC is to grant landowners access connections

for their needs consistent with OCRC access management and access control requirements in

the public’s interest. The OCRC driveway permit process provides guidance for the location

and design of driveways so as to provide freedom of traffic movement, safety for roadway

and ROW users, and preservation of roadway capacity. A successful access management

program reduces crash potential and preserves capacity by regulating parameters such as

driveway location, driveway spacing, driveway design, traffic signal progression, use of

channelization, and use of alternate access systems.

b. Construction or reconstruction of a new or existing driveway, shared driveway, or private

road connecting to a county road, shall be allowed only after an approved permit has been

obtained from the County Engineer. The construction or reconstruction of all driveways or

private roads shall be as described in an approved permit and construction plans.

c. Permits for access connections to public roads shall be issued when consistent with public

safety and based upon traffic volumes, drainage requirements, maintenance needs, the

character of the use of the land adjoining the roadway, and any other requirements in the

public’s interest.

d. When the use of the land served by the driveway is changed or expanded, and the change or

expansion may cause the existing driveway to be a potential safety hazard or to be

inconsistent with the criteria described herein, the driveway will be considered a new

driveway in accordance with MCL §247.327. Factors that may indicate a potential safety

hazard include, but are not limited to, the following:

1. Elevated crash rate

2. Increased traffic volume on the main road

3. Increased turning movements using the driveway or road approach

4. Improper drainage

5. Inadequate sight distance

6. Excessive grades of driveway

7. Improper driveway design for use

8. Change in functional classification of the road

e. The OCRC may revoke any driveway permit if at any time the permitted item, use, or activity

fails to meet the requirements of these Procedures and Regulations, MCL §247.321 et seq., or

the terms and conditions of the permit itself.

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2. Sight Distance

a. To assure sufficient sight distance requirements, the centerline profile of an intersected public

road shall be shown for a minimum distance of 700 feet in both directions from the proposed

driveway centerline. Sight distance at proposed driveway locations shall comply with the

following diagram shown in Figure 1 and the chart shown in Table 2.

Figure 1. Recommended Minimum Sight Distance

Table 2. Recommended Minimum Driveway Sight Distance Existing Road

Speed Limit (mph)

Proposed Driveway

Safe Sight Distance, d (feet)

25 300

30 360

35 420

40 480

45 540

50 600

55 660

b. The County Engineer may request sight distance diagrams to verify safe sight distance for

any proposed driveways and private roads.

3. Drainage

a. The driveway, including any new lanes or tapers, shall be constructed so that the existing

drainage system and patterns are not adversely affected. The drainage and the stability of the

road subgrade shall also not be altered by driveway construction or roadside development.

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b. No additional storm water runoff shall be directed or diverted onto the ROW, unless

specifically approved by the OCRC. Existing drainage structures including, but not limited to

culverts, catch basins, and impoundment areas, shall be protected from physical damage and

sedimentation.

c. No driveways shall be built on any existing drainage structures unless approved by the

County Engineer.

d. Driveway Culvert: The County Engineer shall determine whether or not a culvert is required

and, if required, the diameter of the culvert. Unless the driveway crosses a county drain, in

which case the OCWRC will make these determinations. The Permit Holder shall furnish,

install, and maintain unrestricted water flow through the culvert and ditch. Permit Holder

maintenance shall include routine debris removal from the culvert ends and adjacent ditches.

1. Culverts shall be installed in line with existing ditch, unless otherwise directed by the

County Engineer.

2. Unless specified larger, culverts shall be a minimum of 12 inches in diameter and a

minimum of 24 feet in length.

3. Culverts shall conform to MDOT Class A culverts as shown in Figure 2 below.

4. The use of headwalls on culvert ends is prohibited.

5. Culverts over 30 inches in diameter shall require approved slope end sections.

6. Sod, rip-rap, or other suitable material shall be placed at all culvert ends to prevent

erosion.

7. Side slopes of ditch shall be 1 vertical to 3 horizontal or flatter.

Figure 2. MDOT Pipe Alternatives for Culverts

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4. Number of Driveways and Location

a. In general, one access point is adequate for most driveway applications. The County

Engineer will consider an additional access point if the Applicant can provide sufficient

information to show:

1. The property will generate significant traffic volumes to warrant two points of access or;

2. An additional access point is necessary for safe internal operations on the property.

If an additional access point is allowed by the County Engineer, the preferred location would

be a joint access point with an adjacent property owner.

b. Driveways shall be located to maintain free movement of road traffic, provide the required

site distance, and result in the most favorable driveway grade.

c. Driveways shall be avoided on primary roads where local road access is available, and

avoided on a local road where a residential or private road access is available.

d. Driveways shall not be constructed along the acceleration or deceleration lanes and tapers

connected to a public road unless no other reasonable access point is available.

e. A driveway, including the radii/flares but not including the right-turn lanes and tapers, shall

be located entirely within the area between the Permit Holders property line extended to the

centerline of the road. A driveway radius may extend outside of that area only if written

permission is obtained from the adjacent property owner allowing such an extension.

f. Subject to OCRC’s discretion, short public road segments and/or public roads ending with a

Temporary Turnaround shall not be used as a means of ingress and egress to adjoining

property.

5. Driveway Grades

To achieve appropriate driveway profiles, some of the significant factors to be considered are:

a. Abrupt grade changes, which cause vehicles entering and exiting driveways to move at

extremely slow speeds that can create:

1. The possibility of rear end collisions for vehicles entering the driveway.

2. The need for large traffic gaps that may be unavailable or infrequent, causing safety

issues for drivers.

b. The presence of sidewalks or paths where pedestrians may be expected in developing areas

now or in the future.

c. Grades that are compatible with the site requirements for sight distance and drainage, to

prevent excessive drainage runoff from entering the roadway or adjacent property.

Driveways should be constructed with a vertical sag curve a minimum of 8 feet from the back-of-curb

or road edge and the ROW Line (See Detail PA-2).

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All driveway grades shall be limited between 2 to 4 percent from the back-of-curb or road edge in

accordance with Detail PA-2. Maximum overall driveway grades shall be limited to 10 percent for

residential driveways and to 8 percent for commercial driveways where grades and drainage influence

the ROW.

6. Traffic Control and Public Safety

The Permit Holder and/or Contractor shall provide and maintain all necessary precautions to

prevent injury or damage to persons and property from operations covered by the permit, and

shall use warning devices in accordance with the current edition of the MMUTCD.

7. Local Governing Body and OCWRC Review and Approval

The Applicant and/or Permit Holder shall contact the local Governing Body in which the

driveway construction will occur and the OCWRC to ensure compliance with requirements to the

improvement, expansion, development or redevelopment of private property, including any

access requirements, which may be applicable.

8. Permit Application

a. An application for a driveway permit, on forms supplied by the OCRC (See Detail PA-1),

shall specify the type of driveway requested, including the location, number and type of

driveways. The OCRC may approve the system as requested or may condition approval on

such changes as may be necessary to maintain safe conditions and proper spacing between

driveways. Application review will be based on anticipated traffic volumes on the driveways

and on the roadway, type of traffic to use the driveways, type of roadside development,

drainage, and other operational considerations in the public’s interest.

b. The proposed driveway location shall be clearly identified at the project site by staking and

flagging, or other method, so it can be easily located by the County Engineer making a field

review. Information on stakes shall include the Applicant’s name, property address number

and, where applicable, plat lot number. Failure to provide this information will delay the

review of the permit application.

c. A permit granting permission to construct, reconstruct, relocate, resurface, use and maintain a

driveway that connects to a county road may be issued by the OCRC after receipt of an

approved application and only to the property owner or the property owner's authorized

representative.

B. Commercial Driveway Requirements

An application for a commercial driveway permit shall be submitted in a manner prescribed in these

Procedures and Regulations. To aid in submitting this material, a Checklist for Submittal of Permit

Application for Commercial Driveway in accordance with Section V of these Procedures and Regulations

is required with all submissions in order to assess if the permit application is administratively complete.

1. Construction Plan Requirements

Applications shall be accompanied by two (2) sets of paper and an electronic PDF file of

construction plans signed and sealed by a Professional Engineer.

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The plans shall be drawn on 24 inch x 36 inch sheets and to a standard scale of not less than 1

inch = 50 feet horizontal and 1 inch = 5 feet vertical.

The plans shall include a cover sheet indicating the name of the proposed development, index of

sheets, and location sketch of the proposed development within Ottawa County.

Plans shall clearly show the following features:

a. North directional arrow and scale of plan.

b. Location map and Township information.

c. Existing road pavement, shoulders and shoulder points, ditches, poles, hydrants, utility

service boxes, trees, shrubs, ROW and property lines, road appurtenances, medians (if

existing) and dimensions thereof, driveways on adjacent property and on property opposite

the frontage, and names of existing and proposed roads (public and private).

d. All buildings and appurtenances, both proposed and existing, with dimensions and a

notation as to present or proposed general use of the buildings.

e. All driveways, tapers, through lanes, right turn lanes, center left turn lanes, or passing lanes to

be constructed, reconstructed, relocated, surfaced, resurfaced, operated, used, or maintained

shall include the following dimensions and features:

1. Widths of all driveways and lanes

2. Radii of driveway returns and other points of curvature and deflection

3. Driveway grades and profile view of driveway

4. Road centerline and edge of pavement grades at 50-foot intervals or less, or as directed

by the County Engineer

5. Sight distance for the proposed driveway approach

f. Distance from existing driveway(s) and proposed driveway(s) to the nearest intersecting

street, and distance from edge of driveways to properly lines.

g. All roadside features to be constructed within the ROW, including without limitation curb,

sidewalks, paths, traffic control devices, manholes, poles, utilities, etc.

h. Existing and proposed drainage systems to include:

1. Size of drive culvert or storm sewer

2. Material type of culvert or storm sewer

3. Type of culvert end treatment

4. Grade of culvert or storm sewer with sufficient elevations upstream and downstream to

show the extent of flow across the proposed development and to the proposed outlet

5. Direction of surface water flow to and from adjacent property

6. Drainage structure size, type, and elevation of all applicable inlets, inverts, and sump

7. Drainage plan and outlet for all storm drainage on the site

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2. Traffic Impact Study

A traffic impact study from a qualified traffic engineer is required for all developments, unless

waived by the County Engineer, and shall either be a traffic impact statement or traffic impact

assessment, depending on the type and size of the proposed development.

a. A traffic impact statement shall be required for any proposed development which would be

anticipated to generate over 100 or more peak-hour directional trips or over 750 daily trips

(over a 24 hour period). The volume of generated traffic shall be evaluated for its potential

impact on the adjacent street system including nearby intersections and access points of the

development under consideration.

b. A traffic impact assessment shall be required for a project generating less than 99 peak-hour

directional trips. This type of study is recommended for smaller scale projects that are not

anticipated to have a significant impact on the overall road system but may impact the site

access. The analysis for this type of study can typically be isolated to the turning movements

at all site access points.

c. After review of the traffic study, the County Engineer may require improvements to nearby

intersections and the access points to the development with any necessary auxiliary lanes

(deceleration lane, by-pass lane, right-turn lane and/or center left-turn lane) or road

modifications.

3. Driveway Location

The location and spacing of access for commercial driveways and road approaches is an

important element in the planning, design, and operation of roadways. Access points are the main

location of crashes and congestion. Their location and spacing directly affect the safety and

functional integrity of the roadway. Commercial driveway location and spacing shall comply

with the following diagram shown in Figure 3 and the chart shown in Table 3.

Figure 3. Commercial Driveway Spacing Requirements

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Table 3. Recommended Minimum Commercial Driveway Spacing

Minimum Driveway Spacing (feet)

a b c d

Two Lane Road 100 100 150 130

Multi-Lane Road 150 250 250 75

a. Spacing Requirements for Adjacent Driveways (a)

Table 3 indicates the desirable access spacing as a function of road type for adjacent

commercial driveways. These distances are based on average vehicle acceleration and

deceleration considered adequate to maintain good traffic operations. Driveway spacing is

measured from edge of driveway to edge of driveway.

b. Spacing Requirements from Driveways on Opposite Side of Road (b) and (d)

To minimize turning conflicts, driveways should be either aligned with those directly across

the road or offset a sufficient distance from those across the road to achieve the minimum

spacing standards listed in Table 3. Driveway spacing is measured from centerline to

centerline.

c. Spacing Requirement from a Public Road Intersection (c)

In accordance with AASHTO guidelines, driveways shall not be situated within the

functional boundary of intersections. This boundary includes the longitudinal limits of all

full width auxiliary lanes. An access point may be allowed within the above boundary only if

the entire property frontage is located in this boundary.

A driveway shall not be constructed along acceleration or deceleration lanes and tapers,

unless no other reasonable access point is available. OCRC may require an extension of

these lanes by the Applicant.

Spacing between a road intersection and an access connection shall be sufficient to avoid

creating conflicts between driveway traffic movements and road traffic movements at the

intersection. Table 3 provides the minimum corner separation dimensions that are measured

from the edge of the proposed driveway to the near ROW Line of the intersecting road.

4. Sight Distance Requirements

Acceptance of site access onto an existing public road is subject to the field review and

recommendations of the County Engineer. Considerations include, but are not limited to, vehicle

speed, sight distance, and topography. An area of clear vision, free from obstructions and

encroachments, shall be provided. Fences, trees, shrubs, poles, signs, boulders, mailboxes, and

other obstacles shall be removed or modified in this area to afford an unobstructed view in both

directions of the approaching traffic.

A clear-vision area, as shown in Figure 1 and Table 2, shall be provided at all commercial

driveways entering onto a road under the jurisdiction of the OCRC. The County Engineer may

request a sight distance diagram to verify safe sight distance for any proposed driveway or private

road.

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5. Driveway Geometrics

A typical standard commercial driveway approach consists of a two-way traffic design (See

Detail PA-3).

Optional commercial driveway approach designs may be either divided three lane with a median

or a typical three lane design. A divided commercial driveway shall have a curbed island

separating the entering and exiting movements with a dedicated exiting left turn lane (See Detail

PA-4). A typical three lane commercial driveway shall be designed with a dedicated exiting left

turn lane (See Detail PA-5).

A one-way commercial driveway is a special case and may be allowed depending on the site-

specific characteristics. A one-way driveway shall either be for entering or exiting and designed

to facilitate the desired turning movement and to discourage prohibited movements. The

installation and maintenance of directional signs shall be the responsibility of the Applicant

and shall be shown on the site plan.

a. Width

1. The typical two-lane commercial driveway design shall include one (1) entrance lane and

one (1) exit lane, with a maximum total throat width of thirty (30) feet from back-of-curb

to back-of-curb. (See Detail PA-3).

2. When larger driveway traffic volumes are expected, two (2) exit lanes will be allowed.

• The driveway shall be designed with a curbed median dividing the exit lanes from the

entrance lane (See Detail PA-4) or,

• The driveway shall be designed with permanent lane lines and arrows to be placed

and maintained by the Permit Holder (See Detail PA-5).

• Exit lane widths shall be 12 feet. Entrance lane widths will vary in design based on

vehicle usage and range from 12 feet to a maximum of 16 feet.

b. Radii

1. Driveways shall have a minimum twenty-five (25) foot entrance and exit radius.

2. When truck traffic is expected, a minimum thirty (30) foot radius shall be used.

• The County Engineer may request that commercial vehicle turning templates be

graphically placed on the proposed driveway design to verify the appropriate radius.

c. Concrete Curb & Gutter

Concrete curb and gutter is required for all commercial driveways. The County Engineer

may consider waiving this requirement if all three (3) of the following are met:

1. Traffic volume of the adjacent public road is less than 1,000 vehicles/day

2. Traffic volume of the driveway is anticipated to be low. The Applicant shall provide

calculations for the estimated number of peak hour trips for the driveway for review by

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the County Engineer. These calculations shall be determined using the current edition of

the ITE Trip Generation Manual.

3. The area between the ROW Line and public roadway is ditched or constructed to prohibit

use on all areas other than approved driveway locations.

If concrete curb and gutter is waived by the County Engineer, the commercial driveway shall

only have a HMA surface, as a concrete surface would be prohibited.

d. Deceleration/Acceleration, Tapers, Turn Lanes, and Connection Lanes

1. Additional lanes and taper lengths may be required by the County Engineer based on

ADT of the adjoining road, location of existing and proposed driveways, and where high

driveway traffic volumes are anticipated (See Detail PA-6 and PA-7 for two examples).

e. Joint Driveways

1. When property owners of adjoining properties agree, a joint driveway may be

constructed. The driveway shall meet the same requirements regarding commercial

driveways.

6. Driveway Construction Standards

Commercial driveways shall meet the following minimum subbase, aggregate base, and

concrete curb and gutter requirements listed below:

a. Subbase - MDOT Spec. 301

Material - Granular Material Class II

Gradation - MDOT Spec. Table 902-3

Thickness - 18” Minimum

b. Aggregate Base Course - MDOT Spec. 302

Material - Dense-Graded Aggregate 22A or 21AA

Gradation - MDOT Spec. 902-1 Minimum 25% crushed

Thickness - 7” Minimum

c. Concrete Curb and Gutter - MDOT Spec. 802

- MDOT F4-Modified (without reinforcement)

or as directed by the County Engineer

Material - MDOT Grade S2

Commercial driveways shall be hard surfaced with either HMA or concrete materials, and meet

the following minimum requirements as listed below:

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d. HMA Surface - MDOT Spec. 501

Material - HMA Mixture LVSP Leveling

- HMA Mixture LVSP Surface

Thickness - 3 ¼” (360#/syd) Minimum

Asphalt Cement - Performance Grade 58-28

e. Concrete Surface - MDOT Spec. 601

The pavement structure, materials, thickness, and concrete mix and joint spacing/layout

shall be evaluated by a qualified Pavement Design Engineer.

C. Residential Driveway Requirements

A driveway for the purposes of serving a single or two-family dwelling shall be deemed a residential

driveway. A residential driveway or private street serving more than five (5) single family homes, units,

dwellings, or properties will be considered a commercial driveway and will be subject to all commercial

driveway requirements thereto.

An application for a residential driveway permit shall be submitted in a manner prescribed in these

Procedures and Regulations. To aid in submitting this material, a Checklist for Submittal of Permit

Application for Residential Driveway in accordance with Section V of these Procedures and Regulations

is required with all submissions in order to assess if the permit application is administratively complete.

1. Site Plan Requirements

Residential driveway permit applications require the submittal of a site plan, unless waived by the

County Engineer. The following information should be provided on the site plan:

a. Plans drawn to a scale not less than 1 inch = 30 feet horizontal.

b. North directional arrow with Township information.

c. All existing roads and driveways

d. The proposed driveway and home orientation on the property.


The location and spacing of access for residential driveways is an important element in the

planning, design, and operation of roadways. Access points are the main location of crashes and

congestion. Their location and spacing directly affect the safety and functional integrity of the

roadway. Residential driveway location and spacing shall comply with the following diagram

shown in Figure 4 and the chart shown in Table 4.

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Figure 4. Residential Driveway Spacing Requirements

Table 4. Recommended Minimum Residential Driveway Spacing

Minimum Driveway Spacing (feet)

a b c d

Two Lane Road 50 50 100 50

Multi-Lane Road 50 50 150 50

a. Spacing Requirements for Adjacent Driveways (a)

Table 4 indicates the desirable access spacing as a function of road type for adjacent

driveways. These distances are based on average vehicle acceleration and deceleration

considered adequate to maintain good traffic operations. Driveway spacing is measured from

edge of driveway to edge of driveway.

b. Spacing Requirements from Driveways on Opposite Side of Road (b) and (d)

To minimize turning conflicts, driveways should be either aligned with those directly across

the road, or offset a sufficient distance from those across the road to achieve the minimum

spacing standards listed in Table 4. Driveway spacing is measured from centerline to

centerline.

c. Spacing Requirement from a Public Road Intersection (c)

In accordance with AASHTO guidelines, driveways shall not be situated within the

functional boundary of intersections. This boundary includes the longitudinal limits of all

full width auxiliary lanes. An access point may be allowed within the above boundary only if

the entire property frontage is located in this boundary.

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A driveway shall not be constructed along acceleration or deceleration lanes and tapers,

unless no other reasonable access point is available.

Spacing between a road intersection and an access connection shall be sufficient to avoid

creating conflicts between driveway traffic movements and road movements at the

intersection. Table 4 provides the minimum corner separation dimensions that are measured

from the edge of the proposed driveway to the near ROW Line of the intersecting road.


Acceptance of site access onto an existing public road is subject to the field review and

recommendations of the County Engineer. Considerations include, but are not limited to vehicle

speed, sight distance, and topography. An area of clear vision, free from obstructions and

encroachments, shall be provided. Fences, trees, shrubs, poles, signs, boulders, mailboxes, and

other obstacles shall be removed or modified in this area to afford an unobstructed view in both

directions of the approaching traffic.

A clear-vision area, as shown in Figure 1 and Table 2, shall be provided at all residential


request a sight distance diagram to verify safe sight distance for any proposed driveway.


A residential driveway approach shall conform to Detail PA-8.

a. Width

A residential driveway shall have a minimum width of ten (10) feet and maximum width of

thirty-two (32) feet within the road right-of-way.

b. Radii

A driveway may have a radius on both sides of the driveway. Each radius is included in the

maximum driveway width measurement of thirty-two (32) feet.

c. Flare

A driveway may have a flare on both sides of the driveway. Each flare is included in the

maximum driveway width measurement of thirty-two (32) feet.

d. Joint Driveways

When property owners of adjoining properties agree, a joint driveway may be constructed.

The driveway shall meet the same requirements regarding residential driveways.


If the adjacent roadway has a bituminous valley curb or concrete curb and gutter, the residential

driveway approach shall be hard surfaced with either HMA or concrete materials. A gravel

surface will not be permitted. (See Detail PA-8).

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If the adjacent roadway does NOT have a bituminous valley curb or concrete curb and gutter, the

residential driveway approach can be hard surfaced with HMA only or have a gravel surface. A

concrete surface will not be permitted within ten (10) feet of the road pavement edge nor ten (10) feet from the shoulder point of a gravel road. (See Detail PA-8).

Recommended Minimum Residential Driveway Construction

a. Subbase - MDOT Granular Material Class II, 12 inches minimum

b. Aggregate Base - MDOT Dense-Graded Aggregate 22A, 6 inches minimum

c. HMA Surface - MDOT HMA 36A, 3 inches (2 lifts) minimum

d. Concrete Surface - Minimum 5 inches*Concrete is not permitted on un-curbed roads within ten feet of the road

pavement edge nor within ten (10) feet of the shoulder point of a gravel road.

D. Field Driveway Requirements

A driveway serving a cultivated field, timberland, or undeveloped land not utilized for industrial,

commercial, or residential uses, shall be considered a field driveway.

An application for a field driveway permit shall be submitted in a manner prescribed in these Procedures

and Regulations.


Low use driveways designed to access cultivated or undeveloped land, are allowed every 500 feet

of frontage or portion thereof.

A field driveway shall not be permitted within a residential development, plat, or subdivision.


A clear-vision area, as shown in Figure 1 and Table 2, shall be provided at all field driveways

entering onto a road under the jurisdiction of the OCRC. The County Engineer may request a

sight distance diagram to verify safe sight distance for any proposed driveway.


Grass, gravel, or HMA driveways may be accepted. A concrete driveway shall not be permitted.

Where soil erosion is a perceived problem or becomes a problem, hard-surfaced HMA driveway

shall be required.

E. Temporary Driveway Requirements

A temporary driveway may be allowed by the County Engineer for a maximum 12-month period if it is to

service a site for a specific function or project.

An application for a temporary driveway permit shall be submitted in a manner prescribed in these

Procedures and Regulations.

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The driveway location shall conform to Commercial Driveway standards unless otherwise

approved by the County Engineer.


A clear-vision area, as shown in Figure 1 and Table 2, shall be provided at all temporary


request a sight distance diagram to verify safe sight distance for any proposed driveway.


The type and thickness of driveway materials will be identified by the County Engineer based on

use of the driveway. Aggregate or HMA driveways will be allowed, depending on use, erosion

potential, maintenance, and other safety factors.

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VII. UTILITY STANDARDS & REQUIREMENTS

A. General Utility Standards & Requirements

1. General Provision

The primary purpose of all public road ROW is the reasonably safe and convenient operation of

facilities for public transportation. All occupancies shall therefore be designed and constructed so

that roadway operations, facilities, and maintenance shall not be impeded, interrupted or

endangered. In addition, any permitted facility shall be located so as to minimize any

interference to the ROW and ensure that the OCRC shall have unrestricted use of the ROW for

current and future operations.

2. Authorized Applicant

Classification as a Franchise or Public Utility for purposes of using county ROW shall require

membership of MISS-DIG and conformance with one of the following criteria:

a. Franchise Utility

1. Telecommunication Company

The organization shall provide direct service to the general public and the service shall be

in the public’s interest.

The organization shall be recognized by the Michigan Public Service Commission

(MPSC) as a regulated telecommunication company licensed in Michigan to provide

basic local exchange service or a regulated telephone inter-exchange carrier and

competitive access provider operating in Michigan or must be a cable television company

authorized to operate in Michigan.

The organization shall be authorized by the Governing Body where the facility is located

to operate within its jurisdiction.

2. Power or Gas Company

The organization must be a power or gas company within the meaning of MCL §247.171

et seq. and must be authorized to operate in Michigan.

The organization shall provide direct service to the general public, and the service shall

be in the public’s interest.

Gas and petroleum distribution companies must be (a) certified by MPSC as a company

distributing natural gas or as a common purchaser or common carrier, or (b) certified by

the federal government as an interstate pipeline operator.

Electric companies must be recognized by MPSC as an investor-owned or cooperative

electric provider.

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b. Public Utility

1. Sanitary Sewer

Facilities that are owned and maintained by a Governing Body and provide direct

sanitary sewer service to the general public, and the service shall be in the public’s

interest.

2. Water Main

Facilities that are owned and maintained by a Governing Body and provide direct water

supply service to the general public, and the service shall be in the public’s interest.

3. Utility Location and Alignment

Utility installations shall be located so as to: (l) minimize the need for adjustments to

accommodate future roadway improvements and (2) permit access to service the installations

with minimal interference to roadway traffic.

The alignment of utilities within the public ROW shall be in accordance with the established

corridor plan (See Detail PA-9 and PA-10), and shall be located and aligned to best conform to

the layout of existing facilities. In roads where no pattern has been established, locations shall be

as follows:

a. Sanitary Sewer - shall be located on the west or south side of the road.

• 8 feet from ROW centerline for a gravity sewer main. (On primary or section line roads,

the gravity sewer shall be placed at 11 feet from ROW centerline.)

• 18 feet from ROW centerline for a sanitary sewer force main.

b. Water Main – shall be located on the east or north side of the road.

• 29 feet from ROW centerline. (22 feet from ROW centerline for subdivision streets)

• Stop boxes shall be located at the ROW Line.

c. Gas Main – shall be located on the east or north side of the road.

• Roads with concrete curb or valley curb shall be 26 ½ feet from ROW centerline or as

directed by County Engineer.

• Roads without concrete curb or valley curb shall be 31 ½ feet from ROW centerline or

as directed by County Engineer.

d. Electric

• Buried: - 4 ½ to 7 feet from ROW Line or as directed by County Engineer.

- Buried electric shall be located on the south and west side of road.

• Poles: - 0 to 7 feet from ROW Line or as directed by County Engineer.

- Only one pole line shall be allowed in the ROW on either side of the

road.

- Wood poles shall maintain a minimum clearance of 10 feet from

travelled lane line or back-of-curb as determined by County Engineer.

- Fiberglass poles shall maintain a minimum clearance of 6 feet from


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- Metal poles shall have a breakaway design in accordance with AASHTO

standards and must be approved by the County Engineer.

- Poles shall not be placed in the road shoulder or bottom of a ditch.

e. Telecommunications

• Buried Cable: - 2 ½ to 4 ½ feet from ROW Line or as directed by County Engineer.

- Buried cable shall be located on the west or south side of road.

• Buried Fiber: - 0 to 2 ½ feet from ROW Line or as directed by County Engineer.

- Buried fiber shall be located on the west or south side of road.

• Poles: - 0 to 7 feet from ROW Line or as directed by County Engineer.

- Only one pole line shall be allowed in the ROW on either side of the

road.

- Wood poles shall maintain a minimum clearance of 10 feet from


- Fiberglass poles shall maintain a minimum clearance of 6 feet from


- Metal poles shall have a breakaway design in accordance with AASHTO

standards and must be approved by the County Engineer.

- Poles shall not be placed in the road shoulder or bottom of a ditch.

f. Aerial Wire and Cables

Vertical clearance of overhead electric and telecommunications lines above the road shall

conform to the minimum distances provided in Table 5.

Table 5. Overhead Utilities Vertical Clearance Utility Type Minimum Vertical Clearance (feet)

Telecommunications 18

Electrical 0 - 750 volts 18

Electrical 71 – 22.000 volts 20

Electrical 22,001 to 50,000 volts 21

The minimum vertical clearance of a utility line crossing the road shall be measured from the

lowest portion of the utility line crossing the highest elevation of the road [i.e. centerline

(crown), high point of super-elevated curve, etc.]. An unloaded aerial utility line with no

wind at 60 degrees shall not be less than the minimum vertical clearances outlined in Table 5.

g. Utility Services and Road Crossings

• All utility road crossings and services shall be placed at right angles (90°) to road

centerline.

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4. Depth of Utility Cover

Unless shown on approved plans, all new or replacement utilities shall be installed to provide a

minimum depth of cover of four (4) feet below and in reference to the road surface, cross culvert,

and ditch bottom whichever is the lowest. Where approved plans or the minimum depths outlined

in Table 6 require a greater depth of cover, the approved plan depth and/or minimum depths

outlined in Table 6 depth shall govern.

Table 6. Minimum Depth of Utility Cover Utility Type Minimum Depth of Utility Cover

Main Line (inches) Services (inches) *

Sanitary Sewer 60 60

Water Main 60 60

Gas Main 36 24

Electric 36 24 Telecommunications (Fiber, Cable, Phone) 36 24

*Utility services shall be placed at right angles (90°) to road centerline.

Where the roadway is super-elevated, the minimum depth of the cover shall be measured from the

lower side of the road surface.



prevent injury or damage to persons and property from operations covered by the permit and shall

use traffic control devices in accordance with the current edition of the MMUTCD.


The Applicant and/or Permit Holder shall contact the local Governing Body in which the utility

construction will occur and the OCWRC to ensure compliance with requirements that may be

applicable.


a. An application for utility construction within the public ROW, on forms provided by the

OCRC (See Detail PA-1), shall specify the utility installation requested, including the

location and alignment. Application review will be based on existing and future roadway

operations, facilities, maintenance, and other operational considerations in the public’s

interest.

b. The proposed utility location for all Franchise Utility (Except Telecommunication)

construction applications shall be clearly identified at the project site by staking and flagging,

or other method, so it can be easily located by the County Engineer making a field review.

1. Underground utility facilities shall be staked at a maximum of 200-foot intervals with a

beginning and ending stake. The County Engineer may request additional stakes based

on the topography. Stakes shall be placed at the ROW Line.

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2. Utility poles and anchors shall be staked individually.

3. Road bores and utilities crossing under the existing road pavement shall be staked on

each side of the road.

Information on stakes shall include the Applicant’s name and proposed utility alignment.

Failure to provide this information will delay the review of the permit application.

c. A permit granting permission to construct, install, place, and maintain a utility that is within

the ROW may be issued by the OCRC after receipt of an approved application.

B. Utility Construction Requirements

An application for a utility permit shall be submitted in a manner prescribed in these Procedures and

Regulations. To aid in submitting this material, a Checklist for Submittal of Permit Application for Utility

Construction in ROW in accordance with Section V of these Procedures and Regulations is required with

all submissions in order to assess if the permit application is administratively complete.



construction plans signed by a Professional Engineer or Project Manager.

Public Utility plans and Franchise Utility (Telecommunication Only) plans shall be drawn on 24

inch x 36 inch sheets and to a standard scale of not less than 1 inch = 50 feet horizontal and 1

inch = 5 feet vertical or as approved by the County Engineer.

Franchise Utility (Except Telecommunication) plans shall be drawn on 11 inch x 17 inch

sheets and to a standard scale of not less than 1 inch = 50 feet horizontal and 1 inch = 5 feet

vertical or as approved by the County Engineer.

Plans shall clearly show the following features or as directed by the County Engineer:



c. Existing road pavement, shoulders, ditches, drainage systems, poles, hydrants, utility service

boxes, trees, shrubs, ROW and property lines, driveways, buildings, sidewalks, paths, road

appurtenances, medians (if existing) and dimensions thereof and names of existing roads.

d. All existing and proposed utilities.

e. The location and elevation of the nearest USGS bench mark used in establishing elevations.

f. Offset dimensions.

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2. Utility Road Crossings

All underground utility crossings of paved roads shall be done by an approved trenchless or

nondestructive method unless so indicated on the Approved Plans or approved in advance by the

County Engineer.

a. Directional Boring. If approved, the following requirements shall be followed:

1. Equipment:

• The equipment shall have a radio location boring head.

• Location equipment shall be used to track bore head location.

• Back reaming shall be done by MDOT Specifications only.

• Compactor back reaming is not allowed.

• Proper drilling lubricant shall be used.

• Only steerable type boring methods are allowed for main line utility road crossings.

2. Operations:

• The path of the proposed bore must be marked in advance of the boring to check for

conflicts with utilities and structures.

• The top bore hole shall be a minimum of 48” below the pavement subgrade, ditch

line, or culvert, whichever is lower in elevation.

• Bore pits shall be a minimum of 10 feet off the edge of the pavement or 10 feet

behind the curb.

• When boring is done near electrical supply cables, proper care shall be taken to

protect the operator, locator, and others from shock hazards.

• When back reaming pilot holes, and dragging product, the use of compaction type

cutter heads is prohibited. The Contractor shall use a cutting head suitable to cutting

a hole large enough to accommodate the product and lubricating fluid. Plain water

will not be used as a lubricating fluid on bores exceeding 2 inches in diameter.

• After boring operations and connections are completed, the Contractor shall restore

the bore pit areas to the same or better condition than the original condition.

• In the event of damage to the pavement or roadside due to drilling operations, the

Contractor shall repair the pavement or roadside in a manner specified by the OCRC

before further boring operations can continue.

b. Boring and Jacking. If approved, the following requirements shall be followed:

If a pipe is to be installed under the roadbed by boring and jacking, the leading edge of the

pipe shall precede the auger by ½ times the diameter of the pipe. If the auger cannot be

operated inside the utility pipe, a casing pipe is required. A casing pipe may also be required

at other times when deemed necessary by the County Engineer. The casing must be bulk-

headed with cementitious material to prevent material infiltration after installation.

All shafts or pits shall be located at least 10 feet off the edge of pavement. If the shaft or pit

must be closer to the road than the above dimensions due to the location of the utility to be

tapped, sheeting or shoring must be used on all sides of the excavation which are closer to the

road than the above requirements. Backfill and compaction methods shall meet OCRC

backfill requirements.

All voids shall be filled by pressure grouting or other OCRC approved method.

37

If any settlement or other change in grade of the roadway, curbs, or ditches occurs, the road

and/or drainage facilities shall be repaired or reconstructed to proper grade as directed by

County Engineer.

c. Open-Cutting. If Open-Cutting is allowed, the following requirements shall be followed:

If a utility crossing cannot be done by an approved trenchless or nondestructive method due

to extenuating circumstances, an Open-Cut crossing may be approved by the County

Engineer. Provisions for handling traffic shall be as directed by the County Engineer, and the

Permit Holder shall bear all the expenses thereof, including but not limited to signing,

pavement markings, and traffic control.

Lane closures, work operations, and related activities will not be authorized on the day

preceding major holiday weekends and during major holiday weekends, including Memorial

Day, Fourth of July, Labor Day, and Thanksgiving Day weekends and the day before

Christmas through the New Year holidays. All equipment and material necessary for

restoration, including but not limited to compaction equipment and granular backfill material,

shall be onsite prior to beginning excavation or pavement removal. Material which cannot be

stored, such as HMA, shall be immediately available. Open-Cuts will not be allowed to

begin if inclement weather is threatening which may impede the Contractor's ability to restore

the travelled way in a timely manner or provide for safe use of the travelled lanes.

No road shall be closed without prior approval of the County Engineer. Approval of Road

Closures requires that detours be installed in accordance with an approved traffic control plan

by the County Engineer. The Permit Holder shall request Road Closures from the County

Engineer in writing, at least two weeks in advance, and include in the written request the

location, length of time the road will be closed, approximate starting and completion dates,

reasons for the request, and a traffic control plan showing the detours and all detour signage.

If a Road Closure is not approved, through-traffic must be maintained at all times. If field

conditions warrant sheeting, the Permit Holder shall provide sheeting of the excavation to

protect the road. Depending on traffic volumes and other conditions, the County Engineer

may require the Permit Holder to provide bypass lanes (either paved or unpaved), may allow

properly controlled one-lane traffic, or may require some combination of the two.

1. Pavement Removal

Any crossing of a paved road by the Open-Cut method shall include the removal of the

full thickness of pavement to a minimum width of at least two (2) feet beyond the limits

of the trench or as determined by County Engineer.

The pavement cut shall be made by sawing prior to excavation unless otherwise indicated

on the approved plans. Cuts in driveways or road approaches may require a resurfacing

of the entire driveway or road approach as determined by the County Engineer.

All saw cuts shall be made in a straight line and shall be parallel to existing transverse

and longitudinal joints unless otherwise approved.

38

If Contractor operations remove or damage 20% or more of the road surface, or if it is

determined that any open-cut will result in substantial surface deterioration or pavement

integrity loss, the entire roadway shall be resurfaced, rehabilitated, or reconstructed as

required by the County Engineer. See Figure 5 for more details.

a:

b:

c:

Figure 5. Typical Open-Cut Restoration Limits

The pavement shall be saw cut and removed

perpendicular to the road lane line or centerline

a minimum of two (2) feet beyond the limits of

trench or as determined by the County

Engineer.

The pavement shall either be milled 1½ inches

deep or saw cut and removed to the road lane

line or centerline as determined by the County

Engineer.

Typical Single Open-Cut

Restoration Limits

Multiple and Longitudinal Open-Cut Restoration Limits

If the distance between two open-cuts is less than 100 feet, then the entire area between the

open-cuts shall be milled 1½ inches deep to the road lane line or centerline as determined by the

County Engineer.

If the total area of each single open-cut restoration limits exceeds 20% of the total area of b x

the entire paved road width, then entire road shall be milled 1½ inches deep from the first open-

cut to the last open-cut as determined by the County Engineer. If less than 20% as calculated

above, but the total area of each single open-cut restoration limits exceeds 20% of the total area

of b x the road lane width, then the entire lane shall be milled 1½ inches deep from the first

open-cut to the last open-cut as determined by the County Engineer.

If the distance for a longitudinal open-cut is greater than 200 feet, then the entire area of paved

road shall be milled 1½ inches deep to lane line, centerline, or full pavement width as

determined by the County Engineer.

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2. Backfilling and Compaction of Backfill

Backfill materials shall conform to current MDOT specifications.

Compaction shall be accomplished by suitable mechanical compaction equipment and

methods pursuant to current MDOT specifications.

Granular compacted material shall be used within roadbed limits or under concrete or

asphalt sidewalks, driveways, or parking areas unless otherwise shown on approved plans

or approved in writing by the County Engineer.

If the Permit Holder proposes to use excavated material not shown on approved plans, the

OCRC requires that the Permit Holder agree to suitable provisions for material sampling,

testing, storage, and handling prior to the use of such materials. The backfill shall be

placed in layers of not more than twelve (12) inches in thickness.

The Permit Holder shall supply material sampling and testing reports conducted by an

approved independent testing company to assure that compaction requirements are being

accomplished. The Permit Holder shall notify the OCRC of the name, address and phone

number of the testing laboratory 72 hours prior to beginning backfill operations.

The following densities shall be obtained on road restoration by MDOT standard methods

of compaction:

Backfill 95% of Maximum Unit Weight

The minimum frequencies of tests for density control are as follows:

Trench Backfill – 1 test per 12 inch layer of backfill per run of pipe,

between structures. Minimum 1 test per lateral, unless

waived by the County Engineer.

Structure Backfill – 1 test per 12 inch layer of backfill at each structure,

unless waived by the County Engineer.

Field compaction test methods shall be employed which give immediate test results.

Written compaction test results are to be submitted to the County Engineer within one (1)

week of the test date.

All underdrain systems that are disturbed shall be rebuilt in a manner that completely

restores their function.

Any geotextile fabric or geogrid encountered in the excavation must be restored in a

manner that ensures the integrity of the material as it was originally intended. The OCRC

must approve the material and methods of repair prior to installation.

If approved by the County Engineer, flowable fill may be utilized as backfill. All

requirements for flowable fill and related work shall conform to MDOT specifications.

40

3. Utility Structures

The height of the top of any utility structure constructed or reconstructed within the ROW shall

be determined as follows.

a. If the structure falls within a paved road or other paved surface including driveways, side

streets, sidewalks, and non-motorized paths, the cover shall be flush with the finished

pavement elevation on all sides.

b. If the structure falls within the roadbed of a gravel road or the unpaved shoulder of a paved

road, the cover shall be six (6) inches below the finished gravel surface.

c. If the structure falls within a ditch, the cover elevation shall be set at the top the of ditch slope

elevation and the ditch shall be relocated around the structure and away from the road with a

stable earth berm around the structure. Where called for on the approved plans or as directed

by the OCRC, a culvert of adequate length and size shall be installed in order to carry storm

water around the structure.

d. Any structure on the back slope of a ditch shall not protrude more than six (6) inches above

the slope.

e. If a utility cover falls within a travelled lane, turn lane, or taper, and final pavement

restoration will take place more than 30 days after temporary pavement repair, then such

structure covers shall be set flush with the temporary surface or the first course of asphalt.

The structure cover shall be re-adjusted at the time of final surface restoration.

Structures within the ROW shall be able to withstand expected traffic volume and load.

4. Restoration and Inspection

All restoration and construction inspection requirements shall conform to these Procedures and

Regulations.

C. Utility Removal, Relocation, and Adjustments

Utility owners shall be responsible, at no expense to the OCRC, to repair, remove, and/or relocate any

existing facility within the ROW, if such repair, removal or relocation is required by the OCRC for any

purpose including but not limited to road or drainage improvements.

D. Utility Abandonment

Except for asbestos pipe, utility owners may abandon existing underground facilities or structures that do

not pose a hazard or impediment to the use and maintenance of the ROW. Abandonment may require that

the utility owner remove its facility or structure, at the discretion of the OCRC, and restore all areas to

conditions satisfactory to the OCRC. All abandoned pipe shall be pressure grout filled. In any such case,

the utility owner shall maintain ownership and responsibility for the facility or structure, including any

and all costs associated with accommodating future road and drainage improvements.

A utility owner proposing to cease operation of an asbestos pipe system shall remove the abandoned

system from the ROW, and shall properly dispose of the materials pursuant to all applicable regulations.

41

E. Annual Utility Permit Activities

1. Utility companies are allowed to undertake the following activities in OCRC ROW under an

Annual Utility Permit.

a. Maintenance tree trimming, with permission of abutting property owners (no tree removal

without OCRC and adjacent property owner's permission).

b. Repair of existing underground conduit, buried cable, buried wire, and pipe (except under

pavement). In such cases the Contractor shall backfill and restore in accordance with OCRC

specifications.

c. Replacement of defective or degraded buried cable sections within an existing conduit.

d. Installation of plastic pipe inserts or lining through existing mains (gas, water or sewer), in

connection with maintenance and renewal programs not requiring pavement cuts.

e. Installation, removal or replacement of load coil case on existing buried cable or wire,

including loop from main trench, at one location only.

f. Replacement of open wires, single pair rural wire and/or drop wire with multiple line wire or

small cable on same pole line, not extending beyond the present wire.

g. Repair and maintenance of open wire, multiple type wire, drop wire and/or aerial cable.

h. Replacement or addition of up to two (2) poles within or beyond an existing pole line,

provided that poles are not relocated laterally and that no tree work is required because of

increased pole height.

i. Repair and/or replacement of leaking, distressed, or otherwise damaged sections of up to

twenty (20) feet of existing gas main (except under pavement). In such cases the Contractor

shall backfill and restore in accordance with OCRC specifications.

j. Replacement of guys and anchors to poles when at the same location as existing.

k. Installation of aerial drops which do not require a new pole within road ROW outside of the

existing pole line, or installation of aerial drop along with intermediate pole in an existing

pole line to facilitate installing an aerial drop.

l. Inspection and maintenance of systems, valves, and meters and their associated manholes.

m. Installation of a gas service line not more than two (2) inches in diameter to one (1)

residential or commercial customer.

n. Installation of an electric or telecommunication service line to one (1) residential or

commercial customer.

2. Additional Conditions for Annual Utility Permit Activities

a. Emergency repairs may be made provided notification is given to the OCRC as soon as

possible, and no later than the next OCRC business day.

42

b. Immediate notification must be given for emergency operations (due to public safety, health

and welfare concerns) which involve cutting of pavement, and an individual permit shall be

obtained by the Permit Holder as soon as possible.

c. The County Engineer shall be notified of normal repairs in advance, and in writing. The

Permit Holder shall provide the approximate location and date of all work to be performed.

d. Traffic shall be maintained in accordance with the current MMUTCD and OCRC

specifications.

e. Miss Dig shall be notified prior to any work.

f. An Annual Utility Permit shall remain in force until such time as written notice has been

received of its cancellation by either party, subject to the payment of all annual fees and

monthly billings in accordance with the conditions specified upon invoices submitted by

the OCRC.

F. As-Built Plans for Public Utilities

1. After completion of the final inspection of the permitted activity by the County Engineer, a set of

as-built plans shall be furnished showing all changes, additions and deletions to the road and

public utilities constructed within the ROW.

a. All storm sewer and drainage structure information shall include GPS locations and

elevations.

b. Electronic files shall also be furnished in PDF and one of the following: DXF, DWG, or

DGN on an electronic format acceptable to the County Engineer.

43

VIII. SIDEWALK AND PATH STANDARDS & REQUIREMENTS

A. General Sidewalk and Path Standards & Requirements


The primary purpose of all public road ROW is the reasonably safe and convenient operation of

facilities for public transportation. All permitted facilities in the ROW, including sidewalks and

non-motorized paths, shall therefore be designed and constructed to provide a safe environment

for all users of the road, sidewalk, and non-motorized paths.


The Applicant and/or Permit Holder shall contact the local Governing Body (in which the

sidewalk or path construction will occur) and the OCWRC to ensure compliance with

requirements that may be applicable.


a. An application for sidewalk or non-motorized path construction within the ROW, on forms

provided by the OCRC (See Detail PA-1), shall specify the location and alignment.

Application review will be based on existing and future roadway operations, facilities,

maintenance, drainage, and other operational considerations in the public’s interest.

b. The proposed sidewalk or non-motorized path location shall be clearly identified at the

project site by staking and flagging, or other method, so it can be easily located by the County

Engineer making a field review.

• Sidewalk and paths shall be staked at a maximum of 200-foot intervals with a beginning

and ending stake. The County Engineer may request additional stakes based on the

topography. Stakes shall be placed at the ROW Line.

Information on stakes shall include the Applicant’s name and proposed sidewalk or path

alignment or offset. Failure to provide this information will delay the review of the permit

application.

c. A permit granting permission to construct, install, place, and maintain a sidewalk or path that

is within the ROW may be issued by the OCRC after receipt of an approved application.

B. Sidewalk and Non-Motorized Path Construction Requirements

An application for a sidewalk or a non-motorized path permit shall be submitted in a manner prescribed in

these Procedures and Regulations. To aid in submitting this material, a Checklist for Submittal of Permit

Application for Sidewalk and Path Construction in ROW in accordance with Section V of these

Procedures and Regulations is required with all submissions in order to assess if the permit application is

administratively complete.

44



construction plans signed and sealed by a Professional Engineer.


inch = 50 feet horizontal and 1 inch = 5 feet vertical.

Plans shall clearly show the following features:



c. Existing road pavement, shoulders, ditches, drainage systems, poles, hydrants, utility service

boxes, trees, shrubs, ROW and property lines, driveways, buildings, sidewalks, paths, road

appurtenances, medians (if existing) and dimensions thereof and names of existing roads.

d. All existing and proposed sidewalks and non-motorized paths.

e. Offset of all proposed culverts, and station/offset of all proposed drainage structures.

f. The plans shall include information on how the affected storm water runoff from the

proposed sidewalk or non-motorized path will be accommodated. The County Engineer may

require a positive outlet for the drainage system.

g. The plans shall include existing contour intervals no more than every two (2) foot change in

elevation. The location and elevation of the nearest USGS bench mark used in establishing

elevations.

h. Cross-sections with existing topographical data from the centerline of the roadway to a

distance of 10 feet beyond the ROW Line with the proposed sidewalk or non-motorized path

shown, shall be submitted for every 100 feet of centerline stationing. These cross-sections

will be utilized to verify drainage patterns, impacts to the ROW, and proposed elevations of

the sidewalk or non-motorized path. Cross-sections shall be drawn to a standard scale of not

less than 1 inch = 10 feet horizontal and 1 inch = 1 foot vertical.

2. Width, Location, and Grade

Sidewalk and non-motorized path width, location, and grading shall conform to the limits

provided in Table 7 (See Detail PA-11).

Table 7. Sidewalk & Path Width, Location, and Grade

Width Location Grade

from edge of road from ROW Line Transverse Longitudinal

Sidewalk 5 feet 10 feet min. 1 foot 2% 5% max.

Path 8 feet min. 10 feet min. 1 foot 2% 5% max.

45

a. Additional ROW or easements may be required by the County Engineer to accommodate

sidewalk or path width, drainage, and other ROW needs.

b. The sidewalk or non-motorized path transverse grade of 2% (1/4” per foot) shall drain toward

the road if the road has a roadside drainage system that can accommodate the additional

storm water runoff. Otherwise, the sidewalk or non-motorized path shall drain toward the

ROW Line (private property) with accommodations for the sidewalk and path drainage.

c. The maximum allowable longitudinal grade for sidewalk and non-motorized paths shall be

5%. This grade shall not be exceeded unless the road grade is of a steeper grade, in which

case the longitudinal sidewalk grade shall not exceed the road grade.

d. If possible, the sidewalk or non-motorized path should match existing driveway elevations.

The sidewalk or path elevations shall not exceed an elevation of higher than six (6) inches

above the centerline of the roadway, unless approved by the County Engineer.

3. Drainage

The sidewalk or non-motorized path shall be constructed so that the existing roadside drainage

system and patterns are not adversely affected. The drainage and the stability of the road

subgrade shall not be altered by sidewalk or path construction.

No additional storm water runoff shall be directed toward a roadside drainage system, unless it

can be demonstrated that the drainage system can accommodate the storm water run-off from the

sidewalk or non-motorized path. Drainage calculations may be requested by the County Engineer

to verify appropriate capacity of the roadside drainage system.

Storm water runoff from the sidewalk or non-motorized path shall be accommodated.

Storm sewer, drainage structures, and culverts placed as part of the permitted sidewalk or non-

motorized path construction shall become the local Governing Body’s responsibility to maintain

and replace as part of the permitted sidewalk or non-motorized facility.

4. Sidewalk and Path Construction Standards

The following sidewalk and non-motorized path standards are established as the minimum

necessary to meet the concerns of the OCRC. Meeting these requirements does not in any way

substitute for the necessity of obtaining any required permit from, and meeting all requirements

of, the local Governing Body who will own and maintain these facilities.

a. Sidewalks

Sidewalk construction shall be in accordance with MDOT Specification 803 and the

specifications of the local Governing Body.

Sidewalks should meet the following minimum base course requirements as listed below:

Granular Base Course - MDOT Spec. 301

Material - Class II

Thickness - 6” compacted in place

46

Sidewalks shall be hard surfaced with concrete with the following materials as listed below:

Concrete Surface - MDOT Spec. 802

Material - MDOT Grade S2

Thickness - 4” minimum

- 6” through residential driveways

- 8” through commercial driveways

b. Non-Motorized Paths

Non-motorized path construction shall be in accordance with MDOT Specification 806 and

the specifications of the local Governing Body.

Paths should meet the following minimum subbase and base course requirements as listed

below:

Granular Subbase (over cohesive soils) - MDOT Spec. 301

Material - Class II


Aggregate Base Course - MDOT Spec. 302

Material - 22A or 21AA


Paths shall be hard surfaced with HMA with the following materials as listed below:

HMA Surface - MDOT Spec. 501

Material - HMA Mixture LVSP or 36A

Thickness - 2 1/2” (275#/syd Effective Yield)

Asphalt Cement - Performance Grade 58-28

c. ADA Ramps

Sidewalks and non-motorized paths shall provide ramps in accordance with the American

with Disabilities Act (ADA) of 1990 and the Rehabilitation Act of 1973 (Section 503) as

amended. Ramps shall conform to the current MDOT Specifications, MDOT Standard

Plan/Special Detail R-28 for Sidewalk Ramps, and shall be required for all sidewalks and

paths crossing:

1. Commercial Driveways as required by the County Engineer

2. Private Roadways

3. Public Roadways

47

C. As-Built Plans


as-built plans shall be furnished showing the pedestrian facility and all changes, additions and

deletions to the road and public utilities constructed within the ROW.


elevations.



48

IX. DITCH ENCLOSURE AND DRAINAGE STANDARDS & REQUIREMENTS

A. General Requirements


Roadside ditches, swales, storm sewer, culverts, or other similar drainage features are

constructed/installed to convey storm water from the road surface and roadbed to an outlet such

as a pond, county drain, creek, infiltration area, or other waterway. These roadside drainage

systems are typically located in the ROW and maintained by the OCRC, or in some instances the

OCWRC. Importantly, the primary role of roadside drainage is to drain the road, not adjacent

private property, unless the roadside drainage system has been established as a County Drain.

All drainage facilities shall be designed and constructed so that roadway operations, facilities, and

maintenance shall not be impeded, interrupted or endangered. In addition, any permitted drainage

facility shall be located so as to minimize any interference to the ROW and ensure that the OCRC

shall have unrestricted use of the ROW for current and future operations.

Storm sewer, drainage structures, and culverts placed as part of the permitted drainage work shall

become the Permit Holder’s responsibility to maintain as part of the permitted drainage work.

2. Drainage Facility Location and Alignment

The alignment of drainage facilities including but not limited to culverts, ditches, and storm sewer

within the public ROW shall be determined by the County Engineer (See Detail PA-12). Storm

Sewer shall be located and aligned to best conform to the layout of existing facilities.

3. Depth of Storm Sewer and Culverts

Unless shown on approved plans or as approved by the County Engineer, all storm sewer and

culverts shall be installed to provide a minimum depth of cover of three (3) feet below the top of

the centerline of road elevation.



prevent injury or damage to persons and property from operations covered by the permit, and

shall use warning devices in accordance with the current edition of the MMUTCD.

5. OCWRC Review and Approval

The Applicant and/or Permit Holder shall contact the local Governing Body in which the drainage

construction will occur and the OCWRC to ensure compliance with requirements that may be

applicable.


a. An application for a ditch enclosure or drainage construction within the public ROW, on

forms provided by the OCRC (See Detail PA-1), shall specify the drainage work requested,

including the location and alignment. Application review will be based on existing and future

roadway operations, facilities, maintenance, and other operational considerations.

49

b. The proposed drainage facility location shall be clearly identified at the project site by staking

and flagging, or other method, so it can be easily located by the County Engineer making a

field review.

Ditch enclosures and drainage facilities shall be staked at a maximum of 200 foot intervals

with a beginning and ending stake. The County Engineer may request additional stakes based

on the topography. Stakes shall be placed at the ROW Line.

Information on stakes shall include the Applicant’s name and proposed utility alignment.

Failure to provide this information will delay the review of the permit application.

c. A permit granting permission to construct, install, place, and maintain a drainage facility that

is within the ROW may be issued by the OCRC after receipt of an approved application.

B. Ditch Enclosure and Drainage Facility Construction Requirements

An application for a ditch enclosure or drainage facility permit shall be submitted in a manner prescribed

in these Procedures and Regulations.



construction plans signed by a Professional Engineer unless waived by the County Engineer.


inch = 50 feet horizontal and 1 inch = 5 feet vertical or as approved by the County Engineer.

Plans shall clearly show the following features or as directed by the County Engineer:

a. North directional arrow, scale of plan, location map, and Township information.

b. Existing road pavement, shoulders, ditches, existing and proposed drainage systems, poles,

hydrants, utility service boxes, trees, shrubs, ROW and property lines, driveways, buildings,

sidewalks, paths, road appurtenances, and dimensions thereof, etc.

c. The location and elevation of the nearest USGS bench mark used in establishing elevations.

C. As-Built Plans


as-built plans shall be furnished showing the constructed drainage facility within the ROW.


elevations.



50

X. RESTORATION AND INSPECTION STANDARDS & REQUIREMENTS

A. General Requirements

The Permit Holder shall restore, at its expense, all public and private property damaged as a result of acts

or omissions by the Permit Holder or its Contractor, to a condition similar and equal to that existing

before the damage was done. If the Permit Holder neglects to make restoration, the OCRC may, after 48

hours written notice to the Permit Holder, proceed to make the restoration. The cost of restoration shall

be paid by the Permit Holder.

1. Pavement Restoration

Before disturbing or removing any pavement, the Applicant or Permit Holder shall survey or

measure existing roadway conditions in sufficient detail to allow description of any road

restoration which may become necessary due to the project. This shall include depiction of lane

widths, shoulder widths, cross-slope, super-elevations, vertical or horizontal curves, ditch cross-

sections and grades, pavement section thicknesses, and subgrade type. Where vertical curves or

horizontal curves with super-elevation exist, cross-sections shall be provided at maximum

intervals of 50 feet. Should the Applicant or Permit Holder fail to provide this information on

approved plans or other documentation prior to disruption or removal, the current design

guidelines shall apply to any restoration.

If more than 20% of the width of a lane of a HMA surfaced road (or section thereof) is removed

or damaged by the Permit Holder’s operations, the OCRC will require a full overlay replacement

of the roadway width (or section thereof). The full overlay shall consist of a minimum HMA

thickness of two (2) inches of MDOT LVSP or as determined by the County Engineer, placed

over the entire road (or section thereof), after replacing or removing the damaged pavement in

accordance with these Procedures and Regulations. An appropriate OCRC approved bond coat

shall be applied prior to the placement of the HMA overlay. The County Engineer may require a

thicker HMA overlay in high traffic areas.

The County Engineer shall determine the final area of the pavement to be replaced and/or

overlaid. The final repaving shall be done by a Contractor in accordance with the MDOT

Standards. Before pavement replacement is started, the Permit Holder shall submit in writing to

the OCRC the name of the proposed Contractor and a list of equipment and source of materials

that will be used during pavement replacement. The OCRC must also approve in writing the

Contractor and the equipment and materials. The Contractor must notify the OCRC with at least

48 hours (two (2) business days) before pavement replacement is started. The OCRC reserves the

right, at its sole discretion, and at the Permit Holder’s cost, to test and inspect at the point of

origin and/or at the time of placement, all materials to be used. Permit Holder shall restore to the

satisfaction of the OCRC all pavements in the ROW damaged due to the Permit Holder’s

operations, including without limitation all travelled lanes including turn lanes, passing lanes,

tapers, paved shoulders, driveways, street approaches, and any other part of the ROW that may be

damaged directly or indirectly by the work operations or related activities of Permit Holder and

those working directly or indirectly for the Permit Holder, including damage due to material

handling, trucking, equipment, or temporary roads. Materials that do not meet design

specification, shall not be placed and shall be removed from the worksite. Materials placed and

workmanship found by the OCRC, at its sole discretion, to be out of specification shall be

removed and replaced at the OCRC’s direction and at the Permit Holder’s cost.

51

The final pavement replacement shall be structurally equivalent to, and of the same type as, the

pavement being replaced, and in accordance with the following minimum standards or as directed

by the County Engineer:

Subbase - MDOT Spec. 301

Material - Granular Material Class II

Gradation - MDOT Spec. Table 902-3

Thickness - 18 inches

Aggregate Base - MDOT Spec. 302

Material - Dense-Graded Aggregate 22A

• 21AA shall be utilized from October 1 to April 30

-In accordance with MDOT/MDEQ Specifications

Gradation - MDOT Spec. 902-1 Minimum 25% crushed

Thickness - 8 inches

HMA Surface - MDOT Spec. 501

Material - HMA Mixture *LVSP Base and Leveling

- HMA Mixture *LVSP Wearing

Thickness - *3 ¼” (360#/syd) Minimum

Bond Coat - Required between all lifts

*The County Engineer may require a different HMA mixture and thickness.

Final Pavement restoration shall include wedging as necessary with suitable asphalt to establish

or reasonably restore pavement cross-slope, super-elevation, or transitions, including adjustments

to driveways, side streets, and paved shoulders. The Permit Holder is responsible for adjustment

to shoulders, including the adding of material to achieve a smooth cross-slope. Special care shall

be taken to maintain positive drainage at all locations including driveway aprons.

Curb lines shall be milled or otherwise adjusted to accept the new roadway surface. Butt joints

shall be provided at intersections, driveways, at the end of an overlay, and other locations. Said

joints shall be clean, straight, and perpendicular or parallel to the roadway.

The Permit Holder shall repair any damaged pavement, including subgrade repair, prior to

placement of the wearing course of asphalt surfacing.

2. Gravel Road Restoration

All excavations within the limits of the roadbed shall be backfilled with material as shown on

approved plans. Alternate backfill materials must be approved in writing by the OCRC, at its sole

discretion, and are subject to these Procedures and Regulations.

Immediately after the trench is backfilled and compacted, the affected portion of the road and

ditches shall be rough graded to the appropriate gravel road cross-section indicated in these

specifications, and the affected portion of the road surface shall be stabilized with a minimum of

eight (8) inches of compacted processed road gravel (MDOT 22A or 21AA aggregate base).

52

If road surface areas outside of the excavation are used for storage of construction materials or

excavated materials, or are otherwise damaged or contaminated due to construction operations,

the contaminated material shall be removed and replaced with a minimum of two (2) inches of

compacted MDOT 23A road gravel immediately following construction.

All excess construction materials, excavated materials, and any contaminated materials shall be

removed prior to the placement of gravel, unless otherwise approved by the OCRC. The road

surface shall be maintained in good, smooth, dust free condition at all times, and MDOT 23A

road gravel shall be added if settlements occur. Before requesting final inspection, the Permit

Holder shall place over the entire road surface within the affected portion of the roadway 2 inches

of compacted MDOT 23A road gravel, suitably stabilized with liquid calcium chloride or other

material as approved by the County Engineer.

3. Road Restoration Compaction and Testing Requirements

The Permit Holder shall supply materials sampling and testing reports conducted by an

independent approved testing company to assure the OCRC that compaction requirements are

being accomplished. The Permit Holder shall notify the Road Commission of the name, address

and phone number of the testing laboratory 72 hours prior to beginning road restoration

operations.

The following densities shall be obtained on road restoration by MDOT standard methods of

compaction:

Embankment 95% of Maximum Unit Weight

Subbase 95% of Maximum Unit Weight

Aggregate Base 98% of Maximum Unit Weight

Gravel Road Surface 98% of Maximum Unit Weight

HMA 92%-96% of Theoretical Maximum Density

The minimum frequencies of tests for density control are as follows:

Subbase – 1 test per 400 linear feet of roadway.

Aggregate Base – 1 test per 400 linear feet of roadway.

Gravel Road Surface – 1 test per 400 linear feet of roadway.

HMA – 1 test per 400 linear foot of HMA course.

Field compaction test methods shall be employed which give immediate test results. Written

compaction test results are to be submitted to the County Engineer within one week of the test

date.

4. Shoulder Restoration

Shoulder restoration shall include MDOT 23A aggregate shoulder gravel to be placed at a

minimum depth of six (6) inches. Shoulder width shall be consistent with the current road with a

minimum width of four (4) feet or as determined by the County Engineer. The reuse of original

shoulder gravel will not be permitted.

If the shoulders were grass covered, the grass shall be removed and the shoulder shall be restored

and brought flush with the road surface with 23A gravel or as directed by the County Engineer.

Paved or gravel shoulders shall be restored to the same type.

53

5. Roadside Restoration

All areas within the road ROW beyond the shoulders, curbs, or edge of gravel of the road, which

are disturbed as the result of the Permit Holder's activities, shall be restored as soon as possible

during the first growing season. Temporary measures may be required prior to the growing

season where necessary to minimize erosion or hazards. Restoration shall not be delayed until

project completion. Failure to comply with this specification shall be cause for the OCRC to stop

the remaining construction work until the required restoration is completed. The ground cover

specified on approved plans shall be maintained until growth is established.

Sod may be required by the OCRC in areas where topsoil, seeding, and mulching cannot (or has

not) provided the effective ground cover required because of steep slopes or grades, velocity or

volume of water, or other conditions. Sod may be required in areas of established, maintained

lawns. All sod shall be placed on three (3) inches of topsoil following preparation of the surface

per the MDOT specifications. The Permit Holder is responsible for the establishment and growth

of vegetation. The permit bond will not be released until the OCRC is satisfied that vegetation

has been re-established.

Areas that are not to be sodded shall be topsoiled, seeded, fertilized, and mulched. The seed shall

be MDOT roadside seed mixture, unless otherwise specified on approved plans. Topsoil, seed,

fertilizer and mulch shall be applied pursuant to MDOT specifications.

6. Drainage Restoration

All road drainage shall be restored as soon as possible following construction. Ditches, ditch

slopes, and other areas within the ROW shall be restored to meet then current standards, unless

otherwise shown on approved plans.

All culverts and ditch enclosures removed in good condition, as determined by OCRC, shall be

re-placed in proper position and elevation. All culverts and ditch enclosures or sections thereof

which are not in good condition after removal shall be replaced with pipe meeting the current

OCRC standards. Culverts and other drainage facilities which are damaged but not removed

during the Permit Holder's operations must be fully repaired to the satisfaction of the OCRC or be

replaced in accordance with current OCRC standards. Grading or ditching may be required near

the inlet or outlet in order to re-establish drainage beyond that shown on approved plans.

The Permit Holder shall restore or re-establish any drainage patterns or systems disturbed by the

Permit Holder's activities, including cleaning of drainage structures and culverts. The Permit

Holder shall perform any survey necessary to establish elevations of culverts, ditches, inlets,

outlets, or any other structure required in order to restore function to the drainage system. The

Permit Holder shall re-ditch or establish new ditch elevations based on changes to culverts or

other structures in order to ensure that a stable, maintainable ditch is established. If the velocity of

water is great enough that erosion of the ditch bottom may occur, rip-rap or other structural

elements may be required in order to stabilize the roadside ditches or their outlets. The OCRC

will notify the Permit Holder if additional soil erosion and sedimentation control measures are

required.

Road drainage shall not be diverted onto private property without the dedication of a drainage

easement by the affected property owner(s).

54

If culverts or other drainage structures that are not shown on approved plans are encountered

during the course of the work, the Permit Holder shall notify the County Engineer and replace

and/or restore any such structures.

7. Construction Inspection

The Permit Holder shall retain an independent Construction Inspector as approved by the County

Engineer to verify that all road and drainage construction, restoration, and improvements are

constructed in accordance with the approved construction plans and these Procedures and

Regulations.

The Construction Inspector shall be on site during all construction operations that impact the

existing road or drainage system to inspect the Contractor’s work. An Inspector’s Daily Report

(IDR) (See Detail PA-13) will be completed by the Construction Inspector for each day of

inspection and submitted to the County Engineer within one week of the inspection date. The

IDR should include such items as:

a. Weather for the day

b. Contractor and sub-contractor on site

c. Type of work performed by Contractor

d. Location of work (from Station to Station)

e. Materials utilized and tested

f. Deviations from plan

g. Other pertinent notes or sketches

h. List of equipment

Periodic inspections from the County Engineer do not alleviate the Permit Holder of the

responsibility for all stages of construction of the development.

55

XI. TRANSPORTATION PERMIT REQUIREMENTS

A. General Provisions

1. Any generally accepted permit application requirements, guidelines, rules or standards, not

specifically provided for is hereby incorporated by this reference.

2. An application/permit issued under these regulations shall be in writing on a form issued by the

OCRC and properly executed by the owner of the vehicle for which the permit is being requested.

3. A permit will be issued to the company or individual actually transporting a vehicle and/or load

which exceeds the legal size and axle weight limitations provided the vehicle and/or load cannot;

be readily dismantled, reduced, or otherwise rearranged to come within the legal limits, as

provided for in Wheel and Axle Loads (Act No. 300 of 1949, as amended MCL §257.722).

4. An additional cash deposit fee may be required, prior to issuance of a permit to move a house,

building, or oversized load, to cover the expenses of the OCRC, including supervising the

building move.

5. During times of restricted load-limit/seasonal weight restriction, as set forth in Act No.300 of

1949, as amended, (MCL §257.722 and commonly referred to as Seasonal Road Restrictions),

and at any other time when conditions are unfavorable, a permit will not be issued for overweight

vehicles and/or overweight loads. A permit issued for overweight vehicles and/or overweight

loads on a seasonal basis will not be valid during periods of reduced loading restrictions.

6. A permit will not supersede posted load limitations on any bridge, culvert, or road.

7. The OCRC reserves the right to refuse to issue a transportation permit when the condition of the

road is such that above-legal load limitations would cause harm or injury to the bridge, culvert, or

public road.

8. A permit is void on Sunday and federally recognized holidays, or any time when weather, road or

traffic conditions create a potentially hazardous condition, unless specifically approved by the

OCRC.

9. A copy of the permit shall be in the transporting vehicle.

10. A vehicle shall be loaded in such a manner as to minimize the excess over-statutory size or axle

weight limitations. A load shall be arranged to affect the least dimensions for height, length, or

width.

B. Annual Transportation Permit

The OCRC Annual Transportation Permit application form shall be submitted for approval prior to

issuance of a permit. This permit applies to moves within the following parameters:

Width: 8 feet to 12-1/2 feet

Length: Length of any combination less than 75 feet

Height: Maximum 13-1/2 feet

56

Overweight: Up to 25% over legal axle load and not to exceed on any wheel 700 pounds per

inch width of tire

1. All permits will expire on December 31 of the year issued.

2. The permit applies to vehicles such as mobile cranes, lowboys, over length or over width trailers,

self-propelled construction machinery and pole trailers. The permit does not apply to

modular/manufactured homes or building moves.

3. A separate transportation permit will be issued for each power unit (truck, tractor, or self-

propelled equipment).

C. Annual Mobile Home Transportation Permit

The OCRC Annual Mobile Home Transportation Permit application shall be submitted for approval prior

to issuance of the permit. This permit applies to moves within the following parameters:

Width: Up to 14 feet maximum

Length: Up to 95 feet maximum

Height: Up to 14 feet maximum

1. All permits will expire on December 31 of the year issued.

2. Permit Holder is responsible for checking route for overhead clearance and any obstructions

along the route of movement.

3. Permit Holder is responsible for any damage to property or utilities along the route of movement.

4. Permit Holder will be responsible for any expenses associated with the permit approval.

5. Restriction of movement is as described on the reverse side of the permit.

6. A separate permit is required for each power unit.

7. The driver of the power unit shall have a valid copy of the permit in their possession while

operating on any OCRC road and shall present it upon request to any law enforcement officer or

agent of the OCRC.

8. The Permit Holder shall comply with all requirements of Mobile Home Transport Requirements

(Act No. 300 of 1949 MCL §257.719a) and Special Permits for Non-Conforming Vehicles (Act

No. 300 of 1949 MCL §257.725) of the Michigan Vehicle Code.

D. Single Move Transportation Permit

The OCRC Single Move Transportation Permit application form shall be submitted for approval prior to

issuance of the permit.

A Single Move Transportation Permit may be issued to move a vehicle and/or load exceeding the legal

allowable size and axle weight limitations on a per-move basis. Prior to issuance of such a permit, the

proposed route will be checked for interference with overhead facilities and other obstacles by the

Applicant with the results of the investigation submitted to the OCRC. In addition, before the permit is

57

issued, approval shall be obtained by the Applicant from all public agencies and private entities whose

facilities may be affected by the proposed move.

This permit applies to moves within the following parameters:

Width: 8 feet to 16 feet

Length: Less than 95 feet

Height: Over 14 feet

Overweight: Over legal axle loading

1. A single move permit may be issued to allow an excess-width vehicle, between 8 feet and less

than 16 feet, to travel on public roads with the route approved by an authorized representative of

the OCRC.

2. A permit may be issued to move a vehicle of excessive length, up to 95 feet, as long as the

movement of such a vehicle will not impede the safety of the public and will not cause

unreasonable interference with normal traffic on public roads.

3. Over legal axle loading.

4. The Permit Holder will be responsible for any costs associated with the permit approval.

5. The permit shall designate the route to be taken and will remain in effect only for as long as is

designated on the permit, as long as is necessary to complete the designated movement, or until

the permit is revoked.

E. Super Move Transportation Permit

The OCRC Super Move Transportation Permit application form shall be submitted for approval prior to


A super move transportation permit may be issued to move a vehicle and/or load exceeding the single

move permit size parameters on a per-move basis. Prior to issuance of such a permit, the proposed route

will be checked for interference with overhead facilities and other obstacles by the Applicant with the

results of the investigation submitted to the OCRC. In addition, before the permit is issued, approval

shall be obtained by the Applicant from all public agencies and private entities whose facilities may be

affected by the proposed move.

This permit applies to moves within the following parameters:

Width: Over 16 feet

Length: Over 95 feet


1. A permit may be issued to move machinery, equipment, and/or loads in excess of 16 feet in width

at the OCRC's sole discretion.

2. A permit may be issued to move a vehicle of excessive length, over 95 feet, as long as the

movement of such a vehicle will not impede the safety of the traveling public and will not cause

unreasonable interference with normal traffic over public roads.

58

3. Prior to issuance of such a permit, the proposed route shall be checked for interference with

overhead facilities and other obstacles, and approval shall be obtained from all public agencies

and private entities whose facilities may be affected by the proposed move.

4. The Permit Holder will be responsible for any expenses associated with the Permit approval.

5. A vehicle transporting a load exceeding 14-1/2 feet in width or 70 feet in overall length, except

utility poles, shall be protected by one or more pilot cars equipped with a roof-mounted amber

revolving light. The Permit Holder is responsible for OCRC expenses including supervision of

the building move. A local law enforcement escort is required for house moves.

6. The Permit Holder may be required to submit a letter of credit sufficient in amount to reimburse

the OCRC for any costs incurred or occasioned by the move and to guarantee the repair of any

damage to the road or road appurtenances and the complete and satisfactory restoration thereof.

7. No such movement will be allowed between sundown and sunrise, or on Sunday or federally

recognized holidays, or any time when weather, road or traffic conditions create a potentially

hazardous condition, unless specifically approved by the OCRC.


designated on the permit, as long as is necessary to complete the designated movement, or until

the permit is revoked.

9. A permit will be issued as follows:

a. An application for each permit shall be submitted for approval at least five (5) days in

advance of the anticipated moving day, (excluding Saturday, Sunday and federally

recognized holidays).

10. All applicable state standards for signing and flags on oversized loads shall be complied with.

F. Single Move Mobile Home Transportation Permit

The OCRC Single Move Mobile Home Transportation Permit application form shall be submitted for

approval prior to issuance of the permit.

A permit may be issued to move mobile and/or modular homes exceeding the allowable width, length or

height limitations on a per-move basis. Single move for mobile and modular homes within the following

parameters:

Width: Over 14 feet but less than 16 feet

Length: Over 95 feet


1. Permit Holder is responsible for checking proposed route for overhead obstructions and any other

obstacles and is responsible for damage caused to any property or utility by movement on the

proposed route.

2. A permit will be issued to move a mobile and/or modular home as long as the movement will not

jeopardize the safety of the traveling public and will not cause unreasonable interference with

normal traffic over public roads.

59

3. The Permit Holder will be responsible for any expenses associated with permit approval.


designated on the permit, unless otherwise approved in writing by OCRC, or until the permit is

revoked.

5. Permit Holder shall comply with all requirements for movement of mobile and modular homes as

prescribed in Mobile Home Transport Requirements (Act No. 300 of 1949; MCL §257.719a) and

Special Permits for Non-Conforming Vehicles (Act No. 300 of 1949; MCL §257.725), found in

the Michigan Vehicle Code.

6. The driver shall have a valid copy of the permit in his or her possession during the move and shall

present it upon request to any law enforcement officer or agent of the OCRC.

G. Seasonal Milk Haul Route Permit

The OCRC Seasonal Milk Haul Route Permit application form shall be submitted for approval prior to


1. Permit Holder shall show good cause as per section 722 of Act No. 300 of 1949, as amended;

MCL §257.722.

2. Permit Holder shall allow sufficient time for application processing so a proper inspection can be

made of the requested highway or highways.

3. A permit may be issued to carry legal axle loads on a specific section of road, or roads on a

seasonal or short-term basis, dependent upon the route to be followed and the condition of the

road thereon.

4. Speed limits for such vehicles will be 35 mph maximum.

5. Failure of the permittee to fulfill terms of the permit is just cause for revoking the permit.

6. Any expense the OCRC attributes to the permit and to maintaining and restoring the haul route

will be charged to the Permit Holder.


designated on the permit, as long as is necessary to complete the designated move, or until the

permit is revoked.

H. Seasonal Agricultural Permit

The OCRC Seasonal Agricultural Permit application form shall be submitted for approval prior to

issuance of the permit. This permit may be issued during seasonal weight restrictions on a per-move

basis. Single moves for agricultural commodities within the following parameters:

Weight: Up to legal per-axle loads, or a maximum of 700 lb. /in. of tire width, whichever

is lesser of the two.

60

1. Permit Holder shall comply with all requirements prescribed in the Agricultural Commodities

Exclusion as provided for in Act No. 300 of 1949; MCL §257.722.

2. A permit shall be obtained not less than 48 hours before pickup or delivery.

3. Designated route of travel shall be approved by the OCRC.

4. The date and time of the movement shall be submitted and approved by the OCRC.


6. Any other conditions agreed to between the parties.

I. Seasonal Utility Non-Emergency Exemption Permit

The OCRC Seasonal Utility Non-Emergency Exemption Permit form for each vehicle shall be submitted

for approval prior to issuance of the permit.

1. Permit Holder shall qualify as per Section 722 of Act No. 300 of 1949, as amended and be

performing work specifically as per MCL §257.722.

2. A permit shall be obtained before the initiation of seasonal weight restrictions on equipment or

combinations of equipment so designated by the utility.

3. A permit shall be carried in each vehicle covered under the permit.

4. Per Act No. 300 of 1949; MCL §257.722, use of restricted roads during weight restriction

periods shall be minimized and utilized only when necessary to perform work using the public

utility vehicle or vehicle configuration, and non-restricted roads shall be used for routine travel

when available.


Notification requirements under the permit:

1. The OCRC requires notification, by fax form, of the use of restricted roads by vehicles covered

by this permit not later than 24 hours before the time of the intended travel.

2. Upon determination, the OCRC may deny access to all or any part of that road to the utility

within 24 hours after receiving notification of intended use. Any notification that is not

disapproved within 24 hours after the notice is received by the OCRC is considered approved.

Approval for selected routes will not be unreasonably denied.

3. The notification application requires:

a. Permit Holder utility name and address

b. Address or location of the non-emergency work

c. Date or dates of the non-emergency work

d. Route to and from the work site and the permitted vehicle(s) to be involved with the work

e. Restricted road or roads intended to be travelled upon to the non-emergency work site or sites

f. Vehicle number or Permit number

61

XII. ENGINEERING AND SURVEYING PERMIT REQUIREMENTS

An annual permit is required for all engineering or surveying field crews doing any work in the ROW.

The OCRC application permit shall be submitted for approval prior to issuance of the permit. A permit

will expire on December 31 of the year issued.

Field crews digging for survey monuments will be required to place a monument box and cover on all

section and quarter corners. Monument boxes and covers for monuments shall conform to Ottawa County

standards.

XIII. BANNER AND PARADE REQUIREMENTS

A. Banners

Pursuant to MCL §247.323, a permit for installation of any banner to be placed within or over

county road ROW may be issued only to the Governing Body of a city, incorporated village, or

township. Commercial signs shall not be permitted within the ROW of any road under the

jurisdiction of the OCRC.


Applications for permits for the erection of banners shall be in the manner prescribed by or on

the appropriate forms supplied by the OCRC (See Detail PA-13).

Any permit application shall be submitted by an authorized official of the Governing Body to

make the application for the city, village, or township. The Governing Body shall indemnify and

hold harmless the OCRC for all claims and expenses of any kind or nature arising as a result of

the permitted banner installation. The application shall be submitted approximately one (1)

month in advance of the proposed installation.

The application shall include the following Information:

a. The activity in connection with which the banner is to be placed.

b. The location of the proposed installation, including distance to overhead traffic control

devices.

c. A description of the banner, including any legend or symbol thereon.

d. The height of any overhead banner from the road surface to its lowest point.

e. The dates on which the banner will be erected and removed. This period shall not exceed

a time specified by the OCRC. A generally acceptable period of time for banners to be

in place is three (3) weeks, except for Holiday decorations, which may be in place for eight

(8) weeks.

f. Such other information as the OCRC may require.

2. Banner Design and Placement Requirements

Any banner shall be designed, installed, and located so as to avoid danger to those using the

road or undue interference with the free movement of traffic or maintenance operations.

Any banner shall be securely fastened, shall have a minimum bottom height of 18 feet above

the surface of the travelled way, shall be placed no closer than 100 feet in advance of flashing

62

beacons or traffic control signals, and shall be placed so as not to obstruct a clear view of

traffic lights or signals or other traffic control devices. Banners shall not be attached to trees.

No banner shall have displayed thereon any legend or symbol which may in any way be

construed to advertise or otherwise promote the sale of or publicize any merchandise or

commodity, or which may be construed to be political in nature.

No banner shall have displayed thereon any device that is or purports to be, is an imitation of,

resembles, or may be mistaken for a traffic control device, or which attempts to direct the

movement of traffic.

Decorations shall not include flashing lights, reflective materials, or other devices that may

distract motorists.

3. Additional Permit Conditions

Any permit for the erection or installation of a banner may be revoked by the OCRC if such

installation becomes dangerous to those using the road or unduly interferes with the free

movement of traffic or maintenance operations.

The city, village or township making application shall faithfully fulfill all permit requirements.

Any permit may be revoked by the OCRC upon failure to comply with any permit conditions.

B. Parades

A permit granting permission to temporarily close a county road for a reasonable length of

time for a parade, event, celebration, festival or similar activity or to use a county road as a

detour for traffic around such activity taking place on a non-county road, may be issued by the OCRC

only to the Governing Body of a city, incorporated village, or township.


Applications for permits to close or partially close or use as a detour on a county road for a

parade, event, celebration, festival or similar activity shall be made on a form supplied by the

OCRC (See Detail PA-14).

Any permit application shall be shall be submitted by an authorized official of the Governing

Body to make the application for the city, village, or township requesting permission for the road

closure or use as a detour.

The application shall include without limitation the following information:

a. The nature of the activity for which the permit is requested.

b. The dates and times it is proposed to close and reopen the county road to traffic.

c. The roads and/or portions of roads to be closed.

d. The proposed detour route or routes.

e. Such other information as the OCRC may require.

63

2. Road Closure Permit Conditions

All permits allowing the closure or partial closure of a road shall be issued subject to the

following conditions:

a. The closure or partial closure of the road and any detour route selected shall allow

alternative routes for the reasonably safe and convenient movement of traffic.

b. No suitable alternate location is available for the parade, event, celebration, or festival

which would allow greater traffic safety and/or impose less interruption of traffic.

c. Where a temporary nighttime closure is permitted for a parade, event, celebration,

festival or similar activity, all points of potential hazard and all barricades and warning

signs shall be lighted at the Permit Holder's expense.

d. All traffic control devices installed in conjunction with the road closure or partial closure

and any detour route shall conform to the provisions of the current MMUTCD.

e. The Applicant or Permit Holder shall at its sole expense, furnish, install, maintain, and

remove when no longer necessary, any required traffic control devices.

f. The city, village, or township making the application shall faithfully fulfill all permit

requirements and shall indemnify and hold harmless the OCRC from all claims and

expenses of any kind or nature arising as a result of the permitted activity.

g. The Permit Holder shall, at its sole expense, immediately following conclusion of the

permitted activity, clean up and remove any litter, debris, refuse, etc., placed or left in the

ROW as a result of the permitted activity. In the event that the Permit Holder fails to cleanup

as required, causing the OCRC to do the cleanup work, the Applicant shall reimburse the

OCRC for the cost thereof.

64

XIV. SEVERABILITY CLAUSE

If any part of these Procedures and Regulations for Permitted Activities are found to be invalid, such

invalidity shall not affect the validity of the remaining portions of these Procedures and Regulations for

Permitted Activities.

XV. VARIANCES

A. Variance Request Submittal

1. A variance from OCRC Procedures and Regulations for Permitted Activities may be requested in

writing on the Variance Request for Deviation form (See Detail PA-16) by the Applicant or

Applicant’s Engineer of a proposed permit request. A written request for a variance shall include

sufficient technical details to support a reasonable justification for the request.

2. A submittal requesting a variance must include the non-refundable variance request fee. The fee

amount shall be paid in accordance with the current schedule of fees, as adopted by the Board.

3. A request for a variance shall be submitted to the County Engineer for review prior to the

submittal of the permit application. Although instances may arise when a request for a variance

is submitted after submittal of the permit application, the application shall be resubmitted with the

approved revisions in these cases.

4. Within thirty (30) days of receipt of a variance request, fee, and supporting materials, the County

Engineer will notify the requestor for any additional information or materials and/or provide the

Board meeting date the request will be considered.

5. A variance will be considered by the Board only in cases involving practical difficulties or

unnecessary hardship and when the record on the appeal to the Board supports the following

affirmative findings:

a. The hardship or difficulties, or both, are exceptional or unique to a given site.

b. Allowing the variance will result in substantial justice being done, considering the benefit to

the public and the individual hardships that will be suffered by a failure of the Board to grant

the variance.

c. The conditions and circumstances, which are the basis of the variance request, shall not be

self-imposed.

B. Expiration of Granted Variance Request

If a variance has been granted and the construction authorized with the variance has not commenced

within one year from the date of its approval, the variance will be automatically rescinded. Any

submitted fees shall not be refunded and the variance request process shall start over if construction is still

desired to continue.

65

APPENDIX A

Administrative Completeness Assessment Checklists

Checklist for Submittal of Permit Application for Commercial Driveway

Checklist for Submittal of Permit Application for Residential Driveway

Checklist for Submittal of Permit Application for Utility Construction in

ROW

Checklist for Submittal of Permit Application for Sidewalk or Path

Construction in ROW

CHECKLIST FOR SUBMITTAL OF PERMIT APPLICATION FOR COMMERCIAL DRIVEWAY

Used for Administrative Completeness Assessment

Project Name ________________________________________________ Township _______________

Property Address _______________________________________________________________

_______________________________________________________________

I have read and understand the current OCRC Procedures and Regulations for Permitted Activities.

Signature_________________________________________________ Date: ___________________

Printed Name ____________________________________

Check


1. Application to Construct a Commercial Driveway within ROW (See Detail PA-1)

2. Two (2) paper copies on 24 inch x 36 inch sheets and an electronic PDF file of construction

plans signed and sealed by a Professional Engineer

3. Commercial Driveway Permit Fee submitted

4. It is understood that the County Engineer may require additional fees after review of the

application and construction plan

5. Certificate of Insurance in accordance with these Procedures and Regulations submitted

6. A Bond in accordance with these Procedures and Regulations submitted

7. The proposed driveway location is staked and identified on the site

B. Commercial Driveway Plan

1. Cover sheet for plans including:

• Name of development

• Index of sheets

• Location of proposed development and driveway in relationship to existing access

points

2. Plans drawn to scale not smaller than 1 inch = 50 feet horizontal and 1 inch = 5 feet vertical

Page 2

Commercial Driveway

Permit Application Checklist

3. North directional arrow and scale of plan

4. Location map and Township information

5. All existing physical features (e.g. road pavement, shoulders, ditches, poles, hydrants, utility

service boxes, trees, shrubs, etc.) are shown and dimensioned

6. All existing and proposed buildings and appurtenances are shown and dimensioned

7. Distance from existing driveway(s) and proposed driveway(s) to the nearest intersecting street,

and distance from driveways to property lines

8. All driveways, tapers, through lanes, right turn lanes, center left turn lanes, or passing lanes to be

constructed are shown and dimensioned and include the following features:

Widths of all driveways and lanes

Radii of driveway returns and other points of curvature

Driveway grades and profile view of driveway

Road centerline and edge of pavement grades

Angle of the driveway(s) relative to the roadway centerline

9. Existing and proposed drainage system to include:

Size of drive culvert or storm sewer

Material type of culvert or storm sewer

Type of culvert end treatment

Grade of culvert or storm sewer with sufficient elevations upstream and downstream to

show the extent of flow across the proposed development and to the proposed outlet

Direction of surface water flow to and from adjacent property

Drainage structures

Drainage plan and outlet for all storm drainage on the site

C. Traffic Impact Study

1. A traffic impact statement or assessment from a qualified traffic engineer is provided

2. It is understood that the County Engineer may require improvements to adjacent primary and/or

local roads and/or nearby intersections

D. Driveway Location

1. The proposed driveway location complies with the spacing requirements outlined in Figure 3 and

Table 3.

2. The proposed driveway, including the radii, but not including tapers and right-turn lanes, is

located entirely within the area between the Applicant’s property lines extended to the centerline

of the road.

Page 3

Commercial Driveway


E. Sight Distance

1. Minimum sight distances at all proposed driveway locations are met

2. It is understood that the County Engineer may request sight distance diagrams to verify safe

sight distance for any proposed driveways

F. Driveway Grade

1. It is understood that the driveway is to be constructed with a vertical sag curve between the back

of curb or shoulder point and the driveway approach in accordance with these Procedures and

Regulations.

2. It is understood that the driveway approach grade shall be limited between 2 to 4 percent from

the road edge.

G. Driveway Geometrics and Construction

1. The proposed driveway geometrics complies with these Procedures and Regulations.

2. The proposed driveway construction cross-section complies with these Procedures and

Regulations.

It is understood that this checklist is to aid in the submittal process, and that the County Engineer

may require revisions and/or additional requirements prior to the consideration of permit issuance.

CHECKLIST FOR SUBMITTAL OF PERMIT APPLICATION FOR RESIDENTIAL DRIVEWAY

Used for Administrative Completeness Assessment Township _______________________________ Property Address/Parcel No. ____________________________________________________ ____________________________________________________ I have read and understand the current OCRC Procedures and Regulations for Permitted Activities.

Signature ______________________________________________ Date: _________________

Printed Name ____________________________________

Check

H. Permit Application 1. Application to Construct a Residential Driveway within ROW (See Detail PA-1)

2. Residential Driveway Permit Fee submitted



5. The proposed driveway location is staked and identified on the site

6. A site plan with the following information submitted:

a. Plans drawn to a scale not less than 1 inch = 30 feet horizontal. b. North arrow with Township information. c. All existing roads and driveways d. The proposed driveway and home orientation on the property.

I. Driveway Location

1. The proposed driveway location complies with the spacing requirements outlined in Figure 4 and Table 4.

2. The proposed driveway, including the radii or flares, is located entirely within the area between

the Applicant’s property lines extended to the centerline of the road.

Page 2

Residential Driveway


J. Sight Distance

1. Minimum sight distances at all proposed driveway locations are met

2. It is understood that the County Engineer may request sight distance diagrams to verify safe

sight distance for any proposed driveways

K. Driveway Grade

3. It is understood that the driveway is to be constructed with a vertical sag curve between the back

of curb or shoulder point and the driveway approach in accordance with these Procedures and

Regulations.

4. It is understood that the driveway approach grade shall be limited between 2 to 4 percent from

the road edge.

L. Driveway Geometrics

1. The proposed driveway will have a minimum width of ten (10) feet and maximum width of

twenty-four (24) feet as measured by the driveway throat width.

2. If the driveway has a radius, each radius will be a minimum of ten (10) feet and a maximum of

twenty (20) feet.

3. If the driveway has a flare, each flare will be straight for ten (10) feet in length and extend five

(5) feet from the driveway along the pavement edge.

M. Driveway Construction

1. It is understood that if the adjacent roadway has a bituminous valley curb or concrete curb and

gutter, the residential driveway will be hard surfaced with either HMA or concrete materials.

And that a gravel surface is not permitted.

2. It is understood that if the adjacent roadway does NOT have a bituminous valley curb or

concrete curb and gutter, the residential driveway will be a gravel surface or hard surfaced with

HMA only. And that a concrete surface is not permitted.

It is understood that this checklist is to aid in the submittal process and that the County Engineer may

require revisions and/or additional requirements prior to the consideration of permit issuance.

CHECKLIST FOR SUBMITTAL OF PERMIT APPLICATION FOR

UTILITY CONSTRUCTION IN ROW


Utility Name _________________________________________________ Township _______________

Project Location ________________________________________________________________


Signature_________________________________________________ Date: ___________________

Printed Name ____________________________________

Check


1. Application for Utility Construction within ROW (See Detail PA-1)

2. Type of Utility

Sanitary Gravity Sewer Sanitary Forcemain Water Main Gas Main

Electric Telecommunications Other __________________

3. Two (2) paper copies and an electronic PDF file of construction plans signed by a Professional

Engineer or Project Manager

4. Utility Construction Permit Fee submitted





8. All proposed Franchise Utility (except Telecommunication) construction location(s) is staked

and identified in the ROW

Page 2

Utility Construction in ROW


B. Utility Construction Plan


• Name of Utility

• Index of sheets

• Location of proposed utility construction in relationship to existing public roads

2. Plans drawn to scale not smaller than 1 inch = 50 feet horizontal and 1 inch = 5 feet vertical or as

approved by the County Engineer



5. All existing physical features (e.g. road pavement, shoulders, ditches, driveways, buildings,

sidewalks, poles, hydrants, utility service boxes, trees, etc.) are shown and dimensioned

6. All existing and proposed utilities are shown and dimensioned

7. ROW and property lines are shown and dimensioned

C. Utility Location and Alignment

1. The proposed utility location conforms to the OCRC corridor location plan

2. It is understood that the County Engineer may require the utility to be placed at a location to

accommodate future road improvements

D. Depth of Utility Cover

1. Minimum depth of utility cover at the proposed locations are met

E. Utility Road Crossing

1. Utility road crossing of paved roads will be done by an approved trenchless or nondestructive

method. Check the paved road utility crossing method

Directional Boring Boring and Jacking

If the utility road crossing of a paved road cannot be done by approved trenchless or

nondestructive method, a written request outlining the extenuating circumstances is attached

for the County Engineer to consider

Page 3

Utility Construction in ROW


F. Traffic Control Requirements

1. Traffic control plans and details are in accordance with the latest edition of the MMUTCD and

are attached

2. It is understood that the County Engineer may require revisions and/or additional traffic control

devices during construction

G. Restoration

1. All restoration work, including inspection and testing, will conform to these Procedures and

Regulations and will be done to match the existing conditions to equal or better prior to the start

of the utility work

H. As-Built Plans

1. A paper copy of the as-built plans with storm sewer and drainage structure GPS locations and

elevations and electronic file in PDF will be submitted to the County Engineer


require revisions and/or additional requirements prior to the consideration of permit issuance

CHECKLIST FOR SUBMITTAL OF PERMIT APPLICATION FOR

SIDEWALK OR PATH CONSTRUCTION IN ROW


Township ___________________

Project Location ________________________________________________________________


Signature_________________________________________________ Date: ___________________

Printed Name ____________________________________

Check


1. Application for Sidewalk or Path Construction within ROW (See Detail PA-1)

Project Type: Sidewalk Non-Motorized Path

2. Two (2) paper copies on 24 inch x 36 inch sheets and an electronic PDF file of construction

plans signed and sealed by a Professional Engineer

3. Sidewalk and Non-Motorized Path Construction Permit Fee submitted





7. The proposed sidewalk or path construction location(s) is staked and identified in the ROW

B. Sidewalk or Path Construction Plan


• Index of sheets

• Location of proposed sidewalk or path construction in relationship to existing

public road system

2. Plans drawn to scale not smaller than 1 inch = 50 feet horizontal and 1 inch = 5 feet vertical


Page 2

Sidewalk or Path Construction in ROW



5. All existing physical features (e.g. road pavement, shoulders, ditches, drainage systems,

driveways, buildings, poles, hydrants, utility service boxes, trees, etc.) are shown and

dimensioned

6. All existing and proposed sidewalks and paths are shown and dimensioned

7. ROW and property lines are shown and dimensioned

8. Existing contour elevations and location and elevation of USGS bench mark are shown

9. Cross-sections with existing topographical data and the proposed sidewalk or non-motorized

path for every 50 feet of centerline stationing drawn to a standard scale of not less than 1 inch =

10 feet horizontal and 1 inch = 1 foot vertical are submitted

C. Sidewalk and Path Width, Location, and Grade

1. The proposed sidewalk or path location conforms to these Procedures and Guidelines

2. It is understood that the County Engineer may require an easement beyond ROW Line so a

portion or all of sidewalk or path can be placed to accommodate roadside drainage, other ROW

needs, or future road improvements

D. Sidewalk and Path Drainage

1. Roadside drainage systems and patterns are not impacted by the sidewalk or path

2. Sidewalk and path storm water runoff is accommodated

Sidewalk or path drains toward the roadside drainage system

Calculations are attached verifying that the existing roadside drainage system

can accommodate the additional storm water runoff

Sidewalk or Path drainage is accommodated along the ROW Line or private property

3. It is understood that any storm sewer or drainage structures placed as part of the sidewalk or

non-motorized construction shall become the local Governing Body’s responsibility to maintain

E. Sidewalk and Path Construction

2. Sidewalk or path construction conforms to the local Governing Body standards or OCRC

recommended cross-section

Page 3

Sidewalk or Path Construction in ROW


3. ADA ramps in accordance with MDOT and OCRC standards are provided for all required

commercial driveway, private road, and public road crossings

F. Traffic Control Requirements

1. Traffic control plans and details are in accordance with the latest edition of the MMUTCD and

are attached

2. It is understood that the County Engineer may require revisions and/or additional traffic control

devices during construction

G. As-Built Plans

1. A paper copy of the as-built plans with storm sewer and drainage structure GPS locations and

elevations and electronic file in PDF will be submitted to the County Engineer


require revisions and/or additional requirements prior to the consideration permit of issuance

APPENDIX B

Permitted Activities Details

Detail PA-1 Permit Application Form

Detail PA-2 Typical Driveway Grade

Detail PA-3 Typical Commercial Driveway Approach

Detail PA-4 Optional Divided Commercial Driveway Approach

Detail PA-5 Typical Three-Lane Commercial Driveway

Approach

Detail PA-6 Center Left Turn Lane

Detail PA-7 Passing Lane

Detail PA-8 Residential Driveway Details

Detail PA-9 Typical Utility Locations within ROW – Curbed

Roads

Detail PA-10 Typical Utility Locations within ROW – Uncurbed

Roads

Detail PA-11 Sidewalk and Path Cross-Section

Detail PA-12 Ditch Enclosure

Detail PA-13 Inspector’s Daily Report Form

Detail PA-14 Application Request to Place a Banner

Detail PA-15 Application Request for a Parade, Celebration,

Festival, or other event

Detail PA-16 Variance Request for Deviation Form

since 1911

APPLICATION To Construct, Operate, Use, Maintain and/or

Remove Within a County Right-of-Way,

or to Close a County Road



Grand Haven, Michigan 49417

(616) 842-5400

[email protected]

Applicant Job No.

An Applicant is defined as an owner of property adjacent to the right-of-way, the property owner's authorized representative; or an

authorized representative of a governing body or utility who applies for a permit to construct, operate, use, and/or maintain a facility

within the right-of-way for the purpose outlined within this application. A Contractor who makes application on behalf of a property

owner or utility must provide documentation of authority to apply for a permit. When an Applicant hires a Contractor to perform

the work, the Permit Holder is the Applicant and Contractor and BOTH assume responsibility for provisions of the Permit, and the

Ottawa County Road Commission’s Procedures and Regulations for Permitted Activities.

APPLICANT CONTRACTOR

Name Name

Company Company

Address Address

City City

Phone Phone

Email Email

By signing, applicant agrees to the General Conditions and Specifications, the Ottawa County Road Commission’s Procedures and

Regulations for Permitted Activities, and any additional permit terms and requirements.

Signature Date:

PLEASE CHECK THE APPROPRIATE BOX(ES) THAT APPLIES TO THE TYPE OF WORK REQUESTED BY THE APPLICATION

Driveway: Commercial Residential Drive Surface: Bituminous Concrete Gravel

Utility: Sanitary Sewer Water Storm Sewer Gas Electric Telecommunications

Sidewalk or Non-Motorized Path

Ditch Enclosure or Drainage Improvement

Other

Fiber Cable Phone

THE FOLLOWING MUST BE ATTACHED TO THE APPLICATION: 1. Permit Fee 2. Checklist 3. Plans 4. Bond 5. Cert. of Insurance

THE FOLLOWING ITEMS MUST BE STAKED PRIOR TO THIS APPLICATION SUBMITTAL: Commercial Driveways,

Residential Driveways, Franchise Utilities (except Telecommunications), Sidewalks, Non-Motorized Paths, Ditch Enclosures, and Drainage Improvements.

DETAIL PA-1 Pg. 1 of 2

Description and Location

Township Section No.

mailto:[email protected]

Permit to Construct, Operate, Use, Maintain and/or Remove Within a

County Right-of-Way, or to Close a County Road

GENERAL CONDITIONS & SPECIFICATIONS 1. FEES AND COSTS. Permit Holder shall be responsible for all fees and/or costs required by the Commission in connection with issuance of this

permit and shall deposit same as determined at the time the permit is issued.

2. SPECIFICATIONS. All work performed under this permit must be done in accordance with the plans, specifications, maps and statements filed with

the Commission and must comply with the Commission’s current requirements and specifications on file at its offices, including, but not limited to, the

Ottawa County Road Commission’s Procedures and Regulations for Permitted Activities and M.D.O.T. specifications.

3. PERMIT. This permit is subject to accompanying supplemental specifications or those on file with the Road Commission, including, but not limited to,

the Ottawa County Road Commission’s Procedures and Regulations for Permitted Activities, and Act 200 of Public Acts of 1969 and amendments. The

person in charge of the work shall have the permit, specifications, approved plans and sketches in his possession at the work site at all times.

4. BONDS. The Permit Holder shall furnish the County Road Commission with a minimum surety bond in the amount of $5,000 or such higher amount as

required by the County Road Commission guaranteeing performance in accordance with the Road Commission’s specifications and its Procedures and

Regulations for Permitted Activities. By furnishing such bond funds, the Permit Holder and contractor agree to comply with the Ottawa County Road

Commission’s Procedures and Regulations for Permitted Activities, including, but not limited to, those imposing liability upon the Permit Holder and

contractor for attorney fees and costs incurred by the Ottawa County Road Commission in any action to collect and/or permanently retain the bond

funds. The County Road Commission may retain any portion of a bond deposited herewith which in the opinion of the Road Commission shall be

necessary to cover any expense or damage incurred by it through the granting of this permit, and the bond or the balance thereof shall be returned to the

applicant upon completion of the work to the satisfaction of the County Road Commission.

5. INSURANCE. A Certificate of Insurance in the amount of $300,000 minimum property damage and $1,000,000 minimum public liability protecting

the Ottawa County Road Commission against any and all claims for damages arising from operations covered by the permit shall be provided by the

Permit Holder. Such insurance shall cover a period not less than the term of this permit and shall provide that it cannot be cancelled without ten (10)

days advance written notice by certified mail with return receipt required to the Road Commission. For additional information and details regarding

insurance requirements and exception, refer the Ottawa County Road Commission’s Procedures and Regulations for Permitted Activities, Section IV.

A. 4.

6. INDEMNIFICATION. Permit Holder shall hold harmless and indemnify and keep indemnified the Commission, its officers and employees from all

claims, suits and judgments to which the Commission, its officers, or employees may be subject and for all costs and actual attorney fees which may

be incurred on account of injury to persons or damage to property, including property of the Commission, whether due to the negligence of the Permit

Holder or the joint negligence of the Permit Holder and the Commission, arising out of the work under this permit, or in connection with work not

authorized by this permit, or resulting from failure to comply with the terms of this permit, or arising out of the continued existence of the work

product which is the subject of this permit.

7. MISS DIG. The Permit Holder must comply with the requirements of Act 53 of Public Acts of 1974, as amended. CALL MISS DIG AT (800)

482-7171 AT LEAST TWO (2) FULL WORKING DAYS, BUT NOT MORE THAN TWENTY ONE (21) CALENDER DAYS, BEFORE YOU

START WORK. Permit Holder assumes all responsibility for damage to or interruption of underground utilities.

8. NOTIFICATION OF START AND COMPLETION OF WORK. Permit Holder must notify the Commission at least 48 hours before starting

work and must notify the Commission when work is completed.

9. TIME RESTRICTIONS. All work shall be performed Mondays through Saturdays daylight hours, unless written approval is obtained from the

Commission, and work shall be performed only during the period set forth in this permit.

10. SAFETY. Permit Holder agrees to work under this permit in a safe manner and to keep the area affected by this permit in a safe condition until the

work is completed. All work site traffic controls shall comply with Michigan Manual of Uniform Traffic Control Devices. If highway is to be closed at

any time due to construction, the Contractor shall notify the Commission two (2) working days in advance of said closure to allow the Commission to

determine a detour route. The signing of said detour shall be the responsibility of the Contractor.

11. RESTORATION AND REPAIR OF ROAD. Permit Holder agrees to restore the road and right-of-way to a condition equal to or better than its

condition before the work began; and to repair any damage to the road right-of-way which is the result of the facility whenever it occurs or appears. In

any action by the Ottawa County Road Commission against the Permit Holder for installation of non-conforming or defective work in a Right-of-Way

under its jurisdiction, the Permit Holder is responsible for the Ottawa County Road Commission’s attorney fees and costs.

12. LIMITATION OF PERMIT. This permit does not relieve Permit Holder from meeting other applicable laws and regulations of other agencies.

Permit Holder is responsible for obtaining additional permits or releases which may be required in connection with this work from other

governmental agencies, public utilities, corporations and individuals, including property owners. Permission may be required from the adjoining

property owners.

13. REVOCATION OF PERMIT. The permit may be suspended or revoked at will, and the Permit Holder shall surrender this permit and alter, relocate

or remove its facilities, at its expense, at the request of the Commission.

14. VIOLATION OF PERMIT. This permit shall become immediately null and void if Permit Holder violates the terms of this permit and alter, relocate

or remove its facilities, at its expense, at the request of the Commission.

15. ASSIGNABILITY. This permit may not be assigned without the prior approval of the Commission. If approval is granted, the assignor shall remain

liable and the assignee shall be bound by all the terms of this permit.

16. EXCAVATION AND DISPOSAL OF EXCAVATED MATERIAL. The Road Commission’s Engineer shall specify if trenches or excavations under

or adjacent to the road surface shall be sheeted or shored and braced in such a manner as to prevent settlement of foundation material supporting the

pavement. Excavated material shall be stockpiled in locations that do not obstruct motorist’s vision or interfere with the flow of traffic. Sod and topsoil

shall be stocked separately from other excavated material. The applicant shall dispose of all surplus and unsuitable material outside of the limits of the

highway unless permit provides for disposal at approved locations within the right-of-way. In the latter case, the material shall be leveled and trimmed

in an approved manner.

17. CROSSING ROADBED. When crossing by boring or jacking the top of casing shall be placed to a depth of not less than 4 feet below the road surface

and not less than 4 feet below the bottom of ditches. The service pipe shall be enclosed in a casing of sufficient size to permit removal and replacement

of the service pipe without removing the casing. When crossing is allowed by cutting and trenching, all work must conform to requirements included in

“Attachment for Additional Requirements.”

18. TRIMMING OR REMOVING TREES OR SHRUBS. The permission of abutting property owner must be obtained and in case of removal all timber

and branches must be properly and promptly removed from the highway right-of-way. The right of the abutting property owner to the wood resulting

from trimming or removal must be observed. All tree trimming or removal must be completed within 60 days of the date of this permit.

19. OPERATIONAL INSURANCE. Any pipeline company transporting oil, gas or other dangerous products by a pipeline located within the road

right-of-way may be required by the Board of County Road Commissioners of Ottawa County to furnish property damage and public liability

insurance and bond to protect the Board of County Road Commissioners, Ottawa County as against all liabilities for the operation of such pipeline in

an amount to be set by the Board of County Road Commissions as a condition of the granting of a permit.

DETAIL PA-1 Pg. 2 of 2

OTTAWA COUNTY ROAD COMMISSION

ROADCOMMISSIONOTTAWA COUNTY

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TYPICAL DRIVEWAY GRADE

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ROW CL

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CURBED ROAD

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ROW CL

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EXISTING ROADWAY PAVEMENT EDGE

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ROW LINE

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LOW POINT

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DRIVEWAY CULVERT AS DETERMINED BY COUNTY ENGINEER

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ROW LINE

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EXISTING ROADWAY PAVEMENT EDGE

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UNCURBED ROAD

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ALL DRIVEWAY GRADES SHALL BE BETWEEN ±2% AND ±6%.MAXIMUM DRIVEWAY GRADES SHALL BE LIMITED TO 10% FOR RESIDENTIAL AND TO 8% FOR COMMERCIAL DRIVEWAYS WHERE GRADES AND DRAINAGE INFLUENCE THE ROW. ONLY HMA OR CONCRETE SURFACE PERMITTED. GRAVEL SURFACE NOT PERMITTED.

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5

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4

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2-4%

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2-6%

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1

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ALL DRIVEWAY GRADES SHALL SLOPE AWAY FROM ROAD BETWEEN 2% AND 4%. MAXIMUM DRIVEWAY GRADES SHALL BE LIMITED TO 10% FOR RESIDENTIAL AND TO 8% FOR COMMERCIAL DRIVEWAYS WHERE GRADES AND DRAINAGE INFLUENCE THE ROW. HMA OR GRAVEL SURFACE PERMITTED. CONCRETE SURFACE NOT PERMITTED WITHIN 10 FEET OF EXISTING ROADWAY PAVEMENT EDGE. THE USE OF HEADWALLS AT DRIVEWAY CULVERT ENDS IS PROHIBITED.

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2

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3

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6

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AGGREGATE BASE

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AGGREGATE BASE

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CONCRETE CURB OR HMA VALLEY CURB

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DETAIL PA-2

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SCALE: NONE

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DATE: 03/01/18

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DR BY: VH

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CK BY: JG

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REVISED: 09/26/19


ROADCOMMISSIONOTTAWA COUNTY

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RESIDENTIAL DRIVEWAY DETAILS

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SUBBASE MDOT GRANULAR MATERIAL CLASS II, 12 INCHES MINIMUM MDOT GRANULAR MATERIAL CLASS II, 12 INCHES MINIMUM AGGREGATE BASE MDOT DENSE-GRADED AGGREGATE 22A, 6 INCHES MINIMUM MDOT DENSE-GRADED AGGREGATE 22A, 6 INCHES MINIMUM HMA SURFACE MDOT HMA 36A, 3 INCHES (2 LIFTS) MINIMUM MDOT HMA 36A, 3 INCHES (2 LIFTS) MINIMUM CONCRETE SURFACE 5 INCHES MINIMUM (AGGREGATE BASE NOT REQUIRED) 5 INCHES MINIMUM (AGGREGATE BASE NOT REQUIRED)

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RIGHT-OF- WAY LINE

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EXISTING ROADWAY EDGE

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RIGHT-OF- WAY LINE

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PROPERTY LINE

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PROPERTY LINE

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PROPERTY LINE

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PAVED ROAD

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GRAVEL ROAD

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PAVED ROAD

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PROPERTY LINE

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DRIVE SHALL NOT ENCROACH ACROSS EXTENDED PROPERTY LINE

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PROPERTY LINE

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DRIVE SHALL NOT ENCROACH ACROSS EXTENDED PROPERTY LINE

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RIGHT-OF- WAY LINE

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RIGHT-OF- WAY LINE

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EXISTING GRAVEL EDGE

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GRAVEL SURFACE PERMITTED CONCRETE SURFACE AND HMA SURFACE NOT PERMITTED

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CONCRETE SURFACE OR HMA SURFACE PERMITTED GRAVEL SURFACE NOT PERMITTED

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EXISTING PAVEMENT EDGE WITHOUT CURB

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10' HMA SURFACE OR GRAVEL SURFACE PERMITTED CONCRETE SURFACE NOT PERMITTED

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DETAIL PA-8

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SCALE: NONE

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DATE: 03/01/18

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DR BY: VH

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CK BY: JG

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REVISED: 12/19/19

REPORT #

DATE

PROJECT NAME TOWNSHIP

CONTRACTOR FOREMAN'S NAME WEATHER

SUBCONTRACTOR FOREMAN'S NAME TEMPERATURE

LOW HIGH

ADDITIONAL REMARKS:

CONSTRUCTION INSPECTOR SIGNATURE PROJECT ENGINEER SIGNATURE DATE

DETAIL PA‐13 03/01/18

INSPECTOR'S DAILY REPORT

SKETCHES, COMPUTATIONS, ETC.

ITEMS OF WORK

DESCRIPTION STATION AND LOCATION QUANTITY REMARKS

VHeidelberg

OCRC Logo


P.O. Box 739

GRAND HAVEN, MI 49417

Phone (616) 842-5400 Fax (616) 850-7237

[email protected]

APPLICATION REQUEST TO PLACE A BANNER WITHIN THE RIGHT-OF-WAY

APPLICATION

Banner Information Requested Timeframe

Name of Activity Date of Placement

Type of Activity Date of Removal

Township

Requested by Phone # Email

X__________________________________________________ Date: ___________________

(signature)

A permit for the installation of Banner to be placed within or over a county right-of-way

will only be issued to the local Governing Body (city, village, or township).

Description of Banner including proposed location:

Height to lowest point of Banner (18 feet minimum) _____________

Township________________________________ Section No. __________

A location map shall be attached to this Application.

IF A PERMIT IS ISSUED, THE FOLLOWING CONDITIONS APPLY:

1. The design, method of installation, and location shall not endanger persons using the right-of-way or

unduly interfere with the free movement of traffic.

2. A Banner shall not be placed so as to obstruct a clear view of traffic signals or other traffic control

devices.

3. A Banner shall not display any legend or advertisement promoting the sale of any merchandise or

commodity or to be political in nature.

4. A Banner shall not imitate or resemble a traffic control device or attempt to direct the movement of

traffic.

5. Flashing or steady burning lights will not be allowed.

DETAIL PA-14


P.O. Box 739

GRAND HAVEN, MI 49417

Phone (616) 842-5400 Fax (616) 850-7237

[email protected]

APPLICATION REQUEST FOR A PARADE, CELEBRATION, FESTIVAL, OR

OTHER EVENT THAT INVLOVES A CLOSURE OF A COUNTY ROAD

APPLICATION

Event Information Requested Timeframe

Name of Activity

Date(s) of Closure

Type of Activity

Day(s) of week

Township

Time of closure

am/pm - am/pm

Requested by

Phone # Email

X__________________________________________________ Date: ___________________

(signature)

A permit for the closure or partial closure of a county road for a parade, celebration,

festival, or other event will only be issued to the local Governing Body (city, village, or

township).

Description of event:

Township________________________________ Section No. __________

A route map of the event shall be attached to this Application.

A traffic control plan and narrative shall be attached to this Application.

IF A PERMIT IS ISSUED, THE FOLLOWING CONDITIONS APPLY:

1. An acceptable detour plan shall be submitted and approved by the County Engineer prior to road

closure. Closure and/or detour shall allow alternative routes for reasonably safe convenient movement

of traffic.

2. An alternate location for the event shall be used if it allows for greater traffic safety and/or imposes

less interruption of traffic.

3. At its own expense, Applicant or Permit Holder shall arrange for necessary police supervision, as well

as furnish, install, maintain, and remove any traffic control devices deemed necessary by the OCRC.

Traffic control devices shall be in accordance with the Michigan Manual of Uniform Traffic Control

Devices.

4. Where a temporary nighttime closure is permitted, all points of potential hazards, all barricades, and

warning signs shall be lighted at the Permit Holder’s expense.

5. A permit will not be issued for the purpose of allowing private commercial activities such as

advertising or sale of any goods.

6. The Permit Holder shall notify schools and Central dispatch (i.e. 9-1-1) in advance of closure.

7. At its sole expense and immediately following the conclusion of the permitted activity, the Applicant

and/or Permit Holder shall clean up and remove any all litter and debris placed or left in the road right-

of-way.

8. The Applicant shall faithfully ensure fulfillment of all permit requirements and shall indemnify and

hold harmless the OCRC from all claims and expenses of any kind or nature arising from the permitted

activity.

DETAIL PA-15

DETAIL PA-16

VARIANCE REQUEST FOR DEVIATION FROM PROCEDURES

AND REGULATIONS FOR

PERMITTED ACTIVITIES

The goal of the Board of County Road Commissioners of the County of Ottawa (Board) to use its

expertise, energy, and funds to provide the safest and most convenient road system possible. All requests

for deviations from Policy shall keep these objectives in mind.

Date: ___________________

A non-refundable Variance Request Fee is attached

Applicant Name: ________________________________________________________________

Address: _______________________________________________________________________

_______________________________________________________________________

Daytime Phone: _________________________________________________________________

Briefly state the requested variance (citing the specific section(s) of the Procedures and Regulations

for Permitted Activities from which you are seeking a variance)**:

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

** (Use Attachments if Necessary)

DETAIL PA-16

Page 2

Variance Request Form

Please check all the items below which are applicable to your request for variance:

1. The situation which causes you to seek a variance does not result from any action of yours.

2. The request for variance is based upon conditions and circumstances described on the attached

sheet which are unique to your situation and not generally applicable in normal situations.

3. Compliance with the Procedures and Regulations for Permitted Activities would unreasonably

prevent you from using the ROW or would be unnecessarily burdensome.

Narrative Statement:

Please attach a narrative statement setting forth:

a. The reason your project cannot be accomplished within the Procedures and Regulations for

Permit Activities.

b. All the alternatives that have been sought and reviewed prior to seeking the variance request.

c. Why you need the variance.

d. The specific decision you seek.

Site and/or Construction Plan:

Two (2) copies of a detailed, scaled site plan showing the nature of the variance request, including, but

not limited to property boundaries, existing and proposed structures, and other pertinent information.

Additional information may be required by the County Engineer.

The Board may attach conditions to the granting of a variance.

Please be advised that substantial steps toward implementing the variance must be taken within twelve

(12) months of approval of a variance, or the variance will automatically become null and void.

Date: ___________________

___________________________________

Signature of Applicant

_________________________________

Print Name


14110 Lakeshore Drive Grand Haven, Michigan 49417

(616) 842-5400 [email protected] Since 1911

Stay Updated, Stay Connected. www.ottawacorc.com

ADDENDUM #1

To


PROCEDURES AND REGULATIONS

FOR

PERMITTED ACTIVIES

Adopted by the Board of County Road Commissioners, County of Ottawa on September 26,

2019 and effective September 26, 2019.

End of Table of Contents an ADDENDUM section was added.

On Pages 29 & 30 under Section VI. Driveway Standards & Requirements, C.

Residential Driveway Requirements, 5. Driveway Construction Standards was revised

and replaced.

Detail PA-2 was revised and replaced.



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If the adjacent roadway has a bituminous valley curb or concrete curb and gutter, the residential

driveway approach shall be hard surfaced with either HMA or concrete materials. A gravel

surface will not be permitted. (See Detail PA-8).

If the adjacent roadway does NOT have a bituminous valley curb or concrete curb and gutter, the

residential driveway approach can be hard surfaced with HMA only or have a gravel surface. A

concrete surface will not be permitted within ten (10) feet of the road pavement edge (or 10

feet from the shoulder point of a gravel road). (See Detail PA-8).

Recommended Minimum Residential Driveway Construction

a. Subbase - MDOT Granular Material Class II, 12 inches minimum

b. Aggregate Base - MDOT Dense-Graded Aggregate 22A, 6 inches minimum

c. HMA Surface - MDOT HMA 36A, 3 inches (2 lifts) minimum

d. Concrete Surface - Minimum 5 inches

*Concrete is not permitted on uncurbed roads within ten (10) feet of the road

pavement edge nor within 10 feet of the shoulder point of a gravel road.





ADDENDUM #2

To



FOR

PERMITTED ACTIVIES

Adopted by the Board of County Road Commissioners, County of Ottawa on December 19, 2019

and effective December 19, 2019.

On Page 29 under Section VI. Driveway Standards & Requirements, C. Residential

Driveway Requirements, 4. Driveway Geometrics was revised and replaced.







A residential driveway approach shall conform to Detail PA-8.

a. Width

A residential driveway shall have a minimum width of ten (10) feet and maximum width of

thirty-two (32) feet within the road right-of-way.

b. Radii

A driveway may have a radius on both sides of the driveway. Each radius is included in the

maximum driveway width measurement of thirty-two (32) feet within the road right-of-way.

c. Flare

A driveway may have a flare on both sides of the driveway. Each flare is included in the

maximum driveway width measurement of thirty-two (32) feet within the road right-of-way.

d. Joint Driveways

When property owners of adjoining properties agree, a joint driveway may be constructed.

The driveway shall meet the same requirements regarding residential driveways.





ADDENDUM #3

To



FOR

PERMITTED ACTIVIES

Adopted by the Board of County Road Commissioners, County of Ottawa on December 3, 2020

and effective January 1, 2021.

On Page 12 under Section IV. Permitting Process, A. Permit Application, 5. Bonds was

revised and replaced.






5. Bonds

Bonds shall be required for all construction activity within the public ROW to protect OCRC

against the cost of completing construction or repairing deficiencies. Acceptable types of bonds

are cash, certified or cashier's checks, and money orders payable to the Ottawa County Road

Commission. Table 1 indicates the minimum permit bonding amounts for the various types of

work in the ROW. The County Engineer may require a higher bonding amount based on the

proposed work and impact to the ROW.

Table 1. Minimum Bonding Requirements for Permits

Permit Type Bond Amount

Commercial Driveway $5,000

Residential Driveway $200*

Field or Temporary Driveway $200

Utility $5,000

Sidewalk and Path $5,000

Road Open-Cut/Reconstruction $10,000

Other As determined by County Engineer

*A $5,000 Annual Performance Bond may be posted in lieu of bonding individual

residential driveway permits. No bond is required to resurface an existing residential

driveway.

When an Annual Performance Bond is furnished, a permit is still required for each

individual project within the ROW requiring a permit. Annual Performance Bond funds

may be retained by the OCRC to recoup any costs and expenses incurred in relationship

to any non-permitted work performed during the year by the Principal of the Annual

Performance Bond.

After receipt of a written request by the Permit Holder and satisfactory completion of the

permitted activity as verified by the County Engineer, any unused bond amount (driveway bonds

only) will be returned to the Applicant or Permit Holder within fifteen (15) business days.

In any action by the OCRC against a Permit Holder to enforce the latter’s permit related obligations

(or to collect on a bond deposited in connection with the same), the Permit Holder shall be required to

reimburse the OCRC for all of its associated costs and attorney fees that are in excess of the bond or

are not collectable from the bonding agent.

Documents

PROCEDURES AND REGULATIONS FOR PERMITTED ACTIVITIES